[Federal Register Volume 64, Number 56 (Wednesday, March 24, 1999)]
[Rules and Regulations]
[Pages 14113-14123]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-6631]
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CORPORATION FOR NATIONAL AND COMMUNITY SERVICE
45 CFR Parts 1207 and 2551
RIN 3045-AA17
Senior Companion Program
ACTION: Final regulations.
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SUMMARY: The Corporation for National and Community Service
(hereinafter the ``Corporation''), amends the regulations governing the
administration of the Senior Companion Program (SCP). This final rule
implements changes to the Domestic Volunteer Service Act of 1973, as
amended, and establishes minimum program requirements with greater
clarity. It updates program operations, consolidates requirements from
outdated sources into one user friendly document; and incorporates new
concepts of programming to highlight the accomplishments and impact of
senior service. This amendment supersedes the old ACTION Senior
Companion Program regulations and provisions of the SCP Operations
Handbook.
DATES: These regulations take effect April 23, 1999.
FOR FURTHER INFORMATION CONTACT: Rey Tejada at 202-606-5000 ext. 197.
SUPPLEMENTARY INFORMATION: The Corporation published a notice of
proposed rulemaking (NPRM) for the Senior Companion Program 45 CFR
Parts 1207 and 2551 in the Federal Register at 63 FR 46954, September
3, 1998.
Summary of Main Comments and Changes
In response to the Corporation's invitation in the NPRM, the
Corporation received 223 letters. A significant number (80 percent) of
the letters came from one state. A summary of the main comments
received and the Corporation's responses are provided in this final
rule. Comments that are general or editorial in nature, or those
requesting clarification of program requirements are not addressed in
this final rule. The significant comments and the Corporation's
responses are summarized by section as follows:
Section 2551.11 What is the Senior Companion Program?
Comments: Expressed concern that the language proposed for
Sec. 2551.11 puts too much emphasis on service, less on the volunteers,
and disregards the dual purpose of the program.
Response: The Corporation understands the concerns expressed and
has modified the section to emphasize the dual purpose of the program.
The first sentence of Sec. 2551.11 was revised by adding ``for the dual
purpose of engaging'' after ``organizations'', and ``and to provide a
high quality experience that will enrich the lives of the volunteers''
after ``needs.''
Section 2551.12(d) Annual Income
Comments: Expressed some confusion as to whether it is mandatory to
count the value of food and shelter given the use of the word ``may''
in this section, and the word ``should'' in the second sentence of
Sec. 2551.42(b).
Response: In determining income eligibility, it is the
Corporation's intent to count the value of food and shelter provided at
no cost to a volunteer. This is to ensure that volunteer applicants
receiving such assistance do not have an undue advantage over those who
do not. To make this point clear, the Corporation has amended the
second sentence of this section by using the word ``shall'' instead of
``may'', and has also inserted the word ``in-kind'' after ``cash'' in
the first sentence.
Section 2551.12(l) National Senior Service Corps
Comments: Object to the use of the name National Senior Service
Corps (NSSC) because it is not the name used in the DVSA.
Response: This name has been in use for the last several years and
the Corporation has used significant resources for the development and
design of a number of promotional program materials that are now in
wide use by projects across the country.
Section 2551.22 General Responsibilities of Sponsor
Comments: Suggested adding language that would prohibit a sponsor
from delegating its responsibilities to its own subsidiary.
Response: The Corporation gives the sponsor primary responsibility
for fulfilling all project management requirements. It would be
inconsistent with its obligations under the grant, if the sponsor were
to be prohibited from delegating part of its responsibilities to any
subsidiary under its control.
Section 2551.23(f) Volunteer Orientation
Comments: Indicated that 40 hours of pre-service orientation is
difficult for staff to deliver; others thought that the four hours of
monthly in-service training is excessive.
Response: The Corporations understands the concerns expressed. To
increase flexibility and training options, the Corporation amended the
provision to provide 40 hours of orientation, of which 20 hours must be
pre-service. The Corporation believes four hours of monthly in-service
training is essential.
Section 2551.23(i) Strategic Plan
Comments: Expressed concern that to require the development of a
strategic plan would be a significant paperwork burden on projects.
Response: The Corporation understands the concerns expressed
regarding the requirement and the potential burden it may produce. For
this reason, the provision has been withdrawn from the final rule.
Section 2551.23(k) Assessment of Accomplishments and Impact
Comments: Expressed concern about administrative demands the
requirement for assessing impact would entail.
Response: The Corporation appreciates the concern expressed.
However, the provision is essential for the Corporation to meet its
obligations under The Government Performance and Results Act.
Section 2551.24 Securing Community Participation
Comments: The comments were mixed. Some oppose any changes in the
structure, role and operation of the Advisory Council as they were
specified in previous regulations. Others support the flexibility
provided by the new rule.
Response: The new provision gives local program sponsors maximum
flexibility for securing community participation. It gives them
discretion to use an Advisory Council or another organizational
structure to meet the requirement. The Corporation believes that the
new rule gives local sponsors the ability to choose whatever method
works best for them to involve the community in program operations.
Section 2551.25(b) Delegation of Authority
Comments: Expressed concern about the potential increase in
workload for project directors to meet this
[[Page 14114]]
requirement. Some were also confused as to what the delegation of
authority means.
Response: The Corporation has withdrawn the provision from the final
rule.
Section 2551.25(d) Full-time Project Director
Comments: Comments were mixed. Some were in support of the new
rule; others wanted a provision to waive the full-time project director
requirement; and a few wanted the requirement taken out of federal
regulations and left at the sponsor's discretion.
Response: The Corporation modified this section by deleting from
the last sentence any reference to cost savings and leaving the basis
for negotiating a part-time director position to the size, scope and
quality of project operations. The new rule replaces the more rigid and
cumbersome waiver process required under the old regulations to employ
a part-time director.
Section 2551.41 Senior Companion Eligibility
Comments: Suggested lowering the age eligibility from 60 to 55 to
attract more volunteers into to the program and broaden the potential
volunteer pool.
Response: The age eligibility of volunteers is established by law.
Only Congress can change this requirement and the Corporation plans to
pursue that objective through the reauthorization process.
Section 2551.42 Income Guidelines
Comments: Many recommend increasing the income guideline to 150% of
poverty. Others questioned the inclusion of the value of food and
shelter provided at no cost to a volunteer in determining income.
Response: The income guideline is also established by law and can
only be changed through a legislative amendment. Counting the value of
food, clothing and shelter provided at no cost, encourages equitable
participation by not giving advantage to volunteers who receive such
assistance.
Section 2551.45(a) Stipend
Comments: Expressed concern that the rule excludes eligible married
couples from receiving a stipend.
Response: The Corporation, after considering the concerns
expressed, has decided to withdraw subsections (a)(1) and (a)(2) in
order to allow all eligible married volunteers, to receive a stipend.
Section 2551.45(c) Transportation
Comments: Concern that use of the word ``may'' in this section
takes away the guarantee that volunteers will receive the
transportation assistance they need to get to their assignments.
