[Federal Register Volume 61, Number 73 (Monday, April 15, 1996)]
[Notices]
[Pages 16574-16595]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-9193]
[[Page 16573]]
_______________________________________________________________________
Part III
Department of Labor
_______________________________________________________________________
Office of the Assistant Secretary for Veterans' Employment and Training
_______________________________________________________________________
Solicitation for Grant Application: Job Training Partnership Act, Title
IV, Part C, Program Year 1996; Notice
Federal Register / Vol. 61, No. 73 / Monday, April 15, 1996 /
Notices
[[Page 16574]]
DEPARTMENT OF LABOR
Office of the Assistant Secretary for Veteran's Employment and Training
Solicitation for Grant Application; Program Year 1996
AGENCY: Office of the Assistant Secretary for Veterans' Employment and
Training.
ACTION: Solicitation For Grant Application: Job Training Partnership
Act, Title IV, Part C, Program Year 1996.
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SUMMARY: This notice sets forth the procedures for obtaining a
solicitation package for funds for the operation of employment and
training programs under the Title IV, Part C, of the Job Training
Partnership Act (JTPA IVC). The solicitation is published herein as
attached to this notice. The provisions which are set forth are in
draft form and may change prior to final grant award.
DATES: An application package and instructions for completion will be
made available on April 15, 1996. The closing date for receipt of a
completed application in response to this SGA will be no later than May
15, 1996.
ADDRESSES: A copy of the application package and instructions will be
mailed to all State Governors to be forwarded to the designated State
entity as determined by the Governor. For further information contact
Lisa Harvey U.S. Department of Labor, Office of Procurement Services,
Rm. N5416, 200 Constitution Avenue NW., Washington, DC 20210, Telephone
(202) 219-6445.
SUPPLEMENTARY INFORMATION: The State as defined by Section 4 of JTPA is
the eligible applicant for grants to be funded under this SGA. An
application for funds under this Solicitation will be accepted only if
signed by the Governor of each State or his or her designee. A
Governor's designee refers to the administrative head of the agency
designated by the Governor to carry out the JTPA IV-C program in the
State. Only one application will be accepted from each State. A
transmittal letter signed by the Governor of the State or his or her
designee must accompany the application. The letter must contain a
statement that the designee is authorized to act on behalf of the
Governor and administer the JTPA IV-C program.
Signed at Washington, D.C., this 3rd day of April 1996.
Lawrence J. Kuss,
Grant Officer, Office of Procurement Services, Business Operations
Center.
April 3, 1996.
Ladies and Gentlemen: The U.S. Department of Labor, Veterans'
Employment and Training Service (VETS) is requesting grant
applications for programs that train and place veterans in
unsubsidized employment in accordance with Title IV-C of the Job
Training Partnership Act (JTPA). Attached is a Solicitation for
Grant Application (SGA 96-01) package which consists of general
program information, as well as specific application requirements
and forms.
Awards made under the requirements of this SGA are subject to a
competitive grants process.
Applications must include a Standard Form 424 with an original
signature by the Governor of each State or his or her designee. A
Governor's designee refers to the administrative head of the agency
designated by the Governor to carry out the JTPA IV-C program in the
State. Only one application will be accepted from each State's
Governor. A transmittal letter signed by the Governor of the State
or his or her designee must accompany the application. The letter
must contain a statement that the applicant is authorized to act on
behalf of the Governor and administer the JTPA IV-C program.
Applications are due no later than May 15, 1996, 4:45 p.m.,
Washington, D.C. time, at the U.S. Department of Labor, Office of
Procurement Services, Division of Contract Administration and
Grants, Room N-5416, 200 Constitution Avenue, N.W., Washington, D.C.
20210.
It is anticipated that ten to sixteen awards will be made, each
for a period of twelve months. During PY 1996, $6.0 million will be
made available for this competition. Subject to the availability of
sufficient funds for PY 1997, funding beyond one year may be
available and may be requested through a Grant Modification Request,
provided the applicant meets appropriate fiscal and performance
goals of the program, as defined in the SGA.
This SGA does not commit the Government to pay any costs
incurred in the preparation and submission of a grant application,
nor to enter into a grant agreement. The Grant Officer is the only
individual who can legally commit the Government to the obligation
of public funds in connection with this solicitation.
Requests for information concerning this Solicitation are to be
referred to Lisa Harvey, who may be reached at 202-219-6445.
Sincerely,
Lawrence J. Kuss,
Chief, Division of Contract Administration and Grants Management,
Office of Procurement Services, National Capital Service Center.
Solicitation for Grant Applications Veterans' Employment and Training
Service
Part I
General Program Information and Requirements for Application of Funds
I. Purpose of the Solicitation for Grant Applications (SGA)
The U.S. Department of Labor (DOL), Office of the Assistant
Secretary for Veterans' Employment and Training (OASVET), is soliciting
grant applications for the provision of employment and training
programs to begin July 1, 1996 (PY 1996) through June 30, 1997 in
accordance with Title IV, Part C, of the Job Training Partnership Act
(JTPA IV-C).
II. Background
JTPA IV-C directs the Secretary of Labor to conduct programs
directly or through grants or contracts to meet the employment and
training needs of service-connected disabled veterans, veterans of the
Vietnam-era, and veterans who are recently separated from military
service. The statute directs that programs supported under this Part be
administered by the Office of the Assistant Secretary for Veterans'
Employment and Training (OASVET) which is responsible for the
distribution of funds, fiscal accountability, and program performance
under JTPA IV-C.
The intent of JTPA IV-C is to provide funding to the States to
enhance employment and training services to eligible veterans with
barriers to employment. The employment and training services offered to
each participant are to be individually designed to overcome the
identified barriers and lead to an unsubsidized job placement that
meets the participant's minimum economic needs.
The OASVET recognizes that the philosophy, program design, and
general effectiveness of the JTPA IV-C programs vary widely among the
grantees throughout the country. Grantee programs use varying
approaches with respect to outreach and recruitment, intake and
assessment, employment development plans (EDPs), training, placement,
and follow-up. Outreach and recruitment efforts have included setting
specific veteran targets, developing and using promotional materials,
or establishing extensive community networks to complement outreach and
recruitment efforts. Intake and assessment activities are essential to
determining a veteran's ability to meet program eligibility
requirements and his or her ``job readiness.'' Many different types of
techniques and testing instruments have been used by grantees to assess
the attitudinal, vocational and remedial skill needs of a participant.
Based on intake and assessment approaches used to identify participant
``job readiness,'' employment barriers, skills, education, personal
interests, and career goals, JTPA IV-C program staff develop employment
development plans. Among the various items contained in the EDP's are:
participants' needs, short- and long-range goals, education, employment
history, training
[[Page 16575]]
history, skills summary, employment barriers, and personal interests.
One state's plan includes a schedule of tasks and timelines for
elimination of identified barriers and achievement of employment goals.
The EDP ensures that competencies are mastered and appropriate training
services are provided.
As with other aspects of the delivery of services, training
interventions also vary across JTPA IV-C programs. In most cases,
either On-the-Job Training (OJT), classroom training, or both, are
available to veterans. Job search skills training is also included.
Placement assistance involves various combinations of job development
assistance by either the grantee program staff, Disabled Veterans'
Outreach Program staff (DVOP) or Local Veterans' Employment
Representatives (LVER) staff, educational institutions, and self-help
methods; use of the Public Employment Service job listings is also
included by some grantees to identify employment opportunities.
Finally, some grantees use periodic follow-up after placement to track
what happens to participants after they leave the program, and other
grantees choose to provide ancillary services which can include career
development, job search and post-placement counseling.
National Trends Affecting the JTPA IV-C Program
The JTPA IV-C program is the smallest of all JTPA programs. Through
a complex funding formula, funding for IV-C programs amounts to
slightly less than one half of one percent of the combined funding
available for Title IIA and Title IV programs. In recent years, IV-C
funding has been reduced due to shrinking JTPA allocations and Federal
budget cuts. Fifty-two percent of all States had grants funded at less
than $100,000 in Program Year (PY) 1992, and of that group, 74% were
funded at the minimum level of $55,000. This resulted in fewer states
electing to participate in the IV-C program.
III. Changes to JTPA IV-C
Beginning with the Solicitation for Grant Applications (SGA) issued
in May 1994, the OASVET changed the grants process for JTPA IV-C
programs from a formula-based process to a competitive process. The
goal was to provide larger grants that maximized services to Veterans
with programs that have a richer mix of training options and support
services. In the aggregate, such a funding approach demonstrated
greater performance and increased customer satisfaction. Forty-four
applicants responded to the PY 94 SGA and a total of fourteen
applicants received grant awards.
The OASVET has also eliminated the requirement that applicants
pledge an amount of matching funds or in-kind services that is equal to
or greater than the amount being requested. In the past, this
requirement became increasingly difficult for applicants to meet and
was a reason for some states electing not to submit an application for
IV-C funding.
JTPA IV-C grants in PY 96 (July 1, 1996) will be funded on a two-
year, competitive basis, and all awards will be made at the same time.
Second-year funding will be contingent on satisfactory performance in
the first year and on the availability of funds. This approach will
enable the OASVET to select those grantees who are most responsive to
the requirements in the legislation and the SGA; provide a greater
monetary incentive for States by awarding larger grants than before;
reduce the level of effort required by States to prepare applications
and by the OASVET to award and administer the JTPA IV-C grants;
standardize the funding cycle to provide more timely and comparable
data for improved monitoring and evaluation, and allow the OASVET the
option of not funding second-year operations by grantees that do not
perform as required.
Notice of Proposed Rulemaking
A Notice of Proposed Rulemaking was published on March 8, 1994 in
the Federal Register at 59 FR 10769, notifying the public of the intent
to remove current regulations which provide for a non-competitive,
formula driven process and in its place establish a new competitive
grants process. Comments from the public were invited over a 30 day
period. Grant awards under the provisions of the former SGA were made
after the final announcement in the Federal Register and the JTPA-IV-C
regulations were removed.
IV. Grant Awards
Highest consideration will be given to those applications which
demonstrate the greatest commitment to serve eligible Veterans and are
proposing a program(s) in a geographic area(s) in which there are few
or no interventions available to Veterans with significant barriers to
employment.
Applicants are encouraged to present the best possible narrative
about their program. It is also extremely important that the narrative
portion of the application make it clear what the problem is, the
proposed solution, and how eligible Veterans will benefit from the
proposal.
V. Review/Award Process
Proposals received will be evaluated by a Review Panel utilizing
the criteria described in this Solicitation. The Panel's
recommendations will be advisory. Final awards will be made based on
the best interests of the Government as determined by the Grant
Officer. Technical and/or budgetary negotiations with applicants may be
conducted by the Grant Officer before final grant award. Although the
Government reserves the right to award on the basis of the initial
application submission, it is anticipated that negotiations will be
conducted leading to submissions of a final negotiated application.
Under this Solicitation, the number of awards will be anywhere from ten
to sixteen (10-16) and are anticipated to be in the range of $400,000
to $850,000. THE DEADLINE FOR SUBMISSION OF APPLICATIONS WILL BE MAY
15, 1996. Awards are anticipated to be made in June 1996.
VI. Period of Performance
A. First-Year Funding
The anticipated period of performance will be for one year
beginning July 1, 1996 through June 30, 1997. (All budget forms should
reflect this period to cover four (4) fiscal quarters). No applicant
shall begin program operations before the grant award. Due to the
competitiveness of the IV-C Grant, the Grantee will be held to the
performance and funding goals in the Grant Award and no modifications
will be allowed during the first year of the grant.
B. Second-Year Funding
Subject to the availability of sufficient funds for PY 1997,
funding beyond one Year may be available and may be requested through a
Grant Modification Request, provided the applicant:
1. By the end of the third quarter, achieves at least 60% of the
first year total goals for Federal expenditures, enrollments and core
training (all training added together), or
2. 85% of total goals for the year if planned activity is NOT
evenly distributed in each quarter.
All instructions for modifications and announcement of funding
availability will be issued at a later date.
VII. Eligible Applicants
Eligible Applicants
The State as defined by Section 4 of JTPA is the eligible applicant
for grants to be funded under this SGA. An application for funds under
this Solicitation will be accepted only if signed by the Governor of
each State or
[[Page 16576]]
his or her designee. A Governor's designee refers to the administrative
head of the agency designated by the Governor to carry out the JTPA IV-
C program in the State. Only one application will be accepted from each
State. A transmittal letter signed by the Governor of the State or his
or her designee must accompany the application. The letter must contain
a statement that the designee is authorized to act on behalf of the
Governor and administer the JTPA IV-C program.
The designated applicant may propose to operate programs through
sub-applicants, such as JTPA entities, State Employment Service
Agencies (SESAs), community based organizations, educational
institutions, non-profit organizations, or other service providers.
States should allow sufficient time for the procurement procedures
required for selecting and consolidating State subapplications into a
single proposal that is responsive to this SGA by the prescribed
deadline.
VIII. Participant Eligibility
A. Legislative Criteria
For the purpose of this Solicitation, the term Veteran as defined
in 29 U.S.C. 1503(27)(A)(JTPA Section 4(27)(A)), shall refer to an
individual who served in the active military, naval, or air service,
and who was discharged or released therefrom under conditions other
than dishonorable.
