[Federal Register Volume 59, Number 71 (Wednesday, April 13, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-8826]
[[Page Unknown]]
[Federal Register: April 13, 1994]
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DEPARTMENT OF ENERGY
Privacy Act of 1974; New System of Records
AGENCY: Federal Energy Regulatory Commission.
ACTION: Notice of existence and character of new system of records.
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SUMMARY: The Federal Energy Regulatory Commission (``Commission'' or
``FERC''), under the requirements of the Privacy Act of 1974, 5 U.S.C.
552a (1988 & Supp. 1992), is publishing a description of a new system
of records.
DATES: Comments may be filed on or before June 13, 1994.
ADDRESSES: Comments should be directed to the following address: Julia
L. White, Privacy Act Officer, Office of the General Counsel, Federal
Energy Regulatory Commission, 825 N. Capitol Street NE., Room 8002,
Washington, DC 20426.
FOR FURTHER INFORMATION CONTACT: Elizabeth H. Arnold, Office of the
General Counsel, Federal Energy Regulatory Commission, 825 North
Capitol Street NE., Room 8002, Washington, DC 20426; 202-208-0457.
SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, 5 U.S.C. 552a (1988
& Supp. 1992), requires that each agency publish a notice of the
existence and character of each new or altered ``system of records.'' 5
U.S.C. 552a(a)(5). This Notice identifies and describes the
Commission's new system of records. There are no altered systems of
records to report. A copy of this report has been distributed to the
Speaker of the House of Representatives and the President of the
Senate, as the Act requires.
The new system of records does not duplicate any existing agency
systems. In accordance with 5 U.S.C. 552a(e)(4), the Commission lists
below the following information about this system: Name; location;
categories of individuals on whom the records are maintained;
categories of records in the system; authority for maintenance of the
system; each routine use; the policies and practices governing storage,
retrievability, access controls, retention, and disposal; the title and
business address of the agency official responsible for the system of
records; procedures for notification, access and contesting the records
of each system; and the sources of the records in the system.
Dated: April 7, 1994, Washington, DC.
Lois D. Cashell,
Secretary.
FERC-35
Security Investigation Tracking System FERC-35.
Division of Logistics Management, Office of the Executive Director,
825 North Capitol Street, NE., Room 3317, Washington, DC. 20426.
All current and former employees of the Commission on board as of
January 1992. All current and former ADP support services contractor
employees on site since January 1992. All current and former day care
provider employees on site since January 1992.
SF 85, SF 85P, or SF 86, or other form completed in the course of
an investigation for employment at another federal government agency;
SF 171; transmittal correspondence.
5 U.S.C. 301, 2302(b)(2)(B), 2302(b)(10), 7311, 7313; Executive
Order 10450; 5 CFR 731.103.
Data in the system may be used in disclosing information:
To an agency, office, or other establishment in the
executive, legislative, or judicial branches of the Federal Government,
or the District of Columbia Government, in response to its request, in
connection with the hiring or retention of an employee, the issuance of
a security clearance, the conducting of a security or suitability
investigation of an individual, the classifying of jobs, the letting of
a contract, or the issuance of a license, grant, or other benefit by
the requesting agency.
To intelligence agencies for use in intelligence
activities.
To any source from which information is requested in the
course of an investigation, to the extent necessary to identify the
individual, inform the source of the nature and purpose of the
investigation, and to identify the type of information requested.
To a Federal, State, or local agency responsible for
investigating, prosecuting, enforcing, or implementing a statute, rule,
regulation, or order where there is an indication of a violation or
potential violation of civil or criminal law or regulation.
To Federal agencies as a data source for management
information through the production of summary descriptive statistics
and analytical studies in support of the functions for which the
records are maintained or for related studies.
To a congressional office in response to an inquiry made
at the request of that individual.
In litigation before a court or in an administrative
proceeding being conducted by a Federal agency.
To the National Archives and Records Administration for
records management inspections.
To the Office of Management and Budget in connection with
private relief legislation.
To respond to a request for discovery or for appearance of
a witness.
To the Merit Systems Protection Board, the Office of
Special Counsel, the Equal Employment Opportunity Commission, or the
Federal Labor Relations Authority, in connection with functions vested
in those agencies.
On paper and computer disk.
By employee's name, social security number, date of birth, and
place of birth.
Computer disks requires two levels of passwords to gain access.
They are stored in a locked cabinet when not in use. Paper records are
stored in security containers with combination locks and secured in a
room with a deadbolt lock.
Forms are maintained in an active file as long as employment
continues at FERC; thereafter, data are moved to an inactive file.
After three to five years in the inactive file, paper records are
destroyed by use of a shredder. Computerized data are maintained
indefinitely.
Security and Safety Officer, Division of Logistics Management,
Office of the Executive Director, 825 North Capitol Street NE., Room
3317-A, Washington, DC 20426.
All requests to determine whether this system contains a record
pertaining to a requesting individual should be directed to the System
Manager.
Direct requests to the System Manager. Access permitted only after
approval from the Office of Personnel Management, in accordance with
that agency's regulations.
Direct requests to the System Manager. Involvement by the Office of
Personnel Management may be necessary, as provided in the Federal
Personnel Manual, Chapter 731.
The subject employee, the employee's references and former
employers, and the investigator reviewing the employee's form.
[FR Doc. 94-8826 Filed 4-12-94; 8:45 am]
BILLING CODE 6717-01-P
