[Federal Register Volume 61, Number 75 (Wednesday, April 17, 1996)]
[Notices]
[Pages 16850-16872]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-9447]
[[Page 16849]]
_______________________________________________________________________
Part IV
Department of Health and Human Services
_______________________________________________________________________
Administration for Children and Families
_______________________________________________________________________
Office of Community Services' FY 1996 Training, Technical Assistance,
and Capacity-Building Program; Notice
Federal Register / Vol. 61, No. 75 / Wednesday, April 17, 1996 /
Notices
[[Page 16850]]
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
[Program Announcement No. OCS 96-04]
Request for Applications Under the Office of Community Services'
Fiscal Year 1996 Training, Technical Assistance, and Capacity-Building
Program
AGENCY: Office of Community Services, ACF, DHHS.
ACTION: Request for Applications Under the Office of Community
Services' Training, Technical Assistance and Capacity-Building Program.
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SUMMARY: The Office of Community Services (OCS) announces that
competing applications will be accepted (subject to the availability of
funds) for new grants pursuant to the Secretary's authority under
Section 674(a) of the Community Services Block Grant Act of 1981, as
amended, the Human Services Amendments of 1994, (P.L. 103-252). This
Program Announcement consists of seven parts. Part A covers information
on the legislative authority and defines terms used in the Program
Announcement. Part B describes the purposes and Priority Areas that
will be considered for funding, and describes which organizations are
eligible to apply in each Priority Area. Part C provides details on
application prerequisites, anticipated amounts of funds available in
each Priority Area, tentative numbers of grants to be awarded, etc.
Part D provides information on application procedures including the
availability of forms, where to submit an application, criteria for
initial screening of applications, and project evaluation criteria.
Part E provides guidance on the content of an application package and
the application itself. Part F provides instructions for completing an
application. Part G details post-award requirements.
CLOSING DATE: The closing time and date for receipt of applications is
4:30 p.m., Eastern time zone, on June 17, 1996. Applications received
after 4:30 p.m. on that date will be classified as late. Postmarks and
other similar documents do not establish receipt of an application.
Detailed application submission instructions including addresses where
applications must be received are found in Part D of this Announcement.
FOR FURTHER INFORMATION CONTACT: Margaret Washnitzer, Director,
Division of State Assistance, Office of Community Services,
Administration for Children and Families, 370 L'Enfant Promenade, SW.,
Washington, DC 20447, (202) 401-2333. You may also call (202) 401-9343.
This Program Announcement is accessible on the OCS Electronic Bulletin
Board for downloading through a computer modem by calling 1-800-627-
8886. For assistance in accessing the Bulletin Board, A Guide to
Accessing and Downloading is available from Ms. Minnie Landry at (202)
401-5309.
Part A--Preamble
1. Legislative Authority
Under Section 674(a) (1) and (2) of the Community Services Block
Grant (CSBG) Act of 1981, as amended by the Human Services Amendments
of 1994, Public Law 103-252, the Secretary of Health and Human Services
is authorized to utilize a percentage of appropriated funds for
training, technical assistance, planning, evaluation, and data
collection activities related to programs or projects carried out under
this subtitle. To carry out the above activities, the Secretary is
authorized to make grants, or enter into contracts or cooperative
agreements with eligible entities or with organizations or associations
whose membership is composed of CSBG-eligible entities or agencies that
administer programs for CSBG-eligible entities.
The process for determining the technical assistance, training and
capacity-building activities to be carried out under this referenced
section shall (a) ensure that the needs of community action agencies
and programs relating to improving program quality, including financial
management practices, are addressed to the maximum extent feasible; and
(b) incorporate mechanisms to ensure responsiveness to local needs,
including an ongoing procedure for obtaining input from the community
action, State and national networks. Hence, as a major step to improve
program quality, the OCS has established the CSBG Task Force on
Monitoring and Assessment which has taken a comprehensive approach to
monitoring including establishing national goals and outcome measures,
reviewing data needs relevant to these outcome measures, and assessing
technical assistance and training provided toward capacity building
with the Community Services Network.
2. Definitions of Terms
For purposes of this Program Announcement the following definitions
apply:
Eligible entity means any organization which was officially
designated as a community action agency (CAA) or a community action
program under Section 673(1) of the Community Services Block Grant Act
(CSBG), and meets all the requirements under Section 675(c)(3) of the
CSBG Act. All ``eligible entities'' are current recipients of Community
Services Block Grant funds, including Migrant and Seasonal Farmworker
programs which received CSBG funding in the previous fiscal year (FY
1995). In cases where eligible entity status is unclear, final
determination will be made by OCS/ACF.
Performance Measure is a tool used to objectively assess how a
program is accomplishing its mission through the delivery of products,
services, and activities.
Outcome Measures are indicators which focus on the direct results
one wants to have on customers.
Results-Oriented Management is an approach to monitoring and
assessment that identifies measures of program success that are
targeted to outcome measures.
Training is an educational activity or event which is designed to
impart knowledge, understanding, or increase the development of skills.
Such training activities may be in the form of assembled events such as
workshops, seminars, conferences or programs of self-instructional
activities.
Technical assistance is an activity, generally utilizing the
services of an expert (often a peer), aimed at enhancing capacity,
improving programs and systems, or solving specific problems. Such
services may be provided proactively to improve systems or as an
intervention to solve specific problems. Services may be provided on-
site, by telephone, or other communications systems.
State means all of the States and the District of Columbia. Except
where specifically noted, for purposes of this Program Announcement, it
also means Territory.
Territory refers to the Commonwealth of Puerto Rico, the American
Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern
Mariana Islands, and the Republic of Palau.
Local service providers are the approximately 1,144 local public or
private non-profit agencies that receive Community Services Block Grant
funds from States to provide services to, or undertake activities on
behalf of, low-income people.
Nationwide refers to the scope of the technical assistance,
training, data collection, or other capacity-building
[[Page 16851]]
projects to be undertaken with grant funds. Nationwide projects must
provide for the implementation of technical assistance, training or
data collection for all or a significant number of States, and the
local service providers who administer CSBG funds.
Statewide refers to training, technical assistance and other
capacity-building activities undertaken with grant funds and available
to one or more community action agencies in a State, as needed and
appropriate.
Community Services Network refers to the various organizations
involved in planning and implementing programs funded through the
Community Services Block Grant or providing training, technical
assistance or support to them. The network includes local community
action agencies, other eligible entities, State CSBG offices and their
national association, CAA State, regional and national associations,
and related organizations which collaborate and participate with
community action agencies and other eligible entities in their efforts
on behalf of low-income people.
Program technology exchange refers to the process of sharing expert
technical and programmatic information, models, strategies and
approaches among the various partners in the Community Services
Network. This may be done through written case studies guides,
seminars, technical assistance, and other mechanisms.
Capacity-building refers to activities that assist community action
agencies and programs to improve or enhance their overall or specific
capability to plan, deliver, manage and evaluate programs efficiently
and effectively to produce results. This may include upgrading internal
financial management or computer systems, establishing new external
linkages with other organizations, improving board functioning, adding
or refining a program component or replicating techniques or programs
piloted in another local community, or other cost effective
improvements.
Part B--Purposes/Program Priority Areas
Section 674(a) (1) and (2) of the CSBG Act authorizes the Secretary
of the Department of Health and Human Services to make grants, or to
enter into contracts or cooperative arrangements with eligible entities
or with organizations or associations whose membership is composed of
eligible entities or agencies that administer programs for eligible
entities for purposes of providing training, technical assistance,
planning, evaluation, and data collection activities related to
programs or projects carried out under the CSBG Act. Therefore, the
principal purpose of this Announcement is to stimulate and support the
activities of planning, training, technical assistance and data
collection which strengthen the Community Services Network to affect
results for low-income people. New and revised techniques and tools are
needed to fundamentally change the way the Network does business on a
daily basis.
In addition to the changes in the 1994 CSBG Reauthorization Act,
two other concepts which frame the technical assistance and training
activities in this Program Announcement have converged to assist the
Community Services Network in making this change: (a) the Government
Performance and Results Act of 1993 (P.L. 103-62), which requires
Federal programs to determine and describe expected program outcomes;
and (b) the Community Services Block Grant Task Force on Monitoring and
Assessment established by the Director of the OCS to develop a process
to encourage the Community Services Network to manage for results.
Thus, the importance of strong technical assistance, training, planning
and data collection is essential to ensure a results-oriented strategy
for the management and delivery of service to low-income people.
OCS is soliciting applications which implement these legislative
mandates in a systematic manner on a nationwide or Statewide basis, as
appropriate to the Priority Area. OCS believes that identifying
training and technical assistance needs requires substantial
involvement of eligible entities at local, State and national levels.
OCS also anticipates that the recipients of awards under this Program
Announcement can be expected to implement the approved project(s)
without substantial federal agency involvement and direction.
Therefore, subject to the availability of funds, funds will be provided
in the form of grants. The major Priority Areas of the Office of
Community Services' Fiscal Year 1996 Training, Technical Assistance,
and Capacity-Building Program are as follows:
Priority Area 1.0: Training and Technical Assistance for the Community
Services Network
Sub-Priority Areas
1.1 Training and Technical Assistance to Enhance Community Action
Agencies' (CAAs') and Other Local Service Providers' Capacity;
1.2 T&TA to CAA State and Regional Associations;
1.3 Replication of Pilot Training and/or Service Delivery Projects;
1.4 Provision of Coordinated Peer-to-Peer TA Strategies for CAAs
Experiencing Programmatic, Administrative and/or Fiscal Problems;
1.5 TA to Develop Collaborative Projects between CAAs and Other
Organizations Serving Low-Income Veterans and Their Communities; and
1.6 TA to Develop Special Initiatives Between CAAs and Organizations
Addressing Urban Problems.
Priority Area 2.0: Data Collection, Analysis, Dissemination, and
Utilization
Sub-Priority Areas
2.1 Collection, Analysis, and Dissemination of Information on CSBG
Activities Nationwide; and
2.2 CAAs and Technology.
Priority Area 1.0: Training and Technical Assistance for the
Community Services Network: This Priority Area addresses the
development and implementation of coordinated, comprehensive nationwide
or, where appropriate, statewide training and/or technical assistance
programs to assist State CSBG staff, staff of State and regional
organizations representing eligible entities, and staff of local
service providers which receive funding under the CSBG Act, to acquire
the skills and knowledge needed to plan, administer, implement,
monitor, and evaluate programs designed to ameliorate the causes of
poverty in local communities. Programs should include the provision of
training and/or technical assistance to State staff, CAA associations,
and/or staff of local service providers statewide or nationwide and a
description of collaboration with State CSBG staff and local service
providers.
