[Federal Register Volume 64, Number 81 (Wednesday, April 28, 1999)]
[Notices]
[Pages 22840-22853]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-10573]
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DEPARTMENT OF DEFENSE
Department of the Navy
Privacy Act of 1974; System of Records Notice
agency: Department of the Navy, DoD.
action: Notice to amend records systems.
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summary: The Department of the Navy proposes to amend 12 systems of
records notices in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
dates: The amendments will be effective on May 28, 1999, unless
comments are received that would result in a contrary determination.
addresses: Send comments to the Department of the Navy, PA/FOIA Policy
Branch, Chief of Naval Operations (N09P30), 2000 Navy Pentagon,
Washington, DC 20350-2000.
for further information contact: Mrs. Doris Lama at (202) 685-6545 or
DSN 325-6545.
supplementary information: The Department of the Navy's record system
notices for records systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The Department of the Navy proposes to amend 13 systems of records
notices in its inventory of record systems subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended. The changes to the systems of
records are not within the purview of subsection (r) of the Privacy Act
of 1974 (5 U.S.C. 552a), as amended, which requires the submission of
new or altered systems reports. The records systems being amended are
set forth below, as amended, published in their entirety.
Dated: April 22, 1999.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01001-5
SYSTEM NAME:
MSC Masters and Chief Engineers Date File (February 22, 1993, 58 FR
10694).
CHANGES:
* * * * *
SYSTEM NAME:
Delete entry and replace with `MSC Masters/Chief Engineers
Biographical Data File.'
SYSTEM LOCATION:
Delete entry and replace with `Afloat Personnel Management Center,
Military Sealift Command, P.O. Box 120, Virginia Beach, VA 23458-0120.'
* * * * *
Categories of records in the system:
Delete entry and replace with `Biographical and professional
information containing name, date and place of birth, home address and
phone numbers, education, training for sea, maritime licenses held,
military experience, shore employment, commercial shipboard status,
spouse's name, number of children and their names and ages, highlights
of merchant marine career, special skills and accomplishments, hobbies,
special interests, community activities and association membership.'
Purpose(s):
Delete entry and replace with `To maintain background information
on MSC Masters and Chief Engineers. The electronic version of the
biographical data (MSC 12330/8) is completed after selection. The
information is used to identify location and provide biographical
information on Masters and Chief Engineers to the promotion board,
media and internal requests for information prior to public
appearances, press releases, or courtesy calls to MSC ships by MSC
personnel and members of other organizations or commands.
* * * * *
Safeguards:
Delete entry and replace with `The biographical data is maintained
in areas accessible to authorized personnel only. The Afloat Personnel
Management Center is physically located at Camp Pendleton, Virginia.
Access to buildings on this state military reservation is by clearance
of 24-hour security guards.'
Retention and disposal:
Delete entry and replace with `The biographical data on Masters and
Chief Engineers is updated annually. Outdated files are destroyed when
updated information is received and the entire file is destroyed
immediately upon the Masters or Chief Engineers separation or
retirement from the Command.'
System manager(s) and address:
Delete entry and replace with `Director, Afloat Personnel
Management Center, Military Sealift Command, P.O. Box 120, Virginia
Beach, VA 23458-0120.'
* * * * *
N01001-5
System name:
MSC Masters/Chief Engineers Biographical Data File.
System location:
Military Sealift Command, Washington Navy Yard, Building 210, 901 M
Street, SE, Washington, DC 20398-5540.
Categories of individuals covered by the system:
MSC Masters and Chief Engineers aboard civil service manned ships.
Categories of records in the system:
Biographical and professional information containing name, data and
place of birth, home address and phone number, education, training for
sea, maritime licenses held, military experience, shore employment,
[[Page 22841]]
commercial shipboard status, spouse's name, number of children and
their names and ages, highlights of merchant marine career, special
skills and accomplishments, hobbies, special interests, community
activities and association membership.
