[Federal Register Volume 59, Number 51 (Wednesday, March 16, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-6095]
[[Page Unknown]]
[Federal Register: March 16, 1994]
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DEPARTMENT OF THE INTERIOR
Privacy Act of 1974--Revision of System of Records
Pursuant to the provisions of the Privacy Act of 1974, as amended
(5 U.S.C. 552a), notice is hereby given that the Department of the
Interior proposes to revise two notices describing systems of records
managed by the Office of Administrative Services. Except as noted
below, all changes are editorial in nature, clarify and update existing
statements, and reflect organization, address and other miscellaneous
administrative revisions which have occurred since the previous
publication of the material in the Federal Register. The two notices
being revised, which are published in their entirety below, are:
1. ``Privacy Act Files--Interior, DOI-57,'' previously published on
August 8, 1986 (51 FR 28627) as ``Privacy Act Files--Interior, Office
of the Secretary-57.''
2. ``Freedom of Information Act Appeal Files--Interior, OS-69,''
previously published on August 8, 1986 (51 FR 28629) as ``Freedom of
Information Appeal Files--Interior, Office of the Secretary-69.''
In notice DOI-57, the existing system name has been revised to more
adequately convey the Departmentwide extent of the scope-of-system
coverage. In both notices, the existing categories of records in the
system statement is revised to more clearly identify the types of
records maintained in the system; the existing retrievability statement
is revised to add the current method of accessing records; the existing
retention and disposal statement is revised to reflect the current
length of, and/or authority for, record retention; and the existing
system location statement and existing system manager(s) and address
statements are revised to reflect changes in addresses of system
managers.
Since these changes do not involve any new or intended use of the
information in the systems of records, the notices shall be effective
on March 16, 1994.
Additional information regarding these actions may be obtained from
the Departmental Privacy Act Officer, Office of the Secretary, Office
of Administrative Services, (PMO) 1849 C Street NW., Mail Stop 5412-
MIB, Washington, DC 20240, telephone (202) 208-6045.
Dated: March 8, 1994.
Albert C. Camacho,
Director, Office of Administrative Services.
INTERIOR/DOI-57
Privacy Act Files--Interior, DOI-57.
1. U.S. Department of the Interior, Office of Administrative
Services, m.s. 5412-MIB, 1849 C Street, NW., Washington, DC 20240.
2. Offices of Privacy Act Officers for each of the Department's
bureaus. (Consult the Appendix for addresses of bureau headquarters
offices.)
3. Offices of System Managers and other officials authorized to
receive requests for notification of, access to, and petitions for
amendment of records. (Consult system notices for addresses of System
Managers.)
Individuals who have submitted requests for notification of, access
to, and petitions for amendment of records maintained as systems of
records under the Privacy Act. Individuals who have filed Privacy Act
appeals with the Assistant Secretary--Policy, Management and Budget
under Departmental appeal procedures.
Requests, appeals, and decisions on requests and appeals;
accounting of disclosure files; reports and related records.
5 U.S.C. 552a.
The primary use of the records is: (a) To support action on Privacy
Act requests and appeals; and (b) To gather information for management
and reporting purposes.
Disclosure outside the Department of the Interior may be made: (1)
To other Federal agencies having a subject matter interest in a request
or an appeal or a decision thereon; (2) To the U.S. Department of
Justice or in a proceeding before a court or adjudicative body when (a)
the United States, the Department of the Interior, a component of the
Department or, when represented by the Government, an employee of the
Department is a party to litigation or anticipated litigation or has an
interest in such litigation, and (b) the Department of the Interior
determines that the disclosure is relevant or necessary to the
litigation and is compatible with the purpose for which the records
were compiled; (3) Of information indicating a violation or potential
violation of a statute, regulation, rule, order, or license to
appropriate Federal, State, local or foreign agencies responsible for
investigating or prosecuting the violation or for enforcing or
implementing the statute, rule, regulation, order, or license; (4) To a
congressional office from the record of an individual in response to an
inquiry the individual has made to the congressional office.
Records are maintained in manual and automated form.
