[Federal Register Volume 63, Number 21 (Monday, February 2, 1998)]
[Notices]
[Pages 5378-5380]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-2389]
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FEDERAL COMMUNICATIONS COMMISSION
Privacy Act of 1974: Systems of Records
AGENCY: Federal Communications Commission (FCC).
ACTION: Notice.
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SUMMARY: In accordance with the Privacy Act (5 U.S.C. 552a(e)(11)), the
FCC is issuing notice of our intent to amend the system of records
entitled the Pay, Leave, and Travel Records--FCC/Central 1, to include
new routine uses.
[[Page 5379]]
We invite public comment on this publication.
DATES: Written comments on the proposed amended system should be
received by March 4, 1998. Office of Management and Budget, which has
oversight responsibility under the Privacy Act to review the system may
submit comments on or before March 16, 1998. The amended system shall
be effective without further notice on March 16, 1998, unless the FCC
receives comments that would require a contrary determination. As
required by 5 U.S.C. 552a(o) of the Privacy Act, the FCC submitted
reports on this amended system to both houses of Congress.
ADDRESSES: Comments should be mailed to Judy Boley, Privacy Act
Officer, Performance Evaluation and Records Management, Room 234, FCC,
1919 M Street, NW, Washington, DC 20554. Written comments will be
available for inspection at the above address between 9 a.m. and 4
p.m., Monday through Friday.
FOR FURTHER INFORMATION CONTACT: Judy Boley, Privacy Act Officer,
Performance Evaluation and Records Management, Room 234, 1919 M Street,
NW, Washington, DC 20554, Telephone number, (202) 418-0214 or via
internet at jboley@fcc.gov.
SUPPLEMENTARY INFORMATION: Pursuant to the Pub. L. 104-193, the
Personal Responsibility and Work Opportunity Reconciliation Act of
1996, the FCC will disclose data from its Pay, Leave, and Travel
Records to the Office of Child Support Enforcement, Administration for
Children and Families, Department of Health and Human Services for use
in the National Database of New Hires, part of the Federal Parent
Locator System (FPLS) and Federal Tax Offset System, DHHS/OCSE No. 09-
90-0074. A description of the Federal Parent Locator Service may be
found at 62 FR 51663 (October 2, 1997).
FPLS is a computerized network through which States may request
location information from Federal and State agencies to find non-
custodial parents and their employers for purposes of establishing
paternity and securing support. On October 1, 1997, the FPLS was
expanded to include the National Directory of New Hires, a database
containing employment information on employees recently hired,
quarterly wage data on private and public sector employees, and
information on unemployment compensation benefits. On October 1, 1998,
the FPLS will be expanded further to include a Federal Case Registry.
The Federal Case Registry will contain abstracts on all participants
involved in child support enforcement cases. When the Federal Case
Registry is instituted, its files will be matched on an ongoing basis
against the files in the National Directory of New Hires to determine
if an employee is a participant in a child support case anywhere in the
country. If the FPLS identifies a person as being a participant in a
State child support case, that State will be notified. State requests
to the FPLS for location information will also continue to be processed
after October 1, 1998.
When individuals are hired by the FCC, we may disclose to the FPLS
their names, social security numbers, home addresses, dates of birth,
dates of hire, and information identifying us as the employer. We also
may disclose to FPLS names, social security numbers, and quarterly
earnings of each FCC employee, within one month of the end of the
quarterly reporting period.
Information submitted by the FCC to the FPLS will be disclosed by
the Office of Child Support Enforcement to the Social Security
Administration for verification to ensure that the social security
number provided is correct. The data disclosed by FCC to the FPLS will
also be disclosed by the Office of Child Support Enforcement to the
Secretary of the Treasury for use in verifying claims for the advance
payment of the earned income tax credit or to verify a claim of
employment on a tax return.
Accordingly, the Pay, Leave, & Travel Records system notice
originally published in the Federal Register on May 18, 1992, 57 FR
21091 is amended as set forth below. Routine uses of records maintained
in the system, including categories of users and the purposes of such
uses:
9. The names, social security numbers, home addresses, dates of
birth, dates of hire, quarterly earnings, employer identifying
information, and State of hire of employees may be disclosed to the
Office of Child Support Enforcement, Administration for Children and
Families, Department of Health and Human Services for the purpose of
locating individuals to establish paternity, establishing and modifying
orders of child support, identifying sources of income, and for other
child support enforcement actions as required by the Personal
Responsibility and Work Opportunity Reconciliation Act (Welfare Reform
law, Pub. L. 104-193).
FCC/Central--1
SYSTEM NAME:
Pay, Leave, and Travel Records.
SYSTEM LOCATION:
Personnel Resources Division, Associate Managing Director--Human
Resources Management; Financial Management Division; Associate Managing
Director--Operations; Office of Managing Director; administrative
offices of the Federal Communications Commission (FCC), 1919 M Street,
NW, Washington, DC 20554; and FCC field offices. (See FCC telephone
directory for field office addresses.)