Authority for maintenance of the system:
5 U.S.C. 301, Department Regulations.
Purpose(s):
To maintain background information on MSC Masters and Chief
Engineers. The electronic version of the biographical data (MSC 12330/
8) is completed after selection. The information is used to identify
location and provide biographical information on Masters and Chief
Engineers to the promotion board, media and internal requests for
information prior to public appearances, press releases, or courtesy
calls to MSC ships by MSC personnel and members of other organizations
or commands.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine used
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and computerized records.
Retrievability:
Name.
Safeguards:
The biographical data is maintained in areas accessible to
authorized personnel only. The Afloat Personnel Management Center is
physically located at Camp Pendleton, Virginia. Access to buildings on
this state military reservation is by clearance of 24-hour security
guards.
Retention and disposal:
The biographical data on Masters and Chief Engineers is updated
annually. Outdated files are destroyed when updated information is
received and the entire file is destroyed immediately upon the Masters
or Chief Engineers separation or retirement from the Command.
System manager(s) and address:
Director, Afloat Personnel Management Center, Military Sealift
Command, PO Box 120, Virginia Beach, VA 23458-0120.
Notification procedure:
Individuals seeking to determine whether this system of records
contained information about themselves should address written inquiries
to the Director, Afloat Personnel Management Center, Military Sealift
Command, PO Box 120, Virginia Beach, VA 23458-0120.
Written requests should contain full name of the individual,
military grade or rate, and date of birth. For personal visits, the
individual should be able to provide some acceptable means of
identification.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
Director, Afloat Personnel Management Center, Military Sealift Command,
PO Box 120, Virginia Beach, VA 23458-0120.
Written requests should contain full name of the individual,
military grade or rate, and date of birth. For personal visits, the
individual should be able to provide some acceptable means of
identification.
Contesting record procedures:
The Navy's rules for accessing records and contesting contents and
appealing initial agency determinations are published in Secretary of
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from
the system manager.
Record source categories:
Individual.
Exemptions claimed for the system:
None.
N01710-1
System name:
Recreation Association Membership Files (September 9, 1996, 61 FR
47483).
Changes:
* * * * *
System manager(s) and address:
Delete first paragraph and replace with `Policy Official:
Commander, Navy Personnel Command (NPC-658), 5720 Integrity Drive,
Millington, TN 38055-6580.'
* * * * *
N01710-1
System Name:
Recreation Association Membership Files.
System location:
Organizational elements of the Department of the Navy. Official
mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Categories of individuals covered by the system:
Name, rank, Social Security Number, room and telephone number,
membership care number and dates purchased.
CATEGORIES OF RECORDS IN THE SYSTEM:
This record lists the names, internal codes, room and telephone
numbers of each membership card and dates purchased.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Department Regulations and E.O. 9397 (SSN).
PURPOSE(S):
To indicate income from sale of membership cards; to provide an
audit trial for the auditors; and to confirm memberships, upon request.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
File folders, card files, magnetic tape, personal computer.
RETRIEVABILITY:
Name, Social Security Number, Case number, organization.
SAFEGUARDS:
Password control system, file, and element access based on
predefined need-to-know. Physical access is controlled by locked
terminals and rooms, guards, personnel screening and visitor control.
RETENTION AND DISPOSAL;
Records are destroyed one year after individual terminates
membership.
SYSTEM MANAGER(S) AND ADDRESS:
Policy Official: Commander, Navy Personnel Command (NPC-658), 5720
[[Page 22842]]
Integrity Drive, Millington, TN 38055-6580.
System Manager: Commanding officer of the activity in question.
Official mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commanding officer of the activity in question. Official mailing
addresses are published as an appendix to the Navy's compilation of
systems of records notices.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commanding officer of the activity in question. Official mailing
addresses are published as an appendix to the Navy's compilation of
systems of records notices.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Nary Instruction 5211.5; 32CFR part 701; or may be obtained from
the system manager.
