[Federal Register Volume 63, Number 41 (Tuesday, March 3, 1998)]
[Notices]
[Pages 10366-10367]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-5338]
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DEPARTMENT OF DEFENSE
Department of the Navy
Privacy Act of 1974; System of Records Notice
AGENCY: Department of the Navy, DoD.
ACTION: Notice to amend a record system.
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SUMMARY: The Department of the Navy proposes to amend a system of
records notice in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendment will be effective on April 2, 1998, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon,
Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or
DSN 325-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy's record system
notices for records systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The Department of the Navy proposes to amend a system of records
notice in its inventory of record systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended. The changes to the system of records
are not within the purview of subsection (r) of the Privacy Act of 1974
(5 U.S.C. 552a), as amended, which requires the submission of new or
altered systems report. The record system being amended is set forth
below, as amended, published in its entirety.
Dated: February 25, 1998.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01001-3
System name:
Naval Reserve Intelligence/Personnel File (March 2, 1994, 59 FR
9965).
Changes:
* * * * *
System location:
Delete entry and replace with `Office of Naval Intelligence,
National Maritime Intelligence Center, 4251 Suitland Road, Washington,
DC 20395-5720.'
* * * * *
Safeguards:
Delete entry and replace with `Access provided on a need to know
basis only. Manual records are maintained in locked file cabinets under
the control of authorized personnel during working hours. The office
space in which the file cabinets are located is a sensitive
compartmented information facility which is protected by enhanced
security devices. Access is controlled by password or other use code
system.'
* * * * *
N01001-3
System name:
Naval Reserve Intelligence/Personnel File.
System location:
Office of Naval Intelligence, National Maritime Intelligence
Center, 4251 Suitland Road, Washington, DC 20395-5720.
Categories of individuals covered by the system:
All officers and enlisted personnel of the Naval Reserve
Intelligence Program and applicants for affiliation with the program.
Categories of records in the system:
Name, Social Security Number, individual's residence history,
education, professional qualifications, occupational history, foreign
country travel and knowledge, foreign language capabilities, history of
active military duty assignments and military promotions.
Authority for maintenance of the system:
National Security Act of 1947, as amended; 5 U.S.C. 301,
Departmental Regulations; 10 U.S.C. 503, Department of the Navy; 10
U.S.C. 6011, Navy Regulations; 44 U.S.C. 3101, Records
[[Page 10367]]
Management by Federal Agencies, and E.O. 9397 (SSN).
Purpose(s):
To determine qualifications for members of the Naval Reserve
Intelligence Program and to provide a personnel management device for
career development programs, manpower and personnel requirements for
program activities, assignment of support projects of the reserve
program and mobilization planning requirements.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Computerized floppy/hard disk; microform; and paper records.
Retrievability:
Name, Social Security Number, or any file element.
Safeguards:
Access provided on a need to know basis only. Manual records are
maintained in locked file cabinets under the control of authorized
personnel during working hours. The office space in which the file
cabinets are located is a sensitive compartmented information facility
which is protected by enhanced security devices. Access is controlled
by password or other use code system.
Retention and disposal:
Records are maintained for a period of five years after last data
filed and then destroyed.
System manager(s) and address:
Director, Office of Naval Intelligence, National Maritime
Intelligence Center, 4251 Suitland Road, Washington, DC 20395-5720.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Director, Office of Naval Intelligence, National Maritime
Intelligence Center, 4251 Suitland Road, Washington, DC 20395-5720.
The request should contain the full name of the requester, home
address, date and place of birth. Persons submitting written requests
must properly establish their identity to the satisfaction of the
Office of Naval Intelligence. This can be accomplished by either
submitting a notarized signature or providing an unsworn declaration
that states, `I declare under perjury or penalty under the laws of the
United States of America that the foregoing is true and correct.'
Attorneys or other persons acting on behalf of a subject of a record
must provide a notarized authorization from the subject of the record.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
Director, Office of Naval Intelligence, National Maritime Intelligence
Center, 4251 Suitland Road, Washington, DC 20395-5720.
The request should contain the full name of the requester, home
address and date and place of birth. Persons submitting written
requests must properly establish their identity to the satisfaction of
the Office of Naval Intelligence. This can be accomplished by either
submitting a notarized signature or providing an unsworn declaration
that states, `I declare under perjury or penalty under the laws of the
United States of America that the foregoing is true and correct.'
Attorneys or other persons acting on behalf of a subject of a record
must provide a notarized authorization from the subject of the record.
Contesting record procedures:
The Navy's rules for accessing records and contesting contents and
appealing initial agency determinations are published in Secretary of
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from
the system manager.
Record source categories:
Reserve data submitted by the individual and investigative reports
from the Naval Criminal Investigative Service.
Exemptions claimed for the system:
None.
[FR Doc. 98-5338 Filed 3-2-98; 8:45 am]
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