Response: After considering the comments, the Corporation modified
this section by deleting the word ``may'' and using ``shall'' instead
after ``Senior Companions''.
Section 2551.45(d) Physical Examination
Comments: Requested that the physical examination be permitted
during the first month of service rather than requiring that it be
provided only prior to service. The rationale for this request is that
such an approach could save money particularly in cases where
volunteers terminate shortly after enrollment.
Response: The Corporation understands the rationale for the
request. However, physical examinations provide some assurance that the
volunteers can serve without detriment to themselves or their clients.
The Corporation believes this justifies the costs involved.
Section 2551.45(e) Meals and Recognition
Comments: Expressed concern that this section reduces the value of
support by limiting it to available resources, and suggested that
recognition be made mandatory.
Response: To emphasize its importance to the volunteers, the
Corporation revised this section by using the term ``shall be'' instead
of ``are'' in the first line. The level of support volunteers receive
is always governed by the resources available to a project under an
approved grant.
Section 2551.51(a) (b) (c) Terms of Service
Comments: Comments were mixed. Some agree with the flexibility
provided under the new rule; others thought there should be more
flexibility suggesting that terms of service should be left to
discretion of the sponsor.
Response: After considering the comments, the Corporation modified
this section to allow even more flexibility in volunteers' term of
service. Subsection (a) was revised to allow volunteers to serve a
minimum of nine months a year at an average of 20 hours of service a
week. Consistent with this amendment, subsections (b) and (c) were
deleted.
Section 2551.52 Modified Schedule
Comments: All opposed the proposed rule. Many thought that the 10
year service requirement as a condition for a modified service schedule
was excessive.
Response: The Corporation deleted this section in view of the
changes made on Section 2551.51(a) on terms of service.
Section 2551.55 Volunteer Leave
Comments: Opposed this provision because it may result in less
leave for volunteers. Many thought that volunteer leave should be
governed by sponsor's policies.
Response: After considering the comments, the Corporation has
withdrawn this provision from the final rule.
Section 2551.61 Sponsor As Volunteer Station
Comments: Reflected concern about the limit that no more than 20
percent of a sponsor's budgeted VSY's can be placed in programs
administered by the sponsor.
Response: Language was added providing a waiver by the Corporation
to increase the percentage of volunteers who may serve in programs
administered by the sponsor.
Section 2551.62(c) Care Plans
Comments: Opposed the care plan provision saying that it would
increase paperwork burden on stations and raise issues of client
confidentiality.
Response: The Corporation modified the provision changing ``care
plan'' to a ``written volunteer assignment plan'' that identifies the
role and activities of the Senior Companion and expected outcomes for
the client served.
Section 2551.72(a) Volunteer Assignments
Comments: Suggested that volunteers be permitted to handle client's
finances because it is considered to be a vital service.
Response: The Corporation amended sub-section (a) by deleting
``handling a client's finances'' from the list of prohibited volunteer
activities.
Section 2551.73 Care Plans
Comments: Stated they were unclear as to the meaning of the
provision and that it raises issues of client confidentiality.
Response: The Corporation modified the provision changing ``care
plan'' to a ``written volunteer assignment plan'' that identifies the
role and activities of the Senior Companion and expected outcomes for
the client served.
Section 2551.81 Type of Clients
Comments: Requested a more inclusive definition of eligible
clients.
[[Page 14115]]
Response: The Corporation modified this section by adopting the
more inclusive language of the old regulations on eligible clients.
Section 2551.92(c) Excess Non-Corporation Support
Comments: Recommended that the Corporation not restrict the manner
in which contributions in excess of the required local support are
spent. They also suggest deleting the condition that such expenditure
be made consistent with the provision of the Act.
Response: The final rule does not restrict the manner in which the
sponsors spend contributions made in excess of the local support
required. The condition that such expenditures be made consistent with
the provisions of the Act is a requirement of the law.
Section 2551.92(e) Cost Reimbursement Ratio
Comments: Comments were mixed. Some are opposed to the requirement
and suggest that a waiver provision be included. Others are in favor of
the new provision that reduces the required cost reimbursement ratio
from 90 percent to 80 percent.
Response: The new provision lessens the burden on local sponsors by
reducing the required ratio under the old regulation by 10 percent. It
ensures that volunteer support items are adequately covered in the
grant budget. The Corporation believes that allowing any further
reduction through a waiver provision, would jeopardize the sponsor's
ability to provide volunteer support.
Section 2551.93(d) Assignment Related Costs
Comments: Opposed the provision specifying that equipment or
supplies for volunteer while on assignment are not allowable costs.
Response: The provision restates a requirement under the old
regulations. Limited program funds can cover only essential direct
volunteer support such as transportation to and from assignment. Other
costs associated with the volunteer's service activity are the
responsibility of the station or other third parties.
Section 2551.104 Funds for Non-Stipended Senior Companions
Comments: Questioned why federal funds cannot be used to pay any
cost related to non-stipended volunteers when the Corporation
encourages their recruitment and allows them to receive cost
reimbursements other than the stipend.
Response: The rule on non-stipended volunteers is a restatement of
the language in the program's authorizing legislation. The rule cannot
be changed without a change in the law.
Section 2551.121(c) Compensation for Service
Comments: Requested clarifying language for subsection (3) which
states that station support shall not be a precondition to the
assignment of volunteers, and subsection (4) which states that the
sponsor shall withdraw services if the station is unable to provide
monetary and in-kind support.
Response: The Corporation modified both subsections by moving the
last sentence in subsection (3) and inserted it as the first sentence
in subsection (4). This adjustment clarifies the Corporation's position
that a volunteer station's ability to provide cash or in-kind support
is not a precondition to the assignment of volunteers to that station.
However, if a station agrees to provide support under a Memorandum of
Understanding, but later decides to withdraw that support in a manner
that reduces or diminishes the ability of the project to fulfill its
obligations under the grant, then the sponsor can withdraw volunteer
services from that station.
Regulatory Flexibility Act and Unfunded Mandates Reform Act
The General Counsel, in accordance with the Regulatory Flexibility
Act (5 U.S.C. 606(b)), has reviewed this regulation and by approving
certifies that this final rule will not have a significant impact on
small business entities.
Under the Unfunded Mandates Reform Act of 1995, the Corporation
certifies that this final rule does not include any Federal mandate
that may result in the expenditure by State, local, and tribal
governments, in the aggregate, or by the private sector, of
$100,000,000 or more (adjusted annually for inflation) in any one year.
Paperwork Reduction Act of 1995
These final regulations have been examined under the Paperwork
Reduction Act of 1995 and have been found to contain no information
collection requirements.
Intergovernmental Review
This program is subject to the requirements of Executive Order
12372. The objective of the Executive Order is to foster an
intergovernmental partnership and strengthened federalism by relying on
processes developed by State and local governments for coordination and
review of proposed Federal financial assistance. In accordance with the
Order, this document is intended to provide early notification of the
Corporation's specific plans and actions for this program.