Sub-Priority Area 1.1: Training and Technical Assistance to Enhance
Community Action Agencies' (CAAs) and Other Local Service Providers'
Capacity: While all organizations within the Community Services Network
need to be strengthened to perform their respective functions
efficiently and effectively, local service providers' performance is
the ultimate measure of the effectiveness of CSBG funds. The purpose of
this Sub-Priority Area is to provide funding for the development and
implementation of a comprehensive nationwide training and/or technical
assistance program to assist boards and staff of local service
providers which receive funding under CSBG to acquire the skills and
knowledge needed to oversee, administer, and implement
[[Page 16852]]
effective anti-poverty programs in their communities. This may include
workshops, seminars and conferences, development and dissemination of
newsletters and educational materials, individual or group technical
assistance, and other proposed activities determined to be consistent
with the purposes stated above. This program should be designed as a
multi-year program (funding will be contingent on the availability of
funds) planned and conducted in collaboration with State CSBG Directors
and local service providers.
Sub-Priority Area 1.2: Training and Technical Assistance to CAA
State and Regional Associations: State and regional non-profit
membership organizations whose memberships are comprised of eligible
entities are an important technical resource and coordination vehicle
for local community action agencies and other eligible entities.
However, according to local and State surveys, these organizations need
to be strengthened as does their capacity to effectively and
efficiently facilitate the exchange of critical information among
eligible entities within and among States and regions. Under this Sub-
Priority Area, funds will be provided to a national, private, non-
profit organization whose membership is composed of community action
agencies and other eligible entities and which has the experience and
expertise to develop and implement a systematic program of technical
assistance on a nationwide basis. It is suggested that this technical
assistance be designed to build the capacities of State and regional
CAA associations so that they can provide timely, effective, state-of-
the-art technical assistance to local eligible entities. Funds might
also be used to assist selected State and regional CAA associations to
identify case studies of exemplary programs, strategies, and
initiatives that effectively address issues of poverty in their States.
This information could be disseminated either statewide or nationwide
so the Community Services Network may learn from effective approaches
and strategies utilized in other States. Facilitation of such
information exchange will help eligible entities to ``keep up,'' avoid
duplication of effort (i.e., ``reinventing the wheel'') or advance the
knowledge base by making this available so that the CAA network can
learn about and adopt effective approaches to service delivery and
results-oriented management.
Sub-Priority Area 1.3: Replication of Pilot Training and/or Service
Delivery Projects. The purpose of this Sub-Priority Area is to further
the capacity of eligible entities to deliver and manage services to
low-income people. This purpose is in keeping with the guideline
approach recommended by the CSBG Task Force on Monitoring and
Assessment that ``Agencies Increase Their Capacity To Achieve
Results.'' In order to hasten the utilization of these innovative
training and service projects, OCS is proposing to fund a limited
number of projects which have developed systems to improve the
measurement of incremental individual, family and community changes.
Such projects may need resources in order to expand or replicate on a
statewide, regional or nationwide basis to other organizations in the
Network.
The Task Force on Monitoring and Assessment recommends that the
Network support projects to further evaluate the use of ``scales'' or
``ladders'' to accurately portray the effectiveness of programs
operated by the Community Services Network to policymakers. Scales
attempt to measure client, family or community status on a continuum
(e.g., numerical rating or by categories such as in crisis, vulnerable,
stable, and thriving), and then record changes in status along the
continuum as services are provided. Present scales have largely focused
on measuring client and family self-sufficiency or family development/
stability outcomes at the local level. Current measurement technologies
may need refining in order to capture incremental individual, family
and community changes which are useful to local operations or State and
Federal levels. The Task Force recommends that measurement scales and
ladder approaches be evaluated to determine if such scales, when
refined, can yield data which is conducive to local, State and national
use for policymakers. Applicants must be able to demonstrate that (1)
they are already using an incremental approach and have achieved
measurable results; (2) the approach is designed for multi-service use
and includes tracking changes in community conditions; (3) the
organization commits to aggregation and dissemination; and 4) the
proposed project can leverage private sector, foundation or public
funds to expand the funding base.
Sub-Priority Area 1.4: Provision of Coordinated Peer-to-Peer TA for
CAAs Experiencing Programmatic, Administrative and/or Fiscal Problems.
The purpose of this Sub-Priority Area is to fund an organization to
develop and implement strategies to provide coordinated, timely peer-
to-peer technical assistance and crisis aversion intervention
strategies for CAAs which have identified themselves as experiencing
programmatic, administrative, Board, and/or fiscal problems. Such
technical assistance should be designed to prevent problems from
deteriorating into crisis situations that would threaten the capacity
of CAAs to provide quality services to their communities. In agreement
with the chosen CAAs, this grantee will coordinate and deploy the
technical assistance resources of experienced individuals within the
Community Services Network and other resource experts as may be
necessary to assist in the identification and resolution of problems,
through necessary actions, including training, to ensure that relevant
and timely assistance is provided. Such technical assistance may be
requested to assist the agency in resolving adverse program monitoring
or audit findings, improving or upgrading financial management systems
to prevent losses of funds, averting serious deterioration of the
boards of directors, or other immediate assistance to CAAs as
requested. To the extent feasible, the grantee may be expected to
develop an expert technical assistance resource bank of experienced
individuals from the Community Action Network who may be deployed to
provide peer technical assistance.
Sub-Priority Area 1.5: Technical Assistance to Develop
Collaborative Projects Between CAAs and Other Organizations Serving
Low-Income Veterans and Their Communities. With the downsizing of the
U.S. military, thousands of low-income veterans are returning to
civilian life ill-prepared to compete in an increasingly complex,
technological economy. Many of these veterans are returning to low-
income communities facing industry layoffs and struggling with high
poverty rates, homelessness, drugs, and violence. To address this
situation, CAAs can assist low-income veterans to attain empowering
roles by providing technical assistance to low-income veterans to
enable them to learn new skills and to draw from their military
experiences to help local communities address issues of violence and
poverty. This special initiative will facilitate the transfer of
knowledge and collaboration between CAAs and other organizations to
improve services to low-income veterans and their communities. This
priority area is particularly geared to providing technical assistance
to organizations which serve low-income veterans on a nationwide basis.
Applicants are encouraged to develop applications in collaboration with
at least one other national private, non-profit organization which has
a substantial track record in formulating
[[Page 16853]]
strategies to improve conditions in low-income communities.
Sub-Priority Area 1.6: Technical Assistance to Develop Special
Initiatives Between CAAs and Organizations Addressing Urban Problems.
Issues of crime, violence, drug abuse, unemployment, poverty, family
breakdown, and inadequate education and training of many young people
to attain productive employment in an increasingly technological labor
market, threaten the safety and viability of many urban communities.
These multi-faceted problems cannot be solved by CAAs alone. This
project will provide technical assistance to assist CAAs in developing
and implementing collaborative community-wide strategies, effective
organizational working relationships, and special initiatives among
CAAs and other organization(s) focusing on issues of crime, violence,
family breakdowns, drug abuse and poverty. Emphasis will be on
assisting CAAs to bring together the various community, business,
labor, voluntary, educational, civil rights, and governmental sectors
required to develop model local strategies to improve conditions in
low-income, urban communities. Applicants are encouraged to develop
applications in collaboration with at least one other national private,
non-profit organization which has a substantial track record in
formulating strategies to improve conditions in low-income urban
communities.
Priority Area 2.0: Data Collection, Analysis, Dissemination and
Utilization. The purpose of this Priority Area is to fund a project to
improve the collection, analysis, dissemination and utilization of data
and information on CSBG activities and effective approaches to
ameliorating poverty. This includes the development of a CSBG data
collection instrument and collection, analysis and dissemination of
information on FY 1995 CSBG Programs on a nationwide basis through a
process that relies on voluntary State cooperation. The information
should be comprehensive enough and disseminated in such formats as to
enable State and local service providers to improve their planning,
management and delivery of services and to assure that the general
public has a clear understanding of those programs and their outcomes.
This priority also includes computer technology for community action
agencies and other partners in the Community Services Network for two
specific objectives: (1) their ability to participate in the
information highway, and (2) their ability to use and disseminate data,
research, and information regarding poverty issues, particularly
activities and outcomes of the Community Services Network.
Sub-Priority Area 2.1: Collection, Analysis and Dissemination of
Information on the CSBG Activities Nationwide. The purposes of this
Sub-Priority Area are two-fold: (1) to provide accurate, reliable and
comparable data from the Community Services Network nationwide; and (2)
to ensure that applicable research data regarding the conditions of
poverty necessary for framing program design and organizational
management are available to the Community Services Network. The first
purpose will be assisted by the development or continuous improvement
of a process for data collection, analysis, training, monitoring,
reporting and dissemination of CSBG and CAA best practices and programs
information. Coordination and collaboration of all Federal, State and
local level partners within the Community Services Network are critical
to the implementation of this Priority Area. The second purpose relates
to the collection and dissemination of evaluation or research data.
Valuable research on poverty issues provides information on the context
of the conditions in which low-income people live. The CSBG Task Force
on Monitoring and Assessment, in response to the CSBG legislative
authority, has established a results-oriented goal to improve the
conditions in which low income people live. Several performance
measures have been set forth which assess incremental change in these
conditions. Dissemination of research data which provides the framework
for program planning and organizational improvements is critical to
effective service provision. Also, some consistent track record in the
collection, analysis and dissemination of CSBG and other poverty-
related data is important to the effectiveness of this priority.
Priority Area 2.2: CAA Programs and Technology Exchange. To promote
management efficiency and program productivity, it is essential that
local CAAs and other partners in the Community Services Network share
effective program techniques already developed by eligible entities
which address various aspects of poverty and participate in new and
appropriate information systems technologies. The purposes of this Sub-
Priority Area are to fund grants to share information and program
technology in specific areas of expertise with other organizations in
the Community Services Network and to improve the computer technology
capability of State CSBG offices and eligible entities to participate
in the Information Super Highway. Activities to exchange information
and program technology may include development and dissemination of
case studies or best practices, ``how-to'' guides and other
publications, workshops and seminars, training and technical
assistance, etc. Activities to improve computer capability should
include the development of a training and technical assistance capacity
to enable the Community Services Network to replicate currently piloted
computer-based, multi-media, community workstation projects and to
build an in-house capacity to provide technical assistance and training
to additional CAAs to participate in integrated service delivery
networks. Collaboration on the national level is an essential
ingredient to the objective of this priority.
See Part F, Section 4, for special instructions on developing a
work program. Applicants must be able to demonstrate that the projects
and program models they wish to share are effective and produce
results.
