[Federal Register Volume 64, Number 46 (Wednesday, March 10, 1999)]
[Notices]
[Pages 11911-11914]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-5867]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Disease Control and Prevention
[Program Announcement 99002]
Public Health Conference Support Cooperative Agreement Program
for Human Immunodeficiency Virus (HIV) Prevention; Notice of
Availability of Funds
A. Purpose
The Centers for Disease Control and Prevention (CDC) announces the
availability of fiscal years (FY) 1999 and (FY) 2000 funds for a
cooperative agreement program for Public Health Conference Support for
Human Immunodeficiency Virus (HIV) Prevention. This program addresses
the ``Healthy People 2000'' priority area of HIV infection.
Topics concerned with issues and areas other than HIV prevention
should be directed to other public health agencies or in accordance
with the current Federal Register notice (see Federal Register Notice
99006, [61 FR 19296] published on June 9, 1998).
B. Eligible Applicants
Applications may be submitted by public and private nonprofit
organizations and by governments and their agencies; that is,
universities, colleges, research institutions, hospitals, other public
and private nonprofit organizations, and local governments or their
bona fide agents, and federally recognized Indian tribal governments,
Indian tribes, or Indian tribal organizations. State and local health
departments may apply for funding only under Category 2 (See E.
Application Content). Conferences planned for June 1, 1999, through May
31, 2000, are eligible. Foreign organizations are not eligible to
apply.
Note: Public Law 104-65 states that an organization described in
section 501(c)(4) of the Internal Revenue Code of 1986 that engages
in lobbying activities is not eligible to receive Federal funds
constituting an award, grant, cooperative agreement, contract, loan,
or any other form.
C. Availability of Funds
Approximately $250,000 is available in FY 1999 to fund
approximately 15 to 25 awards. It is expected that the average award
will be $20,000, ranging from $10,000 to $25,000. Organizations will be
funded in rank order within each of the three categories. It is
expected that the awards will begin on or after June 1, 1999, and will
be funded for a 12-month budget and project period. Funding estimates
may vary and are subject to change.
Contingency awards will be made allowing usage of only 10 percent
of the total amount to be awarded until a final full agenda is approved
by CDC. This will provide funds to support costs associated with
preparation of the agenda. The remainder of funds will be released only
upon CDC approval of the final full agenda. CDC reserves the right to
terminate co-sponsorship at any time.
Use of Funds
a. CDC funds may be used for direct cost expenditures: salaries,
speaker fees (for services rendered), rental of conference related
equipment, registration fees, and transportation costs (not to exceed
economy class fares) for non-Federal individuals.
b. CDC funds may not be used to purchase equipment, pay honoraria
(for conferring distinction) or organizational dues, support
entertainment, personal expenses, travel costs or payment of a Federal
employee, or per diem and expenses, other than mileage, for local
participants.
c. CDC funds may not be used to reimburse indirect costs.
d. CDC funds may not be used to purchase novelty items (e.g., bags,
T-shirts, hats, pens) distributed at meetings.
e. CDC will not fund 100 percent of the proposed conference. Part
of the cost of the proposed conference must be supported with non-
federal funds.
f. CDC will not fund a conference after it has taken place.
g. CDC funds may be used for only those parts of the conference
specifically supported by CDC as documented on the notice of award.
h. This program is not meant for conferences to educate the general
public or to deliver prevention interventions to persons at risk for
HIV infection. Such conferences cannot be supported through this
announcement.
Funding Preferences
Preference may be given to:
a. conferences sponsored by organizations that serve high-risk
populations, especially populations and geographic areas that are
under-served;
b. applications consistent with the CDC national goal of assisting
in building and maintaining State, local, and community infrastructure
and technical capacity to carry out necessary HIV and STD prevention
programs; and
c. health departments collaborating with other State agencies and
community-based organizations;
No preference will be given to organizations that have received
funding in past years.
D. Program Requirements
Development of HIV prevention conferences may require substantial
CDC collaboration and involvement. Because conference support by CDC
creates the appearance of CDC co-sponsorship, there will be active
participation by CDC in the development and approval of the conference
agenda. In addition, CDC will reserve the right to approve or reject
the content of the full agenda, press events, promotional materials
(including press releases), speaker selection, and site selection.
