[Federal Register Volume 59, Number 81 (Thursday, April 28, 1994)]
[Unknown Section]
[Page ]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-10128]
[Federal Register: April 28, 1994]
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DEPARTMENT OF TRANSPORTATION
Office of the Secretary
Privacy Act of 1974 DOT/ALL 9 Identification Media Record Systems
The Department of Transportation (DOT) herewith publishes a notice
of proposal to amend and redesignate a system of records.
Any person or agency may submit written comments on the proposed
amended and redesignated system to the Office of Secretary, M-70, ATTN:
Ms. Evie Burch, 400 7th Street SW., Washington, DC 20590. Comments to
be considered must be received by June 22, 1994.
If no comments are received, the proposed changes will become
effective 30 days from the date of issuance. If comments are received,
the comments will be considered and, where adopted, the document will
be republished with the changes.
Issued in Washington, DC, April 18, 1994.
Paul T. Weiss,
Deputy Assistant Secretary for Administration.
DOT/ALL 009
Identification Media Record Systems.
Department of Transportation (DOT).
a. Office of the Secretary (OST), Office of Security, M-70, 400 7th
Street SW., Washington, DC 20590; for OST and all DOT Operating
Administrations except those below.
b. Commandant, G-CAS, U.S. Coast Guard Headquarters, G-0,
Washington, DC 20591 and District and Area Offices.
c. Federal Aviation Administration, Office of Civil Aviation
Security, 800 Independence Avenue SW., Washington, DC 20591; and each
FAA Regional and Center Civil Aviation Security Divisions/Staff.
d. Federal Highway Administration, Operations and Services
Divisions, 400 7th Street SW., Washington, DC 20590, and all FHWA
Regional Offices.
Present and former employees and contractor employees in the Office
of the Secretary, U.S. Coast Guard, Federal Aviation Administration,
Federal Highway Administration, Federal Transit Administration, Federal
Railroad Administration, National Highway Traffic Safety
Administration, St. Lawrence Seaway Development Corporation, Research
and Special Programs Administration, Bureau of Transportation
Statistics, and Maritime Administration.
Applications, photographs, receipts for DOT identification cards
and official credentials, temporary building passes, security badges,
and applications for other identification needed for official duties.
Records are maintained for control and accountability of DOT
identification cards, credentials, and security badges issued to DOT
employees, former employees, and contractors for identification
purposes and admittance to the DOT facilities or for other official
duties.
See Preparatory Statement of General Routine Uses.
The storage is on computer disks, magnetic tape, and paper forms in
file folders.
Retrieval from the system is by name, social security number, date
of birth, or identification card number and can be accessed by cleared
individuals.
Computers provide privacy and access limitations by requiring a
user name and password match. Access to decentralized segments are
similarly controlled. Only those personnel with a need to have access
to the system are given user names and passwords. Data are manually
and/or electronically stored in a locked room with limited access.
Information including applications, photographs and identification
media, will be destroyed within one year of termination of employment.
For OST and all DOT operating administrations except those below:
a. Director, Office of Security, M-70, Department of
Transportation, Office of Security, SW., Washington, DC 20590.
b. For USCG: Commandant, G-0, U.S. Coast Guard, Washington, DC
20593.
c. For FAA: Director, Civil Aviation Security, Federal Aviation
Administration, 800 Independence Avenue SW., Washington, DC 20591.
d. For FHWA: Chief, Operations and Services Division, Federal
Highway Administration, 400 7th Street SW., Washington, DC 20590.
Same as ``System Manager'', except that for USCG, notification
should be given to Commandant, G-TIS.
Same as Notification Procedure.
Same as Notification Procedure. Correspondence contesting records
must include the full name and social security number of the individual
concerned and documentation justifying the claim.
Individuals on whom the record is maintained.
Narrative Statement for the Department of Transportation, Office of the
Secretary
The Office of the Secretary of Transportation proposes to amend and
redesignate the record system, DOT/OST 018, Identification Media Record
System, as DOT/ALL 9, Identification Media Record System, to reflect
the inclusion of all identification media systems and records
maintained for control and accountability of identification media
issued to Department of Transportation (DOT) employees, former
employees, and contractors for agencies within the DOT. The purpose of
this Notice is to revise the system to include security badges utilized
within DOT and also update storage systems to include computer and/or
electronically stored information.
The changes include amendments to: System number; system location;
categories or records in the system; routine uses of records maintained
in the system, including categories of users and the purposes of such
uses; and system managers. Since this proposal amends an existing
record system in a way that does not increase the total scope of the
original system, the probable effects of this proposal on the privacy
interests of the general public is minimal.
A description of the steps taken to safeguard these records is
given under the appropriate heading of the Federal Register system of
records notice.
The purpose of this report is to comply with the Office of
Management and Budget Circular, A-130, Appendix I, dated June 25, 1993.
[FR Doc. 94-10128 Filed 4-26-94; 8:45 am]
BILLING CODE 4910-62-P
