[Federal Register Volume 64, Number 71 (Wednesday, April 14, 1999)]
[Notices]
[Pages 18410-18416]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-9219]
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DEPARTMENT OF DEFENSE
Department of the Navy
Privacy Act of 1974; System of Records
AGENCY: Department of the Navy, DoD.
ACTION: Amend record systems.
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SUMMARY: The Department of the Navy proposes to amend five systems of
records notices in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The actions will be effective on May 14, 1999, unless comments
are received that would result in a contrary determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon,
Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or
DSN 325-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy's record system
notices for records systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The Department of the Navy proposes to amend systems of records
notices in its inventory of record systems subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended. The amendments are not within the
purview of subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, which requires the submission of new or altered system
reports.
Dated: April 8, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01000-2
System name:
Naval Discharge Review Board Proceedings (March 18, 1997, 62 FR
12806).
Changes:
* * * * *
System location:
Delete entry and replace with `Naval Discharge Review Board,
Washington
[[Page 18411]]
Navy Yard, 720 Kennon Street SE, Room 309, Washington, DC 20374-5023.'
* * * * *
Safeguards:
Delete entry and replace with `Computerized data base is password
protected and access is limited. The office is locked at the close of
business. The office is located in a building on a military
installation which has 24-hour gate sentries and 24-hour roving
patrols.'
* * * * *
System manager(s) and address:
Delete entry and replace with `Director, Naval Council of Personnel
Boards, Department of the Navy, Washington Navy Yard, 720 Kennon Street
SE, Room 309, Washington, DC 20374-5023.'
* * * * *
N01000-2
System name:
Naval Discharge Review Board Proceedings.
System location:
Naval Discharge Review Board, Washington Navy Yard, 720 Kennon
Street SE, Room 309, Washington, DC 20374-5023.
Categories of individuals covered by the system:
Former Navy and Marine Corps personnel who have submitted
applications for review of discharge or dismissal pursuant to 10 U.S.C.
1553, or whose discharge or dismissal has been or is being reviewed by
the Naval Discharge Review Board, on its own motion, or pursuant to an
application by a deceased former member's next of kin.
Categories of records in the system:
The file contains the former member's application for review of
discharge or dismissal, any supporting documents submitted therewith,
copies of correspondence between the former member or his counsel and
the Naval Discharge Review Board and other correspondence concerning
the case, and a summarized record of proceedings before the Board.
Authority for maintenance of the system:
10 U.S.C. 1553 and E.O. 9397 (SSN).
Purpose(s):
Selected information is used to defend the Department of the Navy
in civil suits filed against it in the State and/or Federal courts
system. This information will permit officials and employees of the
Board to consider former member's applications for review of discharge
or dismissal and any subsequent application by the member; to answer
inquiries on behalf of or from the former member or counsel regarding
the action taken in the former member's case. The file is used by
members of the Board for Correction of Naval Records when reviewing any
subsequent application by the former member for a correction of records
relative to the former member's discharge or dismissal.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The file is used by counsel for the former member, and by
accredited representatives of veterans' organizations recognized by the
Secretary, Department of Veterans Affairs under 38 U.S.C. 3402 and duly
designated by the former member as his or her representative before the
Naval Discharge Review Board.
Officials of the Department of Justice and the United States
Attorneys offices assigned to the particular case.
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders; microfiche; plastic recording disks;
recording cassettes; and computerized data base.
Retrievability:
Name, docket number, and/or Social Security Number.
Safeguards:
Computerized data base is password protected and access is limited.
The office is locked at the close of business. The office is located in
a building on a military installation which has 24-hour gate sentries
and 24-hour roving patrols.
Retention and disposal:
Files are transferred to the Washington Federal Records Center,
4205 Suitland Road, Suitland, MD 20409 when case is closed and then
destroyed after 15 years.
System manager(s) and address:
Director, Naval Council of Personnel Boards, Department of the
Navy, Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington,
DC 20374-5023.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Director, Naval Council of Personnel Boards, Department of the
Navy, Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington,
DC 20374-5023.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Director, Naval Council of Personnel Boards, Department of the Navy,
Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington, DC
20374-5023.
Contesting record procedures:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
Information contained in the files is obtained from the former
member or those acting on the former member's behalf, from military
personnel and medical records, and from records of law enforcement
investigations.
Exemptions claimed for the system:
None.