RECORD SOURCE CATEGORIES:
Individual.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
N01740-1
SYSTEM NAME:
Family Dependent Care Program (February 10, 1997, 62 FR 5963).
CHANGES:
* * * * *
PURPOSE:
In paragraph 2, line 2, after `Centers,' add `Child Development
Programs,'.
* * * * *
N01740-1
SYSTEM NAME:
Family Dependent Care Program.
SYSTEM LOCATION:
Organizational elements of the Department of the Navy. Official
mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All Navy personnel serving on active duty or in the Ready Reserve
who are single parents of members of dual military couples, that have
custodial responsibility (i.e., housing, medical, logistical,
financial, food, clothing, transportation, etc.) for family members or
other dependents.
CATEGORIES OF RECORDS IN THE SYSTEM:
Family Care Plan package which includes NAVPERS 1740.6--Family Care
Plan Certificate, NAVPERS 1740.7--Family Care Plan Arrangements, Family
Care Plan Checklist, copies of powers of attorney, legal documents,
allotment information, financial information, counseling forms, etc.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations, E.O. 9397 (SSN), OPNAVINST
1740.4A, U.S. Navy Family Care Policy.
PURPOSE(S):
To ensure family members are cared for during deployments, reserve
mobilizations, temporary duty, etc. and that arrangements are in place
for the financial well-being of family members covered by the Family
Care Plan during separations.
Utilized by command financial specialists, Family Service Centers,
Child Development Programs, and legal assistance offices for providing
guidance and assistance.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and automated records.
RETRIEVABILITY:
Name and Social Security Number.
SAFEGUARDS:
Files are maintained in file cabinets under the control of
authorized personnel during working hours; the office space in which
the file cabinets are located is locked outside official working hours.
Automated records are password protected.
RETENTION AND DISPOSAL:
Records are maintained by the commanding officer or his designated
representative for the period the individual is assigned to the
organization. Records are updated annually or when family circumstances
or other personal status changes. File follows member with each new
assignment. Once affiliation with the Navy is complete, record is
destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Policy Official: Chief of Naval Personnel, Bureau of Naval
Personnel (Pers-2WW), 2 Navy Annex, Washington, DC 20370-5001.
Record Holder: Commanding officer or designated representative of
the naval activity where assigned. Official mailing addresses are
published as an appendix to the Navy's compilation of systems of
records notices.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Commanding Officer of the activity where assigned.
Request should include full name, Social Security Number, and dates
assigned at that activity.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
Commanding Officer of the activity where assigned.
Request should include full name, Social Security Number, and dates
assigned at that activity.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and contesting contents,
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
The individual.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
N01752-1
SYSTEM NAME:
Family Advocacy Program System (December 5, 1997, 62 FR 64367).
[[Page 22843]]
CHANGES:
* * * * *
PURPOSE(S):
Delete paragraph 2. In paragraph 10, line 2, delete `non-
identifying' and in line 3, delete `data tapes'.
* * * * *
RETRIEVABILITY:
In paragraph 3, line one, after `by' add `Social Security Number
or'.
* * * * *
RETENTION AND DISPOSAL:
Replace paragraph 2 with `Navy Central Registry data base is
retained permanently at the Navy Personnel Command (NPC-661), 5720
Integrity Drive, Millington, TN 38055-6610.'
* * * * *
N01752-1
SYSTEM NAME:
Family Advocacy Program System.
SYSTEM LOCATION:
Navy Case Files: Family Service Center, Family Advocacy Center,
and/or Medical Treatment Facilities at the local naval activity that
services the local beneficiaries. Official mailing addresses for naval
activities are published as an appendix to the Department of the Navy's
compilation of systems of records notices.
Marine Corps Family Advocacy Program Records: Marine Corps
installations with a Family Service Center. Official mailing addresses
are published as an appendix to the Department of the Navy's
compilation of records notices.