Participant eligibility criteria for Title IV-C participation is
stated as follows:
1. ``Service-connected disabled veteran'' refers to (1) a veteran
who is entitled to compensation under laws administered by the
Department of Veterans' Affairs (DVA), or (2) an individual who was
discharged or released from active duty because of a service-connected
disability. See 29 U.S.C., Sec. 1503(27)(B).
2. ``Veteran of the Vietnam-era'' refers to an eligible veteran any
part of whose active military service was during the Vietnam-era (i.e.,
any part occurred between August 5, 1964 and May 7, 1975). See 29
U.S.C., Sec. 1503(27)(D).
3. ``Veterans who are recently separated from military service''
refers to any veteran who applies for participation in a program funded
under any title of JTPA within 48 months after separation from military
service, as defined in 29 U.S.C., Sec. 1503 (27)(C).
Only those veterans who meet these statutory eligibility criteria
may be served by JTPA IV-C funds.
B. PY 96-97 Special Consideration
In PY 96 and PY97, the OASVET encourages grant applications to
provide services to Veterans most in need to include services to women
and other Veteran minorities who meet JTPA IV-C eligibility
requirements.
IX. Separation of Technical and Cost Proposals
To facilitate proposal evaluation, the applicants shall submit
separate sections entitled Technical Proposal and Cost Proposal. These
sections must be physically separate (i.e., the Cost Proposal must
start on a new page and be separately stapled). In addition to
Technical and Cost Proposals, the grant application shall contain a
transmittal letter signed by the Governor of the State, or his or her
designee, an Abstract, and a Table of Contents. These elements of the
application are further described on the next page.
X. Required Contents of an Application
All applications found to be responsive will be retained by the
Grant Officer for complete evaluation of the entire application. To be
considered responsive, the grant application package must include the
elements and number of copies indicated below. For each of these
sections, applicants are encouraged to be concise yet thorough in
documentation and narratives. Finally, applicants should refer to the
Glossary contained in this SGA to ensure that terms used in their
applications are in agreement with those in the SGA.
------------------------------------------------------------------------
Recommended page length (one-
Elements required in the application sided, double spaced)
------------------------------------------------------------------------
Transmittal Letter..................... 1.
Table Contents......................... 1.
Abstract............................... 1-2
Technical Proposal: Submit original and 16 pages total including the
three copies. required goal chart.
Statement of Needs
Program Design and Goals
Qualifications of the
Applicant
Community Linkages/In-Kind
Contributions, Optional Outside Funds
and/or Letters of Financial
Commitments
Additional Attachments; i.e., Not to exceed 10 pages.
charts, graphs, tables.
Cost Proposal: Submit original and two
copies:
Standard Form 424......... 1.
Standard Form 424-A....... 2.
Budget Narrative for 4.
applicant and subapplicant
(including the Direct Cost
Description form for Applicants
and Subapplicants).
Grant Assurances, and As Attached.
Certifications Signature Page.
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A. Transmittal Letter
A transmittal letter signed by the Governor of the State or his or
her designee must accompany the application. The letter must contain a
statement that the applicant is authorized to act on behalf of the
Governor and administer the JTPA IV-C program.
B. Table Contents
A Table of Contents must be included in the grant application
package. The Table of Contents should identify, by title and page
number, each significant Section of the Technical Proposal. Sequential
numbering of each page in the Grant application package is required in
order to facilitate and expedite the review, negotiation, and award
process.
C. Abstract
Each application shall include an Abstract which shall include the
following elements:
1. Total amount of Federal funds requested,
2. Name(s) of Grantee and Sub-Grantee(s),
3. The Region in which the applicant is located, and where the
project(s) will be located and,
4. Brief summary of mandatory services provided to IV-C eligible
Veterans.
The purpose of the Abstract is to allow for a preliminary review of
applications by the Grant Officer to identify those which are
responsive to application preparation instructions and which contain
the mandatory program elements as described in this SGA. THE ABSTRACT
SHOULD BE ATTACHED TO THE TRANSMITTAL LETTER.
Applications which are substantially incomplete or deficient with
respect to the specified required forms and content may be deemed
unacceptable and receive no further consideration.
[[Page 16577]]
D. Technical Proposal
The Technical Proposal shall consist of the Statement of Needs,
Program Design and Goals, Qualifications of the Applicant and/or Sub-
Applicant(s), Community Linkages/InKind Contributions, and Optional
Outside Funds and/or Letters of financial commitment from community
organizations. Additional Attachments; i.e., charts, graphs, tables.
The Technical Proposal shall address only the programmatic aspects of
the proposed program and shall not include any statement regarding the
amount of funds being requested.
1. Statement of Need
The Statement of Needs should succinctly describe the problem(s) to
be addressed by the proposed program. The Statement of Needs should
identify employment and training problems commonly experienced among
eligible veterans who reside in a specific geographical area. The
following provides direction regarding topics which should be addressed
in the narrative of the applicant's Statement of Needs.
(a) Geographical Area
The geographic area(s) to be served should be identified and this
description must agree with the entries in Boxes 12, 14a and 14b of the
SF 424.
(b) Eligible Veterans Targeted
Information regarding JTPA IV-C eligible veterans who reside or
will reside in the area(s) to be served shall include information on
numbers of service connected Veterans, Vietnam-era Veterans, and
recently separated Veterans. Data on other subgroups of eligible
veterans may also be provided as part of the Statement of Needs, e.g.
women and minorities.
(c) Identification of Special Problems and Needs of the Population
If there are aspects of the areas to be served which overall pose a
general barrier(s) to employment, these shall be identified, e.g.,
economic isolation found in remote areas, high unemployment rate,
significant industrial closings or slow downs, military base closures,
economic downturns, lack of shelter, etc. The applicant shall include
the source of this data. Also identify unique or severe handicaps and
barriers to employment which may be common to the eligible population
of veterans or other subgroups of veterans to be served by the proposed
program. Such barriers could include post traumatic stress disorder
(PTSD) syndrome, or circumstances which especially affect particular
categories of disabled veterans, recently separated veterans who lack
marketable work skills, etc. The barriers identified in this section
shall be specifically linked to the enrollment goals and interventions
proposed in the Program Design.
2. Program Design
a. The Program Design shall describe the approach applicants will
use to address targeted veterans' barriers to employment. The Program
Design shall describe all aspects of an applicant's program and
delineate which services are to be funded using JTPA IV-C funds and
optional outside funds. The Program Design shall provide information on
how services are expected to be delivered, i.e. through the applicant
or through other eligible subapplicants, and provide the names of any
and all subapplicants.
b. Programs for which funds are sought under this SGA may include
new initiatives, further development of existing programs, or a
combination. If applications are for continuing activities, the
demonstrated effectiveness of existing programs shall be described and
applicants shall address the extent to which previous enrollment and
performance goals were met. In cases where the programmatic approach
calls for a combination of new and existing programs, a description
shall be included of how the new activities and existing programs will
complement each other and enhance other programs.
c. In order to comply with this SGA, applicants shall agree to
place participants in unsubsidized employment, paying an average wage
that is at least equivalent to the average JTPA Title IIA rates
reported in their respective States for PY 94. If applicants are
proposing wages less than the Title IIA wage rates, they shall provide
a rationable. While meeting this requirement will provide no additional
rating points, failure to provide a rationale for proposing a lesser
average wage rate will result in the loss of 5 points for the rating of
this criteria.
------------------------------------------------------------------------
Average
State wage at
placement
------------------------------------------------------------------------
Alabama...................................................... $6.12
Alaska....................................................... 10.08
Arizona...................................................... 6.46
Arkansas..................................................... 6.94
California................................................... 7.37
Colorado..................................................... 7.27
Connecticut.................................................. \1\ 7.66
Delaware..................................................... 7.03
D.C.......................................................... 7.39
Florida...................................................... 6.87
Georgia...................................................... 6.46
Hawaii....................................................... 7.72
Idaho........................................................ 6.86
Illinois..................................................... 7.48
Indiana...................................................... 7.42
Iowa......................................................... 7.29
Kansas....................................................... 7.69
Kentucky..................................................... 6.08
Louisiana.................................................... 6.22
Maine........................................................ 7.08
Maryland..................................................... 6.74
Massachusetts................................................ 8.44
Michigan..................................................... 6.88
Minnesota.................................................... 7.93
Mississippi.................................................. 5.93
Missouri..................................................... 6.51
Montana...................................................... 7.21
Nebraska..................................................... 6.59
Nevada....................................................... 7.64
New Hampshire................................................ 7.26
New Jersey................................................... 8.45
New Mexico................................................... 6.78
New York..................................................... 7.72
North Carolina............................................... 6.56
North Dakota................................................. 6.26
Ohio......................................................... 7.45
Oklahoma..................................................... 7.33
Oregon....................................................... 7.07
Pennsylvania................................................. 7.10
Puerto Rico.................................................. 4.74
Rhode Island................................................. 7.07
South Carolina............................................... 6.48
South Dakota................................................. 5.98
Tennessee.................................................... \1\ 5.90
Texas........................................................ 6.99
Utah......................................................... 7.27
Vermont...................................................... 6.95
Virginia..................................................... 6.18
Washington................................................... 7.50
West Virginia................................................ 5.80
Wisconsin.................................................... 7.06
Wyoming...................................................... 6.83
------------------------------------------------------------------------
\1\ Data not available for PY 1994--previous PY data cited.
d. There are three program activities that all applications shall
contain to be found technically acceptable under this SGA. These
activities are: Employment Development Plans, Core Training, and Job
Placement Services. In addition to these mandatory activities, proposed
programs should include some combination of optional activities such as
pre-enrollment assessments, ancillary services and follow-up to assure
that participations will be placed in unsubsidized employment that
meets their ``minimum economic need''. Both categories of program
activities are more fully described below.
(1) Mandatory Program Activities
(a) The Employment Development Plan (EDP)
A definition of Employment Development Plan (EDP) can be found
[[Page 16578]]
in the Glossary of Terms. The implementation of an FDP is required for
all veterans enrolled in programs supported by JTPA resources. A copy
of an EDP is maintained in each participant's file. The EDP shall
document a summary of the assessments conducted to ascertain the
abilities, barriers and needs of the participant. At a minimum, the EDP
should substantiate the participant's minimum income needs, identify
barriers and skill deficiencies, and describe the services needed and
the competencies to be achieved by the participant as a result of
program participation. The applicant shall also include a description
of their proposed EDP process.
(b) Core Training Activities
A definition of Core Training Activities can be found in the
Glossary of Terms. It refers to any training program that leads to the
development of job skills for the client. Each client who is to be
enrolled in a JTPA IV-C program must receive some form of core
training. The Program Design narrative must identify the core training
components to be employed in the applicant's program, and these
components must agree in scope with the definitions found in the
Glossary of Terms. Core training components proposed by the applicant
that do not fit the glossary terms or definitions must be adequately
described and justified in the Program Design narrative. Core training
activities described in this section may include but are not limited to
the following:
I. Classroom training;
ii. On-the-job training;
iii. Remedial education;
iv. Literacy and bilingual training;
v. Institutional skills training;
vi. Occupational skills training;
vii. On-site industry-specific training;
viii. Customized training;
ix. Apprenticeship training; and
x. Upgrading and retraining.
Definitions of these core training activities are found in the
Glossary of Terms.
(c) Job Placement Services
A definition of Job Placement Services can be found in the Glossary
of Terms. The ultimate objective of JTPA IV-C services is to place each
client in a meaningful, permanent job that allows the client to become
economically self-sufficient. The applicants shall describe in the
Program Design how job placements will occur after core training
activities and/or after job development or referral efforts are
initiated.
(2) Optional Program Activities
(a) Pre-Enrollment Assessments
A definition of Pre-enrollment Assessment can be found in the
Glossary of Terms. This SGA allows costs for pre-enrollment assessments
that enable grantees to determine the employability needs of applicants
by conducting meaningful evaluations of applicant skills and barriers.
Grantees are then able to refer those applicants who may not be
appropriate for the services of the proposed program to other service
providers. The assessment of applicants prior to enrollment is an
allowable cost to JTPA IV-C provided it has been determined that the
applicants to be assessed meet the legislative criteria for the JTPA
IV-C eligibility. In the Program Design, the grant applicant shall
identify the means of pre-enrollment assessments it intends to use and
the purpose for the information to be derived from those assessments.
(b) Ancillary Services
A definition of Ancillary Services can be found in the Glossary of
Terms. Although not a required component of a JTPA IV-C program, the
applicant may choose to supplement its core training activities by
providing some form of ancillary services. The applicant shall describe
in the Program Design if ancillary services are to be provided to
clients, and if so, the nature of those services. Ancillary services
may include but are not limited to the following activities to
accommodate the individual needs of the participants. Any other
services being proposed other than those listed below must be fully
described.
I. Vocational explorational training
ii. Case Management
iii. Counseling
iv. Job club activities
v. Job search assistance
Definitions of these ancillary services are found in the Glossary
of Terms.
(c) Follow-Up
A definition of Follow-Up can be found in the Glossary of Terms.
Applicants may choose to include follow-up services in their proposed
program to track what happens to applicants after initial placement.
Applicants must describe in the Program Design if follow-up services
are to be provided to clients, and if so, the nature of those services.
(3) Performance and Enrollment Goals
A chart is provided to identify the performance and enrollment
goals of the proposed program. The chart entitled Performance and
Enrollment Goals in Part II must be included with the Program Design.
(a) The performance goals are arrayed in four fiscal quarters. The
number of quarters for which performance is planned should be the same
as the number of quarters indicated in Section D of SF 424A for which
expenditures are provided. Data on the Performance and Enrollment Goals
chart is to be entered on a cumulative basis only.