N01000-5
System name:
Naval Clemency and Parole Board Files (July 22, 1997, 62 FR 39225).
Changes:
* * * * *
SSystem location:
Delete entry and replace with `Naval Clemency and Parole Board,
Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington, DC
20374-5023.'
* * * * *
System manager(s) and address:
Delete entry and replace with `Director, Naval Council of Personnel
Boards, Department of the Navy, Washington Navy Yard, 720 Kennon Street
SE, Room 309, Washington, DC 20374-5023.'
* * * * *
[[Page 18412]]
N01000-5
System name:
Naval Clemency and Parole Board Files.
System location:
Naval Clemency and Parole Board, Washington Navy Yard, 720 Kennon
Street SE, Room 309, Washington, DC 20374-5023.
Categories of individuals covered by the system:
Members or former members of the Navy, Marine Corps, or Coast Guard
whose cases have been or are being considered by the Naval Clemency and
Parole Board.
Categories of records in the system:
The file contains individual applications for clemency and/or
parole, reports and recommendations thereon indicating progress in
confinement or while awaiting completion of appellate review if not
confined, or on parole; correspondence between the individual or his
counsel and the Naval Clemency and Parole Board or other Navy offices;
other correspondence concerning the case; the court-martial order and
staff Judge Advocate's review; records of trial; and a summarized
record of the proceedings of the Board.
Authority for maintenance of the system:
10 U.S.C. 874(a), 952-954; SECNAVINST 5815.3H, Department of the
Navy Clemency and Parole Systems; and E.O. 9397 (SSN).
Purpose(s):
The file is used in conjunction with periodic review of the
member's or former member's case to determine whether or not clemency
or parole is warranted. The file is referred to in answering inquiries
from the member or former member or their counsel. The file is referred
to by the Naval Discharge Review Board and the Board for Correction of
Naval Records in conjunction with their subsequent review of
applications from members or former members. The file is also used by
counsel in connection with representation of members or former members
before the Naval Clemency and Parole Board.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records and computerized data base.
Retrievability:
Name and Social Security Number.
Safeguards:
Files are kept within the Naval Clemency and Parole Board
administration office. Access during business hours is controlled by
Board personnel. The office is locked at the close of business.
Computerized data base is password protected.
Retention and disposal:
Files are transferred to the Washington National Records Center,
4205 Suitland Road, Suitland, MD 20409 one year after discharge of
individual from the naval service. Files are destroyed after 25 years
after cut-off.
System manager(s) and address:
Director, Naval Council of Personnel Boards, Department of the
Navy, Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington,
DC 20374-5023.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Director, Naval Council of Personnel Boards, Department of the
Navy, Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington,
DC 20374-5023.
Requests should contain full name and Social Security Number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Director, Naval Council of Personnel Boards, Department of the Navy,
Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington, DC
20374-5023.
Requests should contain full name and Social Security Number.
Contesting record procedures:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
Information contained in the file is obtained from the member or
former member or from those acting in their behalf, from confinement
facilities, from military commands and offices, from personnel service
records and medical records, and from civilian law enforcement agencies
or individuals.
Exemptions claimed for the system:
Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2)
if the information is compiled and maintained by a component of the
agency which performs as its principle function any activity pertaining
to the enforcement of criminal laws.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and 3, (c) and
(e) and published in 32 CFR part 701, subpart G. For additional
information contact the system manager.
N01770-3
System name:
Naval Academy Cemetery and Columbarium Records (September 9, 1996,
61 FR 47483).
Changes:
* * * * *
System location:
Delete entry and replace with `Chaplains Center, Mitscher Hall,
U.S. Naval Academy, 101 Cooper Road, Annapolis, MD 21402-5027.'
* * * * *
Storage:
Add to entry `and computer generated reports.'
* * * * *
System manager(s) and address:
Delete entry and replace with `Memorial Affairs Coordinator, U.S.
Naval Academy, Mitscher Hall, 101 Cooper Road, Annapolis, MD 21402-
5027.'
* * * * *
N01770-3
System name:
Naval Academy Cemetery and Columbarium Records.
System location:
Chaplains Center, Mitscher Hall, U.S. Naval Academy, 101 Cooper
Road, Annapolis, MD 21402-5027.
Categories of individuals covered by the system:
Those eligible to reserve a lot for future burial in the Naval
Academy Cemetery. Deceased individuals
[[Page 18413]]
interred/inured in the Naval Academy Cemetery/Columbarium.