In conducting activities to achieve the purpose of this program,
the recipient will be responsible for the activities listed under 1,
Recipient Activities, and CDC will be responsible for the activities
listed under 2, CDC Activities.
1. Recipient Activities
a. Manage all activities related to conference content (e.g.,
objectives, topics, participants, session design, workshops, special
exhibits, speakers, fees, agenda composition, printing). Many of these
items may be developed in concert with CDC personnel assigned to
support the conference.
b. Provide draft copies of the agenda and proposed ancillary
activities to the CDC Grants Management Office for review and comment.
Submit a copy of
[[Page 11912]]
the final agenda and proposed ancillary activities to the CDC Grants
Management Office for acceptance/approval.
c. Determine and manage all promotional activities (e.g., title,
logo, announcements, mailers, press). CDC must review and approve the
use of any materials with reference to CDC involvement or support.
d. Manage all registration processes with participants, invitees,
and registrants (e.g., travel, reservations, correspondence, conference
materials and hand-outs, badges, registration procedures).
e. Plan, negotiate, and manage conference site arrangements,
including all audio-visual needs.
f. Develop and conduct education and training programs on HIV
prevention.
g. If the proposed conference is or includes a satellite broadcast:
(1) Provide individual, on-camera rehearsals for all presenters,
(2) Provide at least one full dress rehearsal involving the
moderator, all presenters, equipment, visuals, and practice telephone
calls at least one day before the actual broadcast and as close to the
actual broadcast time as possible,
(3) Provide full scripting and Teleprompter use for the moderator
and all presenters,
(4) Select a professional moderator.
h. Collaborate with CDC staff in reporting and disseminating
results and recommendations and relevant HIV/AIDS prevention and
education and training information to appropriate Federal, State, and
local agencies, health-care providers, HIV/AIDS prevention and service
organizations, and the general public.
2. CDC Activities
a. Provide technical assistance through telephone calls,
correspondence, and site visits in the areas of program agenda
development, implementation, and priority setting related to the
cooperative agreement.
b. Provide scientific collaboration for appropriate aspects of the
program, including selection of speakers, pertinent scientific
information on risk factors for HIV infection, preventive measures, and
program strategies for the prevention of HIV infection.
c. Review draft agendas and the Grants Management Officer will
issue approval or disapproval of the final agenda and proposed
ancillary activities prior to release of restricted funds.
d. Assist in the reporting and dissemination of research results
and relevant HIV prevention education and training information to
appropriate Federal, State, and local agencies, health-care providers,
the scientific community, and HIV/AIDS prevention and service
organizations, and the general public.
E. Application Content
Organizations should submit separate applications in any of the
three following categories:
Category 1--Sharing Lessons Learned From HIV Prevention Program or
Service Delivery and Networking With Other Organizations and Agencies
Regional, national, or international conferences for individuals or
organizations responsible for implementing HIV prevention programs or
providing relevant services. The focus will be on information exchange
including lessons learned from program or service delivery and sharing
information about successful or unsuccessful program experiences.
Conferences may also provide opportunity for staff of different
organizations and agencies involved in HIV prevention programs and
services to meet and develop joint plans or activities or other
collaborations and working relationships;
Category 2--Technical Support for HIV Prevention Program Services for a
Defined Population or Geographic Area
Local, statewide, or regional conferences supported by local or
State health departments, providing information or training on HIV
prevention interventions believed or proven to be effective for a
defined population within a specific locality including a State, or
multi-state area. The focus will be on technology transfer, guidelines
for program implementation, lessons learned from program or service
delivery experience, successful program delivery models, and
development of professional skills. State and local health departments
may apply only under Category 2; and
Category 3--Technology Transfer Training
Regional, national, or international conferences for researchers to
impart information or guidelines on how to implement theoretically
based or empirically demonstrated health research. The main goal is to
train health and other professionals in new, innovative, and enhanced
interventions.
Letter Of Intent (LOI)
Interested applicants must submit Letters of Intent (LOIs) to CDC.
They will be used to eliminate potential applicants. Upon review of the
LOIs, CDC will extend written invitations to prospective applicants to
submit applications. CDC will accept applications by invitation only.