Executive Order 12866
This regulation has been drafted and reviewed in accordance with
Executive Order 12866. The Office of Management and Budget has reviewed
this rule and has determined that this rule is not a ``significant
regulatory action'' under Executive Order 12866, section 3(f),
Regulatory Planning and Review.
Distribution Table
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New 45 CFR
Old 45 CFR Part 1207 Part 2551
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1207.1-1................................................... 2551.11
1207.1-2................................................... 2551.12
1207.1-3................................................... 2551.23
1207.2-1................................................... None
1207.2-2................................................... 2551.92
1207.2-3................................................... 2551.21
1207.2-4................................................... 2551.91
1207.2-5................................................... 2551.91
1207.2-6................................................... 2551.91
1207.2-7................................................... 2551.93
1207.2-8................................................... 2551.31
1207.3-1................................................... 2551.23
1207.3-2................................................... 2551.25
1207.3-3................................................... 2551.24
1207.3-4................................................... 2551.62
1207.3-5................................................... 2551.41
1207.3-6................................................... 2551.71
1207.4-1................................................... 2251.41
1207.5-1................................................... 2251.121
1207.5-2................................................... 2551.122
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List of Subjects
45 CFR Part 1207
Aged, Grant programs--social programs, Reporting and recordkeeping
requirements, Volunteers.
45 CFR Part 2551
Aged, Grant programs--social programs, Volunteers.
For the reasons set out in the preamble, and under the authority of
42 U.S.C. 12501 et seq., part 1207 in 45 CFR chapter XII is
redesignated as part 2551 in 45 CFR chapter XXV and is revised to read
as follows:
PART 2551--SENIOR COMPANION PROGRAM
Subpart A--General
Sec.
2551.11 What is the Senior Companion Program?
2551.12 Definitions.
[[Page 14116]]
Subpart B--Eligibility and Responsibilities of a Sponsor
2551.21 Who is eligible to serve as a sponsor?
2551.22 What are the responsibilities of a sponsor?
2551.23 What are a sponsor's program responsibilities?
2551.24 What are a sponsor's responsibilities for securing
community participation?
2551.25 What are a sponsor's administrative responsibilities?
2551.26 May a sponsor administer more than one program grant from
the Corporation?
Subpart C--Suspension and Termination of Corporation Assistance
2551.31 What are the rules on suspension, termination, and denial
of refunding of grants?
Subpart D--Senior Companion Eligibility, Status, and Cost
Reimbursements
2551.41 Who is eligible to be a Senior Companion?
2551.42 What income guidelines govern eligibility to serve as a
stipended Senior Companion?
2551.43 What is considered income for determining volunteer
eligibility?
2551.44 Is a Senior Companion a federal employee, an employee of
the sponsor or of the volunteer station?
2551.45 What cost reimbursements are provided to Senior Companions?
2551.46 May the cost reimbursements of a Senior Companion be
subject to any tax or charge, be treated as wages or compensation,
or affect eligibility to receive assistance from other programs?
Subpart E--Senior Companion Terms of Service
2551.51 What are the terms of service of a Senior Companion?
2551.52 What factors are considered in determining a Senior
Companion's service schedule?
2551.53 Under what circumstances may a Senior Companion's service
be terminated?
Subpart F--Responsibilities of a Volunteer Station
2551.61 When may a sponsor serve as a volunteer station?
2551.62 What are the responsibilities of a volunteer station?
Subpart G--Senior Companion Placements and Assignments
2551.71 What requirements govern the assignment of Senior
Companions?
2551.72 Is a written volunteer assignment plan required for each
volunteer?
Subpart H--Clients Served
2551.81 What type of clients are eligible to be served?
Subpart I--Application and Fiscal Requirements
2551.91 What is the process for application and award of a grant?
2551.92 What are project funding requirements?
2551.93 What are grants management requirements?
Subpart J--Non-Stipended Senior Companions
2551.101 What rule governs the recruitment and enrollment of
persons who do not meet the income eligibility guidelines to serve
as Senior Companions without stipends?
2551.102 What are the conditions of service of non-stipended Senior
Companions?
2551.103 Must a sponsor be required to enroll non-stipended Senior
Companions?
2551.104 May Corporation funds be used for non-stipended Senior
Companions?
Subpart K--Non-Corporation Funded SCP Projects
2551.111 Under what conditions can an agency or organization
sponsor a Senior Companion project without Corporation funding?
2551.112 What benefits are a non-Corporation funded project
entitled to?
2551.113 What financial obligation does the Corporation incur for
non-Corporation funded projects?
2551.114 What happens if a non-Corporation funded sponsor does not
comply with the Memorandum of Agreement?
Subpart L--Restrictions and Legal Representation
2551.121 What legal limitations apply to the operation of the
Senior Companion Program and to the expenditure of grant funds?
2551.122 What legal coverage does the Corporation make available to
Senior Companions ?
Authority: 42 U.S.C. 4950 et seq.
Subpart A--General
Sec. 2551.11 What is the Senior Companion Program?
The Senior Companion Program provides grants to qualified agencies
and organizations for the dual purpose of: engaging persons 60 and
older, particularly those with limited incomes, in volunteer service to
meet critical community needs; and to provide a high quality experience
that will enrich the lives of the volunteers. Program funds are used to
support Senior Companions in providing supportive, individualized
services to help adults with special needs maintain their dignity and
independence.
Sec. 2551.12 Definitions.
(a) Act. The Domestic Volunteer Service Act of 1973, as amended,
Pub. L. 93-113, Oct. 1, 1973, 87 Stat. 396, 42 U.S.C. 4950 et seq.
(b) Adult with special needs. Any individual over 21 years of age
who has one or more physical, emotional, or mental health limitations
and is in need of assistance to achieve and maintain their highest
level of independent living.
(c) Adequate staffing level. The number of project staff or full-
time equivalent needed by a sponsor to manage NSSC project operations
considering such factors as: number of budgeted Volunteer Service Years
(VSY), number of volunteer stations, and the size of the service area.
(d) Annual income. Total cash and in-kind receipts from all sources
over the preceding 12 months including: the applicant or enrollee's
income and, the applicant or enrollee's spouse's income, if the spouse
lives in the same residence. The value of shelter, food, and clothing,
shall be counted if provided at no cost by persons related to the
applicant/enrollee, or spouse.
(e) Chief Executive Officer. The Chief Executive Officer of the
Corporation appointed under the National and Community Service Act of
1990, as amended, (NCSA), 42 U.S.C. 12501 et seq.
(f) Corporation. The Corporation for National and Community Service
established under the Trust Act. The Corporation is also sometimes
referred to as CNCS.
(g) Cost reimbursements. Reimbursements provided to volunteers such
as stipends to cover incidental costs, meals, and transportation, to
enable them to serve without cost to themselves. Also included are the
costs of annual physical examinations, volunteer insurance and
recognition which are budgeted as Volunteer Expenses.
(h) In-home. The non-institutional assignment of a Senior Companion
in a private residence.