Categories of records in the system:
State Burial Transit Permit, Application for Reimbursement of
Headstone or Marker Expenses (VA Form 21-8834), Application of Standard
Government Headstone or Marker for Installation in a Private or Local
Cemetery (VA Form 40-1330), Lot Marker (NDW-USNA-DMC-1170/08),
Columbarium Niche Cover Inscription (NDW-USNA-DMC-5370/42), U.S. Naval
Academy Internment/Inurement Record (NDW-USNA-DMC-5360/43), U.S. Naval
Academy Cemetery Record (NDW-USNA-DMC-1170/46), Naval Academy
Foundation Order (NDW-USNA-DMC-5360/09), and correspondence to and from
individuals. Specifically, information contained on the forms or
correspondence may be: Full name, home address, rank, service, Social
Security Number, date and place of birth, date and place of death,
marital status, name of father and mother, name of next of kin and
their address, telephone number, date of birth and date of death (if
applicable), date and place of burial, lot number and other information
relating to burial arrangements.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1481-1488; 44
U.S.C. 3101; and E.O. 9397 (SSN).
Purpose(s):
To maintain official records of individuals holding grave site
reservations and/or individuals interred/inured in the Naval Academy
Cemetery or Columbarium. Records are used to respond to general
inquiries from individuals holding grave site reservations, to verify
eligibility of spouses of an officer or enlisted person of the Navy or
Marine Corps who is interred/inured in the Naval Academy Cemetery or
Columbarium.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders, microfiche, and computer generated
reports.
Retrievability:
Alphabetically by last name and numerically by lot number.
Safeguards:
Records are kept in a building not open to general visiting and are
maintained in an area accessible only to authorized personnel. Building
is under surveillance of security personnel during non-working hours.
Microfiche records are kept in the Naval Academy Archives which is not
open to general visiting and is locked during non-working hours.
Retention and disposal:
Records are permanent. They are retained after the individual is
deceased.
System manager(s) and address:
Memorial Affairs Coordinator, U.S. Naval Academy, Mitscher Hall,
101 Cooper Road, Annapolis, MD 21402-5027.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Memorial Affairs Coordinator, U.S. Naval Academy, Mitscher Hall,
101 Cooper Road, Annapolis, MD 21402-5027.
Requests should contain name, rank, and year of graduation from the
U.S. Naval Academy.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Memorial Affairs Coordinator, U.S. Naval Academy, Mitscher Hall, 101
Cooper Road, Annapolis, MD 21402-5027.
Requests should contain name, rank, and year of graduation from the
U.S. Naval Academy.
Contesting record procedures:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
Information in this system comes from the individual to whom it
applies, the next of kin, and from the Register of the Alumni.
Exemptions claimed for the system:
None.
N01850-1
System name:
Origins of Disabilities for Retired Military Members (February 22,
1993, 58 FR 10727).
Changes:
* * * * *
System name:
Delete entry and replace with `Disabilities of Separated/Retired
Military Members'.
System location:
Delete entry and replace with `Office of the Judge Advocate General
(Code 13), Department of the Navy, Washington Navy Yard, 1322 Patterson
Avenue, SE, Suite 3000, Washington, DC 20374-5066.'
Categories of individuals covered by the system:
Delete entry and replace with `Retired or former members of the
Navy or Marine Corps who have been separated for a disability or placed
on the Temporary Disability Retired List or Permanent Disability
Retired List who have applied for income tax exclusion and/or applied
for Federal civilian employment or retirement.'
Categories of records in the system:
Delete entry and replace with `Correspondence from individual
originating request; Office of Personnel Management or any federal
agencies employing such individuals; Chief, Bureau of Medicine and
Surgery historical narratives and opinions concerning the origins of
disabilities of individuals on whom determinations have been requested;
copies of Judge Advocate General determinations; and related
correspondence.'
Authority for maintenance of the system:
Delete entry and replace with `5 U.S.C. 301, Departmental
Regulations; 5 U.S.C. 3501(a), 5532(d), 6303(a), 8332(c), 8411(b); 26
U.S.C. 104(b); 44 U.S.C. 3101; and 50 U.S.C. 403, 2082.'