Part C--Application Prerequisites
1. Eligible Applicants
In general, eligible applicants under the various Priority Areas in
this Program Announcement are restricted to ``eligible entities'' as
defined in Section A or organizations or associations whose membership
is composed of eligible entities or agencies that administer programs
for eligible entities or with organizations or associations whose
membership is composed of eligible entities or agencies that administer
programs for eligible entities for purposes of providing training,
technical assistance, planning, evaluation, and data collection
activities related to programs or projects carried out under the CSBG
Act.
2. Availability of Funds
The total amount of funds available for grant awards under this
Program Announcement in FY 96 is expected to be $1,900,000; amounts
expected to be available and numbers of grants under each Sub-Priority
Area stated in Part B are as follows:
[[Page 16854]]
------------------------------------------------------------------------
Estimated
Sub-Priority area Funds number of
available grants
------------------------------------------------------------------------
1.1 T&TA to Enhance CAAs' and Other
Service Providers' Capacity............... $300,000 1
1.2 T&TA to CAA State and Regional
Associations.............................. 500,000 1
1.3 Replication of Pilot Training and/or
Service Delivery Projects................. 300,000 Up to 4
1.4 Provision of Coordinated Peer-to-Peer
TA Strategies for CAAs Experiencing
Programmatic, Administrative and/or Fiscal
Problems.................................. 75,000 1
1.5 TA to Develop Collaborative Projects
between CAAs and Other Organizations
Serving Low-Income Veterans and Their
Communities............................... 100,000 1
1.6 TA to Develop Special Initiatives
Between CAAs and Organizations Addressing
Urban Problems............................ 100,000 1
2.1 Collection, Analysis, and
Dissemination of Information on the CSBG
Activities Nationwide..................... 325,000 1
2.2 CAA Program and Technology Exchange... 200,000 Up to 8
----------------------------
Total................................ 1,900,000 Up to 18
------------------------------------------------------------------------
3. Project and Budget Periods
For most projects included in this Announcement, the project and
budget period is 12 months. The exceptions are Sub-Priority 1.1--T&TA
to Enhance CAA and Other Local Service Providers' Capacity; Sub-
Priority 1.2--T&TA to CAA State and Regional Associations; and 2.1
Collection, Analysis, and Dissemination of Information on CSBG
Activities Nationwide which have project periods up to 3 years.
Applications for continuation grants funded under these awards beyond
the initial 12-month budget period, but within the three-year project
period will be entertained in subsequent years on a non-competitive
basis, subject to the availability of funds, satisfactory progress of
the grantee and determination that continued funding would be in the
best interest of the government. All budget periods are for 12 months
unless in rare instances, depending on the justification presented by
the applicant, a grant may be made for a period of up to 17 months.
4. Project Beneficiaries
The overall intended beneficiaries of the projects to be funded
under this Program Announcement are the various ``partners'' in the
Community Services Network. Specific beneficiaries are indicated under
each Sub-Priority Area in Part B. It is the intent of OCS, through
funding provided under this Program Announcement, to significantly
strengthen the capacity of State and regional CAA associations to
provide technical assistance and support to local service providers; to
strengthen the capacity of State CSBG offices to collect and
disseminate accurate and reliable data and to provide support for local
service providers; and to enhance the capacities of local service
providers themselves. The ultimate beneficiaries of improved program
management, data and information collection and dissemination, and
service quality of local service providers are low-income individuals,
families, and communities.
5. Sub-Contracting or Delegating Projects
OCS will not fund any project where the role of the applicant is
primarily to serve as a conduit for funds to organizations other than
the applicant. This prohibition does not bar the making of subgrants or
subcontracting for specific services or activities needed to conduct
the project. However, the applicant must have a substantive role in the
implementation of the project for which funding is requested.
6. Number of Projects in Application
Separate applications must be made for each Sub-Priority Area. The
Sub-Priority Area must be clearly identified by title and number.
7. Project Evaluations
Each application must include an assessment/self evaluation to
determine the degree to which the goals and objectives of the project
are met.
Part D--Application Procedures
1. Availability of Forms
Attachments A, B and C contain all of the standard forms necessary
for the application for awards under these OCS programs. These forms
may be photocopied for use in developing the application.
Copies of the Federal Register containing this Announcement are
available at most local libraries and Congressional District Offices
for reproduction. If copies are not available at these sources, they
may be obtained by writing or telephoning the office listed under the
section entitled FOR FURTHER INFORMATION at the beginning of this
Announcement. A copy is also available on the OCS Electronic Bulletin
Board. (See For Further Information section.)
For purposes of this Announcement, all applicants will use SF-424,
SF-424A, and SF-424B, Attachments A, B. and C. Instructions for
completing the SF-424, SF-424A, and SF-424B are found in Part F of this
Announcement.
Part F also contains instructions for the project narrative. The
project narrative will be submitted on plain bond paper along with the
SF-424 and related forms.
Attachment I provides a checklist to aid applicants in preparing a
complete application package for OCS.
2. Deadlines
Refer to the section entitled ``Closing Date'' at the beginning of
this Program Announcement for the last day on which applications should
be submitted. Mailed applications shall be considered as meeting the
announced deadline if they are received on or before the deadline time
and date at the U.S. Department of Health and Human Services,
Administration for Children and Families, Division of Discretionary
Grants. 370 L'Enfant Promenade, S.W., Mail Stop 6C-462, Washington,
D.C. 20447, Attention: Application for Training, Technical Assistance
and Capacity-Building Program. Applicants are responsible for mailing
applications well in advance, when using all mail services, to ensure
that the applications are received on or before the deadline time and
date.
Applications handcarried by applicants, applicant couriers, or by
overnight/express mail couriers, shall be considered as meeting an
announced deadline if they are received on or before the deadline date,
between the hours of 8:00 a.m. and 4:30 p.m., at the U.S. Department of
Health and Human Services, Administration for Children and Families,
Division of Discretionary Grants, ACF Mailroom, 2nd Floor Loading Dock,
Aerospace Center, 901 D Street, S.W. Washington, D.C. 20024 between
Monday and Friday (excluding Federal holidays). (Applicants are
cautioned that express/overnight mail
[[Page 16855]]
services do not always deliver as agreed.)
ACF cannot accommodate transmission of applications by fax or
through other electronic media. Therefore, applications transmitted to
ACF electronically will not be accepted regardless of date or time or
submission and time of receipt.
Late applications: Applications which do not meet the criteria
above are considered late applications. ACF shall notify each late
applicant that its application will not be considered in the current
competition.
Extension of deadlines: ACF may extend the deadline for all
applicants because of acts of God such as floods, hurricanes, etc., or
when there is widespread disruption of the mails. However, if ACF does
not extend the deadline for all applicants, it may not waive or extend
the deadline for any applicants.
Applications, once submitted, are considered final and no
additional materials will be accepted.
One signed original application and two copies should be submitted.
Paperwork Reduction Act of 1980: Under the Paperwork Reduction Act
of 1980, Public Law 96-511, the Department is required to submit to OMB
for review and approval any reporting and record keeping requirements
in regulations, including program announcements. This Program
Announcement does not contain information collection requirements
beyond those approved for ACF grant applications under OMB Control
Number 0970-0062.
3. Intergovernmental Review
This program is covered under Executive Order 12372,
``Intergovernmental Review of Federal Programs'' and 45 CFR Part 100,
``Intergovernmental Review of Department of Health and Human Services
Programs and Activities.'' Under the Order, States may design their own
processes for reviewing and commenting on proposed Federal assistance
under covered programs.
All States and Territories except Alabama, Alaska, Colorado,
Connecticut, Hawaii, Idaho, Kansas, Louisiana, Massachusetts,
Minnesota, Montana, Nebraska, Oklahoma, Oregon, Pennsylvania, South
Dakota, Tennessee, Virginia, Washington and American Samoa have elected
to participate in the Executive Order process and have established
Single Points of Contact (SPOCs). Applicants from these twenty
jurisdictions need take no action regarding E.O. 12372.
Applicants for projects to be administered by Federally-recognized
Indian Tribes are also exempt from the requirements of E.O. 12372.
Otherwise, applicants should contact their SPOCs as soon as possible to
alert them of the prospective applications and receive any necessary
instructions, so that the program office can obtain and review SPOC
comments as part of the award process. It is imperative that the
applicant submit all required materials, if any, to the SPOC and
indicate the date of this submittal (or the date of contact if no
submittal is required) on the Standard Form 424A, item 16a.
A SPOC has 60 days from the application deadline date to comment on
proposed new awards. These comments are reviewed as a part of the award
process. Failure to notify the SPOC can result in a delay in grant
award.
SPOCs are encouraged to eliminate the submission of routine
endorsements as official recommendations. Additionally, SPOCs are
requested to clearly differentiate between mere advisory comments and
those official State process recommendations which they intend to
trigger the ``accommodate or explain'' rule under 45 CFR 100.10.
When comments are submitted directly to ACF, they should be
addressed to: Department of Health and Human Services, Administration
for Children and Families, Division of Discretionary Grants, OCS-96-04,
6th Floor, 370 L'Enfant Promenade, S.W., Washington, D.C. 20447.
A list of the Single Points of Contact for each State and Territory
is included as Attachment G to this announcement.
4. Application Consideration
Applications which meet the screening requirements in Sections 5a
and 5b below will be reviewed competitively. Such applications will be
referred to reviewers for a numerical score and explanatory comments
based solely on responsiveness to program guidelines and evaluation
criteria published in this Announcement.
Applications will be reviewed by persons outside of the OCS unit
which would be directly responsible for programmatic management of the
grant. The results of these reviews will assist OCS in considering
competing applications. Reviewers' scores will weigh heavily in funding
decisions but will not be the only factors considered. Applications
will be ranked and generally considered in order of the average scores
assigned by reviewers. However, highly ranked applications are not
guaranteed funding since other factors deemed relevant may be
considered including, but not limited to, the timely and proper
completion of projects funded with OCS funds granted in the past 5
years; comments of reviewers and government officials; staff evaluation
and input; geographic distribution; previous program performance of
applicants; compliance with grant terms under previous DHHS grants;
audit reports; investigative reports; and applicant's progress in
resolving any final audit disallowances on OCS or other Federal agency
grants.
OCS reserves the right to discuss applications with other Federal
or non-Federal funding sources to ascertain the applicant's performance
record.
5. Criteria for Screening Applications
a. Initial Screening
All applicants will receive an acknowledgement with an assigned
identification number. This number, along with any other identifying
codes, must be referenced in all subsequent communications concerning
the application. If an acknowledgement is not received within two weeks
after the deadline date, please notify ACF by telephone at (202) 401-
9365. All applications that meet the published deadline for submission
will be screened to determine completeness and conformity to the
requirements of this Announcement. Only those applications meeting the
following requirements will be reviewed and evaluated competitively.