Navy Central Registry: Navy Personnel Command (NPC-661), 5720
Integrity Drive, Milington, TN 38055-6610.
Marine Corps Central Registry: Commandant of the Marine Corps;
Head, Family Advocacy Program (MHF-25), Headquarters, U.S. Marine
Corps, 2 Navy Annex, Washington, DC 20380-1775.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All beneficiaries entitled to care at Navy medical and dental
facilities whose abuse or neglect is brought to the attention of
appropriate authorities.
All beneficiaries reported for abusing or neglecting such victims.
Victims/offenders not associated with the Department of the Navy
and who are not generally entitled to care at Navy medical and dental
facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Navy Family Advocacy Case Files:
(a) Victim's file consists of risk assessment which includes the
following forms: incident report, eligibility decision, demographics,
safety assessment, safety response, risk focused assessment reports
(DOMAINS I, II, IV, V, VI, VII), risk assessment matrix, risk
assessment summary, risk assessment findings, intervention plan, and
Case Review Committee presentation; video/audio tapes of contact with
victim; case notes about victim; Family Advocacy Program generated
correspondence regarding abuse or neglect of victim; Original copy of
DD Form 2486; Privacy Act Statement signed by victim; contacts with
children who are not victims of abuse or neglect, and other supporting
data assembled relevant to the abuse or neglect and generated by FAP
staff that are specific to the victim.
(b) Offender's file consists of assessment with offender;
demographics; video-audio tapes of contacts with offender; case notes
on contacts with offender; case notes about offender; risk focused
assessment report DOMAIN III (alleged offender characteristics); Family
Advocacy Program (FAP) generated correspondence regarding offender;
Privacy Act Statement signed by offender; and other supporting data
assembled relevant to the abuse or neglect and generated by the FAP
staff that are specific to the offender.
(c) Documentation generated outside of the Family Advocacy Program
(Naval Criminal Investigative Service reports; local police reports;
Base Security Incident Complaint Reports; psychiatric and substance
abuse evaluations; treatment reports; copies of pertinent medical
entries; Child Protective Service reports; shelter reports;
photographs; correspondence generated outside the Family Advocacy
Program; and other supporting data assembled relevant to the abuse or
neglect and generated outside the FAP that are specific to either the
victim(s) or offender(s) (e.g., Military Protective Orders, barring
letters, and civilian temporary restraining orders) are maintained in a
separate folder and are retrieved by case number.
Marine Corps Program Family Advocacy Program Files:
(a) Victim's file consists of client's fact sheet (demographics);
Privacy Act Statement signed by victim; Limits of Privacy Statement
signed by victim; initial assessment; CRC Case Assessment with risk
assessment; audio/video tapes of contact with victim; safety plan;
notes on collateral contacts about victim; case notes; CRC case status
determination; CRC generated correspondence; Command's Case disposition
and recommendation approval letter; original copy of DD Form 2486 and
other relevant supporting data generated by the FAP staff that is
specific to the victim.
(b) Offender's file consists of client's fact sheet (demographics);
Privacy Act Statement signed by offender; Limits of Privacy Statement
signed by offender; initial assessment; CRC Case Assessment; audio/
video tapes of contacts with offender; case notes on collateral
contacts regarding offender; case notes; CRC case status determination;
CRC generated correspondence; Command's Case disposition and
recommendation approval letter; copy of DD Form 2486 and other relevant
supporting data generated by the FAP staff that is specific to the
offender.
(c) Documentation generated outside of the Family Advocacy Program
(Naval Criminal Investigative Service reports; local police reports;
Base Security Incident Complaint Reports; psychiatric and substance
abuse evaluations; treatment reports; copies of pertinent medical
entries; Child Protective Service reports; shelter reports;
photographs; correspondence generated outside the family advocacy
Program; and other supporting data assembled relevant to the abuse or
neglect and generated outside the FAP that are specific to either the
victim(s) or offender(s) (e.g., Military Protective Orders, barring
letters, and civilian temporary restraining orders) are maintained in a
separate folder and are retrieved by case number.
