[Federal Register Volume 64, Number 22 (Wednesday, February 3, 1999)]
[Notices]
[Pages 5319-5320]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-2471]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration, Office of Records
Services--Washington, DC.
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
March 22, 1999. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern
Records Programs (NWM), National Archives and Records Administration,
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301)713-
7110. E-mail:records.mgt@arch2.nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs the records to conduct its business. Some schedules are
comprehensive and cover all the records of an agency or one of its
major subdivisions. Most schedules, however, cover records of only one
office or program or a few series of records. Many of these update
previously approved schedules, and some include records proposed as
permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their adminis-trative
use by the agency of origin, the rights of the Government and of
private persons directly affected by the Government's activities, and
whether or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too in-
cludes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of the Air Force (N1-AFU-99-5, 5 items, 2 temporary
items). Architectural and engineering drawings pertaining to Air Force
facilities and structures in Panama that were not long-lasting or
historically significant. Records relating to structures of historical
or architectural significance are proposed for permanent retention.
2. Department of the Army, Army Reserve (N1-AU-98-3, 2 items, 2
temporary items). Records pertaining to the Individual Mobilization
Augmentation Program under which selected individuals may be mobilized
to support the President. Included are administrative reference files
relating to such matters as exceptions to policy, budget and annual
training and supervisors' files on individual designees.
3. Department of the Army (N1-AU-98-13, 46 items, 46 temporary
items). Short-term, temporary records accumulated by U.S. Army South
(USARSO). The records were previously approved for disposal and consist
of such files as pharmacy stock inventory reports, household shipment
bills of lading, prisoner personal property reports, and military
police reports. Records are proposed for immediate disposal upon
USARSO's relocation from Panama to Puerto Rico. Electronic copies of
documents created using electronic mail and word processing are also
proposed for disposal.
4. Department of Health and Human Services, National Institutes of
Health (N1-443-98-3, 3 items, 2 temporary items). Files relating to
procedures governing budget generation, including electronic copies
created using electronic mail, word processing, spreadsheet
applications and database management applications. Recordkeeping copies
of budget
[[Page 5320]]
estimates and justification files are proposed for permanent retention;
electronic copies of these records created using electronic mail, word
processing, spreadsheet applications and database management
applications are proposed for disposal.
5. Central Intelligence Agency (N1-263-99-1, 13 items, 5 temporary
items). Security name check records, accounting and administrative
files, commercially available phonograph records, reading file of
reports prepared by other agencies, and unintelligible audio recordings
relating to Guatemala, 1952-1954. Records relating to overall
development, coordination, and implementation of policies and plans are
proposed for permanent retention.
6. Environmental Protection Agency, Office of Pesticide Programs
(N1-412-98-3, 6 items, 4 temporary items). Copies of records that
document the review processes relating to the registration of
pesticides, including electronic copies of documents created using
electronic mail, word processing, and a document management system.
Paper records created after June 1996 and microform copies created from
1963 to 1996 are proposed for permanent retention.
7. Environmental Protection Agency (N1-412-98-5, 2 items, 2
temporary items). Permit Appeals Files including electronic copies of
documents created using electronic mail and word processing. These
records document appeals to EPA regional administrators concerning
permit decisions. Landmark or precedent-setting appeals and all
decisions of the Administrative Law Judge were previously approved for
permanent retention.
8. General Accounting Office (N1-217-99-1, 24 items, 14 temporary
items). Older records of the Accounting Officers of the Department of
Treasury dating approximately from 1815-1948, which were transferred to
the General Accounting Office upon its establishment in 1921. Records
proposed for disposal consist of indexes, ledgers, registers, bound
volumes, claim files, contract records, and account abstracts relating
to such matters as claims by Spanish-American War veterans, taxes on
national banks, U.S. loans to foreign nations during World War I,
purchases of bonds by Navy personnel during World War I, payments made
to Civil War and Spanish-American War officers, and Soldiers' Home
expense accounts. In most instances, records proposed for disposal are
duplicates of records which have previously been accessioned into the
National Archives of the United States. Records proposed for permanent
retention include registers of Black Hawk War Claims, 1833-1835;
records of fishing vessel allowances, 1837-1857; state and Indian
claims, 1861-1926; Indian settlements, 1875-1880; water rights
applications, 1907-1922; selected ledgers and fiscal records, 1861-
1922; selected ordnance and construction contracts, 1886-1918; and
contracts for mail service, 1913-1921.
9. General Accounting Office (N1-411-99-1, 12 items, 4 temporary
items). Older records of the General Accounting Office, dating
primarily from 1887-1947. Records proposed for disposal include
National Guard pay cards, 1929-1936; a general account journal for the
years, 1926-1932; miscellaneous ledgers, 1887-1944; and copies of
General Court-Martial Orders, 1922-1927. Indian Claim Warrants, 1924-
1925; World War I Unsettled Loan Files and Indexes, 1914-1930; selected
ledgers, journals, and fiscal records, 1887-1944; Ledgers for Indian
Warrants and Settlements, 1924-1935; Pay Warrants Issued, 1923-1925;
World War II Contract Hardship Claims, 1946-1947; and Indian Claims
Settlement Files, 1922-1924, are proposed for permanent retention.
10. Tennessee Valley Authority, Office of Communications (N1-142-
97-10, 1 item, 1 temporary item). Correspondence relating to requests
for information or action from outside TVA that are handled by lower
level managers. Correspondence signed by the vice president, chief
operating officer or Board members was previously approved for
permanent retention.
11. U.S. Nuclear Regulatory Commission (N1-431-96-2, 1 item, 1
temporary item). Files relating to cases heard by the agency panel
which reviews allegations made by individuals against specific
utilities or other organizations which are regulated by the NRC. The
case files include allegations, minutes and summaries of allegation
review panel meetings, correspondence with allegers and licensees,
referral memoranda to the Office of Investigations, inspection reports,
staff safety evaluations, automated system printouts, documents showing
staff resolution, and closure documents sent to allegers.
Dated: January 26, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-2471 Filed 2-2-99; 8:45 am]
BILLING CODE 7515-01-P