Others will be returned to the applicants with a notation that they
were unacceptable.
(1) The application must contain a Standard Form 424 ``Application
for Federal Assistance'' (SF-424), a budget (SF-424A), and signed
``Assurances'' (SF-424B) completed according to instructions published
in Part F and Attachments A, B, and C of this Program Announcement.
(2) A project narrative must also accompany the standard forms.
(3) The SF-424 and the SF-424B must be signed by an official of the
organization applying for the grant who has authority to obligate the
organization legally.
b. Pre-Rating Review
Applications which pass the initial screening will be forwarded to
reviewers and/or OCS staff to verify, prior to the programmatic review,
that the applications comply with this Program Announcement in the
following areas:
(1) Eligibility: Applicant meets the eligibility requirements found
in Part B. Applicant also must be aware that the applicant's legal name
as required on
[[Page 16856]]
the SF-424 (Item 5) must match that listed as corresponding to the
Employer Identification Number (Item 6).
(2) Duration of Project: The application contains a project that
can be successfully implemented in the project period.
(3) Target Populations: The application clearly targets the
specific outcomes and benefits of the project to State staff
administering CSBG funds, CAA State or regional associations, and/or
local providers of CSBG-funded services and activities. Benefits to
low-income consumers of CSBG services also must be identified.
(4) Program Focus: The application must address development and
implementation of nationwide or statewide comprehensive activities as
described in Part B of this document for each Priority Area. While some
technical assistance activities will focus on individual eligible
entities, the applicant must be able to develop a system to offer such
services on a nationwide or statewide basis to many eligible entities.
An application may be disqualified from the competition and
returned to the applicant if it does not conform to one or more of the
above requirements.
c. Evaluation Criteria
Applications which pass the pre-rating review will be assessed and
scored by reviewers. Each reviewer will give a numerical score for each
application reviewed. These numerical scores will be supported by
explanatory statements on a formal rating form describing major
strengths and major weaknesses under each applicable criterion
published in this Announcement.
The in-depth evaluation and review process will use the following
criteria coupled with the specific requirements contained in Part B.
Criteria for Review and Evaluation of Applications Submitted Under This
Program Announcement
(1) Criterion I: Need for Assistance (Maximum: 20 Points)
(a) The application documents that the project addresses vital
needs related to the purposes stated under Sub-Priority Areas discussed
in this Program Announcement (Part B) and provides statistics and other
data and information in support of its contention. (0-10 points)
(b) The application provides current supporting documentation or
other testimonies regarding needs from State CSBG Directors, local
service providers and/or State and Regional organizations of local
service providers. (0-10 points)
(2) Criterion II: Work Program (Maximum: 30 Points)
The work program must be results-oriented, appropriately related to
the legislative mandate and specifically related to the proposed Sub-
Priority Area. Applicant must address specific outcomes to be achieved;
performance targets which the project is committed to achieving,
including specifications for not setting lower or higher target levels
and how the project will verify the achievement of these targets;
critical milestones which must be achieved if results are to be gained;
organizational support including priority this project has for the
agency, past performance in similar work and specific resources
contributed to the project which are critical to success. Applicants
must define the comprehensive nature of the project and methods which
will be used to ensure that the results can be used to address a
statewide or nationwide project as defined by the priority area.
(3) Criterion III: Significant and Beneficial Impact (Maximum 15
Points)
Applicant adequately describes how the project will assure long-
term program and management improvements and have advantages over other
products offered to achieve the same outcomes for State CSBG offices,
CAA State associations, and/or local providers of CSBG services and
activities.
The applicant must provide the types and amounts of public and/or
private resources it will mobilize and how those resources will
directly benefit the project, and how the project will ultimately
benefit low-income individuals and families.
An applicant proposing a project with a training and technical
assistance focus also must indicate the number of organizations and/or
staff it will impact. An applicant proposing a project with training
and technical assistance focus also must indicate the number of
organizations and/or staff it will impact. An applicant proposing a
project with a data collection focus also must provide a description of
the mechanism the applicant will us to collect data, how it can assure
collections from a significant number of states, and how many states
will be willing to submit data to the applicant. An applicant proposing
to develop the symposium series or other policy-related projects must
identify the number and types of beneficiaries. Methods of securing
participant feedback and evaluations of activities must be described
for all Priority Areas.
(4) Criterion IV: Evidence of Significant Collaborations (Maximum 10
Points)
A new performance-based paradigm is replacing a compliance-based
approach to managing CSBG programs. Under this new approach,
development and strengthening of collaborative working relationships
among all eligible entities in the Community Services Network and with
other related organizations is emphasized. OCS does not believe that
the Priority Areas in this Program Announcement can be effectively
carried out without collaboration and cooperation. Thus, applicants
must describe how they will involve partners in the Community Services
Network in their activities. Where appropriate, applicants must
describe how they will interface with other related organizations. If
subcontracts are proposed, documentation of the willingness and
capacity for the subcontracting organization(s) to participate must be
described.
(5) Criterion V: Ability of Applicant to Perform (Maximum: 20 Points)
(a) The applicant demonstrates experience and a successful track
record relevant to the specific activities and program area that it
proposes to undertake, therefore, organizations which propose providing
training and technical assistance must detail their competence in the
specific program Priority Area and as a deliverer with expertise in the
specific fields of training and technical assistance on a nationwide
basis. If applicable, information provided by these applicants must
also address related achievements and competence of each cooperating or
sponsoring organization. (0-10 points)
(b) The application must fully describe (e.g. a resume) the
experience and skills of the proposed project director and primary
staff showing specific qualifications and professional experiences
relevant to the successful implementation of the proposed project. (0-
10 points)
(6) Criterion VI: Adequacy of Budget (Maximum: 5 Points)
(a) The resources requested are reasonable and adequate to
accomplish the project. (0-3 points)
(b) Total costs are reasonable and consistent with anticipated
results. (0-2 points)
[[Page 16857]]
Part E--Contents of Application and Receipt Process
1. Contents of Application
Each application should include one original and two additional
copies of the following:
a. A completed Standard Form 424 which has been signed by an
official of the organization applying for the grant who has authority
to obligate the organization legally. The applicant must be aware that,
in signing and submitting the application for this award, it is
certifying that it will comply with the Federal requirements concerning
the drug-free workplace and debarment regulations set forth in
Attachments D and E.
b. ``Budget Information-Non-Construction Programs'' (SF-424A).
c. A filled out, signed and dated ``Assurances--Non-Construction
Programs'' (SF-424B), Attachment C.
d. Restrictions on Lobbying--Certification for Contracts, Grants,
Loans, and Cooperative Agreements: fill out, sign and data form found
at Attachment F.
e. Certification Regarding Environmental Tobacco Smoke found at
Attachment G - sets forth the Federal certification requirement. The
applicant is certifying that it will comply by signing and submitting
the SF-424.
f. Disclosure of Lobbying Activities, SF-LLL: fill out, sign and
date form found at Attachment F, as appropriate.
g. A Project Abstract describing the proposal in 200 words or less.
h. A Project Narrative consisting of the following elements
preceded by a consecutively numbered Table of Contents that will
describe the project in the following order:
(i) Need for Assistance
(ii) Work Program
(iii) Significant and Beneficial Impact
(iv) Evidence of Significant Collaborations
(v) Ability of Applicant to Perform
(vi) Appendices including proof of non-profit status, such as IRS
determination of non-profit status, where applicable; relevant sections
of By-Laws, Articles of Incorporation, and/or statement from
appropriate State CSBG office which confirms eligibility; Certification
Regarding Anti-Lobbying Activities; resumes; Single Point of Contact
Comments, where applicable; and any partnership/collaboration
agreements, etc.
The original must bear the signature of the authorizing official
representing the applicant organization. The total number of pages for
the entire application package should not exceed 30 pages, including
appendices. Pages should be numbered sequentially throughout. If
appendices include photocopied materials, they must be legible.
Applications should be two-hole punched at the top center and fastened
separately with a compressor slide paper fastener or a binder clip. The
submission of bound applications or applications enclosed in a binder
is specifically discouraged.
Applications must be uniform in composition since OCS may find it
necessary to duplicate them for review purposes. Therefore,
applications must be submitted on white 8\1/2\ x 11 inch paper only.
They must not include colored, oversized or folded materials. Do not
include organizational brochures or other promotional materials,
slides, films, clips, etc. in the proposal. They will be discarded if
included.
Part F--Instructions for Completing Application Package
(Approved by the OMB under Control Number 0970-0062)
The standard forms attached to this Announcement shall be used when
submitting applications for all funds under this Announcement.
It is recommended that the applicant reproduce the SF-424
(Attachment A), SF-424A (Attachment B), SF-424B (Attachment C) and that
the application be typed on the copies. If an item on the SF-424 cannot
be answered or does not appear to be related or relevant to the
assistance requested, the applicant should write ``NA'' for ``Not
Applicable.''
The application should be prepared in accordance with the standard
instructions in Attachments A and B corresponding to the forms, as well
as the specific instructions set forth below:
1. SF-424 ``Application for Federal Assistance'' Item
1. For the purposes of this Program Announcement, all projects are
considered ``Applications''; there are no ``Pre-Applications.''
5 and 6. The legal name of the applicant must match that listed as
corresponding to the Employer Identification Number. Where the
applicant is a previous Department of Health and Human Services
grantee, enter the Central Registry System Employee Identification
Number (CRS/EIN) and the Payment Identifying Number, if one has been
assigned, in the Block entitled ``Federal Identifier'' located at the
top right hand corner of the form.
7. If the applicant is a non-profit corporation, enter ``N'' in the
box and specify ``non-profit corporation'' in the space marked
``Other.'' Proof of non-profit status such as IRS determination,
Articles of Incorporation, or by-laws, must be included as an appendix
to the project narrative.
8. For the purposes of this Announcement, all applications are
``New''.
9. Enter ``DHHS-ACF/OCS''.
10. The Catalog of Federal Domestic Assistance number for the OCS
program covered under this Announcement is ``93.570''.