(b) When establishing performance goals, estimate the number of
assessments to be performed, the number of enrollments, the number of
terminations, and the number of placements on a quarterly basis. Also
estimate enrollment goals for core and ancillary training activities
for each quarter in order to develop the budget for the program.
(c) An enrolled veteran is one who has been determined eligible for
services at intake and who is scheduled to receive training. Enrollment
goals are to be described in the Program Design, accompanied with the
Performance and Enrollment Goals chart. Proposed enrollment goals for
each quarter by eligible target group must be provided with a
discussion that links the number of eligible veterans described under
the Statement of Needs to the enrollment goals. Other eligible
subgroups of veterans that the applicant intends to serve, such as
women or minorities, must also be reported on the enrollment chart,
discussed in the Program Design, and identified in the Statement of
Needs.
3. Qualifications of the Applicant and Subapplicant
a. Required Elements
This section shall discuss the experience and qualifications of the
applicant for successful completion of the program. The discussion
shall include the experience of the organization in delivering
successful programs related to that being proposed. The applicant shall
include with the narrative a list of the type of grants received by the
applicant and subapplicant(s) over the last three years and the amount
of those grants. For each grant listed, provide the grantor's name and
phone number, specific outcomes achieved, to include average wages at
placement and entered employment rates.
[[Page 16579]]
4. Community Linkages/In-Kind Contributions, Optional Outside Funds
and/or Letters of Financial Commitment
a. Community Linkages/In-Kind Contributions
This section must provide information on the quality and extent of
the linkages the program will have with outside organizations
(including state, municipal, non-profit organizations and community
organizations). If these linkages include in-kind services or other
coordinated efforts at no additional cost to this grant these should be
identified.
b. Optional Outside Funds
The inclusion of outside funds in an applicant's program is not a
requirement to receive JTPA IV-C funds. However, if outside funds are
to be included, the applicant shall identify in the Technical Proposal
the source of such pledges of financial support and describe the
programmatic utilization of these funds and how such funds will promote
achievement of the program objectives.
c. Letters of Financial Commitment
The dollar amount of this support shall be identified in the
Technical Proposal. Pledges of financial support shall be accompanied
by an official signed letter of commitment from each organization and
included as Attachments to the Technical Proposal.
5. Cost Proposal
Applicants shall submit an original and two copies of the Cost
Proposal. Required elements of which consist of the following:
a. Standard Form (SF) 424--Application for Federal Assistance
The amount of Federal funds requested shall be indicated on this
form and must agree with the amounts reflected on the SF 424A which is
also submitted in the Cost Proposal. Additionally, the SF 424 must be
signed by an official who is authorized to represent the applicant in a
grant agreement with the U.S. Department of Labor.
b. Standard Form (SF) 424 A--Budget Information--Non-Construction
Program
This form is used to project anticipated costs in various object
class categories among the applicant and subapplicant(s) over the
fiscal quarters of PY 1996. Instructions for the completion of this
form are found in Part II of this Solicitation.
c. Direct Cost Descriptions for Applicants and Subapplicants
A form and appropriate instructions are provided in Part II of this
Solicitation for the purpose of identifying direct and administrative
charges associated with various object class categories. This form
shall be completed and included in the Cost Proposal.
d. Budget narrative
The applicant shall provide a narrative explanation of the purpose
of each proposed program cost and how it was derived, and indicate how
it is related to the operation of the program. Program costs which must
include a narrative are the following:
(1) The object class categories from the SF 424A, Section B, such
as personnel, fringe benefits, travel, equipment, supplies, other, and
indirect charges for both the applicant and any subapplicants.
(2) Training costs, which are included under line h Column (5)
``Other'' for applicants, or if subapplicants are to provide training
services, they are to be included under line h for columns (1-4).
Training costs may be determined by applying 50% of wages for OJT
hours, paying for tuition/books at a community college, or by applying
the cost of training staff.
(3) ``Other'' costs as found on line h of the SF424A for applicants
and subapplicants, which may include rent, utilities, training, or
support services, such as child care or bus fare.
(4) The nature and identity of any sub-grantees should be discussed
briefly.
(5) The average cost-per-participant and the average cost-per-
placement shall be identified. The cost-per-participant is derived by
dividing the amount of Federal funds being requested by the number of
participants to be supported in the proposed program. The cost-per-
placement is calculated by dividing the amount of Federal funds
requested by the number of participants anticipated to be placed in
employment.
(6) The applicant must explain indirect cost charges and justify
fringe benefit costs that exceed thirty-five percent (35%) of the
aggregate personnel charges.
(7) Certifications and Assurances, Include the signature page of
the Certifications and Assurances and any pertinent attachments along
with the Cost Proposal.
XI. Rating Criteria for Technical & Cost Proposals
A. Technical Proposal--80 Points
Applicants are advised that selection for grant award is to be made
after careful evaluation of the grant application by the Review Panel.
Each panelist will evaluate applications against the various criteria
on the basis of 80 points. The scores will then serve as the primary
basis for considering the technical merits of applications for
potential award. Clarification may be requested of grant applicants if
the situation so warrants.
Point Distribution
Statement of Needs............................................20 points
Program Design and Goals......................................30 points
Qualifications of the Applicant...............................15 points
Community Linkages/In-Kind Contributions, Outside Funds & Letters
of Financial Commitments......................................15 points
In order to receive the maximum of 80 points in the rating of the
Technical Proposal, applications must be exceptional in meeting all the
criteria of the elements described below.
B. Evaluation Criteria
1. Statement of Need: 20 Points
Applicants will be rated on their ability to demonstrate an
understanding of the barriers to employment exhibited by the veteran
population to be served. The Statement of Needs must be accompanied
with statistical data or other documentation to support statements
made.
2. Program Design and Goals: 30 Points
Applicants will be rated based on the following criteria:.
(a) the thoroughness of the proposed EDP plan and process in
documenting the abilities, barriers, and needs of each participant and
in ensuring that appropriate services are provided;
(b) the degree to which the proposed core training interventions
will address the multiple barriers to employment of the target
population by developing marketable job skills;
(c) the degree to which proposed job placement services will place
clients in meaningful, permanent jobs that will allow clients to become
economically self-sufficient;
(d) the appropriateness of optional program activities to the needs
and interests of the target groups to be served;
(e) average wage rates at placement, or the existence of a
rationale for utilizing rates lower than the PY 94 Title IIA rates;
(f) the degree to which the quantitative performance and
[[Page 16580]]
enrollment goals and timeframes are realistic and indicate that a
substantial effort will be made to provide meaningful services to
veterans consistent with the Statement of Needs.
3. Qualifications of the Applicants and Subapplicant(s): 15 Points
The applicant and the proposed sub-applicant(s) will be rated on
their level of knowledge, experience and expertise in conducting
programs that provide job training and job placement services.
4. Community Linkages/In-Kind Contributions, Optional Outside Funds
and/or Letters of Financial Commitments: 15 Points
Utilization of outside agencies such as state, municipal and
community agencies by applicants can enhance IV-C services to
participants, ensure that duplication of effort is minimized, and
ensure that activities to serve targeted veterans are coordinated.
Applications will receive up to 10 points for demonstrating the
degree to which proposed programs create or maintain cooperative
linkages with other State, municipal, and community agencies. An
additional 5 points shall be awarded to applications that demonstrate a
commitment of outside funds to the program. This use of the term funds
is not inclusive of the value of in-kind services. All commitments of
outside funds must be substantiated by one or more signed letters of
support that identify the amount and source of financial resources
being committed (ensure that this information is included only in the
Technical Proposal).
5. Cost Proposal: 20 Points
Each Cost Proposal will be evaluated on its efficiency in relation
to other Cost Proposals submitted in response to this SGA. The average
cost per average (ACPA) which is the average of the proposed average
cost-per-participant and average cost-per-placement will be the sole
aspect of cost efficiency considered in this regard. The average cost-
per-participant is derived by dividing the total amount of Federal
funds requested by the Total number of planned participants. The
average cost-per-placement is calculated by dividing the total amount
of funding requested by the goal for placements. The ACPA shall be
derived by dividing the sum of the two averages by two (2).
The proposal having the lowest average of these two will receive 20
points, based on the following formula: (lowest ACPA/ACPA x 20)
All other proposals will receive points using the above formula.
For example, if the lowest ACPA is $2,000, it would receive a cost
score of 20. If another proposal had an ACPA of $4,000, it would
receive a score of 10 (i.e., [$2,000/$4,000] x 20). Lower scores from
this evaluation of cost efficiency due to higher cost services may be
compensated by receiving additional points in the Statement of Needs of
the Technical Proposal for serving participants having significant
barriers which may be costly to serve (see Section XI (B) above). Total
scores are derived by adding the points given to Technical Proposals to
those given to Cost Proposals. Optimally, Technical Proposals are
weighted four times greater than the highest rated Cost Proposal (80
points versus 20 points).
XII. Non-Responsive Applications
All information provided in the application package must be concise
and accurate. Applications will be given a preliminary review to
identify if one or more of the following requirements is not met by an
applicant. Such a finding will render the application nonresponsive and
it will not be considered by the Review Panel. Non-responsive
applications include the following characteristics:
--those that are submitted after the deadline;
--those in which the Governor of the State has not designated the
applicant as his or her designee to carry out the program;
--those that do not include the mandatory activities of core training,
employment development plans, and job placement services;
--those that exceed the maximum funding amount of $850,000;
--those that exceed the twelve month period of performance; and
--those that exceed four fiscal quarters of activity.
All applications found to be responsive will be retained by the
Grant Officer for complete evaluation of the entire application.
XIII. General Application Requirements for Funds
A. One blue ink-signed original, complete grant application, marked
original, plus 3 copies shall be submitted to the U.S. Department of
Labor, Office of Procurement Services, Room N-5416, 200 Constitution
Avenue, N.W., Washington, DC 20210, not later than 4:45 pm EDT, May 15,
1996. Hand-delivered applications must be received by the Office of
Procurement Services by that time.
B. Any application received at the Office of Procurement Services
after 4:45 pm EDT will not be considered unless it is received before
award is made and:
1. It was sent by registered or certified mail not later than the
fifth calendar day before May 15, 1996; or
2. It was sent by U.S. Postal Service Express Mail Next Day
Service--Post Office to Addressee, not later than 5:00 pm at the place
of mailing two working days, excluding weekends and Federal holidays,
prior to May 15, 1996.
The only acceptable evidence to establish the date of mailing of a
late application sent by registered or certified mail is the U.S.
Postal Service postmark on the envelope or wrapper and on the original
receipt from the U.S. Postal Service. If the postmark is not legible,
an application received after the above closing time and date shall be
processed as if mailed late. ``Postmark'' means a printed, stamped or
otherwise placed impression (not a postage meter machine impression)
that is readily identifiable without further action as having been
applied and affixed by an employee of the U.S. Postal Service on the
date of mailing. Therefore, applicants shall request that the postal
clerk place a legible hand cancellation bull's-eye postmark on both the
receipt and the wrapper or envelope.
The only acceptable evidence to establish the date of mailing of a
late application sent by U.S. Postal Service Mail Next Day Service-Post
Office to Addressee is the date entered by the post office receiving
clerk on the ``Express Mail Next Day Service-Post Office to Addressee''
label and the postmark on the envelope or wrapper and on the original
receipt from the U.S. Postal Service. ``Postmark'' has the same meaning
as defined above.
Therefore, applicants shall request that the postal clerk place a
legible hand cancellation bull's-eye postmark on both the receipt and
the envelope or wrapper.
The only acceptable evidence to establish the time of receipt at
the U.S. Department of Labor is the date/time stamp of the Office of
Procurement Services on the application wrapper or other documentary
evidence of receipt maintained by that office.
Applications sent by telegram or facsimile (FAX) will not be
accepted.
XIV. Administrative Provisions
A. All grants awarded under this SGA shall be subject to the
administrative standards and provisions of DOL which include the
following:
1. 29 CFR Part 96 (Federal Standards for Audit of Federally Funded
Grants, Contracts and Agreements). This rule implements, for State and
local governments and Indian tribes that receive Federal Assistance
from the
[[Page 16581]]
DOL, Office of Management and Budget (OMB) Circular A-128 ``Audits of
State and Local Governments'' which was issued pursuant to the Single
Audit Act of 1984, 31 U.S.C., Sec. 7501-7507. It also consolidates the
audit requirements currently contained throughout the DOL regulations.
2. Section 165 of the JTPA--Reports, Recordkeeping and
Investigations. Please note that Sections 4, 141-184 and 441 also
apply.
3. 29 CFR Part 97--Uniform Administrative Requirements for Grants
and Cooperative Agreements to State and Local Governments.
4. 29 CFR, Parts 30, 31, 32, 33 and 34--Equal Employment
Opportunity in Apprenticeship and Training; Nondiscrimination in
Federally Assisted Programs of the Department of Labor, Effectuation of
Title VI of the Civil Rights Act of 1964; and Nondiscrimination on the
Basis of Handicap in Programs and Activities Receiving or Benefiting
from Federal Financial Assistance (Incorporated by Reference). These
rules implement, for recipients of federal assistance, non-
discrimination provisions on the basis of race, color, national origin,
and handicapping condition, respectively.
5. 29 CFR Part 95--Uniform Administrative Requirements for Grants
and Agreements with Institutions of Higher Education, Etc.