(i) Letter of Agreement. A written agreement between a volunteer
station, the sponsor and the adult served or the persons legally
responsible for that adult. It authorizes the assignment of a Senior
Companion in the clients home, defines the Senior Companion's
activities and delineates specific arrangements for supervision.
(j) Memorandum of Understanding. A written statement prepared and
signed by the Senior Companion project sponsor and the volunteer
station that identifies project requirements, working
[[Page 14117]]
relationships and mutual responsibilities.
(k) National Senior Service Corps (NSSC). The collective name for
the Foster Grandparent Program (FGP), the Retired and Senior Volunteer
Program (RSVP), the Senior Companion Program (SCP), and Demonstration
Programs established under Title II Parts A, B, C, and E, of the Act.
NSSC is also referred to as the ``Senior Corps''.
(l) Non-Corporation support (required). The percentage share of
non-Federal cash and in-kind contributions, required to be raised by
the sponsor in support of the grant.
(m) Non-Corporation support (excess). The amount of non-Federal
cash and in-kind contributions generated by a sponsor in excess of the
required percentage.
(n) Project. The locally planned and implemented Senior Companion
Program activity or set of activities as agreed upon between a sponsor
and the Corporation.
(o) Qualified individual with a disability. An individual with a
disability (as defined in the Rehabilitation Act, 29 U.S.C. 705 (20))
who, with or without reasonable accommodation, can perform the
essential functions of a volunteer position that such individual holds
or desires. If a sponsor has prepared a written description before
advertising or interviewing applicants for the position, the written
description may be considered evidence of the essential functions of
the volunteer position.
(p) Service area. The geographically defined area in which Senior
Companions are recruited, enrolled, and placed on assignments.
(q) Service schedule. A written delineation of the days and times a
Senior Companion serves each week.
(r) Sponsor. A public agency or private non-profit organization
that is responsible for the operation of a Senior Companion project.
(s) Stipend. A payment to Senior Companions to enable them to serve
without cost to themselves. The amount of the stipend is determined by
the Corporation and is payable in regular installments. The minimum
amount of the stipend is set by law and shall be adjusted by the CEO
from time to time.
(t) Trust Act. The National and Community Service Trust Act of
1993, Pub. L. 103-82, Sept. 21, 1993, 107 Stat. 785.
(u) United States and States. Each of the several States, the
District of Columbia, the U.S. Virgin Islands, the Commonwealth of
Puerto Rico, Guam and American Samoa, and Trust Territories of the
Pacific Islands.
(v) Volunteer assignment plan. A written description of a Senior
Companion's assignment with a client. The plan identifies specific
outcomes for the client served and the activities of the Senior
Companion.
(w) Volunteer station. A public agency, private non-profit
organization or proprietary health care agency or organization that
accepts the responsibility for assignment and supervision of Senior
Companions in health, social service or related settings such as multi-
purpose centers, home health care agencies or similar establishments.
Each volunteer station must be licensed or otherwise certified, when
required, by the appropriate state or local government. Private homes
are not volunteer stations.
Subpart B--Eligibility and Responsibilities of a Sponsor
Sec. 2551.21 Who is eligible to serve as a sponsor?
The Corporation awards grants to public agencies, including Indian
tribes and non-profit private organizations, in the United States that
have the authority to accept and the capability to administer a Senior
Companion project.
Sec. 2551.22 What are the responsibilities of a sponsor?
A sponsor is responsible for fulfilling all project management
requirements necessary to accomplish the purposes of the Senior
Companion Program as specified in the Act. A sponsor shall not delegate
or contract these responsibilities to another entity. The sponsor shall
comply with all program regulations and policies, and grant provisions
prescribed by the Corporation.
Sec. 2551.23 What are a sponsor's program responsibilities?
A sponsor shall:
(a) Focus Senior Companion resources on critical problems affecting
the frail elderly and other adults with special needs within the
project's service area.
(b) Assess in collaboration with other community organizations or
utilize existing assessment of the needs of the client population in
the community and develop strategies to respond to those needs using
the resources of Senior Companions.
(c) Develop and manage a system of volunteer stations by:
(1) Insuring that a volunteer station is a public or non-profit
private organization, or an eligible proprietary health care agency,
capable of serving as a volunteer station for the placement of Senior
Companions;
(2) Ensuring that the placement of Senior Companions is governed by
a Memorandum of Understanding:
(i) That is negotiated prior to placement;
(ii) That specifies the mutual responsibilities of the station and
sponsor;
(iii) That is renegotiated at least every three years; and
(iv) That states the station assures it will not discriminate
against Senior Companions or in the operation of its program on the
basis of race, color, national origin, sex, age, political affiliation,
religion, or on the basis of disability, if the participant or member
is a qualified individual with a disability; and
(3) Reviewing volunteer placements regularly to ensure that clients
are eligible to be served.
(d) Develop service opportunities that consider the skills and
experiences of the Senior Companion.
(e) Consider the demographic make-up of the project service area in
the enrollment of Senior Companions, taking special efforts to recruit
eligible individuals from minority groups, persons with disabilities,
and under-represented groups.
(f) Provide Senior Companions with assignments that show direct and
demonstrable benefits to the adults and the community served, the
Senior Companions, and the volunteer station; with required cost
reimbursements specified in Sec. 2551.45; with not less than 40 hours
of orientation of which 20 hours must be pre-service, and an average of
4 hours of monthly in-service training.
(g) Encourage the most efficient and effective use of Senior
Companions by coordinating project services and activities with related
national, state and local programs, including other Corporation
programs.
(h) Conduct an annual appraisal of volunteers' performance and
annual review of their income eligibility.
(i) Develop, and annually update, a plan for promoting senior
service within the project's service area.
(j) Annually assess the accomplishments and impact of the project
on the identified needs and problems of the client population in the
community.
(k) Establish written service policies for Senior Companions that
include but are not limited to annual and sick leave, holidays, service
schedules, termination, appeal procedures, meal and transportation
reimbursements.
[[Page 14118]]
Sec. 2551.24 What are a sponsor's responsibilities for securing
community participation?
(a) A sponsor shall secure community participation in local project
operation by establishing an Advisory Council or a similar
organizational structure with a membership that includes people:
(1) Knowledgeable of human and social needs of the community;
(2) Competent in the field of community service and volunteerism;
(3) Capable of helping the sponsor meet its administrative and
program responsibilities including fund-raising, publicity and impact
programming;
(4) With interest in and knowledge of the capability of older
adults; and
(5) Of a diverse composition that reflects the demographics of the
service area.
(b) The sponsor determines how such participation shall be secured,
consistent with the provisions of paragraphs (a)(1) through (a)(5) of
this section.
Sec. 2551.25 What are a sponsor's administrative responsibilities?
A sponsor shall:
(a) Assume full responsibility for securing maximum and continuing
community financial and in-kind support to operate the project
successfully.
(b) Provide levels of staffing and resources appropriate to
accomplish the purposes of the project and carry out its project
management responsibilities.
