2011-3208. Proposed Collection; Comment Request

AGENCY:

Office of the Assistant Secretary of Defense for Health Affairs, DoD.

ACTION:

Notice.

SUMMARY:

In compliance with Section 3506(c)(2)(A) of the Paperwork Reduction Act of 1995, the Office of the Assistant Secretary of Defense for Health Affairs announces a proposed new public information collection and seeks public comment on the provisions thereof. Comments are invited on: (a) Whether the proposed collection of information is necessary for the proper performance of the functions of the agency, including whether the information shall have practical utility; (b) the accuracy of the agency's estimate of the burden of the proposed information collection; (c) ways to enhance the quality, utility, and clarity of the information to be collected; and (d) ways to minimize the burden of the information collection on respondents, including through the use of automated collection techniques or other forms of information technology.

DATES:

Consideration will be given to all comments received by April 15, 2011.

ADDRESSES:

You may submit comments, identified by docket number and title, by any of the following methods:

• Federal eRulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments.
• Mail: Federal Docket Management System Office, 1160 Defense Pentagon, Washington, DC 20301-1160.

Instructions: All submissions received must include the agency name, docket number and title for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT:

To request more information on this proposed information collection or to obtain a copy of the proposal and associated collection instruments, please write to Defense Health Information Management System (DHIMS), Attn: COL DaCosta Barrow, 5109 Leesburg Pike, Skyline 6, Suite 100, Falls Church, VA 22041, or call DHIMS at 703-998-6900.

Title; Associated Form; and OMB Number: Enterprise Blood Management System (EBMS); OMB Control Number 0720-TBD.

Needs and Uses: EBMS is a commercial-off-the-shelf (COTS) automated information system (AIS) software application that provides the Military Health System (MHS) with a comprehensive enterprise wide Blood Donor Management System (DBMS) and Blood Transfusion Management System (BTMS) with capabilities to manage blood donors (both in-house and at mobile collection sites), including Theater and VA; manage blood products both fresh and frozen throughout the collection, processing, testing, storing, and shipping procedures; interface with testing instrumentation for enterprise (Global) results management; shipping blood with in-transit visibility and shipping data transmit and receive; automate, enterprise-wide “lookback” for donors, patients, and products; automated, blood order issue, and transfusion records; manage enterprise inventory (Global). It has built-in safeguards to limit access and visibility of personal or sensitive information in accordance with the Privacy Act of 1974. The application will account for everyone that donates blood and receives blood transfusions in the MHS—Active Duty, Reserves, National Guard, government civilian, contractors and volunteers assigned or borrowed—this also includes non-appropriated fund employees and foreign nationals.

Affected Public: Contractors, civilians, and foreign nationals donating to the Military Health Systems.

Annual Burden Hours: 766.

Number of Respondents: 4,600.

Responses per Respondent: 1.

Average Burden per Response: 10 minutes.

Frequency: On occasion.

SUPPLEMENTARY INFORMATION:

Summary of Information Collection

In order to attain standardization, ensure a safe blood product, and comply with Federal law, all Military blood facilities are licensed and/or registered by the Food and Drug Administration (FDA) and must operate according to Title 21, Code of Federal Regulations, Part 211, Current Good Manufacturing Practices for Finished Pharmaceuticals, Part 610 series, Biologics, and Part 820 series, Medical Devices.

EBMS is a commercial-off-the-shelf (COTS) FDA 510K cleared Medical Device automated information system (AIS) software application that provides the Military Health System (MHS) with a comprehensive enterprise wide Blood Donor Management System (DBMS) and Blood Transfusion Management System (BTMS) with capabilities to manage blood donors (both in-house and at mobile collection sites), including Theater and VA; manage blood products both fresh and frozen throughout the collection, processing, testing, storing, and shipping procedures; interface with testing instrumentation for enterprise (Global) results management; shipping blood with in-transit visibility and shipping data transmit and receive; automate, enterprise-wide “lookback” for donors, patients, and products; automated, blood order issue, and transfusion records; manage enterprise inventory (Global). It has built-in safeguards to limit access and visibility of personal or sensitive information in accordance with the Privacy Act of 1974. The application will account for everyone that donates blood and receives blood transfusions in the MHS—Active Duty, Reserves, National Guard, government civilian, contractors and volunteers assigned or borrowed—this also includes non-appropriated fund employees and foreign nationals.

EBMS is a n-tier enterprise solution. The solution will use COTS products, installed at a Central Server location. EBMS which is delineated in several DoD issuances, including DoD Directive 6000.12, DoD Instruction 6480.4, and AR10-64, has applicability at the headquarters level allowing Armed Services Blood Program (ASBP) and Service Blood Program Office (SBPO) to use this product to conduct its own day-to-day blood inventory management. This comprehensive tool provides the capability to manage inventory, monitor adverse trends, review lookback case, manage donor deferrals and develop standard operation procedure. Deciding to implement EBMS within MHS, provides an enterprise solution for transfusion and donor processing that can be applied to enterprise-wide blood inventory, and traceability through out patient and donor life.

The information in EBMS is personal or sensitive; therefore, it contains built-in safeguards to limit access and visibility of this information. EBMS uses role-based security so a user sees only the information for which permission has been granted. It uses state-of-the-market 128-bit encryption security for our transactions. It is DITSCAP certified having been subjected to and passed thorough security testing and evaluation by independent parties. It meets safeguards specified by the Privacy Act of 1974 in that it maintains a published DoD Privacy Impact Assessment and System of Record covering Active Duty Military, Reserve, National Guard, and government civilian employees, to include non-appropriated fund employees and foreign nationals, DoD contractors, and volunteers. EBMS is hosted in a secure facility managed by the Defense Information Systems Agency.

Morgan F. Park,

Alternate OSD Federal Register Liaison Officer, Department of Defense.