6. Applicable provisions of JTPA, Pub. L. 97-300, including all
applicable provisions of sections 161-171, Federal and Fiscal
Administration.
7. Appeals from nondesignation will be handled under 20 CFR Part
636.
XV. Special/General Grant Provisions and Certifications/Assurances \1\
If the applicant is awarded a grant, it will be required to operate
the program in accordance with the following Certifications and
Assurances and with the following Special and General Grant provisions.
---------------------------------------------------------------------------
\1\ Certifications, assurances and the special and general
provisions can be found in Part III.
---------------------------------------------------------------------------
A. Special Provisions
1. The Special Provisions which are incorporated in the approved
grant will contain elements to reflect program requirements specific to
the awarded grant. It is the responsibility of the grantee to ensure
that these provisions are adhered to and that the program is operated
in compliance with these requirements. The grantee must review these
provisions as they are unique to each grant upon award.
B. General Provisions
1. The General Provisions are standard for each award during each
Program Year. As with the Special Provisions, it is the responsibility
of the grantee to ensure that the program is operated in compliance
with these provisions.
C. Certifications/Assurances
1. As original signed and dated signature page providing the
following certification and assurances must accompany the Cost
Proposal:
a. Certification regarding lobbying;
b. Certification regarding debarment and suspension;
c. Certification regarding a drug-free work place;
d. Certification of Release of (Grantee) Information;
e. Certification regarding nondiscriminatory and equal opportunity;
and
f. Grant Assurances for Non-construction programs.
XVI. Executive Order 12372: Intergovernmental Review of Federal
Programs
The DOL has identified JTPA IV-C, as being eligible for State
review under Executive Order 12372, ``Intergovernmental Review of
Federal Programs.'' Therefore, each applicant is required to follow the
procedures established by its State relative to the Executive Order and
may be required to simultaneously submit a copy of the application to
the State Single Point of Contact (SPOC), if the State has one.
Indication of the applicant's action with respect to the SPOC submittal
must be noted on item 16 of the SF 424.
XVII. Allowable Costs
Determinations of allowable costs shall be made in accordance with
the following applicable Federal cost principles:
a. State and local government--OMB Circular A-87
b. Educational institutions--OMB Circular A-21
c. Nonprofit organizations--OMB Circular A-122
d. Profit-making commercial firms--48 CFR Part 31
XVIII. Limitation on Administrative and Indirect Costs
Costs for administration may not exceed 20 percent of the total IV-
C grant funds. Indirect costs claimed by the applicant shall be based
on a federally approved rate. The approving entity (the Federal
Cognizant Agency) should be identified by the applicant in box 22 of
the SF424A.
Part II--Required Forms & Instructions
Required Forms and Suggested Formats
Two forms and two suggested formats for information required in the
JTPA IV-C application are provided below along with instructions for
proper completion.
A. Standard Form 424 (SF 424): Application for Federal Assistance
The SF 424, which collects summary information about the applicant
and the program being proposed, must be submitted with the grant
application. To preclude unnecessary delays in the processing of a
grant application package, accurate and thorough completion of this
form is critical. The general instructions found on the back of the SF
424 are provided to assist applicants. A copy of the SF 424 follows.
The SF 424 must be signed by the Governor or the administrative head of
the designated agency.
BILLING CODE 4510-79-P
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[GRAPHIC] [TIFF OMITTED] TN15AP96.012
BILLING CODE 4510-79-C
[[Page 16583]]
B. Standard Form 424A
(1) Section A--Budget Summary
This section of the form is to be used to identify the amount of
JTPA IV-C funds being requested and, if proposed, the amount of
Optional Outside Funds being pledged to the program.
Column (e), line 5.--Federal: Enter the amount of JTPA IV-C funds
requested (this amount must be equal to the amount shown in box 15a on
the SF 424--``Application For Federal Assistance.''
Column (f), line 5.--Non-Federal: No entry required. Any optional
outside funds proposed are to be reported in Section C.
Column (g), line 1.--Total: Enter the sum of the figures in columns
(e) and (f).
(2) Section B--Budget Categories (for reporting JTPA IV-C funds only)
Object Class Categories By Row
This section has two parts. Column (5) reflects applicant costs
only, and columns (1-4) reflect subapplicant costs that must add up to
applicant contractual costs shown on line f, column (5). Columns (1-4)
are shaded to indicate they are not to be totalled across to column
(5). Costs in these columns are to be added on line k only. The total
of line k, columns (1-4) should match the total entered in line f,
column (5).
The rows in this section require information that reflect charges
proposed according to object class categories. These categories, which
reflect significant functions and processes of most program activities,
are used to forecast costs which will be incurred during the life of
the proposed program.
Data Requirements By Column
There are five columns in this section which require the entry of
all cost data pertinent to object class categories which will be
charged to JTPA IV-C funds.
Column (5) is used to enter estimates of costs to be
charged by the applicant;
Columns (1-4) are used to enter estimated costs to be
charged by the subapplicants.
Should more than four subapplicants be proposed, submit
extra copies of this page of the SF 424A to reflect the charges
proposed for the additional subapplicants. In this circumstance, use
column (5) of the first page to sum all charges being proposed on the
first page as well as those on the additional page(s). Arithmetic
accuracy is important here, and both the horizontal and the vertical
entries should be checked to ensure that they are correct.
Object Class Categories
Costs proposed in rows ``a'' through ``e'' are to be inclusive of
both administrative and program charges. Criteria for costs in the
object class categories of the SF 424A follow:
Personnel
Costs charged to this category on line a, column (5) reflect
personnel wages and/or salaries of the applicant. Corresponding costs
of subapplicants must be entered on line a, columns (1) through (4).
Note: All personnel charges for training and administrative
functions must be broken out for both the applicant and
subapplicants and included on the Direct Cost Description Form for
Applicants and Subapplicants in Part II, Section II (D) as provided.
Fringe Benefits
Fringe benefits are allowances and services provided by employers
to their employees as compensation in addition to regular salaries and
wages. Fringe benefits include, but are not limited to, the costs of
employee insurance, pensions and unemployment insurance. Fringe
benefits being charged to JTPA IV-C funds which exceed 35 percent of
the aggregate personnel charges reflected in this section must be
justified in the Cost Proposal. Fringe benefits of the applicant must
be entered on line b, column (5). Corresponding costs of subapplicants
must be entered on line b, columns (1-4).
Travel
Charges in this category shall reflect only those incurred by
project personnel. Do not include travel costs to be incurred by
participants--these are to be identified as support services under
``Other'' and reflected in row ``h''. (See Section V of the Special
Provisions for allowable travel costs). Travel costs of the applicant
must be entered on line c, column (5). Corresponding costs of
subapplicants must be entered on line c, columns (1-4).
Equipment
``Equipment'' is identified in 29 CFR Sec. 97.3 as any tangible,
non-expendable, personal property with an acquisition cost of $5,000 or
more per unit and having a useful life of more than one year. A grantee
may use its own definition of equipment provided that such definition
would at least include all equipment defined above. Material having a
lesser cost must not be reflected in this object category and does not
require explanation. Equipment costs of the applicant must be entered
on line d, column (5). Corresponding costs for subapplicants must be
entered on line d, columns (1-4).
Supplies
Supply costs of the applicant shown in column (5) means all
tangible personal property other than equipment as defined, i.e.,
having a value of less than $5,000. Corresponding costs of
subapplicants must be entered on line e, columns (1-4).
Contractual
This category for the applicant (line f, column (5)) represents the
sum of all costs associated with subgrants. Applicant subgrant costs
are broken out into the object class categories for subapplicants, in
columns (1-4). Total subapplicant costs as reflected on line k, columns
(1-4) must equal applicant contractual costs entered on line f, column
(5). If subapplicants intend to subgrant (e.g., a private industry
council as sub-grantee may entertain a subgrant with a community
college to provide classroom training), these costs must be reflected
on line k for the appropriate subapplicant. In addition, the nature and
identity of these sub-sub-grantees should be briefly discussed in the
Cost Proposal.
Construction
Construction activities are not provided for under the JTPA IV-C
SGA and, therefore, this category is left blank.
``Other''
This category is reserved for applicant and subapplicant Direct
Cost items which are not covered in the object class categories
indicated on this form, but are anticipated by the grant applicant.
These costs must be described in the Cost Proposal. Examples of charges
being made in this category might be rent, utilities, training, and
support services for participants, such as child care or bus fare.
Applicant ``other'' charges are to be entered on line h, column (5).
Subapplicant ``other'' charges are to be entered on line h, columns (1-
4).
Direct & Indirect Costs
Rows 6a through 6h are to be used to show direct costs which will
be charged to individual categories and row 6i is to be used to total
these estimates of direct charges, i.e, the sum of lines 6a through h.
Line 6j, on the other hand, is to be used to reflect indirect costs
charged to
[[Page 16584]]
the grant, i.e, those costs which benefit more than one cost objective
and/or which are not readily assignable to any single cost category.
Finally, line 6k is to be used to provide the total of all indirect and
direct charges to the program. Again, show applicant Direct and
Indirect costs in column (5) and subapplicant costs in columns (1-4).
Note: For both applicants and subapplicants, total
administrative cost (as shown on the Direct Cost Description Form
for Applicants and Subapplicants) may not exceed 20% of the total
JTPA IV-C funds requested.
Indirect Charges are those incurred for a common or joint purpose
which benefit more than one cost objective but are not easily
assignable to the cost objectives specifically benefitted. An example
of such costs might include personnel expenses such as payroll or
supplies and communication costs. The indirect cost rate to be charged
should be based on one that has been previously negotiated and approved
with a Federal cognizant agency or a proposed rate based on a cost
allocation plan. The approving agency and the rate must be identified
in box 22 in Section F of the SF 424A.
Note: In some instances subapplicants listed in columns (1-4)
have requested indirect cost rate determination, but the cognizant
agency has stated they are not able to provide this determination.
In such instances, the applicant should submit a letter to this
effect from the cognizant agency or identify the agency in Section
F, box 22, of SF 424A. Grantees are responsible for ensuring that
indirect costs charged to them by subrecipients are appropriate.
ITEM 7. ``Program Income''
The last row in this section is reserved for applicants and
subapplicants who propose to earn income during the period of
performance of this grant, as a result of the work undertaken through
this grant. Because most JTPA IV-C programs are seldom concerned with
earning income, this part of Section B is almost always left blank.
However, if an applicant proposes program income, the provisions of 29
CFR 97.25(g) must be adhered to.
(3) Section C--Non-Federal Resources
If proposed, enter the total amount of optional outside funds
pledged.
(4) Section D--Quarterly Forecast of Cash Needs
This section displays the projected expenditures, by quarter, for
JTPA IV-C funds. Enter the data on a cumulative basis.
Note: The program's actual expenditures as reported in the
quarterly technical performance reports will be measured against
those provided in this section of the SF 424A.
Column Entitled ``Total for 1st Year'', Lines 13 Through 15
In line 13, enter the total amount of JTPA IV-C funds requested.
This entry must agree with Box 15a of the SF424, and be the sum of the
quarterly projections reflected in Sections D and E of this form even
if the grant period of performance is more than four quarters.
In line 14, no entry is required.
In line 15, enter the total on line 13 and leave line 14 blank.
This total must agree with Box 15g of the SF 424, and be the sum of the
quarterly projections reflected in Sections D and E of this form.
Columns Entitled ``1st Quarter Through 4th Quarter''
Use these columns to display the projected amount of funds to be
expended, by quarter. This is a non-cumulative break out.
(5) Section E--Budget Estimates of Federal Funds Needed for Balance of
the Project
Make no entry in this section.
(6) Section F--Other Budget Information
Indirect and Administrative Cost Information
This section is used to capture information regarding the applicant
and subapplicant indirect and administrative costs.
In box 21, enter the total amount of applicant and subapplicant
administrative charges as found on the Direct Costs Description Form
for Applicants and Subapplicants (Part II, Section C).
In box 22, enter the name of Federal cognizant agency approving the
indirect cost rate and the indirect cost rate to be used. In box 23,
take the number entered in Box 21 above, divided by the amount entered
in Section B, line K, column (5).
Note: Form 424A, two pages in length, is available from the
office of the Governor of each State. It is required to be submitted
in your application.
C. Direct Cost Descriptions Form for Applicants and Subapplicants
The applicant is required to identify direct charges which are
applied to the administrative and program functions of the grant.
Object class categories subject to this distinction are personnel,
fringe benefits, travel, equipment, and supplies. It is suggested that
the format following these instructions be used as the most efficient
and time saving method for providing the information.
Applicants are to submit either one rolled-up version of this form
for both applicant and subapplicant direct costs or separate forms for
applicants and subapplicants. In the latter case, applicants may submit
extra copies of this page if needed which will not count against page
limitations. The administrative and program charges to be made among
these categories must be clearly identified for applicants or
subapplicants. Instructions for entering data appropriate to each
object class category follow.
(1) All Personnel By Position
In this section, five columns of information are required to
identify the charges related to the personnel object class category. In
column (1) ``Positions Titles,'' identify the position title for each
employee whose salary or wages are to be supported in whole or part, by
the grant. In column (2) ``Annual Salary/Wage Rate,'' identify the
anticipated annual earnings for total each position. In column (3)
``Percentage of Time Charged to Grant'' indicate the percentage of the
individual's full-time equivalent hours that will be charged to the
grant. Use column (4) to identify the amount of salary or wages in each
position that will be charged to the grant for administrative purposes
and in column (5), identify the corresponding amount that will be
charged to the grant for program purposes. The sum of administrative
and program personnel costs identified in this section must equal the
amount identified in row ``a'' in Section B of the submitted SF 424A.