Availability of funds may limit the number of applicants, regardless of
merit, that receive an invitation to submit an application. CDC will
notify prospective applicants within 30 days following receipt of the
LOI.
Applicants must submit an original and two copies of a two-page
typewritten LOI that briefly describes:
a. The application category (1, 2, or 3)
b. The title of the proposed conference
c. The location of the proposed conference
d. Proposed conference dates
e. The purpose of the proposed conference
f. The intended audience of the proposed conference (number and
description)
g. Target population(s) (e.g., youth, women, men who have sex with
men [MSM], injecting drug users [IDU])
h. The estimated total cost of the proposed conference
i. The percentage of the total cost (which must be less than 100
percent) being requested from CDC
j. The relationship of the conference to CDC Topics of Special
Interest below.
Topics of Special Interest
Prevention of HIV infection related to:
a. Populations in special settings (e.g., correctional
institutions);
b. Under-served geographic areas, especially rural populations;
c. Communities of color;
d. Support of comprehensive primary and secondary prevention
programs for persons living with HIV;
Also include the name of the organization, primary contact person's
name, mailing address, telephone number, and if available, fax number
and e-mail address. Current recipients of CDC HIV funding must provide
the award number and title of the funded programs. No attachments,
booklets, or other documents accompanying the LOI will be considered.
THE TWO PAGE LIMITATION (INCLUSIVE OF LETTERHEAD AND SIGNATURES), MUST
BE OBSERVED OR THE LETTER OF INTENT WILL BE RETURNED WITHOUT REVIEW.
CDC will review the LOIs based on the following criteria:
a. documented need for the proposed conference;
b. potential contribution to the prevention of HIV/AIDS;
c. national HIV prevention priorities based on emerging trends in
the epidemic:
(1) Prevention of HIV transmission through behavior change
[[Page 11913]]
(2) Providing comprehensive prevention services to persons living
with HIV
(3) Building capacity and enhancing HIV prevention programs for
populations at higher risk for infection (e.g., MSM, IDU, and their sex
and needle-sharing partners), especially in communities of color.
d. the proposed conference's relationship to the CDC determined
topics of special interest;
e. timing of the conference that will allow for CDC input; and
f. availability of funds.
Competing Application
Use the information in the Program Requirements, Evaluation
Criteria, and Other Requirements sections to develop the application
content. Your application will be evaluated on the criteria listed, so
it is important to follow them in laying out your program plan. The
narrative should be no more than 12 double-spaced pages, printed on one
side, with one-inch margins, and 12-point font. Pages must be clearly
numbered, and a complete index to the application and its appendices
must be included. The original and two required copies of the
application must be submitted UNSTAPLED AND UNBOUND. Materials which
should be part of the basic plan should not be in the appendices.
Include the following information:
a. A project summary cover sheet that includes:
(1) application category (1, 2, or 3)
(2) name of organization
(3) name of conference
(4) location of conference
(5) date(s) of conference
(6) target population(s) (e.g., youth, women, MSM, IDU)
(7) intended audience and number
(8) dollar amount requested
(9) total conference budget
b. Biographical sketches and job descriptions of the individuals
responsible for planning and coordinating the conference.
c. A Budget Narrative separately identifying and justifying line
items to which the requested Federal funds would be applied.
d. A draft agenda for the proposed conference.
e. Award number and title of funded programs for current recipients
of CDC HIV funding. Applicants must not have submitted the same
proposal for review for funding to other parts of CDC.
F. Submission and Deadline
Letter of Intent (LOI)
The original and two copies of the LOI must be postmarked by the
following deadline dates in order to be considered in either of this
announcement's two cycles. (Facsimiles are not acceptable).
Letter of Intent Due Dates
Cycle A: April 2, 1999
Cycle B: July 30, 1999 *
* LOI's due July 30, 1999 will support funding for calendar year
2000.
Submit to: Juanita Crowder, Grants Management Specialist, Grants
Management Branch, Procurement and Grants Office, Announcement 99002,
Centers for Disease Control and Prevention, 2920 Brandywine Road, M/S
E-15, Room 3000, Atlanta, GA 30341-4146.
If your LOI does not arrive in time for submission to the review
group, it will not be considered in the current competition unless you
can provide proof that you mailed it on or before the deadline (e.g.,
receipt from U.S. Postal Service or a commercial carrier; private
metered postmarks are not acceptable).
