[Federal Register Volume 61, Number 81 (Thursday, April 25, 1996)]
[Notices]
[Pages 18401-18402]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-10287]
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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Office of the Secretary
[Docket No. FR-3918-N-07]
Privacy Act of 1974; New System of Records
AGENCY: Department of Housing and Urban Development (HUD).
ACTION: Establish a new system of records.
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SUMMARY: The Department of Housing and Urban Development (HUD) proposes
to establish a new record system to add to its inventory of systems of
records subject to the Private Act of 1974 (5 U.S.C. 552a), as amended.
EFFECTIVE DATE: This action will be effective without further notice on
May 28, 1996, unless comments are received that would result in a
contrary determination.
ADDRESSES: Interested persons are invited to submit comments regarding
this new system of records to the Rules Docket Clerk, Office of General
Counsel, room 10276, Department of Housing and Urban Development, 451
Seventh Street, SW, Washington, DC 20410-0500. Communications should
refer to the above docket number and title. An original and four copies
of comments should be submitted. Facsimile (FAX) comments are not
acceptable. A copy of each communication submitted will be available
for public inspection and copying between 7:30 a.m. and 5:30 p.m.
weekdays at the above address.
FOR FURTHER INFORMATION CONTACT: Jeanette Smith, Departmental Privacy
Act Officer, Telephone Number (202) 708-2374. (This is not a toll free
number).
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, notice is given that
[[Page 18402]]
HUD proposes to establish a new system of records identified as HUD/
PD&R-9, entitled HUD USER File for Research Products, Services and
Publications.
Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be
afforded a 30-day period in which to comment on the new record system.
The new system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act was submitted to the Committee on Governmental Affairs of
the United States Senate, the Committee on Government Reform and
Oversight of the House of Representatives and the Office of Management
and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular
No. A-130, Federal Agency Responsibilities for Maintaining Records
About Individuals, date June 25, 1993 (58 FR 36075, July 2, 1993).
Authority: 5 U.S.C. 552a; 88 Stat. 1896; sec 7(d), Department of
HUD Act (42 U.S.C. 3535 (d)).
Issued at Washington, D.C., April 19, 1996.
Steven M. Yohai,
Director Office of Information Technology.
HUD/PD&R-9
System name:
HUD USER File for Research Products, Services and Publications.
System location:
HUD USER, PO Box 6091, Rockville, MD 20849
Categories of individuals covered by the system:
The system contains information on those individuals who have
expressed an interest in received research products and services
publications.
Categories of records in the system:
The system provides a record of individuals who request research
products which includes name, title and address; telephone and fax
numbers; organizations affiliation and areas of interest; publications
of interest; and order information including what was ordered and when,
and payment information.
Authority for maintenance of the system:
Title V of the Housing and Urban Development Act of 1970, section
501.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
None.
Policies and practices for storing, retrieving, accessing, retaining
and disposing of records in the system:
Storage:
Hard copy files are stored at the HUD User Information Center for a
period of three (3) months after which time they are archived at the
HUD User Warehouse in Annapolis Junction, Maryland. Electronic files
are stored for an indefinite period at the HUD User Information Center
as part of the HUD User Order Processing System.
Retrievability: Records are retrieved by the name of the individual.
Safeguards:
These records are available only to those persons whose official
duties require such access.
Retention and disposal:
Written and electronic records are maintained for a period of three
years.
System manager and address:
Director, Research Utilization Division, 451 Seventh Street, SW.,
Room 8124, Washington, DC 20410.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the particular HUD administrator or component
listed in the ``system manager'' location above.
Individuals should furnish full name, current address and telephone
number.
Record access procedures:
The Department's rules for providing access to records to the
individual concerned appear in 24 CFR part 16. If additional
information or assistance is required, contact the Privacy Act Officer
at the appropriate location or the system manager. A list of all
locations is given in Appendix A.
Contesting record procedures:
The rules for contesting the contents of records and appealing
initial denials, by the individual concerned, appear in 24 CFR part 16.
If additional information or assistance is needed in relation to
contesting the contents of records, it may be obtained by contacting
the Privacy Act Officer at the appropriate location. A list of all
locations is given in Appendix A. If additional information or
assistance is needed in relation to appeals of initial denials, it may
be obtained by contacting the HUD Departmental Privacy Appeals Officer,
Office of General Counsel, Department of Housing and Urban Development,
451 Seventh Street, SW., Washington, DC 20410.
Record source categories:
Information in this system of records is obtained from requests for
information made from HUD User or individuals identified to receive
notification of new products or initiatives. The requests for
information or printed material may come through the Internet, phone,
fax, mail, or a site visit.
Exemptions for certain provisions of the act:
None.
[FR Doc. 96-10287 Filed 4-24-96; 8:45 am]
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