(2) Fringe Benefits For All Positions
In this section, identify the total fringe benefit costs for all
positions that will be charged to the grant for administrative (column
4) and program (column 5) purposes. The sum of administrative and
program fringe benefit costs identified in this section must equal the
amount identified in row ``b'' in Section B of the submitted SF 424A.
(3) Travel: (4) Equipment; and (5) Supplies
Identify all applicant and subapplicant charges for each of these
categories to be charged to the administrative and program functions of
the grants. Finally, on the line labeled ``Total Direct Charges,'' sum
all of the categorical costs to be charged to administrative (in column
4) and
[[Page 16585]]
program (column 5) functions of the grant.
Direct Cost Descriptions For Applicants and Sub-Applicants*
----------------------------------------------------------------------------------------------------------------
Percent of
Position title(s) Annual salary/ time charged Proposed admin Proposed
wage rate to grant costs** program costs
----------------------------------------------------------------------------------------------------------------
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
.............. .............. .............. ..............
Sub-total................................. .............. .............. .............. ..............
Fringe Benefits For All Positions............... .............. .............. .............. ..............
Contractual..................................... .............. .............. .............. ..............
Travel.......................................... .............. .............. .............. ..............
Indirect Costs.................................. .............. .............. .............. ..............
Equipment....................................... .............. .............. .............. ..............
Supplies........................................ .............. .............. .............. ..............
Total costs............................... .............. .............. .............. ..............
----------------------------------------------------------------------------------------------------------------
*Direct costs for all funded positions for both applicant and sub-applicant(s) must be provided.
**Administrative costs are associated with the supervision and management of the program and do not directly or
immediately affect participants.
Quarterly Performance and Enrollment Goals
[Enter all data cumulatively]
------------------------------------------------------------------------
Program Year:
-----------------------------------
Grant No. Quarters
-----------------------------------
1 2 3 4
------------------------------------------------------------------------
Performance goals:
Participants...................... ....... ....... ....... .......
Placements........................ ....... ....... ....... .......
Terminations...................... ....... ....... ....... .......
Core training:
Classroom training................ ....... ....... ....... .......
On-the-job training............... ....... ....... ....... .......
Remedial education................ ....... ....... ....... .......
Literacy and bilingual training... ....... ....... ....... .......
Institutional skills training..... ....... ....... ....... .......
Occupational skills training...... ....... ....... ....... .......
On-site industry-specific training ....... ....... ....... .......
Customized training............... ....... ....... ....... .......
Apprenticeship training........... ....... ....... ....... .......
Upgrading and retraining.......... ....... ....... ....... .......
Other (specify)................... ....... ....... ....... .......
------------------------------------------------------------------------
[[Page 16586]]
------------------------------------------------------------------------
Quarters
Activities -----------------------------------
1 2 3 4
------------------------------------------------------------------------
Ancillary training:
Total......................... ....... ....... ....... .......
Enrollment goals by eligibility
groups:
Vietnam Era....................... ....... ....... ....... .......
Disabled.......................... ....... ....... ....... .......
Recently Separated................ ....... ....... ....... .......
BenchMarks:
Average-Wage-At-Placement: $...... ....... ....... ....... .......
Placement Rate: %................. ....... ....... ....... .......
------------------------------------------------------------------------
Part III
Certifications and Assurances; Special Provisions; General Provisions;
Glossary
A. Assurances for Non-Construction Programs
Assurances--Non-Construction Programs
As the duly authorized representative of the applicant I certify
that the applicant:
1. Has the legal authority to apply for Federal assistance, and the
institutional, managerial, and financial capability (including funds
sufficient to pay the non-Federal share of project costs) to ensure
proper planning, management and completion of the project described in
this application.
2. Will give the awarding agency, the Comptroller General of the
United States, and, if appropriate, the State, through any authorized
representative, access to and the right to examine all records, books,
papers, or documents related to the award; and will establish a proper
accounting system in accordance with generally accepted accounting
standards or agency directives.
3. Will establish safeguards to prohibit employees from using their
positions for a purpose that constitutes or presents the appearance or
personal or organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time
frame after receipt of approval of the awarding agency.
5. Will comply with all applicable Federal statutes. These include
but are not limited to: (a) Title VI of the Civil Rights Act of 1964
(P.L. 88-352), 42 U.S.C. Sec. 2000d-2000d-6, which prohibits
discrimination on the basis of race, color or national origin: (b)
Title IX of the Education Amendments of 1972 (20 U.S.C. Secs. 1681-
1688), which prohibits discrimination on the basis of sex and
blindness; (c) Section 504 of the Rehabilitation Act of 1973 (29 U.S.C.
Sec. 794), which prohibits discrimination on the basis of disability;
(d) the Age Discrimination Act of 1975, 42 U.S.C. Secs. 6101-6107,
which prohibits discrimination on the basis of age; and (e) the
requirements of any other nondiscrimination statute(s) which may apply
to the application.
6. Will comply, if applicable, with insurance purchase requirements
of 42 U.S.C. Sec. 4012a which requires recipients in a special flood
hazard area to participate in the program and to purchase flood
insurance.
7. Will comply with environmental standards which may be prescribed
pursuant to the following: (a) Institution of environmental quality
control measures under the National Environmental Policy Act of 1969,
42 U.S.C. Secs. 4321-4347; (b) Coastal Zone Management Act of 1972 (16
U.S.C. Secs. 1451 et seq.); and (c) the Clear Air Act of 1955 (42
U.S.C. Secs. 7401 et seq.).
8. Will assist the awarding agency in assuring compliance with
Section 106 of the National Historic Preservation Act of 1966 (16
U.S.C. Sec. 470f), and the Service Award Act of 1974 (16 U.S.C.
Secs. 469a-1.).
9. Will cause to be performed the required financial and compliance
audits in accordance with the Single Audit Act of 1984, 31 U.S.C.
Secs. 7501-7507.
10. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations and policies governing this
program.
B. Certification Regarding Debarment, Suspension and Other
Responsibility Matters--Primary Covered Transactions
1. By signing and submitting this proposal, the prospective primary
participant is providing the certification set out below.
2. The inability of a person to provide the certification required
below will not necessarily result in denial of participation in this
covered transaction. The prospective participant shall submit an
explanation of why it cannot provide the certification set out below.
The certification or explanation will be considered in connection with
the department or agency's determination whether to enter into this
transaction. However, failure of the prospective primary participant to
furnish a certification or an explanation shall disqualify such person
from participation in this transaction.
3. The certification in this clause in a material representation of
fact upon which reliance was placed when the department or agency
determined to enter into this transaction. If it is later determined
that the prospective primary participant knowingly rendered an
erroneous certification, in addition to other remedies available to the
Federal Government, the department or agency may terminate this
transaction for cause of default.
4. The prospective primary participant shall provide immediate
written notice to the department or agency to whom this proposal is
submitted if at any time the prospective participant learns that its
certification was erroneous when submitted or has become erroneous by
reason of changed circumstances.
5. The terms covered transaction, debarred, suspended, ineligible,
lower tier covered transaction, participant, person, primary covered
transaction, principal, proposal, and voluntarily excluded, as used in
this clause, have the meanings set out in the Definitions and Coverage
sections of the rules implementing Executive Order 12549. You may
contact the department or agency to which this proposal is being
submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary participant agrees by submitting this
proposal that, should the proposed covered transaction be entered into,
it shall not knowingly enter into any lower tier covered transaction
with a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction,
unless authorized by the department or agency entering into this
transaction.
7. The prospective primary participant further agrees by submitting
this proposal that it will include the
[[Page 16587]]
clause titled ``Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion--Lower Tier Covered
Transaction,'' provided by the department or agency entering into this
covered transaction, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered
transactions.
8. A participant in a covered transaction may rely upon a
certification of a prospective participant in a lower tier covered
transaction that it is not debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it knows that
the certification is erroneous. A participant may decide the method and
frequency by which it determines the eligibility of its principals.
Each participant may, but is not required to, check the Nonprocurement
List (Tel. #).
9. Nothing contained in the foregoing shall be construed to require
establishment of a system of records in order to render in good faith
the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of
business dealings.
10. Except for transactions authorized under paragraph 6 of these
instructions, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies
available to the Federal Government, the department or agency may
terminate this transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility
Matters--Primary Covered Transactions
(1) The prospective primary participant certifies to the best of
its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions
by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal
been convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State or local)
transaction or contract under a public transaction; violation of
Federal or State antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (1)(b) of the
certification; and
(d) Have not within a three-year period preceding this application/
proposal had one or more public transactions (Federal, State or local)
terminated for cause or default.
(2) Where the prospective primary participant is unable to certify
to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
1. By signing and submitting this proposal, the prospective lower
tier participant is providing the certification set out below.
2. The certification in this clause is a material representation of
fact upon which reliance was placed when this transaction was entered
into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition
to other remedies available to the Federal Government, the department
or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate
written notice to the person to which this proposal is submitted if at
any time the prospective lower tier participant learns that its
certification was erroneous when submitted or has become erroneous by
reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible,
lower tier covered transaction, participant, person, primary covered
transaction, principal, proposal, and voluntarily excluded, as used in
this clause, have the meanings set out in the Definitions and Coverage
sections of rules implementing Executive Order 12549. You may contact
the person to which this proposal is submitted for assistance in
obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this
proposal that, should the proposed covered transaction be entered into,
it shall not knowingly enter into any lower tier covered transaction
with a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction,
unless authorized by the department or agency with which this
transaction originated.
6. The prospective lower tier participant further agrees by
submitting this proposal that it will include this clause titled
``Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion--Lower Tier Covered Transaction, ``without
modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a
certification of a prospective participant in a lower tier covered
transaction that it is not debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it knows that
certification is erroneous. A participant may decide the method and
frequency by which it determines the eligibility of its principals.
Each participant may, but is not required to, check the Nonprocurement
List (Tel. #).
8. Nothing contained in the foregoing shall be construed to require
establishment of a system of records in order to render in good faith
the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of
business dealings.
9. Except for transactions authorized under paragraph 5 of these
instructions, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies
available to the Federal Government, the department or agency with
which this transaction originated may pursue available remedies,
including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion--Lower Tier Covered Transaction
(1) The prospective lower tier participant certifies, by submission
of this proposal, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any
Federal department or agency.
(2) Where the prospective lower tier participant is unable to
certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this proposal.
[[Page 16588]]
C. Certification Regarding Drug-Free Workplace Requirements
1. By signing and/or submitting this application or grant
agreement, the grantee is providing the certification set out below.
2. The certification set out below is material representation of
fact upon which reliance is placed when the agency awards the grant. If
it is later determined that the grantee knowingly rendered a false
certification, or otherwise violates the requirements of the Drug-Free
Workplace Act, the agency, in addition to any other remedies available
to the Federal Government, may take action authorized under the Drug-
Free Workplace Act.
3. For grantees other than individuals, Alternate I applies.
4. For grantees who are individuals, Alternate II applies.
5. Workplaces, under grants, for grantees other individuals, need
not be identified on the certification. If known, they may be
identified in the grant application. If the grantee does not identify
the workplace at the time of application, or upon award, if there is no
application, the grantee must keep the identity of the workplace(s) on
file in its office and make the information available for Federal
inspection. Failure to identify all known workplaces constitutes a
violation of the grantee's durg-free workplace requirements.
6. Workplace identifications must include the actual address of
buildings (or parts of buildings) or other sites where work under the
grant takes place. Categorical descriptions may be used (e.g. all
vehicles of a mass transit authority or State highway department while
in operation, State employees in each local unemployment office,
performers in concert halls or radio studios).
7. If the workplace identified to the agency changes during the
performance of the grant, the grantee shall inform the agency of the
change(s), if it previously identifies the workplaces in question (see
paragraph five).
8. Definitions in terms in the Nonprocurement Suspension and
Debarment common rule and Drug-Free Workplace common rule apply to this
certification. Grantees' attention is called, in particular, to the
following definitions from these rules:
Controlled substance means a controlled substance in Schedules I
through V of the Controlled Substances Act (21 U.S.C. 812) and as
further defined by regulation (21 CFR 1308.11 through 1308.15);
Conviction means a finding of guilt including a plea of nolo
contendere or imposition of sentence, or both, by any judicial body
charged with the responsibility to determine violations of the Federal
or State criminal drug statutes;
Criminal drug statute means a Federal or non-Federal criminal
statute involving the manufacture, distribution, dispensing, use or
possession of any controlled substance;
Employee means the employee of a grantee directly engaged in the
performance of work under a grant, including: (i) All direct charge
employees; (ii) All indirect charge employees unless their impact or
involvement is insignificant to the performance of the grant; and (iii)
Temporary personnel and consultants who are directly engaged in the
performance of work under the grant and who are on the grantee's
payroll. This definition does not include workers not on the payroll of
the grantee (e.g., volunteers, even if used to meet matching
requirement; consultants or independent contractors not on the
grantee's payroll; or employees of subrecipients or subcontractors in
covered workplaces).