11. In addition to a brief descriptive title of the project, the
following Priority Area designations must be used to indicate the
Priority and Sub-Priority Areas for which funds are being requested:
CB--Sub-Priority 1.1--T&TA to Enhance CAA and Other Local Service
Providers' Capacity;
CR--Sub-Priority 1.2--T&TA to CAA State and Regional Associations;
PT--Sub-Priority 1.3--Replication of Pilot Training and/or Service
Delivery Projects;
PP--Sub-Priority 1.4--Provision of Coordinated Peer-to-Peer TA for CAAs
Experiencing Programmatic, Administrative and/or Fiscal Problems;
VT--Sub-Priority 1.5--TA to Develop Collaborative Projects between CAAs
and Other Organizations Serving Low-Income Veterans and their
Communities; and
UI--Sub-Priority 1.6--TA to Develop Special Initiatives Between CAAs
and Organizations Addressing Urban Problems;
IS--Sub-Priority 2.1--Collection, Analysis, and Dissemination of
Information on CSBG Activities Nationwide; and
CT--Sub-Priority 2.2--CAA Program and Technology Exchange.
The title is ``Office of Community Services' Discretionary CSBG
Awards--Fiscal Year 1996 Training, Technical Assistance, and Capacity-
Building Programs.''
15a. For purposes of this Announcement, this amount should reflect
the amount requested for the entire project period.
5b-e. These items should reflect both cash and third party in-kind
contributions for the total project period.
2. SF-424A--``Budget Information-Non-Construction Programs''
See instructions accompanying this page as well as the instructions
set forth below:
In completing these sections, the ``Federal Funds'' budget entries
will
[[Page 16858]]
relate to the requested OCS Training and Technical Assistance Program
funds only, and ``Non-Federal'' will include mobilized funds from all
other sources--applicants, State, and other. Federal funds, other than
those requested from the Training and Technical Assistance Program,
should be included in ``Non-Federal'' entries.
Sections A and D of SF-424A must contain entries for both Federal
(OCS) and non-Federal (mobilized funds).
Section A--Budget Summary
Line 1-4.
Col. (a):
Line 1 Enter ``OCS Training and Technical Assistance Program'';
Col. (b):
Line 1 Enter ``93.57''.
Col. (c) and (d): Not Applicable
Col. (e)-(g):
For each line 1-4, enter in columns (e), (f) and (g) the
appropriate amounts needed to support the project for the entire
project period.
Line 5 Enter the figures from Line 1 for all columns completed,
(e), (f), and (g).
Section B--Budget Categories
This section should contain entries for OCS funds only. For all
projects, the first budget period of 12 months will be entered in
Column #1. Allowability of costs is governed by applicable cost
principles set forth in 45 CFR Parts 74 and 92.
A separate itemized budget justification should be included to
explain fully and justify major items, as indicated below. The budget
justification should immediately follow the Table of Contents.
Column 5: Enter total requirements for Federal funds by the Object
Class Categories of this section.
Line 6a--Personnel: Enter the total costs of salaries and wages.
Justification
Identify the project director. Specify by title or name the
percentage of time allocated to the project, the individual annual
salaries and the cost to the project (both Federal and non-Federal) of
the organization's staff who will be working on the project.
Line 6b--Fringe Benefits: Enter the total costs of fringe benefits,
unless treated as part of an approved indirect cost rate which is
entered on line 6j.
Justification
Enter the total costs of fringe benefits, unless treated as part of
an approved indirect cost rate.
Line 6c--Travel: Enter total cost of all travel by employees of the
project. Do not enter costs for consultant's travel.
Justification
Include the name(s) of traveler(s), total number of trips,
destinations, length of stay, mileage rate, transportation costs and
subsistence allowances.
Line 6d--Equipment: Enter the total costs of all non-expendable
personal property to be acquired by the project. Equipment means
tangible non-expendable personal property having a useful life of more
than one year and an acquisition cost of $5,000 or more per unit.
Justification
Equipment to be purchased with Federal funds must be required to
conduct the project, and the applicant organization or its subgrantees
must not already have the equipment or a reasonable facsimile available
to the project. The justification also must contain plans for future
use or disposal of the equipment after the project ends.
Line 6e--Supplies: Enter the total costs of all tangible personal
property (surplus) other than that included on line 6d.
Line 6h--Other: Enter the total of all other costs. Such costs,
where applicable, may include, but are not limited to, insurance, food,
medical and dental costs (noncontractual), fees and travel paid
directly to individual consultants, local transportation (all travel
which does not require per diem is considered local travel), space and
equipment rentals, printing and publication, computer use training
costs including tuition and stipends, training service costs including
wage payments to individuals and supportive service payments, and staff
development costs.
Line 6j--Indirect Charges: Enter the total amount of indirect
costs. This line should be used only when the applicant currently has
an indirect cost rate approved by the Department of Health and Human
Services or other Federal agencies. With the exception of States and
local governments, applicants should enclose a copy of the current
approved rate agreement if it was negotiated with a Federal agency
other than the Department of Health and Human Services. For an
educational institution the indirect costs on training grants will be
allowed at the lesser of the institution's actual indirect costs or 8
percent of the total direct costs.
If the applicant organization is in the process of initially
developing or renegotiating a rate, it should immediately upon
notification that an award will be made, develop a tentative indirect
cost rate proposal based on its most recently completed fiscal year in
accordance with the principles set forth in the pertinent DHHS Guide
for Establishing Indirect Cost Rates, and submit it to the appropriate
DHHS Regional Office.
It should be noted that when an indirect cost rate is requested,
those costs included in the indirect cost pool cannot be also budgeted
or charged as direct costs to the grant.
The total amount shown in Section B, Column (5), Line 6k, should be
the same as the amount shown in Section A, Line 5, Column (e).
Line 7--Program Income: Enter the estimated amount of income, if
any, expected to be generated from this project. Separately show
expected program income generated from OCS support and income generated
from other mobilized funds. Do not add or subtract this amount from the
budget total. Show the nature and source of income in the program
narrative statement. Column 5: Carry totals from Column 1 to Column 5
for all line items.
Justification
Describe the nature, source and anticipated use of program income
in the Program Narrative Statement.
Section C--Non-Federal Resources
This section is to record the amounts of ``Non-Federal'' resources
that will be used to support the project. ``Non-Federal'' resources
mean other than OCS funds for which the applicant has received a
commitment. Provide a brief explanation, on a separate sheet, showing
the type of contribution, broken out by Object Class Category, (See
Section B.6) and whether it is cash or third-party in-kind. The firm
commitment of these required funds must be documented and submitted
with the application.
Except in unusual situations, this documentation must be in the
form of letters of commitment or letters of intent from the
organization(s)/individuals from which funds will be received.
Line 8--
Col. (a): Enter the project title.
Col. (b): Enter the amount of cash or donations to be made by the
applicant.
Col. (c): Enter the State contribution.
Col. (d): Enter the amount of cash and third party in-kind
contributions to be made from all other sources.
Col. (e): Enter the total of columns (b), (c), and (d). Lines 9,
10, and 11 should be left blank.
Line 12--Carry the total of each column of Line 8, (b) through (e).
The amount in Column (e) should be equal to the amount on Section
A, Line 5, Column (f).
[[Page 16859]]
Justification
Describe third party in-kind contributions, if included.
Section D--Forecasted Cash Needs
Line 13--Enter the amount of Federal (OCS) cash needed for this
grant, by quarter, during the first 12 month budget period.
Line 14--Enter the amount of cash from all other sources needed by
quarter during the first year.
Line 15--Enter the total of Lines 13 and 14.
Section F--Other Budget Information
Line 21--Include narrative justification required under Section B
for each object class category for the total project period.
Line 22--Enter the type of HHS or other Federal agency approved
indirect cost rate (provisional, predetermined, final or fixed) that
will be in effect during the funding period, the estimated amount of
the base to which the rate is applied and the total indirect expense.
Also, enter the date the rate was approved, where applicable. Attach a
copy of the approved rate agreement if it was negotiated with a Federal
agency other than the Department of Health and Human Services.
Line 23--Provide any other explanations and continuation sheets
required or deemed necessary to justify or explain the budget
information.
3. SF-424B ``Assurances Non-Construction''
All applicants must sign and return the ``Assurances'' found at
Attachment C with their application.
4. Project Narrative
Each narrative section of the application must address one or more
of the focus areas described in Part B and follow the format outlined
below.
a. Need for Assistance
b. Work Program
c. Significant and Beneficial Impact
d. Evidence of Significant Collaborations
e. Ability of the Applicant to Perform
Part G--Post Award Information and Reporting Requirements
Following approval of the applications selected for funding, notice
of project approval and authority to draw down project funds will be
made in writing. The official award document is the Financial
Assistance Award which provides the amount of Federal funds approved
for use in the project, the project and budget periods for which
support is provided, the terms and conditions of the award, and the
total project period for which support is contemplated.
In addition to the standard terms and conditions which will be
applicable to grants, grantee will be subject to the provisions of 45
CFR Parts 74 (non-governmental) and 92 (governmental) and OMB Circulars
A-122 and A-87.
Grantees will be required to submit quarterly progress and
financial reports (SF-269) as well as a final progress and financial
report.
Grantees are subject to the audit requirements in 45 CFR Parts 74
(non-governmental) and 92 (governmental) and OMB Circulars A-128 and A-
133.
Section 319 of Public Law 101-121, signed into law on October 23,
1989, imposes prohibitions and requirements for disclosure and
certification related to lobbying on recipients of Federal contracts,
grants, cooperative agreements, and loans. It provides exemptions for
Indian tribes and tribal organizations. Current and prospective
recipients (and their subtier contractors and/or grantees) are
prohibited from using Federal funds, other than profits from a Federal
contract, for lobbying Congress or any Federal agency in connection
with the award of a contract, grant, cooperative agreement, or loan. In
addition, for each award action in excess of $100,000 (or $150,000 for
loans) the law requires recipients and their subtier contractors and/or
subgrantees (1) to certify that they have neither used nor will use any
appropriated funds for payment to lobbyists, (2) to disclose the name,
address, payment details, and purpose of any agreements with lobbyists
whom recipients or their subtier contractors or subgrantee will pay
with profits or nonappropriated funds on or after December 22, 1989,
and (3) to file quarterly up-dates about the use of lobbyists if
material changes occur in their use. The law establishes civil
penalties for noncompliance. See Attachment F for certification and
disclosure forms to be submitted with the applications for this
program.
Public law 103-227, Part C. Environmental Tobacco Smoke, also known
as the Pro-Children Act of 1994 (Act), requires that smoking not be
permitted in any portion of any indoor facility owned or leased or
contracted for by an entity and used routinely or regularly for the
provision of health, day care, education, or library services to
children under the age of 18, if the services are funded by Federal
programs either directly or through States or local governmental by
Federal grant, contract, loan or loan guarantee. The law does not apply
to facilities funded solely by Medicare of Medicaid funds, and portions
of facilities used for in-patient drug or alcohol treatment. Failure to
comply with the provisions of the law may result in the imposition of a
civil monetary penalty of up to $1,000 per day and/or the imposition of
an administrative compliance order on the responsible entity.
