[Federal Register Volume 64, Number 36 (Wednesday, February 24, 1999)]
[Notices]
[Pages 9179-9180]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-4539]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration, Office of Records
Services--Washington, DC.
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
April 12, 1999. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern
Records Programs (NWM), National Archives and Records Administration,
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301)713-
7110. E-mail: records.mgt@arch2.nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs the records to conduct its business. Some schedules are
comprehensive and cover all the records of an agency or one of its
major subdivisions. Most schedules, however, cover records of only one
office or program or a few series of records. Many of these update
previously approved schedules, and some include records proposed as
permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their adminis-trative
use by the agency of origin, the rights of the Government and of
private persons directly affected by the Government's activities, and
whether or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too in-
cludes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Commerce, Office of Executive Assistance and
Management (N1-40-98-1, 2 items, 2 temporary items). Records relating
to the Department of Commerce's compliance with environmental laws and
regulations pertaining to such subjects as recycling, hazardous waste
reporting, and procurement of environmentally preferable products. Also
included are files relating to implementation of
[[Page 9180]]
Office of Management and Budget Circular A-76, ``Competition in
Contracting,'' consisting of management efficiency studies,
correspondence, and reports concerning library and mail services, food
services, loan processing, and facilities maintenance.
2. Department of Health and Human Services, Food and Drug
Administration (N1-88-99-1, 1 item, 1 temporary item). User access log
of visits to the agency's World Wide Web site. The logs record the
visitor's origin, time of day, length of stay, and activities while at
the site.
3. Department of State, Coordinator for Counterterrorism (N1-59-96-
11, 12 items, 6 temporary items). Electronic copies of chronological
files, program files, research and development files, legislation
files, foreign terrorist designation files, and publication files
created using electronic mail and word processing. Record keeping
copies are proposed for permanent retention.
4. Department of Treasury, Bureau of Alcohol, Tobacco, and Firearms
(N1-436-99-1, 1 item, 1 temporary item). Online copies of directives in
an automated system used between 1991 and 1997 that has not been
updated. Paper copies of the directives were previously approved for
permanent retention.
5. Consumer Product Safety Commission, Directorate for Epidemiology
and Health Sciences (N1-424-99-1, 9 items, 6 temporary items). Input
and output data for three electronic systems pertaining to injuries and
investigations. The electronic master files for these systems, National
Electronic Injury Surveillance System, In-depth Investigation Data
Base, and Injury or Potential Injury Incidents Data Base, are proposed
for permanent retention.
6. Environmental Protection Agency, Agency-wide, (N1-412-99-2, 8
items, 5 temporary items). Records pertaining to the review of
environmental impact statements, particularly the Federal Register
process. Included are electronic copies of documents created using
electronic mail and word processing. Paper copies of environmental
impact statements, including drafts, supplemental documents, and agency
comments, are proposed for permanent retention.
7. Federal Emergency Management Agency, Response and Recovery
Directorate (N1-311-99-1, 27 items, 26 temporary items). Records
relating to emergency search and rescue task forces. Files pertain to
selection of personnel, training, financial support, reimbursement for
claims, and evaluation of readiness. Electronic copies of documents
created using elec-tronic mail and word processing are also proposed
for disposal. Paper copies of logs, reports and other records relating
to specific incidents and disasters are proposed for permanent
retention.
8. Federal Emergency Management Agency, Chemical Stockpile
Emergency Preparedness Program (N1-311-99-2, 6 items, 5 temporary
items). Records created as background material for final reports on
joint emergency preparedness exercises and correspondence with Federal
agencies and state and local governments relating to administration and
coordination of the preparedness program. Included are electronic
copies of documents created using electronic mail and word processing.
Paper copies of final reports on exercises, including plans, are
proposed for permanent retention.
9. Federal Emergency Management Agency, Office of Human Resources
Management (N1-311-99-3, 1 item, 1 temporary item). Diskettes used for
transmitting payroll information to the office that prepares pay
statements and checks.
10. Federal Emergency Management Agency, Office of Policy and
Regional Operations (N1-311-99-4, 12 items, 10 temporary items).
Correspondence, notes, and other background materials accumulated in
connection with the development of agreements between the Federal
Government and the states that provide for federal funding and
technical assistance. Included are elec-tronic copies of documents
created using electronic mail and word processing. Paper copies of
final agreements are proposed for permanent retention.
11. Martin Luther King, Jr. Federal Holiday Commission (N1-220-97-
2, 27 items, 8 temporary items). Routine administrative correspondence
such as form letters and requests for information, awards background
files, conference planning files, and budget and financial records of
the Commission's various committees. Records that document overall
Commission policies, programs, activities, and events are proposed for
permanent retention, including such files as correspondence of the
Chair and Executive Director, speeches, press releases, and biographies
of Commission members, staff planning records, legislation files,
transcripts, minutes, and agendas of meetings and Commission
publications.
12. National Institute of Standards and Technology, National
Voluntary Laboratory Accreditation Program, (N1-167-98-1, 4 items, 4
temporary items). Records relating to the accreditation of laboratories
that carry out testing and calibration, including applications,
assessment reports, and files that relate to the use of contractors in
the accreditation process. A reduction in retention period is proposed
for these records, which were previously approved for disposal. Also
included are electronic copies of documents created using electronic
mail and word processing.
Dated: February 12, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-4539 Filed 2-23-99; 8:45 am]
BILLING CODE 7515-01-P