Records are indexed by name or personal identifier.
Records are maintained with safeguards meeting the requirements of
43 CFR 2.51.
Records are retained and disposed of in accordance with General
Records Schedule No. 14, Items 21-26.
1. Departmental Privacy Act Officer, U.S. Department of the
Interior, Office of Administrative Services, m.s.5412-MIB, 1849 C
Street, NW., Washington, DC 20240.
2. Bureau Privacy Act Officers. (Consult the Appendix for addresses
of bureau headquarters offices.)
3. System Managers. (Consult system notices for addresses of System
Managers.)
A request for notification of the existence of records shall be
addressed to the pertinent System Manager. The request shall be in
writing, signed by the requester, and comply with the content
requirements of 43 CFR 2.60.
A request for access to records shall be addressed to the pertinent
System Manager. The request shall be in writing, signed by the
requester, and comply with the content requirements of 43 CFR 2.63.
A request for amendment of a record shall be addressed to the
pertinent System Manager. The request shall be in writing, signed by
the requester, and comply with the content requirements of 43 CFR 2.71.
Individuals filing requests and appeals; Departmental officials
acting on requests and appeals.
INTERIOR/OS-69
Freedom of Information Act Appeal Files--Interior, OS-69.
U.S. Department of the Interior, Office of Administrative Services,
m.s.5412-MIB, 1849 C Street, NW., Washington, DC 20240.
Individuals who have filed appeals under Department of the Interior
Freedom of Information Act (FOIA) appeal procedures.
FOIA appeals, initial requests and decisions on requests issued by
bureaus and offices, recommendations of the Office of the Solicitor and
of other Departmental officials, final decisions on appeals, extension
of time and related records, and records to track the processing of
appeals.
5 U.S.C. 552.
The primary use of the records is: (a) To support review and
decision-making for FOIA appeals; and (b) To prepare an annual report
to Congress.
Disclosure outside the Department of the Interior may be made: (1)
To other Federal agencies having a subject matter interest in an appeal
or bureau or office decision; (2) To the U.S. Department of Justice or
in a proceeding before a court or adjudicative body when (a) the United
States, the Department of the Interior, a component of the Department
or, when represented by the Government, an employee of the Department
is a party to litigation or anticipated litigation or has an interest
in such litigation, and (b) the Department of the Interior determines
that the disclosure is relevant or necessary to the litigation and is
compatible with the purpose for which the records where compiled; (3)
Of information indicating a violation or potential violation of a
statute, regulation, rule, order, or license to appropriate Federal,
State, local or foreign agencies responsible for investigating or
prosecuting the violation or for enforcing or implementing the statute,
rule, regulation, order, or license; (4) To a congressional office from
the record of an individual in response to an inquiry the individual
has made to the congressional office.
Appeal records are maintained in manual form in file folders.
Appeal tracking information is maintained in computerized form on
magnetic media.
Manual records are indexed by appeal number. A cross-reference list
permits retrieval of records by appellant's name. Computer records are
indexed by name of appellant, appeal number, date and subject of
appeal.
Records are maintained with safeguards meeting the requirements of
43 CFR 2.51.
Records are destroyed six years after final determination by
agency, or three years after final adjudication by courts, in
accordance with General Records Schedule No. 14, Item 12.
Freedom of Information Act Appeals Officer, U.S. Department of the
Interior, Office of Administrative Services, m.s.5412-MIB, 1849 C
Street, NW., Washington, DC 20240.
A request for notification of the existence of records shall be
addressed to the System Manager. The request shall be in writing,
signed by the requester, and comply with the content requirements of 43
CFR 2.60.
A request for access to records shall be addressed to the System
Manager. The request shall be in writing, signed by the requester, and
comply with the content requirements of 43 CFR 2.63.
A request for amendment of a record shall be addressed to the
System Manager. The request shall be in writing, signed by the
requester, and comply with the content requirements of 43 CFR 2.71.
Appellants; bureau, office and Departmental officials.
[FR Doc. 94-6095 Filed 3-15-94; 8:45 am]
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