By signing and submitting this application the applicant/grantee
certifies that it will comply with the requirement of the Act. The
applicant/grantee further agrees that it will require the language of
this certification be included in any subawards which contain
provisions for children's services and that all subgrantees shall
certify accordingly.
Attachment H indicates the regulations which apply to all
applicants/grantees under this program.
Dated: March 25, 1996.
Donald Sykes,
Director, Office of Community Services.
BILLING CODE 4184-01-P
[[Page 16860]]
[GRAPHIC] [TIFF OMITTED] TN17AP96.000
BILLING CODE 4184-01-C
[[Page 16861]]
INSTRUCTIONS FOR THE SF 424
This is a standard form used by applicants as a required
facesheet for preapplications and applications submitted for Federal
assistance. It will be used by Federal agencies to obtain applicant
certification that States which have established a review and
comment procedure in response to Executive Order 12372 and have
selected the program to be included in their process, have been
given an opportunity to review the applicant's submission.
Item and Entry
1. Self-explanatory.
2. Date application submitted to Federal agency (or State if
applicable) & applicant's control number (if applicable).
3. State use only (if applicable).
4. If this application is to continue or revise an existing
award, enter present Federal identifier number. If for a new
project, leave blank.
5. Legal name of applicant, name of primary organizational unit
which will undertake the assistance activity, complete address of
the applicant, and name and telephone number of the person to
contact on matters related to this application.
6. Enter Employer Identification Number (EIN) as assigned by the
Internal Revenue Service.
7. Enter the appropriate letter in the space provided.
8. Check appropriate box and enter appropriate letter(s) in the
space(s) provided:
--``New'' means a new assistance award.
--``Continuation'' means an extension for an additional funding/
budget period for a project with a projected completion date.
--``Revision'' means any change in the Federal Government's
financial obligation or contingent liability from an existing
obligation.
9. Name of Federal agency from which assistance is being
requested with this application.
10. Use the Catalog of Federal Domestic Assistance number and
title of the program under which assistance is requested.
11. Enter a brief descriptive title of the project. If more than
one program is involved, you should append an explanation on a
separate sheet. If appropriate (e.g., construction or real property
projects), attach a map showing project location. For
preapplications, use a separate sheet to provide a summary
description of this project.
12. List only the largest political entities affected (e.g.,
State, counties, cities).
13. Self-explanatory.
14. List the applicant's Congressional District and any
District(s) affected by the program or project.
15. Amount requested or to be contributed during the first
funding/budget period by each contributor. Value of in-kind
contributions should be included on appropriate lines as applicable.
If the action will result in a dollar change to an existing award,
indicate only the amount of the change. For decreases, enclose the
amounts in parentheses. If both basic and supplemental amounts are
included, show breakdown on an attached sheet. For multiple program
funding, use totals and show breakdown using same categories as item
15.
16. Applicants should contact the State Single Point of Contact
(SPOC) for Federal Executive Order 12372 to determine whether the
application is subject to the State intergovernmental review
process.
17. This question applies to the applicant organization, not the
person who signs as the authorized representative. Categories of
debt include delinquent audit disallowances, loans and taxes.
18. To be signed by the authorized representative of the
applicant. A copy of the governing body's authorization for you to
sign this application as official representative must be on file in
the applicant's office. (Certain Federal agencies may require that
this authorization be submitted as part of the application.)
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Attachment B--Instructions for the SF-424A
General Instructions
This form is designed so that application can be made for funds
from one or more grant programs. In preparing the budget, adhere to
any existing Federal grantor agency guidelines which prescribe how
and whether budgeted amounts should be separately shown for
different functions or activities within the program. For some
programs, grantor agencies may require budgets to be separately
shown by function or activity. For other programs, grantor agencies
may require a breakdown by function or activity. Sections A, B, C,
and D should include budget estimates for the whole project except
when applying for assistance which requires Federal authorization in
annual or other funding period increments. In the latter case,
Sections A, B, C, and D should provide the budget for the first
budget period (usually a year) and Section E should present the need
for Federal assistance in the subsequent budget periods. All
applications should contain a breakdown by the object class
categories shown in Lines a-k of Section B.
Section A. Budget Summary
Lines 1-4, Columns (a) and (b)
For applications pertaining to a single Federal grant program
(Federal Domestic Assistance Catalog number) and not requiring a
functional or activity breakdown, enter on Line 1 under Column (a)
the catalog program title and the catalog number in Column (b).
For applications pertaining to a single program requiring budget
amounts by multiple functions or activities, enter the name of each
activity or function on each line in Column (a), and enter the
catalog number in Column (b). For applications pertaining to
multiple programs where none of the programs require a breakdown by
function or activity, enter the catalog program title on each line
in Column (a) and the respective catalog number of each line in
Column (b).
For applications pertaining to multiple programs where one or
more programs require a breakdown by function or activity, prepare a
separate sheet for each program requiring the breakdown. Additional
sheets should be used when one form does not provide adequate space
for all breakdown of data required. However, when more than one
sheet is used, the first page should provide the summary totals by
programs.
Lines 1-4, Columns (c) Through (g)
For new applications, leave Columns (c) and (d) blank. For each
line entry in Columns (a) and (b), enter in Columns (e), (f), and
(g) the appropriate amounts of funds needed to support the project
for the first funding period (usually a year).
For continuing grant program applications, submit these forms
before the end of each funding period as required by the grantor
agency. Enter in Columns (c) and (d) the estimated amounts of funds
which will remain unobligated at the end of the grant funding period
only if the Federal grantor agency instructions provide for this.
Otherwise, leave these columns blank. Enter in columns (e) and (f)
the amounts of funds needed for the upcoming period. The amount(s)
in Column (g) should be the sum of amounts in Columns (e) and (f).
For supplemental grants and changes to existing grants, do not
use Columns (c) and (d). Enter in Column (e) the amount of the
increase or decrease of Federal funds and enter in Column (f) the
amount of the increase or decrease of non-Federal funds. In Column
(g) enter the new total budgeted amount (Federal and non-Federal)
which includes the total previous authorized budgeted amounts plus
or minus, as appropriate, the amounts shown in Columns (e) and (f).
The amount(s) in Column (g) should not equal the sum of amounts in
Columns (e) and (f).
Line 5--Show the totals for all columns used.
Section B. Budget Categories
In the column headings (1) through (4), enter the titles of the
same programs, functions, and activities shown on Lines 1-4, Column
(a), Section A. When additional sheets are prepared for Section A,
provide similar column headings on each sheet. For each program,
function or activity, fill in the total requirements for funds (both
Federal and non-Federal) by object class categories.
Lines 6a-i--Show the totals of Lines 6a to 6h in each column.
Line 6j--Show the amount of indirect cost.
Line 6k--Enter the total of amounts on Lines 6i and 6j. For all
applications for new grants and continuation grants the total amount
in column (5), Line 6k, should be the same as the total amount shown
in Section A, Column (g), Line 5. For supplemental grants and
changes to grants, the total amount of the increase or decrease as
shown in Columns (1)-(4), Line 6k should be the same as the sum of
the amounts in Section A, Columns (e) and (f) on Line 5.
Line 7--Enter the estimated amount of income, if any, expected
to be generated from this project. Do not add or subtract this
amount from the total project amount. Show under the program
narrative statement the nature and source of income. The estimated
amount of program income may be considered by the federal grantor
agency in determining the total amount of the grant.
Section C. Non-Federal-Resources
Lines 8-11--Enter amounts of non-Federal resources that will be
used on the grant. If in-kind contributions are included, provide a
brief explanation on a separate sheet.
Column (a)--Enter the program titles identical to Column (a),
Section A. A breakdown by function or activity is not necessary.
Column (b)--Enter the contribution to be made by the applicant.
Column (c)--Enter the amount of the State's cash and in-kind
contribution if the applicant is not a State or State agency.
Applicants which are a State or State agencies should leave this
column blank.
Column (d)--Enter the amount of cash and in-kind contributions
to be made from all other sources.
Column (e)--Enter totals of Columns (b), (c), and (d).
Line 12--Enter the total for each of Columns (b)-(e). The amount
in Column (e) should be equal to the amount on Line 5, Column (f),
Section A.
Section D. Forecasted Cash Needs
Line 13--Enter the amount of cash needed by quarter from the
grantor agency during the first year.
Line 14--Enter the amount of cash from all other sources needed
by quarter during the first year.
Line 15--Enter the totals of amounts on Lines 13 and 14.
Section E. Budget Estimates of Federal Funds Needed for Balance of
the Project
Lines 16-19--Enter in Column (a) the same grant program titles
shown in Column (a), Section A. A breakdown by functions or activity
is not necessary. For new applications and continuation grant
applications, enter in the proper columns amounts of Federal funds
which will be needed to complete the program or project over the
succeeding funding periods (usually in years). This section need not
be completed for revisions (amendments, changes, or supplements) to
funds for the current year of existing grants.
If more than four lines are needed to list the program titles,
submit additional schedules as necessary.
Line 20--Enter the total for each of the Columns (b)-(e). When
additional schedules are prepared for this Section, annotate
accordingly and show the overall totals on this line.
Section F. Other Budget Information
Line 21--Use this space to explain amounts for individual direct
object-class cost categories that may appear to be out of the
ordinary or to explain the details as required by the Federal
grantor agency.
Line 22--Enter the type of indirect rate (provisional,
predetermined, final or fixed) that will be in effect during the
funding period, the estimated amount of the base to which the rate
is applied, and the total indirect expense.
Line 23--Provide any other explanations or comments deemed
necessary.
Attachment C--Assurances--Non-Construction Programs
Note: Certain of these assurances may not be applicable to your
project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may
require applicants to certify to additional assurances. If such is
the case, you will be notified.
As the duly authorized representative of the applicant I certify
that the applicant:
1. Has the legal authority to apply for Federal assistance, and
the institutional, managerial and financial capability (including
funds sufficient to pay the non-Federal share of project costs) to
ensure proper planning, management and completion of the project
described in this application.
2. Will give the awarding agency, the Comptroller General of the
United States, and if appropriate, the State, through any authorized
representative, access to and the right to examine all records,
books, papers, or documents related to the award; and will
[[Page 16865]]
establish a proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using
their positions for a purpose that constitutes or presents the
appearance of personal or organizational conflict of interest, or
personal gain.
4. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970
(42 U.S.C. Secs. 4728-4763) relating to prescribed standards for
merit systems for programs funded under one of the nineteen statutes
or regulations specified in Appendix A of OPM's Standards for a
Merit System of Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to: (a) Title
VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits
discrimination on the basis of race, color or national origin; (b)
Title IX of the Educational Amendments of 1972, as amended (20
U.S.C. Secs. 1681-1683, and 1685-1686), which prohibits
discrimination on the basis of sex; (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. Sec. 794), which
prohibits discrimination on the basis of handicaps; (d) the Age
Discrimination Act of 1975, as amended (42 U.S.C. Secs. 6101-6107,
which prohibits discrimination on the basis of age;
(e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255),
as amended, relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616),
as amended, relating to nondiscrimination on the basis of alcohol
abuse or alcoholism; (g) Secs. 523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. 290dd-3 and 290ee-3), as amended,
relating to confidentiality of alcohol and drug abuse patient
records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C.
Sec. 3601 et seq.), as amended, relating to nondiscrimination in the
sale, rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s) under which
application for Federal assistance is being made; and (j) the
requirements of any other nondiscrimination statute(s) which may
apply to the application.
7. Will comply, or has already complied, with the requirements
of Titles II and III of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (P.L. 91-646) which
provide for fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or federally
assisted programs. These requirements apply to all interests in real
property acquired for project purposes regardless of Federal
participation in purchases.
8. Will comply with the provisions of the Hatch Act (5 U.S.C.
Secs. 1501-1508 and 7324-7328) which limit the political activities
of employees whose principal employment activities are funded in
whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis-
Bacon Act (40 U.S.C. Secs. 276a to 276a-7), the Copeland Act (40
U.S.C. Secs. 276c and 18 U.S.C. Secs. 874), and the Contract Work
Hours and Safety Standards Act (40 U.S.C. Secs. 327-333), regarding
labor standards for federally assisted construction subagreements.
10. Will comply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster Protection Act
of 1973 (P.L. 93-234) which requires recipients in a special flood
hazard area to participate in the program and to purchase flood
insurance if the total cost of insurable construction and
acquisition is $10,000 or more.
11. Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order
(EO) 11514; (b) notification of violating facilities pursuant to EO
11738; (c) protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in floodplains in accordance with EO
11988; (e) assurance of project consistency with the approved State
management program developed under the Coastal Zone Management Act
of 1972 (16 U.S.C. Secs. 1451 et seq.); (f) conformity of Federal
actions to State (Clear Air) Implementation Plans under Section
176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. Sec. 7401
et seq.); (g) protection of underground sources of drinking water
under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523);
and (h) protection of endangered species under the Endangered
Species Act of 1973, as amended (P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16
U.S.C. Secs. 1271 et seq.) related to protecting components or
potential components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with
Section 106 of the National Historic Preservation Act of 1966, as
amended (16 U.S.C. 470), EO 11593 (identification and protection of
historic properties), and the Archaeological and Historic
Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and related
activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966
(P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the
care, handling, and treatment of warm blooded animals held for
research, teaching, or other activities supported by this award of
assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention
Act (42 U.S.C. Secs. 4801 et seq.) which prohibits the use of lead
based paint in construction or rehabilitation of residence
structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit Act of 1984.
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations and policies governing
this program.
----------------------------------------------------------------------
Signature of Authorized Certifying Official
----------------------------------------------------------------------
Title
----------------------------------------------------------------------
Applicant Organization
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Date Submitted
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Attachment E--Certification Regarding Debarment, Suspension, and Other
Responsibility Matters--Primary Covered Transactions
By signing and submitting this proposal, the applicant, defined as
the primary participant in accordance with 45 CFR Part 76, certifies to
the best of its knowledge and belief that it and its principals:
(a) are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions
by any Federal Department or agency;
(b) have not within a 3-year period preceding this proposal been
convicted of or had a civil judgment rendered against them for
obtaining, attempting to obtain, or performing a public (Federal,
State, or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property.
(c) are not presently indicated or otherwise criminally or civilly
charged by a governmental entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (1)(b) of
this certification; and
(d) have not within a 3-year period preceding this application/
proposal had one or more public transactions (Federal, State or local)
terminated for cause or default.
The inability of a person to provide the certification required
above will not necessarily result in denial of participation in this
covered transaction. If necessary, the prospective participant shall
submit an explanation of why it cannot provide the certification. The
certification or explanation will be considered in connection with the
Department of Health and Human Services' (HHS) determination whether to
enter into this transaction. However, failure of the prospective
primary participant to furnish a certification or an explanation shall
disqualify such person from participation in this transaction.
The prospective primary participant agrees that by submitting this
proposal, it will include the clause entitled ``Certification Regarding
Debarment, Suspension, Ineligibility, and Voluntary Exclusion--Lower
Tier Covered Transactions'' provided below without modification in all
lower tier covered transactions and in all solicitations for lower tier
covered transactions.
Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion--Lower Tier Covered Transactions (To Be Supplied to
Lower Tier Participants)
By signing and submitting this lower tier proposal, the prospective
lower tier participant, as defined in 45 CFR Part 76, certifies to the
best of its knowledge and belief that it and its principals:
(a) are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this
transaction by any federal department or agency.
(b) where the prospective lower tier participant is unable to
certify to any of the above, such prospective participant shall attach
an explanation to this proposal.
The prospective lower tier participant further agrees by submitting
this proposal that it will include this clause entitled ``Certification
Regarding Debarment, Suspension, Ineligibility, and Voluntary
Exclusion--Lower Tier Covered Transactions'' without modification in
all lower tier covered transactions and in all solicitations for lower
tier covered transactions.
Attachment F--Certification Regarding Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and
belief, that:
(1) No Federal appropriated funds have been paid or will be paid,
by or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been
paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan or
cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, ``Disclosure Form to Report Lobbying,'' in
accordance with its instructions.
(3) The undersigned shall require that the language of this
certification be included in the award documents for all subawards at
all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which
reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31, U.S.
Code. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
State for Loan Guarantee and Loan Insurance
The undersigned states, to the best of his or her knowledge and
belief, that:
If any funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this commitment
providing for the United States to insure or guarantee a loan, the
undersigned shall complete and submit Standard Form-LLL ``Disclosure
Form to Report Lobbying,'' in accordance with its instructions.
Submission of this statement is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31, U.S.
Code. Any person who fails to file the required statement shall be
subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
----------------------------------------------------------------------
Signature
----------------------------------------------------------------------
Title
----------------------------------------------------------------------
Organization
----------------------------------------------------------------------
Date
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Attachment G--OMB State Single Point of Contact Listing*
Arizona
Joni Saad, Arizona State Clearinghouse, 3800 N. Central Avenue,
Fourteen Floor, Phoenix, Arizona 85012, Telephone: (602) 280-1315,
FAX: (602) 280-1305
Arkansas
Mr. Tracy L. Copeland, Manager, State Clearinghouse, Office of
Intergovernmental Services, Department of Finance and
Administration, 1515 W. 7th St., Room 412, Little Rock, Arkansas
72203, Telephone: (501) 682-1074, FAX: (501) 682-5206
Alabama
Jon C. Strickland, Alabama Department of Economic and Community
Affairs, Planning and Economic Development Division, 401 Adams
Avenue, Montgomery, AL 36103-5690, Telephone: (205) 242-5483, FAX:
(205) 242-5515
California
Grants Coordinator, Office of Planning & Research, 1400 Tenth
Street, Room 121, Sacramento, California 95814, Telephone: (916)
323-7480, FAX: (916) 323-3018
Delaware
Francine Booth, State Single Point of Contact, Executive Department,
Thomas Collins Building, P.O. Box 1401, Dover, Delaware 19903,
Telephone: (302) 739-3326, FAX: (302) 739-5661
District of Columbia
Charles Nichols, State Single Point of Contact, Office of Grants
Mgmt. & Dev. 717 14th Street, NW.--Suite 500, Washington, DC 20005,
Telephone: 727-6554, FAX: (202) 727-1617
Florida
Florida State Clearinghouse, Department of Community Affairs, 2740
Centerview Drive, Tallahassee, Florida 32399-2100, Telephone: (904)
922-5438, FAX: (904) 487-2899
Georgia
Tom L. Reid, III, Administrator, Georgia State Clearinghouse, 254
Washington Street, SW.--Room 401J, Atlanta, Georgia 30334,
Telephone: (404) 656-3855 or (404) 656-3829, FAX: (404) 656-7938
Illinois
Barbara Beard, State Single Point of Contact, Department of Commerce
and Community Affairs, 620 East Adams, Springfield, Illinois 62701,
Telephone: (217) 782-1671, FAX: (217) 534-1627
Indiana
Amy Brewer, State Budget Agency, 212 State House, Indianapolis,
Indiana 46204, Telephone: (317) 232-5619, FAX: (317) 233-3323
Iowa
Steven R. McCann, Division for Community Assistance, Iowa Department
of Economic Development, 200 East Grand Avenue, Des Moines, Iowa
50309, Telephone: (515) 242-4719, FAX: (515) 242-4859
Kentucky
Ronald W. Cook, Office of the Governor, Department of Local
Government, 1024 Capitol Center Drive, Frankfort, Kentucky 40601-
8204, Telephone: (502) 573-2382, FAX: (502) 573-2512
Maine
Joyce Benson, State Planning Office, State House Station #38,
Augusta, Maine 04333, Telephone: (207) 287-3261, FAX: (207) 287-6489
Maryland
William G. Carroll, Manager, State Clearinghouse for
Intergovernmental Assistance, Maryland Office of Planning, 301 W.