(c) Employ a full-time project director to accomplish program
objectives and manage the functions and activities delegated to project
staff for NSSC program(s) within its control. A full-time project
director shall not serve concurrently in another capacity, paid or
unpaid, during established working hours. The project director may
participate in activities to coordinate program resources with those of
related local agencies, boards or organizations. A sponsor may
negotiate the employment of a part-time project director with the
Corporation when it can be demonstrated that such an arrangement will
not adversely affect the size, scope, and quality of project
operations.
(d) Consider all project staff as sponsor employees subject to its
personnel policies and procedures.
(e) Compensate project staff at a level that is comparable with
other similar staff positions in the sponsor organization and/or
project service area.
(f) Establish risk management policies and procedures covering
project and Senior Companion activities. This includes provision of
appropriate insurance coverage for Senior Companions, vehicles and
other properties used in the project.
(g) Establish record keeping/reporting systems in compliance with
Corporation requirements that ensure quality of program and fiscal
operations, facilitate timely and accurate submission of required
reports and cooperate with Corporation evaluation and data collection
efforts.
(h) Comply with and ensure that all volunteer stations comply with
all applicable civil rights laws and regulations, including providing
reasonable accommodation to qualified individuals with disabilities.
Sec. 2551.26 May a sponsor administer more than one program grant from
the Corporation?
A sponsor may administer more than one Corporation program.
Subpart C--Suspension and Termination of Corporation Assistance
Sec. 2551.31 What are the rules on suspension, termination, and denial
of refunding of grants?
(a) The Chief Executive Officer or designee is authorized to
suspend further payments or to terminate payments under any grant
providing assistance under the Act whenever he/she determines there is
a material failure to comply with applicable terms and conditions of
the grant. The Chief Executive Officer shall prescribe procedures to
insure that:
(1) Assistance under the Act shall not be suspended for failure to
comply with applicable terms and conditions, except in emergency
situations for thirty days;
(2) An application for refunding under the Act may not be denied
unless the recipient has been given:
(i) Notice at least 75 days before the denial of such application
of the possibility of such denial and the grounds for any such denial;
and
(ii) Opportunity to show cause why such action should not be taken;
(3) In any case where an application for refunding is denied for
failure to comply with the terms and conditions of the grant, the
recipient shall be afforded and opportunity for an informal hearing
before an impartial hearing officer, who has been agreed to by the
recipient and the Corporation; and
(4) Assistance under the Act shall not be terminated for failure to
comply with applicable terms and conditions unless the recipient has
been afforded reasonable notice and opportunity for a full and fair
hearing.
(b) In order to assure equal access to all recipients, such
hearings or other meetings as may be necessary to fulfill the
requirements of this section shall be held in locations convenient to
the recipient agency.
(c) The procedures for suspension, termination, and denial of
refunding, that apply to the Senior Companion Program are specified in
45 CFR Part 1206.
Subpart D--Senior Companion Eligibility, Status, and Cost
Reimbursements
Sec. 2551.41 Who is eligible to be a Senior Companion?
(a) To be a Senior Companion, an individual must:
(1) Be 60 years of age or older;
(2) Be determined by a physical examination to be capable, with or
without reasonable accommodation, of serving adults with special needs
without detriment to either himself/herself or the adults served;
(3) Agree to abide by all requirements as set forth in this part;
and
(4) In order to receive a stipend, have an income that is within
the income eligibility guidelines specified in this subpart D.
(b) Eligibility to be a Senior Companion shall not be restricted on
the basis of formal education, experience, race, religion, color,
national origin, sex, age, handicap, or political affiliation.
Sec. 2551.42 What income guidelines govern eligibility to serve as a
stipended Senior Companion?
(a) To be enrolled and receive a stipend, a Senior Companion cannot
have an annual income from all sources, after deducting allowable
medical expenses, which exceeds the program's income eligibility
guideline for the state in which he or she resides. The income
eligibility guideline for each state is the higher amount of either:
(1) 125 percent of the poverty line as set forth in 42 U.S.C. 9902
(2); or
(2) 135 percent of the poverty line, in those primary metropolitan
statistical areas (PMSA), metropolitan statistical areas (MSA) and non-
metropolitan counties identified by the Corporation as being higher in
cost of living, as determined by application of the Volunteers in
Service to America (VISTA) subsistence rates. In Alaska the guideline
may be waived by the Corporation State Director if a project
demonstrates that low-income individuals in that location are
participating in the project.
(b) Annual income is counted for the past 12 months and includes
the applicant or enrollee's income and that of his/her spouse, if the
spouse lives in
[[Page 14119]]
the same residence. Sponsors shall count the value of shelter, food,
and clothing, if provided at no cost by persons related to the
applicant, enrollee, or spouse.
(c) Allowable medical expenses are annual out-of-pocket medical
expenses for health insurance premiums, health care services, and
medications provided to the applicant, enrollee, or spouse which were
not and will not be paid by Medicare, Medicaid, other insurance, or
other third party payor, and which do not exceed 15 percent of the
applicable income guideline.
(d) Applicants whose income is not more than 100 percent of the
poverty line shall be given special consideration for enrollment.
(e) Once enrolled, a Senior Companion shall remain eligible to
serve and to receive a stipend so long as his or her income, does not
exceed the applicable income eligibility guideline by 20 percent.
Sec. 2551.43 What is considered income for determining volunteer
eligibility?
(a) For determining eligibility, ``income'' refers to total cash or
in-kind receipts before taxes from all sources including:
(1) Money, wages, and salaries before any deduction, but not
including food or rent in lieu of wages;
(2) Receipts from self-employment or from a farm or business after
deductions for business or farm expenses;
(3) Regular payments for public assistance, Social Security,
Unemployment or Workers Compensation, strike benefits, training
stipends, alimony, child support, and military family allotments, or
other regular support from an absent family member or someone not
living in the household;
(4) Government employee pensions, private pensions, and regular
insurance or annuity payments; and
(5) Income from dividends, interest, net rents, royalties, or
income from estates and trusts.
(b) For eligibility purposes, income does not refer to the
following money receipts:
(1) Any assets drawn down as withdrawals from a bank, sale of
property, house or car, tax refunds, gifts, one-time insurance payments
or compensation from injury;
(2) Non-cash income, such as the bonus value of food and fuel
produced and consumed on farms and the imputed value of rent from
owner-occupied farm or non-farm housing.
Sec. 2551.44 Is a Senior Companion a federal employee, an employee of
the sponsor or of the volunteer station?
Senior Companions are volunteers, and are not employees of the
sponsor, the volunteer station, the Corporation, or the Federal
Government.
Sec. 2551.45 What cost reimbursements are provided to Senior
Companions?
Cost reimbursements include:
(a) Stipend. Senior Companions who are income eligible will receive
a stipend in an amount determined by the Corporation and payable in
regular installments, to enable them to serve without cost to
themselves. The stipend is paid for the time Senior Companions spend
with their assigned clients, for earned leave, and for attendance at
official project events.
