98-6590. Privacy Act; Altered System of Records

[Federal Register Volume 63, Number 50 (Monday, March 16, 1998)]
[Notices]
[Pages 12722-12725]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-6590]


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DEPARTMENT OF COMMERCE

[Docket No. 980223045-8045-01]


Privacy Act; Altered System of Records

AGENCY: Department of Commerce.

ACTION: Notice and request for comments.

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SUMMARY: In accordance with the Privacy Act (5 U.S.C. 552a(e) (4) and 
(11)), the Department of Commerce is issuing notice of our intent to 
amend the system of records entitled Commerce Department System 1, 
``Attendance, Leave, and Payroll Records of Employees and Certain Other 
Persons'', to include a new routine use, a disclosure required by the 
Personal Responsibility and Work Opportunity Reconciliation Act 
(PRWORA, Pub. L. 104-193); to update the list of Commerce Department 
bureaus; to update the location and system manager of our system of 
records; and to update the notification procedures. We invite public 
comment on the proposed routine use in this publication.

DATES: Effective Date: The amendments will become effective as proposed 
without further notice on April 15, 1998, unless comments dictate 
otherwise.
    Comment Date: To be considered, written comments must be submitted 
on or before April 15, 1998.

ADDRESSES: Comments may be mailed to Diane M. Atchinson, U.S. 
Department of Commerce, Room 5001, 14th & Constitution Avenue, NW., 
Washington, DC, 20230. All comments received will be available for 
public inspection at U.S. Department of Commerce, Central Reference 
Room Inspection Facility, Room 6204, 14th & Constitution Avenue, NW., 
Washington, DC, 20230.

FOR FURTHER INFORMATION CONTACT: Diane M. Atchinson, U.S. Department of 
Commerce, Room 5001, 14th & Constitution Avenue, NW., Washington, DC, 
20230, 202-482-4425.

SUPPLEMENTARY INFORMATION: Pursuant to Pub. L. 104-193, the Personal 
Responsibility and Work Opportunity Reconciliation Act of 1996, the 
Department of Commerce will disclose data from Commerce Department 
System 1; Attendance, Leave, and Payroll Records of Employees and 
Certain Other Persons system of records to the Office of Child Support 
Enforcement, Administration for Children and Families, Department of 
Health and Human Services for use in the National Database of New 
Hires, part of the Federal Parent Locator Service (FPLS) and Federal 
Tax Offset System, HHS/OCSE No. 09-90-0074. A description of the 
Federal Parent Locator Service may be found at 62 FR 51663 (October 2, 
1997).
    FPLS is a computerized network through which States may request 
location information from Federal and State agencies to find non-
custodial parents and their employers for purposes of establishing 
paternity and securing support. On October 1, 1997, the FPLS was 
expanded to include the National Directory of New Hires, a database 
containing employment information on employees recently hired, 
quarterly wage data on private and public sector employees, and 
information on unemployment compensation benefits. On October 1, 1998, 
the FPLS will be expanded further to include a Federal Case Registry. 
The Federal Case Registry will contain abstracts on all participants 
involved in child support enforcement cases. When the Federal Case 
Registry is instituted, its files will be matched on an ongoing basis 
against the files in the National Directory of New Hires to determine 
if an employee is a participant in a child support case anywhere in the 
country. If the FPLS identifies a person as being a participant in a 
State child support case, that State will be notified. State requests 
to the FPLS for location information will also continue to be processed 
after October 1, 1998.

[[Page 12723]]

    When individuals are hired by the Department of Commerce, we may 
disclose to the FPLS their names, social security numbers, home 
addresses, dates of birth, dates of hire, and information identifying 
us as the employer. We also may disclose to the FPLS names, social 
security numbers, and quarterly earnings of each Department of Commerce 
employee, within one month of the end of the quarterly reporting 
period.
    Information submitted by the Department of Commerce to the FPLS 
will be disclosed by the Office of Child Support Enforcement to the 
Social Security Administration for verification to ensure that the 
social security number provided is correct. The data disclosed by the 
Department of Commerce to the FPLS will also be disclosed by the Office 
of Child Support Enforcement to the Secretary of the Treasury for use 
in verifying claims for the advance payment of the earned income tax 
credit or to verify a claim of employment on a tax return.
    We are also making other changes required to update the system of 
records. The list of Commerce Department bureaus is updated to add the 
Office of the Secretary, Bureau of Export Administration, Economic and 
Statistics Administration, National Institute of Standards and 
Technology, Technology Administration and Office of Inspector General; 
and to remove Departmental Offices and United States Travel and Tourism 
Administration. The location and manager of our system is updated to: 
Remove the Management Service Center in Germantown, Maryland; add the 
National Finance Center, U.S. Department of Agriculture, in New 
Orleans, Louisiana; and add the Field Administrative Payroll System, 
Bureau of the Census, Suitland, Maryland.
    Accordingly, the Attendance, Leave, and Payroll Records of 
Employees and Certain Other Persons system notice originally published 
at 46 FR 63502, December 31, 1981, is amended by the addition of the 
following routine use and updates:
COMMERCE/DEPT-1

