[Federal Register Volume 63, Number 47 (Wednesday, March 11, 1998)]
[Notices]
[Pages 11938-11939]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-6175]
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SECURITIES AND EXCHANGE COMMISSION
[Release No. PA-23]
Privacy Act of 1974: Modification of a Privacy Act System of
Records
AGENCY: Securities and Exchange Commission.
ACTION: Notice of minor modifications.
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SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, 5 U.S.C. 552a, the Securities and Exchange Commission
is amending the Administrative Audit System (SEC-14) to reflect updates
to the authority for maintenance, storage, retrievability, and record
source categories, and clarification of the retention and disposal. In
addition, the agency is modifying the retention and disposal of records
maintained in the Agency Correspondence Tracking System (ACTS) (SEC-
29).
EFFECTIVE DATE: March 11, 1998.
FOR FURTHER INFORMATION CONTACT: Hannah R. Hall, Privacy Act Officer,
(202) 942-4320, Office of Filings and Information Services, Freedom of
Information Act and Privacy Act Operations, Securities and Exchange
Commission, Operations Center, 6432 General Green Way, Mail Stop O-5,
Alexandria, VA 22312-2413.
SUPPLEMENTARY INFORMATION: In the course of reviewing its Privacy Act
systems of records notices, the Commission identified needed changes to
the Administrative Audit System (SEC-14) and the Agency Correspondence
Tracking System (ACTS) (SEC-29). Amendments to these systems were last
published at 62 FR 47885 and 47887, September 11, 1997. For the purpose
of complying with the Privacy Act and OMB Circular A-130, these
modifications are minor changes and do not require an advance report
to, and review by, the Congress and the Office of Management and
Budget.
SEC-14 is amended as follows:
SEC-14
Authority for maintenance of the system:
This section is revised to read as follows: 31 U.S.C. 35.
[[Page 11939]]
Storage:
This section is revised to read as follows: Appropriate accounting
data is stored in electronic media and paper form (e.g., purchase
orders, memoranda, subsidiary ledgers, invoices, and other
miscellaneous records).
Retrievability:
This section is revised to read as follows: These records are
retrieved by the individual's name or social security number.
Retention and disposal:
This section is revised to read as follows: The records are
maintained and disposed of in accordance with the General Services
Administration, General Records Schedule 6, 7, 9, and 20.
Record source categories:
This section is revised to read as follows: The sources for the
records are purchase orders, vouchers, invoices, contracts, and
electronic records (e.g., Travel Manager, Frequent Travel Solutions,
Inc.) or other paper records submitted by employees, vendors, and other
sources, including claims filed by witnesses in SEC actions.
SEC-29 is amended as follows:
SEC-29
Retention and Disposal:
Subsystem A: This section is revised to read: Paper records are
retained in-house for two (2) years from the office's date of receipt
of the complaint/inquiry then transferred to the Federal Records Center
for storage. Records sent to the Federal Records Center that do not
relate to law enforcement matters are maintained for two (2) additional
years (for a total of four (4) years from the office's date of
receipt). Paper records that do relate to an enforcement matter are
maintained for an additional four (4) years at the Federal Records
Center for a total of six (6) years from the office's date of receipt.
Subsystem B: This section is revised to read: Paper records are
maintained in-house upon expiration of the Chairman's tenure in office.
In accordance with 17 CFR 200.80f, certain files are forwarded to the
Federal Records Center or transferred to the National Archives and
Records Administration.
Subsystem C: This section is revised to read: Paper records are
maintained in-house for six months from the office's date of receipt
and destroyed periodically thereafter.
Subsystem D: This section is revised to read: A computerized record
of searches and transactions is maintained in an on-line database and
on data cartridges. Electronic records are maintained indefinitely.
Database files are saved on the cartridges, which are sent to the
Commission's off-site storage vendor.
Dated: March 5, 1998.
By the Commission.
Jonathan G. Katz,
Secretary.
[FR Doc. 98-6175 Filed 3-10-98; 8:45 am]
BILLING CODE 8010-01-P