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All Commission employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Contains various records required to administer the pay, leave, and
travel requirements of the Commission.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101, 3102, 3309.
PURPOSE(S):
1. To authorize payroll deductions for allotments, savings bonds,
charitable contributions, union dues, health benefits and life
insurance; collect indebtedness for overpayment of salary and unpaid
Internal Revenue taxes; pay income tax obligation to Internal Revenue
Service; authorize issuing of salary checks by Treasury Department
obtain reimbursement of travel expenses for official business; report
gross wages and separation information for unemployment compensation;
pay any uncollected compensation due a deceased employee; and provide
for a summary of employees payroll data and retirement contributions.
2. As a data source for management information for production of
summary descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related personnel management functions or manpower studies; may also be
utilized to respond to general requests for statistical information
(without personal identification of individuals) under the Freedom of
Information Act or to locate specific individuals for personnel
research or other personnel management functions.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. Where there is an indication of a violation or potential
violation of a statute, regulation, rule, or order, records from this
system may be referred to the appropriate Federal, state, or local
agency responsible for investigating or prosecuting a violation
[[Page 5380]]
or for enforcing or implementing the statute, rule, regulation or
order.
2. A record from this system may be disclosed to request
information from a federal, state, or local agency maintaining civil,
criminal, or other relevant enforcement information or other pertinent
information, such as licenses, if necessary to obtain information
relevant to a Commission decision concerning the hiring or retention of
an employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant or other benefit.
3. A record from this system may be disclosed to a Federal agency,
in response to its request, in connection with the hiring or retention
of an employee, the issuance of a security clearance, the reporting of
an investigation of an employee, the letting of a contract, or the
issuance of a license, grant or other benefit.
4. A record on an individual in this system of a records may be
disclosed to a Congressional office in response to an inquiry the
individual has made to the Congressional office.
5. A record from the system of records may be disclosed to GSA and
NARA for the purpose of records management inspections conducted under
authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used
to make a determination about individuals.
6. A record on an individual in this system of records may be
disclosed, where pertinent, in any legal proceeding to which the
Commission is a party before a court or administrative body.
7. A record from this system of records may be disclosed to the
Department of Justice or in a proceeding before a court or adjudicative
body when:
(a) The United States, the Commission, a component of the
Commission, or, when represented by the government, an employee of the
Commission is a party to litigation or anticipated litigation or has an
interest in such litigation, and
(b) The Commission determines that the disclosure is relevant or
necessary to the litigation.
8. A record in this system of records may be disclosed to the
Office of Personnel Management in order for it to carry out its legally
authorized Government-wide functions and duties.
9. The names, social security numbers, home addresses, dates of
birth, dates of hire, quarterly earnings, employer identifying
information, and State of hire of employees may be disclosed to the
office of Child Support Enforcement, Administration for Children and
Families, Department of Health and Human Services for the purpose of
locating individuals to establish paternity, establishing and modifying
orders of child support, identifying sources of income, and for other
child support enforcement actions as required by the Personal
Responsibility and Work Opportunity Reconciliation Act (Welfare Reform
law, Pub. L. 104-193).
In each of these cases, the FCC will determine whether disclosure
of the records is compatible with the purpose for which the records
were collected.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in an automated personnel and payroll system
as well as manual files in folders, cards, magnetic tapes, and loose
leaf binders.
RETRIEVABILITY:
Records are indexed by name and social security number.
SAFEGUARDS:
Records are maintained in filing cabinets in an office that is
locked when not occupied by staff. Automated and manual records are
available only to authorized personnel whose duties require access.
RETENTION AND DISPOSAL:
Records are maintained for varying periods of time from one year to
permanently in accordance with General Records Schedules issued by the
National Archives and Records Administration. Disposal is by shredding.
SYSTEM MANAGER(S) AND ADDRESS:
Managing Director, Office of the Managing Director, FCC, 1919 M St.
NW., Washington, DC 20554 or the appropriate administrative office in
which the individual is employed.
NOTIFICATION PROCEDURE:
Address inquiries to the system manager. It is necessary to furnish
the following information in order to identify the individual whose
records are requested.
A. Full name.
B. Date of Birth.
C. Social Security Number.
D. Mailing address to which the reply should be mailed.
RECORD ACCESS PROCEDURES:
Same as above. Requesters should reasonably specify the record
contents being sought.
CONTESTING RECORD PROCEDURES:
Same as above. Requesters should reasonably specify the record
contents being contested.
RECORD SOURCE CATEGORIES:
Information is provided by management officials and by the
individuals on whom the record is maintained.
Federal Communications Commission.
Magalie Roman Salas,
Secretary.
[FR Doc. 98-2389 Filed 1-30-98; 8:45 am]
BILLING CODE 6712-01-P