(b) Insurance. A Senior Companion is provided with the Corporation-
specified minimum levels of insurance as follows:
(1) Accident insurance. Accident insurance covers Senior Companions
for personal injury during travel between their homes and places of
assignment, during their volunteer service, during meal periods while
serving as a volunteer, and while attending project-sponsored
activities. Protection shall be provided against claims in excess of
any benefits or services for medical care or treatment available to the
volunteer from other sources.
(2) Personal liability insurance. Protection is provided against
claims in excess of protection provided by other insurance. It does not
include professional liability coverage.
(3) Excess automobile liability insurance. (i) For Senior
Companions who drive in connection with their service, protection is
provided against claims in excess of the greater of either:
(A) Liability insurance volunteers carry on their own automobiles;
or
(B) The limits of applicable state financial responsibility law, or
in its absence, levels of protection to be determined by the
Corporation for each person, each accident, and for property damage.
(ii) Senior Companions who drive their personal vehicles to or on
assignments or project-related activities must maintain personal
automobile liability insurance equal to or exceeding the levels
established by the Corporation.
(c) Transportation. Senior Companions shall receive assistance with
the cost of transportation to and from volunteer assignments and
official project activities, including orientation, training, and
recognition events.
(d) Physical examination. Senior Companions are provided a physical
examination prior to assignment and annually thereafter to ensure that
they will be able to provide supportive service without injury to
themselves or the clients served.
(e) Meals and recognition. Senior Companions shall be provided the
following within limits of the project's available resources:
(1) Assistance with the cost of meals taken while on assignment;
and
(2) Recognition for their service.
Sec. 2551.46 May the cost reimbursements of a Senior Companion be
subject to any tax or charge, be treated as wages or compensation, or
affect eligibility to receive assistance from other programs?
No. Senior Companion's cost reimbursements are not subject to any
tax or charge or treated as wages or compensation for the purposes of
unemployment insurance, worker's compensation, temporary disability,
retirement, public assistance, or similar benefit payments or minimum
wage laws. Cost reimbursements are not subject to garnishment and do
not reduce or eliminate the level of, or eligibility for, assistance or
services a Senior Companion may be receiving under any governmental
program.
Subpart E--Senior Companion Terms of Service
Sec. 2551.51 What are the terms of service of a Senior Companion?
A Senior Companion shall serve a minimum of nine months a year for
an average of 20 hours of service a week. A Senior Companion shall not
serve more than 1044 hours per year.
Sec. 2551.52 What factors are considered in determining a Senior
Companion's service schedule?
(a) Travel time between the Senior Companion's home and place of
assignment is not part of the service schedule and is not stipended.
(b) Travel time between individual assignments is a part of the
service schedule and is stipended.
(c) Meal time may be part of the service schedule and is stipended
only if it is specified in the goal statement as part of the service
activity.
Sec. 2551.53 Under what circumstances may a Senior Companion's service
be terminated?
(a) A sponsor may remove a Senior Companion from service for cause.
Grounds for removal include but are not limited to: extensive and
unauthorized absences; misconduct; inability to perform assignments;
and failure to accept supervision. A Senior Companion may also be
removed from
[[Page 14120]]
service for having income in excess of the eligibility level.
(b) The sponsor shall establish appropriate policies on service
termination as well as procedures for appeal from such adverse action.
Subpart F--Responsibilities of a Volunteer Station
Sec. 2551.61 When may a sponsor serve as a volunteer station?
(a) A sponsor may function as a volunteer station if it is:
(1) A State organization administering a statewide Senior Companion
project where the volunteer station is part of the State organization;
or
(2) A Federal or State-recognized Indian tribal government.
(b) Other sponsors not included in the categories specified in
paragraphs (a)(1) and (a)(2) of this section, can serve as a volunteer
station provided that no more than 20 percent of its budgeted VSYs can
be placed in programs administered by such sponsors. In special
circumstances, the Corporation may grant a waiver to increase this
percentage.
Sec. 2551.62 What are the responsibilities of a volunteer station?
A volunteer station shall undertake the following responsibilities
in support of Senior Companion volunteers:
(a) Develop volunteer assignments that meet the requirements
specified in Secs. 2551.71 through 2551.72, and regularly assess those
assignments for continued appropriateness.
(b) Select eligible clients for assigned volunteers.
(c) Develop a written volunteer assignment plan for each client
that identifies the role and activities of the Senior Companion and
expected outcomes for the client served.
(d) Obtain a Letter of Agreement for Senior Companions assigned in-
home. This letter must comply with all Federal, State and local
regulations.
(e) Provide Senior Companions serving the station with:
(1) Orientation to the station and any in-service training
necessary to enhance performance of assignments;
(2) Resources required for performance of assignments including
reasonable accommodation; and
(3) Appropriate recognition.
(f) Designate a staff member to oversee fulfillment of station
responsibilities and supervision of Senior Companions while on
assignment.
(g) Keep records and prepare reports required by the sponsor.
(h) Provide for the safety of Senior Companions assigned to it.
(i) Comply with all applicable civil rights laws and regulations
including reasonable accommodation for Senior Companions with
disabilities.
(j) Undertake such other responsibilities as may be necessary to
the successful performance of Senior Companions in their assignments or
as agreed to in the Memorandum of Understanding.
Subpart G--Senior Companion Placements and Assignments
Sec. 2551.71 What requirements govern the assignment of Senior
Companions?
Senior Companion assignments shall:
(a) Provide for Senior Companions to give direct services to one or
more eligible adults. Senior Companions cannot provide services such as
those performed by medical personnel, services to large numbers of
clients, custodial services, administrative support services or other
services that would detract from the person-to-person relationship.
(b) Result in person-to-person supportive relationships with each
client served.
(c) Support the achievement and maintenance of the highest level of
independent living for their clients.
(d) Be meaningful to the Senior Companion.
(e) Be supported by appropriate orientation, training and
supervision.
Sec. 2551.72 Is a written volunteer assignment plan required for each
volunteer?
(a) All Senior Companions shall receive a written volunteer
assignment plan developed by the volunteer station that:
(1) Is approved by the sponsor and accepted by the Senior
Companion;
(2) Identifies the individual client to be served;
(3) Identifies the role and activities of the Senior Companion and
expected outcomes for the client;
(4) Addresses the period of time each client should receive such
services; and
(5) Is used to review the status of the Senior Companion's services
in working with the assigned client, as well as the impact of the
assignment on the client.
(b) If there is an existing plan that incorporates paragraphs
(a)(2), (3), and (4) of this section, that plan shall meet the
requirement.
Subpart H--Clients Served
Sec. 2551.81 What type of clients are eligible to be served?
Senior Companions serve only adults, primarily older adults, who
have one or more physical, emotional, or mental health limitations and
are in need of assistance to achieve and maintain their highest level
of independent living.
Subpart I--Application and Fiscal Requirements
Sec. 2551.91 What is the process for application and award of a grant?
(a) How and when may an eligible organization apply for a grant?
(1) An eligible organization may file an application for a grant at
any time.
(2) Before submitting an application an applicant shall determine
the availability of funds from the Corporation.
(3) The Corporation may also solicit grant applicants. Applicants
solicited under this provision are not assured of selection or approval
and may have to compete with other solicited or unsolicited
applications.