Both the Navy and Marine Corps Central Registries contain data
elements extracted from DD 2486, Child/Spouse Abuse Incident Report.
authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; DoD Directive 6400.1,
6400.1-M, 6400.2; Secretary of the Navy Instruction 1752.3A; OPNAVINST
1752.2A; BUMEDINST 6302.22; and MCO 1752.3B (FAP SOP); and E.O. 9397
(SSN).
purpose(s):
To collect information pertaining to the identification,
prevention, evaluation, intervention, treatment and rehabilitation of
beneficiaries involved in abuse or neglect.
To provide pertinent case-related information to DoD and DON
officials, other than Commanding Officers, responsible for specific
case interventions in abuse and/or neglect incidents (e.g., clinical
counselors providing counseling/treatment to
[[Page 22844]]
victims and/or offenders, medical personnel providing medical treatment
to victims and/or offenders).
To provide specific data on assessed risk, safety needs, case
status, and recommended actions to commanding officers of FAP involved
service members.
To provide case specific information to headquarters personnel for
necessary review and oversight.
Purposes of the Central Registries: To support local FAP case
management to include tracking of individuals, identification of prior
FAP involvement, and monitoring of caseloads.
To support FAP budget and staffing requirements and policy changes.
To support the Navy Personnel Command flagging and assignment
control process for FAP involved service members.
To provide information in support of the `Installation Records
Check (IRC)' required by OPNAVINST 1700.9D for screening applicants for
any position which involves the care and/or supervision of children.
To provide the Defense Manpower Data Center (DMDC) with data from
the Navy Central Registry.
To support FAP research efforts.
To respond to public and/or other government agencies' requests for
aggregate data.
routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Executive Branch of government in the performance of their
official duties relating to the coordination of family advocacy
programs, medical care, and research concerning family member abuse or
neglect.
To federal, state or local government agencies when it is deemed
appropriated to utilize civilian resources in the counseling and
treatment of individuals or families involved in abuse or neglect or
when it is deemed appropriate or necessary to refer a case to civilian
authorities for civil or criminal law enforcement.
To contractors, private and public individuals/organizations for
authorized health research in the interest of the federal government
and the public. When not considered necessary, client identification
data shall be eliminated from records used for research studies.
To officials and employees of federal, state, and local governments
and agencies when required by law and/or regulation in furtherance of
local communicable disease control, family abuse prevention programs,
preventive medicine and safety programs, and other public health and
welfare programs.
To officials and employees of local and state governments and
agencies in the performance of their official duties relating to
professional certification, licensing, and accreditation of health care
providers.
To law enforcement officials to protect the life and welfare of
third parties. This release will be limited to necessary information.
Consultation with the hospital or regional judge advocate is advised.
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems notices also apply to this system.
Note: Records of identity, diagnosis, prognosis or treatment of
any patient which are maintained in connection with the performance
of any program or activity relating to substance abuse education,
prevention, training, treatment, rehabilitation, or research, which
is conducted, regulated, or directly or indirectly assisted by any
department or agency of the United States shall, except as provided
in 42 U.S.C. 290dd-2, be confidential and be disclosed only for the
purposes and under the circumstances expressly authorized in 42
U.S.C. 290dd-2. These statutes take precedence over the Privacy Act
of 1974 in regard to accessibility of such records except to the
individual to whom the record pertains. The `Blanket Routine Uses'
do not apply to these types of records.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored in file folders, microfilm, magnetic tape,
machine lists, discs, and other computerized or machine readable media.
RETRIEVABILITY:
Victim's file is retrieved by name of victim, case number, their
Social Security Number, and/or year of incident.
Alleged offender's file is retrieved by alleged offender's name,
case number, their Social Security Number and/or year of incident.