SYSTEM NAME:
    Attendance, Leave, and Payroll Records of Employees and Certain 
Other Persons.
* * * * *

SYSTEM LOCATION:
    For employees of the Office of the Secretary, Bureau of Economic 
Analysis, Bureau of Export Administration, Bureau of the Census, 
Economic Development Administration, Economics and Statistics 
Administration, International Trade Administration, Minority Business 
Development Agency, National Institute of Standards and Technology, 
National Oceanic and Atmospheric Administration, National 
Telecommunications and Information Administration, National Technical 
Information Service, Office of Inspector General, Patent and Trademark 
Office, Technology Administration: National Finance Center, U.S. 
Department of Agriculture, PO Box 70160, New Orleans, Louisiana, 70160.
    For Census Field Representative employees: Field Administrative 
Payroll System, Bureau of the Census, Suitland, Maryland, 20746.
* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    The names, social security numbers, home addresses, dates of birth, 
dates of hire, quarterly earnings, employer information, and State of 
hire of employees may be disclosed to the Office of Child Support 
Enforcement, Administration for Children and Families, Department of 
Health and

[[Page 12724]]

Human Services, for the purpose of locating individuals to establish 
paternity, establishing and modifying orders of child support, 
identifying sources of income, and for other child support enforcement 
actions as required by the Personal Responsibility and Work Opportunity 
Reconciliation Act (PRWORA, Pub. L. 104-193).
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    National Finance Center, U.S. Department of Agriculture, PO Box 
70160, New Orleans, Louisiana, 70160.
    Field Administrative Payroll System, Demographic and Decennial 
Census Staff, Bureau of the Census, Suitland, Maryland, 20746.