Purpose(s):
Delete entry and replace with `Information is used for
determinations concerning the eligibility of individuals to certain
benefits connected with Federal taxation of compensation for
[[Page 18414]]
injuries or sickness and/or Federal civilian employment benefits
available to those disabled in combat with enemies of the U.S. or
having disabilities caused or aggravated by instrumentalities of war or
in the case of federal taxation only, an injury or sickness incurred
while engaged in extra-hazardous service or under conditions simulating
war.'
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Amend second paragraph to read `Determinations are provided, upon
request, to any Federal agency employing members who are retired or
separated from the Naval service for disability.'
* * * * *
System manager(s) and address:
Delete entry and replace with `Assistant Judge Advocate General
(Administrative Law), Office of the Judge Advocate General, Washington
Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-
5066.'
* * * * *
N01850-1
System name:
Disabilities of Separated/Retired Military Members.
System location:
Office of the Judge Advocate General (Code 13), Department of the
Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000,
Washington, DC 20374-5066.
Categories of individuals covered by the system:
Retired or former members of the Navy or Marine Corps who have been
separated for a disability or placed on the Temporary Disability
Retired List or Permanent Disability Retired List who have applied for
income tax exclusion and/or applied for Federal civilian employment or
retirement.
Categories of records in the system:
Correspondence from individual originating request; Office of
Personnel Management or any federal agencies employing such
individuals; Chief, Bureau of Medicine and Surgery historical
narratives and opinions concerning the origins of disabilities of
individuals on whom determinations have been requested; copies of Judge
Advocate General determinations; and related correspondence.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 3501(a), 5532(d),
6303(a), 8332(c), 8411(b); 26 U.S.C. 104(b); 44 U.S.C. 3101; and 50
U.S.C. 403, 2082.
Purpose(s):
Information is used for determinations concerning the eligibility
of individuals to certain benefits connected with Federal taxation of
compensation for injuries or sickness and/or Federal civilian
employment benefits available to those disabled in combat with enemies
of the U.S. or having disabilities caused or aggravated by
instrumentalities of war or in the case of federal taxation only, an
injury or sickness incurred while engaged in extra-hazardous service or
under conditions simulating war.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Determinations are provided, upon request, to any Federal agency
employing members who are retired or separated from the Naval service
for disability.
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of system of record notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders.
Retrievability:
By name of individual.
Safeguards:
Files are maintained in file cabinets under the control of
authorized personnel during working hours; the office space in which
the file cabinets are located is locked outside official working hours.
Retention and disposal:
Retire to Washington National Records Center, 4205 Suitland Road,
Suitland, MD 20409 for storage when one year old. Destroy when 75 years
old.
System manager(s) and address:
Assistant Judge Advocate General (Administrative Law), Office of
the Judge Advocate General, Washington Navy Yard, 1322 Patterson Avenue
SE, Suite 3000, Washington, DC 20374-5066.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Assistant Judge Advocate General (Administrative Law), Office of
the Judge Advocate General, Washington Navy Yard, 1322 Patterson Avenue
SE, Suite 3000, Washington, DC 20374-5066.
The request should contain the full name of the individual
concerned and the approximate date on which relief was requested.
Written request must be signed by the requesting individual. Visits may
be made to the Administrative Law Division (Code 13), Office of the
Judge Advocate General, Suite 7000, Presidential Towers, 2611 South
Jefferson Davis Highway, Arlington, VA 22209. Armed Forces'
identification card or state driver's license is required for
identification.
Record access procedures:
Individuals seeking access to records about themselves should
address written inquiries to the Assistant Judge Advocate General
(Administrative Law), Office of the Judge Advocate General, Washington
Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-
5066.
The request should contain the full name of the individual
concerned and the approximate date on which relief was requested.
Written request must be signed by the requesting individual. Visits may
be made to the Administrative Law Division (Code 13), Office of the
Judge Advocate General, Suite 7000, Presidential Towers, 2611 South
Jefferson Davis Highway, Arlington, VA 22209. Armed Forces'
identification card or state driver's license is required for
identification.
Contesting record procedures:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR Part 701; or may be obtained
from the system manager.
Record source categories:
Employment information in the system is submitted by the
individuals concerned or the federal agencies employing them. Medical
information in the system is obtained from the individuals' medical
records, physical evaluation board records, and service records.
[[Page 18415]]
Exemptions claimed for the system:
None.
N01850-2
System name:
Physical Disability Evaluation System Proceedings (March 18, 1997,
62 FR 12806).
Changes:
* * * * *
System location:
Delete entry and replace with `Physical Evaluation Board,
Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington, DC
20374-5023.'