(b) What must an eligible organization include in a grant
application?
(1) An applicant shall complete standard forms prescribed by the
Corporation.
(2) The applicant shall comply with the provisions of Executive
Order 12372, ``Intergovernmental Review of Federal Programs,'' (3 CFR,
1982 Comp., p. 197) in 45 CFR part 1233 and any other applicable
requirements.
(c) Who reviews the merits of an application and how is a grant
awarded?
(1) The Corporation reviews and determines the merit of an
application by its responsiveness to published guidelines and to the
overall purpose and objectives of the program. When funds are
available, the Corporation awards a grant in writing to each applicant
whose grant proposal provides the best potential for serving the
purpose of the program. The award will be documented by Notice of Grant
Award (NGA).
(2) The Corporation and the sponsoring organization are the parties
to the NGA. The NGA will document the sponsor's commitment to fulfill
specific programmatic objectives and financial obligations. It will
document the extent of the Corporation's obligation to provide
financial support to the sponsor.
(d) What happens if the Corporation rejects an application? The
Corporation will return to the applicant an application that is not
approved for funding, with an explanation of the Corporation's
decision.
(e) For what period of time does the Corporation award a Senior
Companion grant? The Corporation awards a Senior Companion grant for a
specified period that is usually 12 months in duration.
[[Page 14121]]
Sec. 2551.92 What are project funding requirements?
(a) Is non-Corporation support required? A Corporation grant may be
awarded to fund up to 90 percent of the cost of development and
operation of a Senior Companion project. The sponsor is required to
contribute at least 10 percent of the total project cost from non-
Federal sources or authorized Federal sources.
(b) Under what circumstances does the Corporation allow less than
the 10 percent non-Corporation support? The Corporation may allow
exceptions to the 10 percent local support requirement in cases of
demonstrated need such as:
(1) Initial difficulties in the development of local funding
sources during the first three years of operations; or
(2) An economic downturn, the occurrence of a natural disaster, or
similar events in the service area that severely restrict or reduce
sources of local funding support; or
(3) The unexpected discontinuation of local support from one or
more sources that a project has relied on for a period of years.
(c) May the Corporation restrict how a sponsor uses locally
generated contributions in excess of the 10 percent non-Corporation
support required? Whenever locally generated contributions to Senior
Companion projects are in excess of the minimum 10 percent non-
Corporation support required, the Corporation may not restrict the
manner in which such contributions are expended provided such
expenditures are consistent with the provisions of the Act.
(d) Are program expenditures subject to audit? All expenditures by
the grantee of Federal and non-Federal funds, including expenditures
from excess locally generated contributions in support of the grant are
subject to audit by the Corporation, its Inspector General, or their
authorized agents.
(e) How are Senior Companion cost reimbursements budgeted? The
total of cost reimbursements for Senior Companions, including stipends,
insurance, transportation, meals, physical examinations, and
recognition, shall be a sum equal to at least 80 percent of the amount
of the federal share of the grant award. Federal, required non-Federal,
and excess non-federal resources can be used to make up the amount
allotted for cost reimbursements.
(f) May a sponsor pay stipends at a rate different than the rate
established by the Corporation? A sponsor shall pay stipends at the
same rate as that established by the Corporation.
Sec. 2551.93 What are grants management requirements?
What rules govern a sponsor's management of grants?
(a) A sponsor shall manage a grant in accordance with:
(1) The Act;
(2) Regulations in this part;
(3) 45 CFR Part 2541, ``Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments'', or
45 CFR Part 2543, ``Grants and Agreements with Institutions of Higher
Education, Hospitals, and Other Non-Profit Organizations';
(4) The following OMB Circulars, as appropriate A-21, ``Cost
Principles for Educational Institution'', A-87, ``Cost Principles for
State, Local and Indian Tribal Governments'', A-122, ``Cost Principles
for Non-Profit Organizations'', and A-133, ``Audits of States, Local
Governments, and Other Non-Profit Organizations'' (OMB circulars are
available electronically at the OMB homepage www.whitehouse.gov/WH/EOP/
omb); and
(5) Other applicable Corporation requirements.
(b) Project support provided under a Corporation grant shall be
furnished at the lowest possible cost consistent with the effective
operation of the project.
(c) Project costs for which Corporation funds are budgeted must be
justified as being necessary and essential to project operation.
(d) Other than reimbursement for meals during a normal meal period,
project funds shall not be used to reimburse volunteers for expenses,
including transportation costs, incurred while performing their
volunteer assignments. Equipment or supplies for volunteers on
assignment are not allowable costs. Assignment-related costs of
transportation, equipment, supplies, etc. are the responsibility of the
volunteer station or a third party, and are not an allowable grant
cost.
(e) Volunteer expense items, including transportation, meals,
recognition activities and items purchased at the volunteers' own
expense and which are not reimbursed, are not allowable as
contributions to the non-Federal share of the budget.
(f) Costs of other insurance not required by program policy, but
maintained by a sponsor for the general conduct of its activities are
allowable with the following limitations:
(1) Types and extent of and cost of coverage are according to sound
institutional and business practices;
(2) Costs of insurance or a contribution to any reserve covering
the risk of loss of or damage to Government-owned property are
unallowable unless the government specifically requires and approves
such costs; and
(3) The cost of insurance on the lives of officers, trustees or
staff is unallowable except where such insurance is part of an employee
plan which is not unduly restricted.
(g) Costs to bring a sponsor into basic compliance with
accessibility requirements for individuals with disabilities are not
allowable costs.
(h) Payments to settle discrimination allegations, either
informally through a settlement agreement or formally as a result of a
decision finding discrimination, are not allowable costs.
(i) Written Corporation approval/concurrence is required for the
following changes in the approved grant:
(1) Reduction in budgeted volunteer service years.
(2) Change in the service area.
(3) Transfer of budgeted line items from Volunteer Expenses to
Support Expenses. This requirement does not apply if the 80 percent
volunteer cost reimbursement ratio is maintained.
Subpart J--Non-Stipended Senior Companions.
Sec. 2551.101 What rule governs the recruitment and enrollment of
persons who do not meet the income eligibility guidelines to serve as
Senior Companions without stipends?
Over-income persons, age 60 or over, may be enrolled in SCP
projects as non-stipended volunteers in communities where there is no
RSVP project or where agreement is reached with the RSVP project that
allows for the enrollment of non-stipended volunteers in the SCP
project.
Sec. 2551.102 What are the conditions of service of non-stipended
Senior Companions?
Non-stipended Senior Companions serve under the following
conditions:
(a) They must not displace or prevent eligible low-income
individuals from becoming Senior Companions.
(b) No special privilege or status is granted or created among
Senior Companions, stipended or non-stipended, and equal treatment is
required.
(c) Training, supervision, and other support services and cost
reimbursements, other than the stipend, are available equally to all
Senior Companions.
(d) All regulations and requirements applicable to the program,
with the exception listed in paragraph (f) of this section, apply to
all Senior Companions.