Application
If invited, submit the original and two copies of PHS 5161 (OMB
Number 0937-0189). Forms are in the application kit.
------------------------------------------------------------------------
Application due dates Earliest possible award date
------------------------------------------------------------------------
Cycle A: April 30, 1999.............. June 1, 1999.
Cycle B: September 17, 1999 *........ November 1, 1999.
------------------------------------------------------------------------
* Applications due September 17, 1999 will support funding for calender
year 2000.
Submit to: Juanita Crowder, Grants Management Specialist, Grants
Management Branch, Procurement and Grants Office, Announcement 99002,
Centers for Disease Control and Prevention, 2920 Brandywine Road,
M/S E-15, Room 3000, Atlanta, GA
30341-4146.
If your application does not arrive in time for submission to the
independent review group, it will not be considered in the current
competition unless you can provide proof that you mailed it on or
before the deadline (e.g., receipt from U.S. Postal Service or a
commercial carrier; private metered postmarks are not acceptable).
G. Evaluation Criteria
Letter of Intent
LOIs will be reviewed by CDC and an invitation to submit a full
application will be made based on the following criteria:
1. Documented need for the proposed conference;
2. Potential contribution to the prevention of HIV/AIDS;
3. National HIV prevention priorities based on emerging trends in
the epidemic:
a. Prevention of HIV transmission through behavior change.
b. Providing comprehensive prevention services to persons living
with HIV.
c. Building capacity and enhancing HIV prevention programs for
populations at higher risk for infection (e.g., MSM, IDU, and their sex
and needle-sharing partners), especially in communities of color.
4. The proposed conference's relationship to the CDC determined
topics of special interest;
5. Timing of the conference that will allow for CDC input; and
6. Availability of funds.
Application
Each application will be evaluated individually against the
following criteria (TOTAL 100 POINTS) by an independent review group
appointed by CDC. Use these headings in preparing your application.
1. Category-Specific Criterion (20 points)
a. If applying under Category 1--Sharing Lessons Learned From HIV
Prevention Program or Service Delivery and Networking With Other
Organizations and Agencies: Extent to which the applicant provides
evidence that participants and presenters will have the opportunity to
interact during the conference, share information on successful and
unsuccessful program experiences, and develop collaborative working
relationships.
b. If applying under Category 2--Technical Support for HIV
Prevention Program Services for a Defined Population or Geographic
Area: Extent to which the applicant specifically relates the content of
the conference to HIV prevention community planning priorities for a
defined population or within a specific geographic area and the extent
to which the Applicant justifies the need for the proposed conference.
c. If applying under Category 3--Technology Transfer Training:
Extent to which the applicant demonstrates the scientific soundness of
the technology to be transferred as evidenced by its inclusion in HIV
prevention research publications, peer reviewed journals, or scientific
consensus panel review; and the extent of the need for applying the new
technology or knowledge by HIV prevention programs.
The following criteria apply to all applications:
[[Page 11914]]
2. Proposed Program and Technical Approach (30 points)
a. The extent to which the applicant's description of the proposed
conference demonstrates that the conference relates to HIV prevention
and education, responds to a specific public health need, and can be
expected to influence public health practices; and the extent of the
applicant's collaboration with other agencies serving the intended
audience, including local health and education agencies concerned with
HIV prevention.
b. The applicant's description of conference objectives in terms of
quality, specificity, and the feasibility of the conference based on
the operational plan, and the extent to which evaluation mechanisms for
the conference adequately assess increased knowledge, attitudes, and
behaviors of the target participants.
c. The relevance and effectiveness of the proposed agenda in
addressing the chosen HIV prevention and education topic(s).
d. The degree to which conference activities proposed for CDC
funding strictly adhere to the prevention of HIV transmission. For
conferences dealing with people living with HIV/AIDS the degree to
which conference activities focus on primary and secondary prevention
goals.