Certification Regarding Drug-Free Workplace Requirements
Alternate I. (Grantees Other Than Individuals)
A. The grantee certifies that it will continue to provide a drug-
free workplace by:
(a) Publishing a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the grantee's workplace and
specifying the actions that will be taken against employees for
violation of such prohibition;
(b) Establishing an ongoing drug-free awareness program to inform
employees about--
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the
performance of the grant be given a copy of the statement required by
paragraph (a);
(d) Notifying the employee in the statement required by paragraph
(a) that, as a condition of employment under the grant, the employee
will--
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a
violation of a criminal drug statute occurring in the workplace no
later than five calendar days after such conviction;
(e) Notifying the agency in writing, within ten calendar days after
receiving notice under paragraph (d)(2) from an employee or otherwise
receiving actual notice of such conviction. Employers of convicted
employees must provide notice, including position title, to every grant
officer or other designee on whose grant activity the convicted
employee was working, unless the Federal agency has designated a
central point for the receipt of such notices. Notice shall include the
identification number(s) of each affected grant;
(f) Taking one of the following actions within 30 calendar days of
receiving notice under paragraph (d)(2), with respect to any employee
who is so convicted--
(1) Taking appropriate personnel action against such an employee,
up to and including termination, consistent with the requirements of
the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug
abuse assistance or rehabilitation program approved for such purposes
by a Federal, State, or local health, law enforcement, or other
appropriate agency,
(g) Making a good faith effort to continue to maintain a drug-free
workplace through implementation of paragraphs (a), (b), (c), (d), (e)
and (f).
B. The grantee may insert in the space provided below the site(s)
for the performance of work done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip
code)
-------------------------------------------------------------------
-------------------------------------------------------------------
-------------------------------------------------------------------
Check {time} if there are workplaces on file that are not
identified here.
D. Certification of Release of Information
This certification should be submitted with the grant application
package.
CERTIFICATION FOR RELEASE OF INFORMATION
Section 516 of the 1989 Department of Labor Appropriation Act has
enacted a provision that grantees must utilize when describing the
receipt of a grant from the Department of Labor. Each grantee must
indicate the Federal Share
[[Page 16589]]
of the grant and the percentage of the grant financed by the Federal
share. In this regard, the Certificate for Release of Information is
cited below for this purpose. The submission of a signed application
containing a copy of this ``Certification for Release of Information,''
shall constitute the necessary certification.
CERTIFICATION
``The grantee agrees that when issuing statements, press releases,
requests for proposals, bid solicitations or other documents describing
the grant project or program, the grantee shall clearly state (2) the
percentage of the total cost of the program or project which will be or
is being financed with Federal money, and (2) the dollar amount of
Federal funds for the project or program; except when, the project or
program is competitive.
THE GRANTEE MAY INSERT IN THE SPACE PROVIDED BELOW THE SITE(S) FOR
THE PERFORMANCE OF WORK DONE IN CONNECTION WITH THE SPECIFIC GRANT:
PLACE OF PERFORMANCE (STREET ADDRESS, CITY, COUNTY, STATE, ZIP CODE)
-------------------------------------------------------------------
-------------------------------------------------------------------
-------------------------------------------------------------------
CHECK {time} IF THERE ARE WORKPLACES ON FILE THAT ARE NOT
IDENTIFIED HERE.
-------------------------------------------------------------------
As the duly authorized representative of the applicant, I hereby
certify that the applicant will comply with the assurance and
certifications in Part III of the SGA.
E. Nondiscrimination and Equal Opportunity Requirements of JTPA, 29 CFR
Part 34
**Assurance**
1. As a condition to the award of financial assistance under JTPA
from the Department of Labor, the grant applicant assures, with respect
to operation of the JTPA-funded program or activity and all agreements
or arrangements to carry out the JTPA-funded program or activity, that
it will comply fully with the nondiscrimination and equal opportunity
provisions of the Job Training Partnership Act of 1982, as amended
(JTPA), including the Nontraditional Employment for Women Act of 1991
(where applicable); Title VI of the Civil Rights Act of 1964, as
amended; section 504 of the Rehabilitation Act of 1973, as amended; the
Age Discrimination Act of 1975, as amended; Title IX of the Education
Amendments of 1972, as amended; and with all applicable requirements
imposed by or pursuant to regulations implementing those laws,
including but not limited to 29 CFR Part 34. The United States has the
right to seek judicial enforcement of this assurance.
2. The grant applicant is attaching information pursuant to 29 CFR
34.24(a)(3)(ii) where applicable, including the name of any Federal
agency other than the Department of Labor's Directorate of Civil Rights
that conducted a civil rights compliance review or complaint
investigation during the two preceding years in which the grant
applicant was found to be in noncompliance; and shall identify the
parties to, the forum of and case numbers pertaining to, any
administrative enforcement actions or lawsuits filed against it during
the two years prior to its application which allege discrimination on
the ground of race, color, religion, sex, national origin, age,
disability, political affiliation or belief, citizenship or
participation in JTPA.
Note:
{time} No findings of noncompliance in the last two years.
{time} See attached information.
Assurances and Certifications Signature Page
The Department of Labor will not award a grant or agreement where
the grantee/recipient has failed to accept the ASSURANCES AND
CERTIFICATIONS contained in this section. By signing and returning this
signature page, the grantee/recipient is providing the certifications
set forth below:
A. Assurances--Non-Construction Programs
B. Debarment, Suspension, Ineligibility and Voluntary Exclusion--
Lower Tier Transaction
C. Certifications Regarding Lobbying; Debarment, Suspension, Drug-
Free Workplace
D. Certification of Release of Information
E. Nondiscrimination and Equal Opportunity Requirements of JTPA
-----------------------------------------------------------------------
Applicant Name---------------------------------------------------------
Date-------------------------------------------------------------------
If there is any reason why one of the assurances or certifications
listed cannot be signed, please explain. Applicant need only submit and
return this signature page with the grant application. All other
instructions shall be kept on file by the applicant.
----------------------------------------------------------------------
Signature of Authorized Certifying Official
Title------------------------------------------------------------------
----------------------------------------------------------------------
Applicant Organization
Date Submitted---------------------------------------------------------
Please Note:
This signature page and any pertinent attachments which may be
required by these assurances and certifications shall be attached to
the applicant's Cost Proposal.
Special Provisions
I. Scope
A. General
The grantee will conduct the veterans' employment and training
program described in its Application for Federal Assistance in
accordance with all terms and conditions of this grant agreement.
B. Special Program Training Requirements
Training will meet the requirements of Section 141 of the JTPA, as
amended (1992). All individuals designated as participants must receive
core training activities. Wages paid to the OJT participants will be
based on the local prevailing wages for the occupation in which the
participants are being trained.
C. Program Activity Requirements
The grantee will provide services as indicated on the attached
Performance Goal charts submitted in their project application and
incorporated, in full, by reference as attached.
II. Payments Under the Grant
Advances/reimbursements will be drawn by the grantee through the
U.S. Department of Health and Human Services Payment Management System
(HHS-PMS) via personal computer through SMARTLINK capability. When
approved, grantees will receive a HHS/PMS access package to complete
and return prior to requesting funds. A direct deposit form must be
submitted for new grantees and whenever there are changes in financial
institutions and/or approved signatures. Funds will be transferred
electronically to the grantee's financial institution as arranged with
HHS.
A. Advance payments are authorized only as provided in 29 CFR
Sec. 97.21(b) and (c) for state, local and Indian tribal governments
and 29 CFR Sec. 95 for all others, as specified in the provisions of
this grant.
B. The amount of advances requested will be based on actual and
immediate cash needs in order to minimize federal cash on hand in
accordance with policies established by the Treasury Department in
regulation at 31 CFR Part 205.
C. The timing and amount of advances will be as close as
[[Page 16590]]
administratively feasible to actual disbursements by the grantee for
all allowable direct and indirect program costs.
D. The Grant Officer may, after providing due notice to the
grantee, discontinue the advance payment method and allow payments only
by reimbursement when a grantee receiving advance payments demonstrates
unwillingness or inability to establish procedures to minimize the time
elapsing between the receipt of the cash advance and its disbursement.
E. In addition to the preceding limitations, advances shall not be
requested for amounts in excess of the amount determined by dividing
the approved funding level for the grant by the number of months
approved for operation, unless specific amounts have been approved in
advance and are incorporated into the grant award within these
provisions.
III. Reporting Requirements
A. Financial Reporting Requirements
1. The grantee will use Standard Form (SF) 269, Financial Status
Report to report outlays, program income, and the use of optional
outside funds. SF 269 will be submitted no later than 30 calendar days
after the ending date of each Federal fiscal year quarter during the
P.2 grant period as a part of the required quarterly report. In
addition, a final SF 269 will be submitted no later than 90 calendar
days after the end of the grant period which will represent the final
report.
2. A grant close out package will be sent to the grantee following
the expiration of the period of performance. This package will be
completed and submitted by the grantee within 30 days of receipt and
will include any repayment of unexpended grant funds.
3. See D. below for the address and frequency of submitting
reports.
B. Reporting of Program Performance
1. The grantee will submit to the Director of Veterans' Employment
and Training (DVET) on a quarterly basis a technical performance report
that shows the cumulative planned goals identified on the Performance
and Enrollment goals chart compared to actual accomplishments in terms
of total number of participants, total number of terminations, and
total number of placements. An explanation must accompany the quarterly
report detailing variances from the plan of 15%.
a. The grantee is required to report on the use of additional
resources and services and the associated related expenditures (or
equivalent value).
b. The characteristics of the total number of participants enrolled
by the three eligible veterans' target groups to be served, and any
identified additional subsets in the approved application.
c. A description of program monitoring done by the grantee during
the report period.
d. Other pertinent information including analyses of particularly
successful or problematic components of the program design.
2. The quarterly technical performance report will be submitted
concurrently with the SF 269, Financial Status Report.
3. A final technical performance report will be submitted no later
than 90 calendar days after the end of the funded grant period and will
summarize accomplishments, activities, and conclusions.
4. Between scheduled reporting dates the grantee will also
immediately inform the Grant Officer's Technical Representative (GOTR)
of significant developments affecting the grantee's ability to
accomplish the work either in terms of programmatic or fiscal
activities.
C. Corrective Action
1. When necessary, the grantee will initiate a Corrective Action
Plan (CAP). A CAP will be required if, on a quarterly basis, actual
grant accomplishments vary by a margin of 15% or more from the planned
grant goals. All deviations from the plan by this extent must be fully
explained in the grantee's quarterly technical report. When such
slippage constitutes a significant weakness that may continue into the
following quarter, a CAP must be initiated and developed in concert
with the GOTR.
2. The CAP must identify the activity or expenditure source which
has the variance, describe the reason(s) for the variance, provide
specific proposed corrective action(s) and a timetable for
accomplishment of the corrective action. The plan may include an intent
to modify the grant when appropriate (e.g., as set forth in 29 CFR Part
97.30 and 29 CFR Part 95).
3. The CAP will be submitted as an addendum to the Quarterly
Technical Performance Report.
D. All reports must cite the assigned grant number and be submitted as
follows:
The original of all Financial Status Reports, SF 269 and all
performance reports to: U.S. Department of Labor, Office of Procurement
Services, Room N-5416, 200 Constitution Avenue NW., Washington, D.C.
20210.
One copy of the Financial Status Report, SF 269, a copy of the HHS/
PMS financial draw down report, and all performance reports should be
mailed to the Director for Veterans' Employment and Training for the
grantee's State.
E. Limitations on Administrative/Indirect Costs
All costs charged for administration plus any indirect costs
proposed may not exceed 20% of the total Federal JTPA IV-C grant funds.
Administrative costs include all direct and indirect costs proposed
associated with the management of the program. These costs must include
the administrative costs, both direct and indirect, of recipients and
all sub-recipients.
F. Second Year Funding
All instructions for modifications and announcement of funding
availability will be issued at a later date. With the Grant
Modification request, grantees are to provide a copy of the most recent
technical performance report and any other information that may be
required by subsequent instructions.
IV. Grant Administration
A. The Director for Veterans' Employment and Training serves as the
Grant Officer's Technical Representative (GOTR) and will monitor
performance by the grantee. The GOTR is authorized to approve:
1. Technical matters not involving a change in the scope, cost, or
conditions of this effort.
2. Progress reports.
B. The GOTR must approve all Corrective Action Plans (not including
requests for a grant modification).
C. Requests for actions requiring Grant Officer approval, such as
requests for budget revisions, modifications, and purchases of
nonexpendable personal property must be submitted by the grantee to the
GOTR who will include recommendations with the request and forward them
both to the Grant Officer.
D. The GOTR is not authorized to direct any action that results in
a change in scope, cost terms or conditions of this grant.
V. Allowable Travel Costs
A. The grantee is permitted to charge for actual transportation
costs and travel allowances (per diem) of personnel who are authorized
to undertake out-of-town, overnight travel under this grant. Such
transportation costs shall not be allowed in an amount greater than the
cost of first class rail or of economy air travel, unless economy air
travel and economy air travel space are not available and the grantee
certifies to these facts in the
[[Page 16591]]
voucher or in other documents submitted for reimbursement. Travel
allowances (per diem) will be allowed in accordance with the grantee's
established policy, but in no event will such allowances exceed the
maximum parameters established by the current Federal Travel
Regulations.
B. The grantee will be allowed the cost of travel performed by its
personnel in their privately owned automobiles, at a rate no greater
than $.30 cents per mile, not to exceed the cost by the most direct
economy air route between the points so traveled. If more than one
person travels in such automobiles, no additional charge will be made
by the grantee for such travel.