[[Page 14122]]
(e) Non-stipended Senior Companions may be placed in separate
volunteer stations where warranted.
(f) Non-stipended Senior Companions will be encouraged but not
required to serve an average of 20 hours per week and nine months per
year. Senior Companions will maintain a close person-to-person
relationship with their assigned special needs clients on a regular
basis.
(g) Non-stipended Senior Companions may contribute the costs they
incur in connection with their participation in the program. Such
contributions are not counted as part of the required non-federal share
of the grant but may be reflected in the budget column for excess non-
federal resources.
Sec. 2551.103 Must a sponsor be required to enroll non-stipended
Senior Companions?
Enrollment of non-stipended Senior Companions is not a factor in
the award of new or continuation grants.
Sec. 2551.104 May Corporation funds be used for non-stipended Senior
Companions?
Federally appropriated funds for SCP shall not be used to pay any
cost, including any administrative cost, incurred in implementing the
regulations in this part for non-stipended Senior Companions.
Subpart K--Non-Corporation Funded SCP Projects
Sec. 2551.111 Under what conditions can an agency or organization
sponsor a Senior Companion project without Corporation funding?
An eligible agency or organization who wishes to sponsor a Senior
Companion project without Corporation funding, must sign a Memorandum
of Agreement with the Corporation that:
(a) Certifies its intent to comply with all Corporation
requirements for the Senior Companion Program; and
(b) Identifies responsibilities to be carried out by each party.
Sec. 2551.112 What benefits are a non-Corporation funded project
entitled to?
The Memorandum of Agreement entitles the sponsor of a non-
Corporation funded project to:
(a) All technical assistance and materials provided to Corporation-
funded Senior Companion projects; and
(b) The application of the provisions of 42 U.S.C. 5044 and 5058.
Sec. 2551.113 What financial obligation does the Corporation incur for
non-Corporation funded projects?
Entry into a Memorandum of Agreement with, or issuance of an NGA to
a sponsor of a non-Corporation funded project, does not create a
financial obligation on the part of the Corporation for any costs
associated with the project, including increases in required payments
to Senior Companion's that may result from changes in the Act or in
program regulations.
Sec. 2551.114 What happens if a non-Corporation funded sponsor does
not comply with the Memorandum of Agreement?
A non-Corporation funded project sponsor's noncompliance with the
Memorandum of Agreement may result in suspension or termination of the
Corporation's agreement and all benefits specified in Sec. 2551.112.
Subpart L--Restrictions and Legal Representation
Sec. 2551.121 What legal limitations apply to the operation of the
Senior Companion Program and to the expenditure of grant funds?
(a) Political activities. (1) No part of any grant shall be used to
finance, directly or indirectly, any activity to influence the outcome
of any election to public office, or any voter registration activity.
(2) No project shall be conducted in a manner involving the use of
funds, the provision of services, or the employment or assignment of
personnel in a matter supporting or resulting in the identification of
such project with:
(i) Any partisan or nonpartisan political activity associated with
a candidate, or contending faction or group, in an election; or
(ii) Any activity to provide voters or prospective voters with
transportation to the polls or similar assistance in connection with
any such election; or
(iii) Any voter registration activity, except that voter
registration applications and nonpartisan voter registration
information may be made available to the public at the premises of the
sponsor. But in making registration applications and nonpartisan voter
registration information available, employees of the sponsor shall not
express preferences or seek to influence decisions concerning any
candidate, political party, election issue, or voting decision.
(3) The sponsor shall not use grant funds in any activity for the
purpose of influencing the passage or defeat of legislation or
proposals by initiative petition, except:
(i) In any case in which a legislative body, a committee of a
legislative body, or a member of a legislative body requests any
volunteer in, or employee of such a program to draft, review or testify
regarding measures or to make representation to such legislative body,
committee or member; or
(ii) In connection with an authorization or appropriations measure
directly affecting the operation of the Senior Companion Program.
(b) Non-displacement of employed workers. A Senior Companion shall
not perform any service or duty or engage in any activity which would
otherwise be performed by an employed worker or which would supplant
the hiring of or result in the displacement of employed workers, or
impair existing contracts for service.
(c) Compensation for service. (1) An agency or organization to
which NSSC volunteers are assigned or which operates or supervises any
NSSC program shall not request or receive any compensation from NSSC
volunteers or from beneficiaries for services of NSSC volunteers.
(2) This section does not prohibit a sponsor from soliciting and
accepting voluntary contributions from the community at large to meet
its local support obligations under the grant or from entering into
agreements with parties other than beneficiaries to support additional
volunteers beyond those supported by the Corporation grant.
(3) A Senior Companion volunteer station may contribute to the
financial support of the Senior Companion Program. However, this
support shall not be a required precondition for a potential station to
obtain Senior Companion service.
(4) If a volunteer station agrees to provide funds to support
additional Senior Companions or pay for other Senior Companion support
costs, the agreement shall be stated in a written Memorandum of
Understanding. The sponsor shall withdraw services if the station's
inability to provide monetary or in-kind support to the project under
the Memorandum of Understanding diminishes or jeopardizes the project's
financial capabilities to fulfill its obligations.
(5) Under no circumstances shall a Senior Companion receive a fee
for service from service recipients, their legal guardian, members of
their family, or friends.
(d) Labor and anti-labor activity. The sponsor shall not use grant
funds directly or indirectly to finance labor or anti-labor
organization or related activity.
(e) Fair labor standards. A sponsor that employs laborers and
mechanics for construction, alteration, or repair of facilities shall
pay wages at prevailing rates as determined by the Secretary of
[[Page 14123]]
Labor in accordance with the Davis-Bacon Act, as amended, 40 U.S.C.
276a.
(f) Nondiscrimination. A sponsor or sponsor employee shall not
discriminate against a Senior Companion on the basis of race, color,
national origin, sex, age, religion, or political affiliation, or on
the basis of disability, if the Senior Companion with a disability is
qualified to serve.
(g) Religious activities. A Senior Companion or a member of the
project staff funded by the Corporation shall not give religious
instruction, conduct worship services or engage in any form of
proselytization as part of his or her duties.
(h) Nepotism. Persons selected for project staff positions shall
not be related by blood or marriage to other project staff, sponsor
staff or officers, or members of the sponsor Board of Directors, unless
there is written concurrence from the community group established by
the sponsor under Subpart B of this part and with notification to the
Corporation.
Sec. 2551.122 What legal coverage does the Corporation make available
to Senior Companions?
It is within the Corporation's discretion to determine if Counsel
is employed and counsel fees, court costs, bail and other expenses
incidental to the defense of a Senior Companion are paid in a criminal,
civil or administrative proceeding, when such a proceeding arises
directly out of performance of the Senior Companion's activities. The
circumstances under which the Corporation shall pay such expenses are
specified in 45 CFR part 1220.
Dated: March 15, 1999.
Thomas L. Bryant,
Acting General Counsel.
[FR Doc. 99-6631 Filed 3-23-99; 8:45 am]
BILLING CODE 6050-28-P
