[Federal Register Volume 61, Number 45 (Wednesday, March 6, 1996)]
[Notices]
[Pages 9008-9009]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-5159]
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DEPARTMENT OF THE TREASURY
Office of Inspector General
Privacy Act of 1974, as Amended; System of Records
AGENCY: Departmental Offices, Treasury.
ACTION: Notice of Revised System of Records.
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SUMMARY: Pursuant to the requirements of the Privacy Act of 1974, the
Office of Inspector General (OIG) gives notice of a revised system of
records entitled General Allegations and Investigative Records--
Treasury/DO.190. The system notice was last published in its entirety
in the Federal Register, at 60 FR 56664 on November 9, 1995.
DATES: This notice will be adopted without further publication in the
Federal Register on April 15, 1996, unless modified by a subsequent
notice to incorporate comments received from the public.
ADDRESSES: Comments should be sent to Office of Inspector General,
Assistant Inspector General for Resources, Room 7119, 1201 Constitution
Avenue, NW, Washington, DC 20220. Comments received will be available
for inspection in the Office of Inspector General, Resources
Directorate, Room 7102, 1201 Constitution Avenue, NW, Washington, DC,
during the hours of 9 a.m. to 3 p.m. Monday through Friday.
FOR FURTHER INFORMATION CONTACT: Rennay Nicholas, Resources
Directorate, (202) 927-5210.
SUPPLEMENTARY INFORMATION:
The General Allegations and Investigative Records system is being
revised to reflect additional system locations, authority for
maintenance of the system, and revisions to the storage,
retrievability, retention, and system manager sections. The revisions
are necessary to accommodate the OIG's expanded size and increased
responsibility, which resulted in part from the Inspector General Act
Amendments of 1988 (Pub. L. 100-504).
To adequately fulfill its mission, the OIG's Office of
Investigations has opened offices in five locations around the country.
Keeping investigative files in these locations is essential to the
successful operation and adequate record keeping of the Office of
Investigations.
The Privacy Act notice data element ``Purpose(s)'' is being added
to the notice to conform with requirements of the Act.
The storage and safeguards of magnetic media have been changed to
increase security over those indices.
The investigative index, which previously had been maintained on
index cards, has been automated. The automation allows for more rapid
retrieval of case numbers and status synopses. Retrievability by case
agent's name and number is being added to further assist OIG officials
in evaluating workload and case status information. In addition, a
correspondence tracking system called the Correspondence Allegations
and Investigative Tracking System (CAITS) was developed to more
efficiently control investigative correspondence. CAITS is accessed
through the OIG's Management Information System (DO.191) menu. However,
the records reside in Treasury/DO .190--General Allegations and
Investigative Records system.
The retention period for investigative indices stored on magnetic
media has been changed to be retained indefinitely. The records will be
updated as necessary.
The system manager responsibility has been delegated to the
Assistant Inspector General for Investigations for increased office
efficiency.
The specific changes to this system of records are set forth
below:
Treasury/DO .190
System name:
General Allegations and Investigative Records--Treasury/DO.
System location:
Office of Inspector General (OIG), Assistant Inspector General for
Investigations, 1201 Constitution Avenue, NW, Washington, DC 20220;
Regional Inspectors General for Investigations in Washington, DC;
Houston, TX; Los Angeles, CA; and Chicago, IL; and Office of
Investigations field offices in New York, NY, and Glynco, GA. Addresses
may be obtained from the system manager.
* * * * *
Authority for maintenance of the system:
The Inspector General Act of 1978, as Amended, 5 U.S.C.A. App.3.
[[Page 9009]]
Purpose(s):
The records and information collected for and maintained in this
system are used to (a) receive allegations of violations of the
Department's rules of conduct, the Office of Personnel Management merit
system, or any other criminal or civil misconduct and to (b) prove or
disprove, to the extent possible, allegations which the OIG receives
that are made against Department of the Treasury employees.
* * * * *
Storage:
Paper records in file jackets are maintained in a secured locked
room. Also, magnetic media maintained on the Case Tracking Systems are
password protected, secured by an internal lock and locked in a secured
room. Backup of the magnetic media is maintained in a locked safe.
Retrievability:
Alphabetically by name of subject or complainant, by case number,
and by special agent name and/or employee number.
Safeguards:
Paper records and word processing disks are maintained in locked
safes and all access doors are locked when offices are vacant.
Automated records are controlled by computer security programs which
limit access to authorized personnel who have a need for such
information in the course of their duties. The records are available to
Office of Inspector General personnel who have an appropriate security
clearance on a need-to-know basis.
Retention and disposal:
Investigative files and paper indices are stored on-site for 3
years. Indices to those files are stored on-site on magnetic media for
an indefinite time. The magnetic media will be retained indefinitely;
however, they will be updated periodically to reflect changes. Upon
expiration of their respective retention periods, the investigative
files are transferred to the Federal Records Center, Suitland,
Maryland, for storage and in most instances destroyed by burning,
maceration or pulping when 20 years old.
System manager(s) and address(s):
Assistant Inspector General for Investigations, Room 7320, 1201
Constitution Avenue, NW, Washington, DC 20220.
* * * * *
Dated: February 27, 1996.
Alex Rodriquez,
Deputy Assistant Secretary (Administration).
[FR Doc. 96-5159 Filed 03-05-95; 8:45 am]
BILLING CODE: 4810-25-F