3. Applicant Capability and Experience (25 points)
a. The adequacy and commitment of institutional resources to
administer the program for the proposed conference.
b. The adequacy of existing and proposed facilities and resources
for conducting conference activities.
c. The degree to which the applicant has established and used
critical linkages with health and education departments and community
planning groups with the mandate for HIV prevention. Letters of support
(limit of 5) from such agencies which address related capability and
experience should be included. They must explain how the agency will
work with the applicant to plan the proposed conference. Letters that
do not pertain directly to the proposed conference will not be
considered.
4. Qualifications of Program Personnel (25 points)
a. The qualifications, experience, and commitment of the principal
staff person, and his or her ability to devote adequate time and effort
to provide effective leadership.
b. The competence of associate staff persons, discussion leaders,
and speakers to accomplish conference objectives.
c. The degree to which the application demonstrates that all key
personnel have education and expertise relative to the conference
objectives, are informed about the transmission of HIV, and understand
nationwide information and education efforts currently underway that
may affect, and be affected by, the proposed conference.
5. Budget Justification: (not scored)
The proposed budget will be evaluated on the basis of its
reasonableness, concise and clear justification, consistency with the
intended use of cooperative agreement funds, and the extent to which
the applicant documents financial support from other sources.
H. Other Requirements
Technical Reporting Requirements
Provide CDC with the original plus two copies of the final
financial status report (reporting actual expenses) and performance
report, no more than 90 days after the end of the budget/project
period. The performance report should include:
1. the cooperative agreement number;
2. title of the conference;
3. name of the principal investigator, program director or
coordinator;
4. name of the organization that conducted the conference;
5. a copy of the agenda;
6. a list of individuals who participated in the formally planned
sessions of the meeting;
7. a summarization of the meeting results, including a discussion
of its achievement of the stated conference objectives; and
8. the Program Review Panel's report that all written materials
have been reviewed as required.
With the prior approval of CDC, copies of proceedings or
publications resulting from the conference may be substituted for the
final performance report, provided they contain the information
requested in items 1 through 8 above.
Send all reports to: Juanita Crowder, Grants Management Specialist,
Grants Management Branch, Procurement and Grants Office, Announcement
99002, Centers for Disease Control and Prevention, 2920 Brandywine
Road, M/S E-15, Room 3000, Atlanta, GA 30341-4146.
The following additional requirements are applicable to this
program. For a complete description of each, see Attachment I in the
application kit:
AR-5 HIV Program Review Panel Requirements
AR-8 Public Health System Reporting Requirements
AR-9 Paperwork Reduction Act Requirements
AR-10 Smoke-Free Workplace Requirements
AR-11 Healthy People 2000
AR-12 Lobbying Restrictions
AR-15 Proof of Non-Profit Status
AR-20 Conference Support
See Attachment II for Background Statement
I. Authority and Catalog of Federal Domestic Assistance Number
This program is authorized under the Public Health Service Act,
Section 301(a), 42 U.S.C. 241(a), as amended and Section 317(a), 42
U.S.C. 247b(a), as amended. The Catalog of Federal Domestic Assistance
number is 93.941.
J. Where to Obtain Additional Information:
To receive additional written information and to request an
application kit, call 1-888-GRANTS4 (1-888-472-6874). You will be asked
to leave your name and address and will be instructed to identify the
Announcement number of interest (99002).
If you have questions after reviewing the contents of all the
documents, business management technical assistance may be obtained
from: Juanita Crowder, Grants Management Specialist, Grants Management
Branch, Procurement and Grants Office, Announcement 99002, Centers for
Disease Control and Prevention, 2920 Brandywine Road, M/S E-15, Room
3000, Atlanta, GA 30341-4146, Telephone (770) 488-2734, E-mail address
jdd2@cdc.gov.
For program technical assistance, contact: Linda LaChanse, Program
Analyst, Training and Technical Support Systems Branch, Division of
HIV/AIDS Prevention--Intervention Research and Support, National Center
for HIV, STD and TB Prevention, 1600 Clifton Road, NE, M/S E40,
Atlanta, GA 30333, Telephone (404) 639-0964, E-mail address
lml5@cdc.gov.
See also the CDC home page on the Internet: http://www.cdc.gov
Dated: March 4, 1999.
John L. Williams,
Director, Procurement and Grants Office, Centers for Disease Control
and Prevention (CDC).
[FR Doc. 99-5867 Filed 3-9-99; 8:45 am]
BILLING CODE 4163-18-p
