[Federal Register Volume 61, Number 47 (Friday, March 8, 1996)]
[Notices]
[Pages 9510-9511]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-5475]
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OFFICE OF PERSONNEL MANAGEMENT
Privacy Act of 1974; Publication of a Proposed New Routine Use
AGENCY: Office of Personnel Management (OPM).
ACTION: Notice of a proposed new routine use.
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SUMMARY: This notice proposes to add one routine use to the OPM/
Internal-5, Pay, Leave, and Travel Records.
DATES: This proposed routine use will be effective without further
notice April 17, 1996, unless comments received dictate otherwise.
ADDRESSES: Send written comments to Office of Personnel Management,
Attn.: Mr. Robert Huley, Office of Information Technology, 1900 E
Street NW., Room 5415, Washington, DC 20415-0001.
FOR FURTHER INFORMATION CONTACT: Mr. Robert Huley at (202) 418-3210.
SUPPLEMENTARY INFORMATION: OPM is creating a new routine use ``1'' to
deal exclusively and specifically with the release of home addresses of
bargaining unit employees to recognized labor organizations. The
release of updated home addresses of all bargaining unit employees from
an accurate system of records is necessary for full and proper
discussion, understanding, and negotiation of subjects within the scope
of collective bargaining under 5 U.S.C. 7114(b)(4).
The confusion and turmoil resulting from the recent Government
shutdowns emphasize the importance of permitting agencies to release to
recognized labor organizations, which are legally obligated to
represent the interests of all employees in the bargaining unit they
represent, the accurate home addresses of unit employees. The period of
time during which many employees were not at their places of
employment, and indeed, were barred from working, demonstrated the lack
of efficacy of relying upon bulletin boards, desk drops, and other
means of communication.
OPM has determined that the most current home addresses of OPM
employees are contained in the payroll system of records. Because this
system is updated for changes annually by OPM employees and is
automated, it is the most efficient as well as the most accurate
mechanism for releasing this information. Accordingly, OPM will
implement the policy by utilizing its internal payroll system of
records.
OPM has determined that with regard to the other systems of records
containing home addresses (e.g., OPM/GOVT-1, General Personnel Records
system), the home addresses within those systems of records are
frequently out of date. Retrieval of home addresses of employees from
the OPM/GOVT-1 system of records or any other system of records
administered by OPM would yield a great deal of inaccurate information.
Therefore, the release of the home addresses from these systems would
not serve the purpose of the disclosure, namely, the furnishing of
correct and useful information. Moreover, the use of these systems of
records, which are not wholly automated, would require an inordinate
amount of time to locate information that was not even requested,
namely, inaccurate home addresses, and would not result in the
retrieval of accurate home addresses, no matter how much time and
effort were expended. Accordingly, home addresses should be released
from an accurate internal system and will not be released from OPM/
GOVT-1 or any other system administered by OPM.
We are proposing a routine use for OPM's Pay, Leave and Travel
System covering its own employees, OPM/Internal-5. This will permit OPM
to release home addresses of all of its bargaining unit members to
recognized labor unions from this system of records, which includes its
payroll records. The payroll records contain accurate home addresses
that may easily be collected.
The Office of Personnel Management's system of records known as
OPM/Internal-5 last published in its entirety at 58 FR 19161 (April 12,
1993) with changes published at 60 FR 63078 (December 8, 1995) is
amended as follows:
OPM/Internal-5
Routine uses of records maintained in the system, including
categories of users, and the purposes of such uses:
* * * * *
1. To disclose of labor organizations recognized under 5 U.S.C.
Chapter 71 the home addresses or designated
[[Page 9511]]
mailing addresses of bargaining unit members.
Office of Personnel Management.
James B. King,
Director.
[FR Doc. 96-5475 Filed 3-7-96; 8:45 am]
BILLING CODE 6315-01-M