Notification procedure:
    For Economics and Statistics Administration and Bureau of the 
Census records of employees employed in the Washington, DC, 
metropolitan area, Census Regional Offices, the Census Hagerstown 
Telephone Center and the Census Tucson Telephone Center, information 
may be obtained from: Bureau of the Census, Human Resources Division, 
ATTN: Chief, Pay, Processing and Systems Branch, Room 3254, FOB #3, 
Washington, DC 20233, [phone].
    For records of Census employees employed by the Jeffersonville 
Census Data Preparation Division, information may be obtained from: 
Bureau of the Census, Data Preparation Division, ATTN: Chief, Human 
Resources Branch, Room 113, Bldg. 66, Jeffersonville, Indiana, 47132, 
[phone].
    For Patent and Trademark Office records, information may be 
obtained from: Human Resources Manager, U.S. Patent and Trademark 
Office, Box 3, Washington, DC, 20231, [phone].
    For records of International Trade Administration employees 
employed in the Washington, DC, metropolitan area, information may be 
obtained from: Human Resources Manager, Personnel Management Division, 
Room 4809, 14th & Constitution Avenue, NW, Washington, DC, 20230, (202) 
482-3438.
    For records of National Institute of Standards and Technology 
employees other than those employed in Colorado and Hawaii and for 
Technology Administration and National Technical Information Service 
records, information may be obtained from: Personnel Officer, Office of 
Human Resources Management, Administration Building, Room A-123, 
Gaithersburg, Maryland, 20899, [phone].
    For Office of Inspector General records, information may be 
obtained from: Human Resources Manager, Resource Management Division, 
Room 7713, 14th & Constitution Avenue, NW, Washington, DC, 20230, (202) 
482-4948.
    For records of National Oceanic and Atmospheric Administration 
employees in the Washington, DC. metropolitan area, information may be 
obtained from: Chief, Human Resources Services Division, National 
Oceanic and Atmospheric Administration, 1315 East-West Highway, Room 
13619, Silver Spring, Maryland, 20910, [phone]
    For records of Office of the Secretary, Bureau of Economic 
Analysis, Bureau of Export Administration, Economic Development 
Administration, Minority Business Development Agency, and National 
Telecommunications and Information Administration employees in the 
Washington, DC. metropolitan area, information may be obtained from: 
Human Resources Manager, Office of Personnel Operations, Office of the 
Secretary, Room 5005, 14th & Constitution Avenue, NW., Washington, DC 
20230, [phone].
    For records of regional employees of the National Oceanic and 
Atmospheric Administration, National Institute of Standards and 
Technology, Bureau of Export Administration, Economic Development 
Administration, Minority Business Development Agency, International 
Trade Administration, National Telecommunications and Information 
Administration, information may be obtained from the Human Resources 
Manager servicing the region or State in which they are employed, as 
follows:
    a. Central Region. For National Oceanic and Atmospheric 
Administration employees in the States of Alabama, Arkansas, Florida, 
Georgia, Illinois, Indiana, Iowa, Kentucky, Louisiana, Michigan, 
Minnesota, Mississippi, Missouri, Ohio, Tennessee, and Wisconsin; for 
National Marine Fisheries Service employees in the States of North 
Carolina, South Carolina and Texas; and for National Weather Service 
employees in the States of Colorado, Kansas, Nebraska, North Dakota, 
South Dakota, and Wyoming; for employees in the Bureau of Export 
Administration, Economic Development Administration, Minority Business 
Development Agency, and International Trade Administration in the 
States of Alabama, Arkansas, Florida, Georgia, Illinois, Indiana, Iowa, 
Kansas, Kentucky, Louisiana, Michigan, Minnesota, Mississippi, 
Missouri, Nebraska, New York, Ohio, Oklahoma, Pennsylvania, South 
Carolina, South Dakota, Tennessee, Texas, and Wisconsin: Human 
Resources Manager, Central Administrative Support Center (CASC), 
Federal Building, Room 1736, 601 East 12th Street, Kansas City, 
Missouri, 64106, [phone].
    b. Eastern Region. For the National Oceanic and Atmospheric 
Administration employees in the States of: Connecticut, Delaware, 
Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York, 
North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, 
Vermont, Virginia, West Virginia, Puerto Rico, and the Virgin Islands; 
for employees in the Bureau of Export Administration, Economic 
Development Administration, Minority Business Development Agency, and 
International Trade Administration in the States of Connecticut, 
Delaware, Maine, Maryland, Massachusetts, New Hampshire, New Jersey, 
New York, North Carolina, Pennsylvania, Rhode Island, South Carolina, 
Tennessee, Vermont, Virginia, Puerto Rico, and the Virgin Islands: 
Human Resources Manager, Eastern Administrative Support Center (EASC), 
National Oceanic and Atmospheric Administration EC, 200 World Trade 
Center, Norfolk, Virginia, 23510, 757) 441-6517.
    c. Mountain Region. For National Oceanic and Atmospheric 
Administration employees in the States of: Alaska, Colorado, Florida, 
Hawaii, Idaho, and Oklahoma, at the South Pole and in American Samoa; 
and for the National Weather Service employees in the States of 
Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, New 
Mexico, Oklahoma, Tennessee, Texas and in Puerto Rico; for employees in 
the Bureau of Export Administration, Economic Development 
Administration, Minority Business Development Agency, National 
Institute of Standards and Technology, and the National 
Telecommunications and Information Administration in the states of 
Arkansas, Colorado, Hawaii, Iowa, Louisiana, Missouri, Montana, South 
Dakota, Texas, Utah and Wisconsin: Human Resources Office, Mountain 
Administrative Support Center (MASC), MC22A, 325 Broadway, Boulder, 
Colorado, 80303, [phone].
    d. Western Region. For National Oceanic and Atmospheric 
Administration employees in the States of Arizona, California, Montana, 
Nevada, Oregon, Utah, Washington, and the Trust Territories; for 
employees in the Bureau of Export Administration, Economic Development 
Administration, Minority Business Development Agency, and International 
Trade Administration in the States of Arizona, California, Nevada, 
Oregon, Utah, Washington, and the Trust Territories:

[[Page 12725]]

Human Resources Manager, Western Administrative Support Center (WASC), 
National Oceanic and Atmospheric Administration WC2, 7600 Sand Point 
Way, NE, Bin C15700, Seattle, Washington, 98115, 206) 526-6057.
    For all other records, information may be obtained from: Director 
for Human Resources Management, U.S. Department of Commerce, Room 5001, 
14th & Constitution Avenue, NW., Washington, DC. 20230, [phone].
* * * * *
    Dated: February 27, 1998.
Brenda Dolan,
Privacy Act Officer.
[FR Doc. 98-6590 Filed 3-13-98; 8:45 am]
BILLING CODE 3510-FA