[Federal Register Volume 60, Number 76 (Thursday, April 20, 1995)]
[Notices]
[Pages 19742-19743]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-9307]
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DEPARTMENT OF DEFENSE
Defense Mapping Agency
Privacy Act of 1974; Notice to Amend a System of Records
AGENCY: Defense Mapping Agency, DOD.
ACTION: Notice to amend a system of records.
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SUMMARY: The Defense Mapping Agency is amending a system of records
notice in its existing inventory of record systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
May 22, 1995, unless comments are received which result in a contrary
determination.
ADDRESSES: Ms. Helen Sharetts-Sullivan, General Counsel Information,
Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
FOR FURTHER INFORMATION CONTACT: Ms. Helen Sharetts-Sullivan at (703)
285-9315.
SUPPLEMENTARY INFORMATION: The Defense Mapping Agency systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the record system being amended are set
forth below. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: April 6, 1995.
Patricia Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
B0502-03
Master Billet/Access Record (February 22, 1993, 58 FR 10198).
* * * * *
Delete entry and replace with `Primary system is located at the
Special Security Office, Defense Mapping Agency Headquarters, 8613 Lee
Highway, Fairfax, VA 22031-2137.
Decentralized segments exist at the DMA Hydrographic/Topographic
Center; DMA Aerospace Center; DMA Reston Center; and the DMA Systems
Center. Official mailing addresses are published as an appendix to
DMA's compilation of systems of records notices.'
Add `or a clearance level' after (SCI).
Add to end of entry `company or agency, type of badge the
individual is eligible to receive, type of clearance held, date-time-
group of the message, date of expiration of file at DMA location.'
* * * * *
Add to end of entry `To verify visit approval and/or access to
classified material through Security Specialists/Assistants, DMA
Security Police and other contract security guards at DMA.'
* * * * *
Delete entry and replace with `Records are stored in file server
database for retrieval through visual display terminals and line
printers.'
* * * * *
Delete entry and replace with `Destroy two years after transfer,
reassignment or separation of the individual.'
* * * * * [[Page 19743]]
B0502-03
Master Billet/Access Record.
Primary system is located at the Special Security Office, Defense
Mapping Agency Headquarters, 8613 Lee Highway, Fairfax, VA 22031-2137.
Decentralized segments exist at the DMA Hydrographic/Topographic
Center; DMA Aerospace Center; DMA Reston Center; and the DMA Systems
Center. Official mailing addresses are published as an appendix to
DMA's compilation of systems of records notices.
All DMA employees and contractor personnel who have been
indoctrinated for access to Sensitive Compartmented Information (SCI)
or have been granted a clearance level. In addition, employees of other
government agencies are included for the period during which their
security clearance or SCI access status is permanently certified to
DMA.
File may contain for an individual the following: Name, rank/grade,
military component or civilian status, Social Security Number, SCI
billet number and title, SCI accesses authorized and held, date
background investigation completed, date indoctrinated, date and state
of birth, company or agency, type of badge the individual is eligible
to receive, type of clearance held.
E.O. 12356, National Security Information and E.O. 9397.
To identify and verify DMA personnel authorized access to SCI in
order to control access to secure areas for use of classified
information, for periodic re-indoctrination (re-briefing) of employees
for SCI access, for periodic security education and training, and for
control and reissue of identification badges.
To certify personnel SCI access status to the Defense Intelligence
Agency for updating the Security Management Information System.
To verify visit approval and/or access to classified material
through Security Specialists/Assistants, DMA Security Police and other
contract security guards at DMA.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information is used to certify and verify SCI access status to
other government agencies.
The `Blanket Routine Uses' set forth at the beginning of DMA's
compilation of systems of records notices apply to this system.
Records are stored in file server database for retrieval through
visual display terminals and line printers.
Files are retrieved by name and at least one other personal
identifier, such as a date of birth, place of birth, Social Security
Number or military service number. Files may also be retrieved by
billet number.
Buildings or facilities employ security guards. Records are
maintained in areas accessible only to authorized personnel that are
properly screened, cleared and trained. Transmission of system data
between DMA components is by secure mail channels. Access to the
database is password-protected.
Destroy two years after transfer, reassignment or separation of the
individual from DMA.
Security Policy Division, ST A-15, Defense Mapping Agency, 8613 Lee
Highway, Fairfax, VA 22031-2137.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Security Policy Division, ST A-15, Defense Mapping Agency, 8613
Lee Highway, Fairfax, VA 22031-2137.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Security Policy Division, ST A-15, Defense Mapping Agency, 8613 Lee
Highway, Fairfax, VA 22031-2137.
Written requests for information should contain the full name of
the individual, Social Security Number, current address and telephone
number. For personal visits, the individual should be able to furnish
personal identification containing his/her full name, Social Security
Number, physical description, photograph, and signature.
DMA's rules for accessing records and contesting contents and
appealing initial agency determinations are published in DMA
Instruction 5400.11; 32 CFR part 320; or may be obtained from the
system manager.
Information is supplied by the individual concerned through
completion of the Personal History Statement DD Form 398. The basis for
billet entries are security clearance or access approval messages or
correspondence from the Defense Intelligence Agency; bases for
incumbent entries are indoctrination oaths executed by incumbents at
time of indoctrination.
None.
[FR Doc. 95-9307 Filed 04-19-95; 8:45 am]
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