C. It is understood and agreed that no travel costs whatsoever for
grantee personal travel from place of residence to and from normally
assigned worksite will be allowed by the Government directly.
VI. Subgrants
Subgrants and contracts if awarded, will be awarded in accordance
with 29 CFR 97.36 and 37 and 29 CFR Part 95.
VII. Salary Payments
Staff whose salaries are in whole or in part paid for with JTPA IVC
funds may only be charged for actual time worked that is chargeable to
the grant, and that is work that is over and above any preexisting
duties related to veterans and/or employment related services. Under no
circumstances may an organization be allowed to charge through this
grant, or any other grant or contract, more than one-hundred percent of
one FTE for each position.
VIII. Copyrighted Material
A. The grantee/recipient agrees to, and does hereby grant to the
Government, and to its officers, agents, servants and employees acting
within the scope of their duties:
1. A royalty-free, nonexclusive, irrevocable license to reproduce,
translate, publish, use and dispose all copyrightable material first
produced or composed in the performance of this grant/agreement by the
grantee/recipient, its employees or any individual or concern
specifically employed or assigned to originate and prepare such
material; and
2. A license as aforesaid under any and all copyrighted or
copyrightable works not first produced or composed by the grantee/
recipient in the performance of this grant/agreement but which are
incorporated in the material furnished under the grant/agreement,
provided that such license shall be only to the extent the grantee/
recipient now has, or prior to completion or final settlement of the
grant/agreement may acquire, the right to grant such license without
becoming liable to pay compensation to others solely because of such
grant.
B. The grantee/recipient agrees that it will not knowingly include
any material copyrighted by others in any written or copyrightable
material furnished or delivered under this grant/agreement without a
license as provided for in subparagraph A.2. hereof, or without the
consent of the copyright owner, unless it obtained specific written
approval of the Grant Officer for the inclusion of such copyrighted
materials.
IX. Printing and Duplicating
The grantee/recipient shall comply with all duplicating and
printing regulations issued by the Joint Committee on Printing under
the authority of Section 103, 501, and 502, Title 44, United States
Code. The term ``duplicating'' as used herein means material produced
on single unit duplicating equipment not larger than 11 by 17 inches
and which have a maximum image of 10\3/4\ x 14\1/4\ inches using direct
image plates not requiring the use of negatives. The term ``printing''
as used herein shall be construed to include and apply to the processes
of composition, platemaking, presswork, binding, and microform.
The grantee that receives prior approval from the Grant Officer to
use DOL funds to support printing activities may not display for
promotional purposes, the U.S. Department of Labor logo or seal on the
item or items produced. However, an acknowledgement of such funding may
be conveyed through language such as: ``Preparation of this item was
funded by the Department of Labor.'' Any reference to the Department
used to promote the Federal agency is unallowable.
Under this grant/cooperative agreement, the grantee/recipient may
duplicate up to a maximum of 5,000 copies of one page or 25,000 copies
in the aggregate of multiple pages.
The grantee/recipient shall not use funds under this grant/
cooperative agreement to provide duplicating in excess of the
quantities stated above nor provide printing without the written
authorization of the Joint Committee on Printing. Such authorization
shall be obtained from the Grant Officer through the Departmental
Printing Officer. Nothing in this clause shall prelude the procurement
of writing, editing, preparation of manuscript copy, preparation of
related illustrative material.
General Provisions
Grants and Cooperative Agreements
I. Administrative Provisions
This grant is subject to the following administrative standards and
provisions.
A. 29 CFR Part 96 (Federal Standards for Audit of Federal Funded
Grants, Contracts and Agreements). This rule implements, for State and
local governments and Indian tribes that receive Federal Assistance
from the DOL, Office of Management and Budget (OMB) Circular A-128
``Audits of State and Local Governments'' which was issued pursuant to
the Single Audit Act of 1984, 31 U.S.C. Secs. 7501-7507. It also
consolidates the audit requirements currently contained throughout the
DOL regulations.
B. Section 165 of the JTPA--Reports, Recordkeeping and
Investigations. Please note that Sections 4, 141-184, and 441 also
apply.
C. 29 CFR Part 97--Uniform Administrative Requirements for Grants
and Cooperative Agreements to State and Local Governments.
D. 29 CFR Part 95--Uniform Administrative Requirements for Grants
and Agreements with Institutions of Higher Education, Etc.
E. 29 CFR, Parts 31, 32, and 33--Nondiscrimination in Federally
Assisted Programs of the Department of Labor, Effectuation of Title VI
of the Civil Rights Act of 1964, and; Nondiscrimination on the Basis of
Handicap in Programs and Activities Receiving or Benefiting from
Federal Financial Assistance (Incorporated by Reference). These rules
implement, for recipients of federal assistance, non-discrimination
provisions on the basis of race, color, national origin, and
handicapping condition, respectively.
F. Applicable provisions of JTPA, Pub. L. 97-300, as amended,
including all applicable provisions of sections 161-171, Federal and
Fiscal Administration.
G. Appeals from nondesignation will be handled under 20 CFR Part
636.
II. Modifications to the Grant
A. Unilateral Modifications by Grant Officer
This grant may be unilaterally modified in writing by the Grant
Officer whenever there has been a change in any Federal statute,
regulation, Executive Order, or other Federal law, which, as determined
by the U.S. Department of Labor, is relevant to the financial
assistance provided under the grant.
[[Page 16592]]
B. Grant Changes Requiring Grant Officer Approval
29 CFR Part 95 and 29 CFR 97.30, as applicable, set forth
requirements for obtaining Grant Officer approval for deviations from
the grant objectives, scope or budget. Expenditures requiring prior
written approval are found in the applicable Federal Cost Principles
listed in paragraph III of these General Provisions.
Whenever a modification to the approved grant is requested, the
request is to be submitted to the Director for Veterans' Employment and
Training (DVET) by the grantee and shall include an application for
proposed funding at the new total funding level (Standard Form 424,
latest revision); and a short narrative describing the modification
requested, the need for the request, and the expected results, if
approved. The DVET will forward this request with his/her
recommendations through the Regional Administrator for Veterans'
Employment and Training through the Assistant Secretary for Veterans'
Employment and Training to the Grant Officer.
III. Allowable Costs
Payment up to the amount specified in the grant shall be made only
for allowable, allocable, and reasonable costs actually incurred in
conducting the work under the grant. The determination of allowable
costs shall be made in accordance with the following applicable Federal
Cost Principles:
State and Local Governments--OMB Circular A-87
Educational Institutions and Hospitals--OMB Circular A-21
Non-profit Organizations--OMB Circular A-122
IV. Interest Earned and Program Income
Requirements for the use and disposal of interest earned and
program income are set forth in 29 CFR Part 95 and 29 CFR 97.21. When
required to do so by this provision, the grantee shall remit promptly,
but at least quarterly, interest earned on advances to the Grant
Officer. The grantee may keep interest amounts up to $100 per year for
administrative expenses.
If not otherwise addressed in this grant, program income earned
during the period of the grant shall be added to funds committed to the
project and used to further eligible program objectives.
V. Grant Closeout Procedures
Definitions
1. Grant closeout. The closeout of a grant is the process by which
a Federal grantor agency determines that all applicable administrative
actions and all required work of the grant have been completed by the
grantee and the grantor.
2. Date of completion. The date when all work under a grant is
completed.
3. Disallowed costs. Disallowed costs are those charges to a grant
which the grantor agency or its representative determines to be
unallowable in accordance with the applicable Federal Cost Principles
or other conditions contained in the grant.
B. Grants shall be closed out in accordance with the following
procedures:
1. Upon request, the grantor shall make prompt payments to a
grantee for allowable reimbursable costs under the grant being closed
out.
2. The grantee shall immediately refund to the grantor any balance
of unobligated (unencumbered) cash advanced to the grantee that is not
authorized to be retained by the grantee for use on other grants.
3. Within 90 days after completion of the grant, the grantee shall
submit all financial, performance and other reports required by the
Grant Officer to close out the grant. The Grant Officer may authorize
extensions when requested by the grantee.
4. The Grant Officer shall make a settlement for any upward or
downward adjustments to the Federal share of costs within one year
after these reports are received.
5. In the case of grants which include outside/in-kind
contributions, the grantee has a legal requirement to provide the total
amount of outside/in-kind contributions indicated on the face sheet of
the agreement, as amended.
6. The grantee shall account for any property acquired with grant
funds, or received from the Government in accordance with the
provisions of 29 CFR Part 95, or 29 CFR 92.50(b), whichever is
applicable.
7. In the event a final audit has not been performed prior to the
closeout of the grant, the grantor shall retain the right to recover an
appropriate amount after fully considering the recommendations on
disallowed costs resulting from the final audit.
VI. Suspension and Termination Procedures
A. Definitions
1. Termination. Termination means the permanent withdrawal of the
authority to obligate previously awarded grant funds before that
authority would otherwise expire. It also means the voluntary
relinquishment of that authority by the grantee or subgrantee.
2. Suspension. Depending on the context, suspension means either,
(a) An action by the Grant Officer which temporarily suspends Federal
assistance under the grant pending corrective action by the grantee or
pending a decision to terminate the grant by the Grant Officer; or (b)
An action taken by a suspension official implementing Executive Order
12549 to immediately exclude a person from participating in grant
transactions for a period, pending completion of an investigation and
such legal or debarment proceedings as may ensue.
B. When a grantee has failed to comply with the terms, conditions
or standards of the grant, the Grant Officer may, on reasonable notice
to the grantee, suspend the grant, and withhold further payments, or
prohibit the grantee from incurring additional obligations of grant
funds, pending corrective action by the grantee or a decision to
terminate in accordance with paragraph C below. The Grant Officer shall
allow all necessary and proper costs which the grantee could not
reasonably avoid during the period of suspension provided that they
meet the provisions of the applicable Federal Costs Principles.
C. This grant may be terminated for cause or convenience.
1. Termination for cause. The Grant Officer may terminate this
grant in whole, or in part, at any time before the date of completion,
whenever it is determined that the grantee has failed to comply with
any term of the award, whether stated in a federal statute or
regulation, an assurance, an application, a notice of award, or
elsewhere. The Grant Officer shall promptly notify the grantee in
writing of the determination and the reasons for the termination,
together with the effective date. Payments made to the grantee or
recoveries by the grantor under grants terminated for cause shall be in
accord with the legal rights and liabilities of the parties.
2. Termination for convenience. This may only be accomplished
pursuant to 29 CFR 97.44 or 29 CFR Part 95.
[[Page 16593]]
VII. Encumbrance of Grant Funds
Grant funds may not be encumbered/obligated by the grantee prior to
or after the grant period of Performance. Encumbrances/obligations
outstanding as of the end of the grant period may be liquidated (paid
out) after the end of the grant period. Such encumbrances/obligations
shall involve only specified commitments for which a need existed
during the grant period and which are supported by approved contracts,
purchase orders, requisitions, invoices, bills, or other evidence of
liability consistent with the Grantee's purchasing procedures and
incurred within the grant period. All encumbrances/obligations incurred
during the grant period shall be liquidated within 90 days after the
end of the grant period, if practicable.
VIII. Site Visits
The grantor, through its authorized representatives, has the right,
at all reasonable times, to make site visits to review project
accomplishments and management control systems and to provide such
technical assistance as may be required. If any site visit is made by
the grantor on the premises of the grantee or a subgrantee/contractor
under this grant, the grantee shall provide and shall require its
subgrantees/contractors to provide all reasonable facilities and
assistance for the safety and convenience of the Government
representatives in the performance of their duties. All site visits and
evaluations shall be performed in such a manner as will not unduly
delay the work.
IX. Order of Precedence
In the event of any inconsistency between any provisions of this
grant, the following order of precedence shall apply:
A. Special Provisions
B. General Provisions
C. Grantee's Application for Federal Assistance
H. Glossary of Terms
Adequate Employment--See Unsubsidized Employment.
Administrative Costs--All costs associated with grant
administration including direct costs for administration plus any
indirect costs claimed against JTPA IV-C funds.
Adult Basic Education--Eduction for adults whose inability to
speak, read or write the English language or to effectively reason
mathematically, constitutes a substantial impairment of their ability
to get or retain employment commensurate with their real ability, which
is designed to help eliminate such inability and raise the level of
education of such individuals with a view to making them less likely to
become dependent on others, to improve their ability to benefit from
occupational training and otherwise increase their opportunities for
more productive and profitable employment, and to make them better able
to meet their adult responsibilities.
Ancillary Services--Employment and training related activities
other than core training which may enhance a participant's
employability.
Apprenticeship Training--A formal occupational training program
which combines on-the-job-training and related instruction and in which
workers learn the practical and conceptual skills required for a
skilled occupation, craft, or trade. It may be registered or
unregistered.
Assurances and Certifications--The act of certifying compliance
with applicable federal and state laws and regulations regarding the
receipt and expenditures of grant monies.
ASVET--Assistant Secretary for Veterans' Employment and Training
(DOL)
Average Wage at Placement--This is an average of the wages earned
by participants upon entering employment. In the JTPA IV-C program this
average should be less than that of the Statewide average for EDWAA
Title III achieved during PY93.
Average Weekly Earnings at Follow-up: This figure is taken from the
total weekly earnings for all participants employed during the 13th
full calendar week after termination divided by the total number of
participants employed at the time of follow-up.
Barriers to Employment--Characteristics that may hinder an
individual's hiring, promotion or participation in the labor force.