Preston Street--Room 1104, Baltimore, Maryland 21201-2365, Staff
Contact: Linda Janey, Telephone: (410) 225-4490, FAX: (410) 225-4480
Michigan
Richard Pfaff, Southeast Michigan Council of Governments, 1900
Edison Plaza, 660 Plaza Drive, Detroit, Michigan 48226, Telephone:
(313) 961-4266
Mississippi
Cathy Mallette, Clearinghouse Officer, Department of Finance and
Administration, 455 North Lamar Street, Jackson, Mississippi 39202-
3087, Telephone: (601) 359-6762, FAX: (601) 359-6764
Missouri
Lois Pohl, Federal Assistance Clearinghouse, Office of
Administration, P.O. Box 809, Room 760, Truman Building, Jefferson
City, Missouri 65102, Telephone: (314) 751-4834, FAX: (314) 751-7819
Nevada
Department of Administration, State Clearinghouse, Capitol Complex,
Carson City, Nevada 89710, Telephone: (702) 687-4065, FAX: (702 687-
3983
New Hampshire
Jeffrey H. Taylor, Director, New Hampshire Office of State Planning,
Attn: intergovernmental Review Process, Mike Blake, 2\1/2\ Beacon
Street, Concord, New Hampshire 03301, Telephone: (603) 271-2155 FAX:
(603) 271-1728
New Jersey
Gregory W. Adkins, Assistant Commissioner, New Jersey Department of
Community Affairs
Please direct all correspondence and questions about
intergovernmental review to:
Andrew J. Jaskolka, State Review Process, Intergovernmental Review
Unit CN 800, Room 813A, Trenton, New Jersey 08625-0800, Telephone:
(609) 292-9025, FAX: (609) 633-2132
New Mexico
Robert Peters, State Budget Division, Room 190 Bataan Memorial
Building, Santa Fe, New Mexico 87503, Telephone: (505) 827-3640
New York
New York State Clearinghouse, Division of the Budget, State Capitol,
Albany, New York 12224, Telephone: (518) 474-1605
North Carolina
Chrys Baggett, Director, N.C. State Clearinghouse, Office of the
Secretary of Admin., 116 West Jones Street, Raleigh, North Carolina
27603-8003, Telephone: (919) 733-7232, FAX: (919) 733-9571
North Dakota
North Dakota Single Point of Contact, Office of Intergovernmental
Assistance, 600 East Boulevard Avenue, Bismarck, North Dakota 58505-
0170, Telephone: (701) 224-2094 FAX: (701) 224-2308
Ohio
Larry Weaver, State Single Point of Contact, State Clearinghouse,
Office of Budget and Management, 30 East Broad Street, 34th Floor,
Columbus, Ohio 43266-0411
Please direct correspondence and questions about
intergovernmental review to:
Linda Wise, Telephone: (614) 466-0698, FAX: (614) 466-5400
Rhode Island
Daniel W. Varin, Associate Director, Department of Administration/
Division of Planning, One Capitol Hill, 4th Floor, Providence, Rhode
island 02908-5870, Telephone: (401) 277-2656, FAX: (401) 277-2083
Please direct correspondence and questions to:
Review Coordinator, Office of Strategic Planning
South Carolina
Omegia Burgess, State Single Point of Contact, Grant Servcies,
Office of the Governor, 1205 Pendleton Street--Room 477, Columbia,
South Carolina 29201, Telephone: (803) 734-0494, FAX: (803) 734-0385
Texas
Tom Adams, Governor's Office, Director, Intergovernmental
Coordination, P.O. Box 12428, Austin, Texas 78711, Telephone: (512)
463-1771, FAX: (512) 463-1880
Utah
Carolyn Wright, Utah State Clearinghouse, Office of Planning and
Budget, Room 116 State Capitol, Salt Lake City, Utah 84114,
Telephone: (801) 538-1535, FAX: (801) 538-1547
Vermont
Nancy McAvory, State Single Point of Contact, Pavilion Office
Building, 109 State Street, Montpelier, Vermont 05609, Telephone:
(802) 828-3326, FAX: (802) 828-3339
West Vrignia
Fred Cutlip, Director, Community Development Division, W. Virginia
Development Office, Building #6, Room 553, Charleston, West Virginia
25305, Telephone: (304) 558-4010, FAX: (304) 558-3248
Wisconsin
Martha Kerner, Section Chief, State/Federal Relations, Wisconsin
Department of Administration, 101 East Wilson Street--6th Floor,
P.O. Box 7868, Madison, Wisconsin 53707, Telephone: (608) 266-2125,
FAX: (608) 267-6931
[[Page 16871]]
Wyoming
Sheryl Jeffries, State Single Point of Contact, Herschler Building,
4th Floor, East Wing, Cheyenne, Wyomining 82002, Telephone: (307)
777-7574, FAX: (307) 638-8967
Territories
Guam
Mr. Giovanni T. Sgambelluri, Director, Bureau of Budget and
Management Resesarch, Office of the Governor, P.O. Box 2950, Agana,
Guam 96910, Telephone: 011-671-472-2285, FAX: 011-671-472-2825
Puerto Rico
Norma Burgos/Jose E. Caro, Chairwoman/Director, Puerto Rico Planning
Board, Federal Proposals Review Office, Minillas Government Center,
P.O. Box 41119, San Juan, Puerto Rico 00940-1119, Telephone: (089)
727-4444, (089) 723-6190, FAX: (089) 724-3270, (089) 724-3103
North Mariana Islands
State Single Point of Contact, Planning and Budget Office, Office of
the Governor, Saipan, CM, Northern Mariana Islands 96950
Virgin Islands
Jose George, Director, Office of Management and Budget, #41
Norregade Emancipation Garden Station, Second Floor, Saint Thomas,
Virgin Islands 00802
Please direct all guestions and correspondence about
intergovernmental review to: Linda Clarke, Telephone: (809) 774-
0750, FAX: (809) 776-0069
Attachment H, DHHS Regulations Applicable to Grants
The following DHHS regulations apply to all applicants/grantees
under the Training and Technical Assistance Program
Title 45 of the Code of Federal Regulations:
Part 16--Procedures of the Departmental Grant Appeals Board
Part 74--Administration of Grants (non-governmental)
Part 74--Administration of Grants (State and local governments and
Indian Tribal affiliates):
Sections 74.26--Non-Federal Audits
74.27--Allowable Costs for Hospitals and Other Non-Profit
Organizations
74.90--Final Decisions in Disputes
74.32--Real Property
74.34--Equipment and
74.35--Supplies
74.24--General Program Income
Part 74--20-28--Fiscal Management
Part 74--40-48--Procedure Standards
Part 74--50-53--Reports and Records
Part 75--Informal Grant Appeal Procedures
Part 76--Debarment and Suspension from Eligibility for Financial
Assistance
Subpart--Drug Free Workplace Requirements
Part 80--Non-discrimination
Under Programs Receiving Federal Assistance through the Department
of Health and Human Services
Effectuation of Title VI of the Civil Rights Act of 1964
Part 81--Practice and Procedures for Hearings Under Part 80 of this
Title
Part 84--Non-discrimination on the Basis of Handicap in Programs
Part 86--Nondiscrimination on the basis of sex in the admission of
individuals to training programs
Part 91--Non-discrimination on the Basis of Age in Health and Human
Services Programs or Activities Receiving Federal Financial
Assistance
Part 92--Uniform Administrative Requirements for Grants and
Cooperative Agreements to States and Local Governments (Federal
Register, March 11, 1988)
Part 93--New Restrictions on Lobbying
Part 100--Intergovernmental Review of Department of Health and Human
Services Programs and Activities
Attachment I, Checklist for Use in Submitting OCS Grant Applications
(Optional)
The application should contain:
1. A completed, signed SF-424, ``Application for Federal
Assistance''. The letter and number code for the Sub-Priority Areas,
located in part B of this Program Announcement should be in the
lower right-hand corner of the page;
2. A completed ``Budget Information-Non-Construction'' Form (SF-
424A);
3. A signed ``Assurances-Non-Construction'' Form (SF-424A);
4. A Project Abstract describing the proposal in 200 words or
less;
5. A Project Narrative beginning with a Table of Contents that
describes the project in the following order:
(a) Need for Assistance
(b) Work Program
(c) Significant and Beneficial Impact
(e) Evidence of Significant Collaboration
(f) Ability of Applicant to Perform
6. Appendices including proof of non-profit status, Single
Points of Contact comments (where applicable), resumes;
7. A signed copy of ``Certification Regarding Anti-Lobbying
Activities;
8. A completed ``Disclosures of Lobbying Activities'', if
appropriate; and
9. A self-addressed mailing label which can be affixed to a
postcard to acknowledge receipt of application.
The application should not exceed a total of 35 pages. It should
include one original and three identical copies, printed on white
8\1/2\ by 11 inch paper, two hole punched at the top center and
fastened separately with a compressor slide paper fastener or a
binder clip.
The applicant must be aware that in signing and submitting the
application for this award, it is certifying that it will comply
with the Federal requirements concerning the drug-free workplace and
debarment regulations set forth in Attachments D and E.
Attachment J--Certification Regarding Environmental Tobacco Smoke
Public Law 103-227, Part C--Environmental Tobacco Smoke, also
known as the Pro-Children Act of 1994 (Act), requires that smoking
not be permitted in any portion of any indoor facility owned or
leased or contracted for by an entity and used routinely or
regularly for the provision of health, day care, education, or
library services to children under the age of 18, if the services
are funded by Federal programs either directly or through State or
local governments, by Federal grant, contract, loan, or loan
guarantee. The law does not apply to children's services provided in
private residences, facilities funded solely by Medicare or Medicaid
funds, and portions of facilities used for inpatient drug or alcohol
treatment. Failure to comply with the provisions of the law may
result in the imposition of a civil monetary penalty of up to $1000
per day and/or the imposition of an administrative compliance order
on the responsible entity.
By signing and submitting this application the applicant/grantee
certifies that it will comply with the requirements of the Act. The
applicant/grantee further agrees that it will require the language
of this certification be included in any subawards which contain
provisions for children's services and that all subgrantees shall
certify accordingly.
1996 Poverty Guidelines for the 48 Contiguous States and the District of
Columbia
------------------------------------------------------------------------
Poverty
Size of family unit guideline
------------------------------------------------------------------------
1............................................................ $7,740
2............................................................ 10,360
3............................................................ 12,980
4............................................................ 15,600
5............................................................ 18,220
6............................................................ 20,840
7............................................................ 23,460
8............................................................ 26,080
For family units with more than 8 members, add $2,226 for each
additional member. (The same increment applies to smaller family sizes
also, as can be seen in the figures above.)
------------------------------------------------------------------------
1996 POVERTY GUIDELINES FOR ALASKA
------------------------------------------------------------------------
1............................................................ $9,660
2............................................................ 12,940
3............................................................ 16,220
4............................................................ 19,500
5............................................................ 22,780
6............................................................ 26,060
7............................................................ 29,340
8............................................................ 32,620
For family units with more than 8 members, add $3,280 for each
additional member. (The same increment applies to smaller family sizes
also, as can be seen in the figures above.)
------------------------------------------------------------------------
1996 POVERTY GUIDELINES FOR HAWAII
------------------------------------------------------------------------
1............................................................ $8,910
2............................................................ 11,920
3............................................................ 14,930
4............................................................ 17,940
5............................................................ 20,950
6............................................................ 23,960
7............................................................ 26,970
8............................................................ 29,980
[[Page 16872]]
For family units with more than 8 members, add $3,010 for each
additional member. (The same increment applies to smaller family sizes
also, as can be seen in the figures above.)
------------------------------------------------------------------------
[FR Doc. 96-9447 Filed 4-16-96; 8:45 am]
BILLING CODE 4184-01-P