* * * * *
Safeguards:
Replace last sentence of entry with `The office is located in a
building on a military installation which has 24-hour gate sentries and
24-hour roving patrols.'
* * * * *
System manager(s) and address:
Delete entry and replace with `Director, Naval Council of Personnel
Boards, Department of the Navy, Washington Navy Yard, 720 Kennon Street
SE, Room 309, Washington, DC 20374-5023.'
* * * * *
N01850-2
System name:
Physical Disability Evaluation System Proceedings.
System location:
Physical Evaluation Board, Washington Navy Yard, 720 Kennon Street
SE, Room 309, Washington, DC 20374-5023.
Categories of individuals covered by the system:
All Navy and Marine Corps personnel who have been considered by a
Physical Evaluation Board for separation or retirement by reason of
physical disability (including those found fit for duty by such
boards).
Categories of records in the system:
File contains medical board reports; statements of findings of
physical evaluation boards; medical reports from Department of Veterans
Affairs and civilian medical facilities; copies of military health
records; copies of JAG Manual investigations; copies of prior actions/
appellate actions/review taken in the case; recordings of physical
evaluation board hearings; rebuttals submitted by the member; intra and
interagency correspondence concerning the case; correspondence from and
to the member, members of Congress, attorneys, and other interested
members; and documents concerning the appointment of trustees for
mentally incompetent service members.
Authority for maintenance of the system:
10 U.S.C. 1216 and E.O. 9397 (SSN).
Purpose(s):
To determine fitness for duty or eligibility for separation or
retirement due to physical disability of Navy and Marine Corps
personnel, by establishing the existence of disability, the degree of
disability, and the circumstances under which the disability was
incurred, and to respond to official inquiries concerning the
disability evaluation proceedings of particular service personnel.
Used by the Office of the Judge Advocate General relating to legal
review of disability evaluation proceedings; response to official
inquiries concerning the disability evaluation proceedings of
particular service personnel; to obtain information in order to
initiate claims against third parties for recovery of medical expenses
under the Medical Care Recovery Act (42 U.S.C. 2651-2653); and to
obtain information on personnel determined to be mentally incompetent
to handle their own financial affairs, in order to appoint trustees to
receive their retired pay.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To officials and employees of the Department of Veterans Affairs to
verify information of service connected disabilities in order to
evaluate applications for veteran's benefits.
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and automated records, microfiche, and cassette recordings.
Retrievability:
Year of disability proceeding, name, record number, and Social
Security Number within that year.
Safeguards:
Files are maintained in file cabinets or other storage devices
under the control of authorized personnel during working hours.
Computerized system is password protected. Access during working hours
is controlled by Board personnel and the office space in which the file
cabinets and storage devices are located is locked after official
working hours. The office is located in a building on a military
installation which has 24-hour gate sentries and 24-hour roving
patrols.
Retention and disposal:
Records are retained on-site at the Naval Council of Personnel
Boards for one year. After that, they are retired to the Washington
National Records Center, 4205 Suitland Road, Suitland, MD 20409 for
retention. After a total of 75 years, records are destroyed.
System manager(s) and address:
Director, Naval Council of Personnel Boards, Department of the
Navy, Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington,
DC 20374-5023.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Director, Naval Council of Personnel Boards, Department of the
Navy, Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington,
DC 20374-5023.
Written requests for information should contain the full name of
the individual, military grade or rate, and date of Disability
Evaluation System action. Written requests must be signed by the
requesting individual.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Director, Naval Council of Personnel Boards, Department of the Navy,
Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington, DC
20374-5023.
Written requests for information should contain the full name of
the individual, military grade or rate, and date of Disability
Evaluation System action. Written requests must be signed by the
requesting individual.
Contesting record procedures:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or
[[Page 18416]]
may be obtained from the system manager.
Record source categories:
Military medical boards and medical facilities; Department of
Veterans Affairs and civilian medical facilities; physical evaluation
boards and other activities of the disability evaluation system, Naval
Council of Personnel Boards, the Bureau of Medicine and Surgery; the
Judge Advocate General; Navy and Marine Corps local command activities;
other activities of the Department of Defense; and correspondence from
private counsel and other interested persons.
Exemptions claimed for the system:
None.
[FR Doc. 99-9219 Filed 4-13-99; 8:45 am]
BILLING CODE 5001-10-F