Some examples of individuals who may face barriers to employment
include: single parents, women, displaced homemakers, youth, public
assistance recipients, older workers, substance abusers, teenage
parents, veterans, racial minorities, and those with limited English
speaking ability or a criminal record or with a lack of education, work
experience, credentials, child care arrangements, transportation or
alternative working patterns.
Case Management--A client centered approach in the delivery of
services, designed to prepare and coordinate comprehensive employment
plans for participants, to assure access to the necessary training and
supportive services, and to provide support during program
participation and after job placement. In accordance with this
definition, the case manager acts as a facilitator in assisting the
participant toward a successful completion of training.
Classroom Training--Any training of the type normally conducted in
an institutional setting, including vocational education, which is
designed to provide individuals with the technical skills and
information required to perform a specific job or group of jobs. It may
also include training designed to enhance the employability of
individuals by upgrading basic skills, throughout the provision of
courses such as remedial education, training in the primary language of
persons with limited English language proficiency, or English-as-
language training.
Cognizant Federal Agency--The federal agency that is assigned audit
or indirect cost rate approval responsibility for a particular
recipient organization by the Office of Management and Budget. (OMB
Circulars A-87, A-102)
Core Training--Core training activities are employment focused
interventions which address basic vocational skill deficiencies that
prevent the participant from accessing appropriate jobs and/or
occupations.
Counseling--Counseling in the FY94 JTPA IV-C SGA is a term listed
as an Ancillary Training service. Counseling in this sense can be any
form of assistance which (1) provides guidance in the development of a
participant's vocational goals and the means to achieve those goals;
and/or (2) assist a participant with the solution to a variety of
individual problems which may pose a barrier(s) to the participant in
achieving vocational goals, e.g., PTS counseling, substance abuse
counseling, job counseling, etc.
Customized Training--A training program designed to meet the
special requirements of an employer who has entered into an agreement
with a Service Delivery Area to hire individuals who are trained to the
employer's specifications. The training may occur at the employer's
site or may be provided by a training vendor able to meet the
employer's requirements. Such training usually requires a commitment
from the employer to hire a specified number of trainees who
satisfactorily complete the training.
Disabled Veteran--A veteran who is entitled to compensation under
laws administered by the Veterans Administration; or an individual who
was discharged or released from active duty because of service-
connected disability. (JTPA Section 4)
[[Page 16594]]
DOL--United States Department of Labor
DVA--United States Department of Veterans' Affairs (Formerly the
Veterans Administration).
DVET--Director for Veterans' Employment and Training
DVOP--Disabled Veterans' Outreach Program
Employment Development Plan (EDP)--An individualized written plan
or intervention strategy for serving an individual which, as a result
of an assessment of the veteran's economic needs, vocational interests,
aptitudes, work history, etc., defines a reasonable vocational or
employment goal and the developmental services or steps required to
reach the goal and which documents the accomplishments made by the
individual.
ETA--The Employment and Training Administration
Enrolled Veteran--Shall be synonymous with the term participant. A
veteran who has been determined eligible for services at intake and who
is receiving or scheduled to receive core training.
Follow-up--The tracking of what happens to participants when they
leave the program for a period of 26 weeks after initial placement.
Follow-up information (such as employment status, average hourly wage,
and job retention) can be used to assess long-term program performance
and service strategies for clients with diverse characteristics.
FTE--Full-time Equivalent, a personnel charge to the grant equal to
2,080 hours per annum.
FY--Fiscal Year. For federal government purposes, any twelve month
period beginning on October 1 and ending on September 30.
GED--General Equivalency Diploma. A high school equivalency diploma
which is obtained by passing the General Education Diploma Equivalency
Test which measures the application of skills and knowledge generally
associated with four years of traditional high school instruction.
In-kind services--Property or services which benefit a federally
assisted project or program and which are contributed without charge to
the grantee, or cost-type contractors under the grant agreements.
Indirect Cost--A cost that is incurred for a common or joint
purpose benefiting more than one cost objective and that is not readily
assignable to the cost objectives specifically benefitted.
Institutional Skills Training--Skill training conducted in an
institutional setting and designed to ensure that individuals acquire
the skills, knowledge and abilities necessary to perform a job or group
of jobs in an occupation for which there is a demand.
Intake--A process for screening individual applicants for
eligibility; making an initial determination whether the program can
benefit the applicants; providing information about the program, its
services and the availability of those services; and selecting
individual applicants for participation in the program.
Job Club Activities--A form of job search assistance provided in a
group setting. Usually job clubs provide instruction and assistance in
completing job applications and developing resumes and focus on
maximizing employment opportunities in the labor market and developing
job leads. Many job clubs use telephone banks and provide group support
to participants before and after they interview for openings.
Job Development--The process of marketing a JTPA participant to
employers, including informing employers about what the participant can
do and soliciting a job interview for that individual with the
employer.
Job Placement Services--Job placement services are geared towards
placing participants in jobs and may involve activities such as job
search assistance, training, or job development. These services are
initiated to enhance and expedite participants' transition from
training to employment.
Job Search Assistance (JSA)--An activity which focuses on building
practical skills and knowledge to identify and initiate employer
contacts and conduct successful interviews with employers. Various
approaches may be used to include participation in a job club, receive
instruction in identifying personal strengths and goals, resume and
application preparation, learn interview techniques, and receive labor
market information. Job search assistance is often a self-service
activity in which individuals can obtain information about specific job
openings or general job or occupational information.
JTPA IV-C Program--Reference made to the ``JTPA Program'' means all
activity funded by JTPA IV-C and outside resources.
JTPA IV-C Resources--This term is synonymous with IV-C funds/
funding.
JTPA--Job Training Partnership Act. The purpose of this Act is to
establish programs to prepare youth and unskilled adults for entry into
the labor force and to afford job training to those economically
disadvantaged individuals and other individuals, including veterans,
who face serious barriers to employment and who are in need of such
training to obtain prospective employment. The Act requires the ASVET
to consult with the Secretary of the DVA to ensure that programs funded
under Part C of Title IV of this Act meet the employment and training
needs of service-disabled veterans, veterans of the Vietnam era and
recently separated veterans and are coordinated, to the maximum extent
feasible, with related programs and activities.
Labor Exchange--Refers to the services provided to job seekers and
employers by the State Employment Service Agencies, JTPA Service
Delivery Areas, or other entities. Services to job seekers may include
assessment, testing, counseling, provision of labor market information
and referral to prospective employers. Employer service may include
accepting job orders, screening applicants, referring qualified
applicants and providing follow-up.
Labor Force--The sum of all civilians classified as employed and
unemployed and members of the Armed Forces stationed in the United
States. (Bureau of Labor Statistics Bulletin 2175)
Literacy and Bilingual Training--See Adult Basic Education.
LOC--Letter of Credit. An instrument certified by an authorized
official of a grantor agency which authorizes a grantee to draw funds
needed for immediate disbursement in accordance with the provisions of
Treasury Circular No. 1075. (OMB Circular No. A-102)
LVER--Local Veterans' Employment Representative
Minimum Economic Need--The level of wages paid to a JTPA IV-C
participant that will enable that participant to become economically
self-sufficient.
Minority Veterans--For the purposes of this SGA, veterans who are
IV-C eligible and are members of the following ethnic categories:
Black, Hispanic, American Indian or Alaskan Native, Asian or Pacific
Islander.
Needs-Based-Payment--Amounts paid to individuals who could not
afford to participate in a training program without such assistance.
Payments based on need may be provided to a participant in accordance
with a locally developed formula or procedure if such payments are
necessary to enable the individual to participate in a training program
funded under JTPA. (20 CFR 629.21)
Occupational Skills Training--Includes both (1) vocational
education which is designed to provide individuals with the technical
skills and information required to perform a specific job or group of
jobs, and (2) on-the-job training.
[[Page 16595]]
Offender--Any adult or juvenile who has been subject to any stage
of the criminal justice process for whom services under this Act may be
beneficial or who requires assistance in overcoming artificial barriers
to employment resulting from a record of arrest or conviction. (JTPA
Section 4)
OASVET--Office of the Assistant Secretary for Veterans' Employment
and Training (USDOL)
On-site Industry-specific Training--This is training which is
specifically tailored to the needs of a particular employer and/or
industry. Participants may be trained according to specifications
developed by an employer for an occupation or group of occupations at a
job site. Such training is usually presented to a group of participants
in an environment or job site representative of the actual job/
occupation, and there is often an obligation on the part of the
employer to hire a certain number of participants who successfully
complete the training.
Outreach--An active effort by program staff to encourage
individuals in the designated service delivery area to avail themselves
of program services.
Outside Funds--Resources pledged to the JTPA IV-C program which
have a quantified dollar value. Such resources may include training
funds from programs such as JTPA Title IIA or Title III that are put
aside for the exclusive use by participants enrolled in a JTPA IV-C
program. Outside funds do not include in-kind services.
Participant, or Enrolled Participant--Means a veteran who: (1) has
been determined eligible for participation upon intake; and (2) started
or is scheduled to receive training or auxiliary services. An
individual who receives only outreach and/or intake and assessment
services does not meet this definition.
Placement Rate--This is a method used to determine the percentage
of participants who become employed. The figure is calculated by
dividing the number of total participants who terminate from the JTPA
IV-C program by the number of participants who received unsubsidized
employment through the program.
Placement--The act of securing unsubsidized employment for or by a
participant.
Pre-apprenticeship Training--Any training designed to increase or
upgrade specific academic, or cognitive, or physical skills required as
a prerequisite for entry into a specific trade or occupation.
Pre-enrollment Assessments--The process of determining the
employability and training needs of individuals before enrolling them
in a JTPA IV-C program. Individual factors usually addressed during
pre-enrollment assessment include: an evaluation and/or measurement of
vocational interests and aptitudes, present abilities, previous
education and work experience, income requirements, and personal
circumstances.
Program Resources--Includes the total of both JTPA IV-C and outside
funds.
PY--Program Year. The 12-month period beginning July 1, and ending
on June 30, in the fiscal year for which the appropriation is made.
Recently Separated Veteran--refers to any veteran who applies for
participation in a IV-C-funded activity within 48 months after
separation from military service. (29 U.S.C. 1503(27)(C))
Remedial Education--Educational instruction, particularly in basic
skills, to raise an individual's general competency level in order to
succeed in vocational education or skill training programs, or
employment.
Service Connected Disabled--refers to (1) A veteran who is entitled
to compensation under laws administered by the Department of Veterans'
Affairs (DVA), or (2) an individual who was discharged or released from
active duty because of a service-connected disability. (29 U.S.C.
1503(27)(B))
SESA--State Employment Security Agency, the state level
organization affiliated with DOL's United States Employment Service.
SGA--Solicitation for Grant Application.
Subgrant--An award of financial assistance in the form of money, or
property in lieu of money, made under a grant by a grantee to an
eligible subgrantee.
Subgrantee--The government or other legal entity to which a
subgrant is awarded and which is accountable to the grantee for the use
of the funds provided.
Suitable Employment--See ``Unsubsidized Employment.''
Substance Abuser--An individual dependent on drugs, especially
narcotics, whose dependency constitutes or results in a substantial
barrier to employment.
Supportive Services--Services which are provided in connection with
training and placement activities, to enable individual to enroll in,
remain in, and benefit from programs. This includes counseling, child
care, transportation assistance, and other payments based on individual
needs.
Termination--The separation of a participant from a JTPA IV-C
program after the follow-up phase.
Note: Individuals may continue to be considered as participants
for a period of 90 days after last receipt of employment or training
funded under JTPA IV-C.
Unsubsidized Employment--Employment not financed from funds
provided under JTPA. In the JTPA IV-C Program the term ``adequate'' or
``suitable'' employment is also used to mean placement in unsubsidized
employment which pays an income adequate to accommodate the
participant's minimum economic needs.
Upgrading and Retraining--Training given to an individual who needs
such training to advance above an entry-level or dead-end position.
This training shall include assisting Veterans in acquiring needed
state certification to be employed in the same field as they were
trained in the military (i.e., Commercial Truck Driving License (CDL),
Emergency Medical Technician (EMT), Airframe & Powerplant (A&P),
Teaching Certificate, etc.).
Veteran--shall refer to an individual who served in the active
military, naval, or air service, and who was discharged or released
therefrom under conditions other than dishonorable. (29 U.S.C.
1503(27)(A))
Vietnam Theater Veterans--Those who served in Vietnam, Laos,
Thailand, or Cambodia, or the surrounding airspace and waters from
August 5, 1964 through May 7, 1975.
Vietnam-era Veteran--refers to an eligible veteran for which any
part of his or her active military service was during the Vietnam-era
(i.e., August 5, 1964 through May 7, 1975). See 29 U.S.C. 1503(27)(D)
Vocational Exploration Training--Through assessments such as
interest inventories and/or counseling, a process of identifying
occupations or occupational areas in which a person may find
satisfaction and potential, and for which his or her aptitudes and
other qualifications may be appropriate.
Work Experience--A temporary activity (six months or less) which
provides an individual with the opportunity to acquire the skills and
knowledge necessary to perform a job, including appropriate work habits
and behaviors, and which may be combined with classroom or other
training. When wages are paid to a participant on work experience and
when such wages are wholly paid for under JTPA, the participant may not
receive this training under a private, for profit employer.
[FR Doc. 96-9193 Filed 4-12-96; 8:45 am]
BILLING CODE 4510-79-P