Central registry data is retrieved by Social Security Number or any
identifying data element on the DD Form 2486.
SAFEGUARDS:
These files are highly sensitive and must be protected form
unauthorized disclosure. While records may be maintained in various
kinds of filing equipment, specific emphasis is given to ensuring that
the equipment areas are monitored or have controlled access. Access to
records of information or the central registry is limited to those
officials who have been properly screened and trained and/or have a
need to know consistent with the purpose for which the information was
collected. The threshold for `need to know' is strictly limited to
those officials who are responsible for the identification, prevention,
evaluation, intervention, treatment and rehabilitation of beneficiaries
involved in abuse or neglect. Also pertinent information is limited to
DoD and DON officials responsible for intervening in abuse and/or
neglect incidents.
Information maintained on a computer requires password protection.
Computer terminals are located in supervised areas with access
controlled system.
Family Advocacy Program Staff will ensure that the in-take
assessment and clinical notes are not duplicated and placed in both the
victim and alleged offender's files.
RETENTION AND DISPOSAL:
Family Advocacy Program case records are maintained at the activity
4 years after the last entry in the file. If there is no subsequent
activity 4 years after closure, the records are transferred to the
National Personnel Records Center, 9600 Page Boulevard, St. Louis, MO
63132-5100, where they are retained for 50 years and then destroyed.
Navy Central Registry data base is retained permanently at the Navy
Personnel Command (NPC-661), 5720 Integrity Drive, Millington, TN
38055-6610.
Marine Corps Central Registry data is retained permanently by the
Commandant of the Maine Corps (MHF-20), Headquarters. U.S. Marine
Corps, 2 Navy Annex, Washington, DC 20380-1775.
SYSTEM MANAGER(S) AND ADDRESS:
Navy Central Registry: Commander, Navy Personnel Command (NPC-661),
5720 Integrity Drive, Millington, TN 38055-6610.
Marine Corps Central Registry: data is retained permanently by the
Commandant of the Maine Corps (MHF-25), Headquarters. U.S. Marine
Corps, 2 Navy Annex, Washington, DC 20380-1775.
Navy Centralized Child Sexual Abuse Case Files: Chief of Naval
Personnel
[[Page 22845]]
(Pers-661), 2 Navy Annex, Washington, DC 20370-6610.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information in the case files about themselves should address
written inquiries to the commanding officer of the naval activity from
which they received treatment. Official mailing addresses are published
as an appendix to the Navy's compilation of systems of records.
Request should contain the full name and Social Security Number of
the individual, and/or year of the incident.
Individuals seeking to determine whether this system of records
contains information in the Navy Central Registry about themselves
shall address written inquiries for Navy case to the Commander, Navy
Personnel Command (NPC-661), 5720 Integrity Drive, Millington, TN
38055-6610.
For the Marine Corps Central Registry address written inquiries to
the Commandant of the Maine Corps (MHF-25), Headquarters. U.S. Marine
Corps, 2 Navy Annex, Washington, DC 20380-1775.
Requests should contain the full name and Social Security Number of
the individual.
RECORD ACCESS PROCEDURE:
Individuals seeking to access records about themselves in the case
files should address written inquiries to the commanding officer of the
naval activity form which they received treatment. Official mailing
addresses are published as an appendix to the Navy's compilation of
systems of records.
Requests should contain the full name and Social Security Number of
the individual, and/or year of an incident.
Individuals seeking to access information from the Navy Central
Registry about themselves shall address written inquiries for Navy
Central Registry to the Commander, Navy Personnel Command (NPC-661),
5720 Integrity Drive, Millington, TN 38055-6610.
For the Marine Corps Central Registry address written inquiries to
the Commandant of the Maine Corps (MHF-25), Headquarters. U.S. Marine
Corps, 2 Navy Annex, Washington, DC 20380-1775.
Requests should contain the full name and Social Security Number of
the individual.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
Victim; offender; other DoD component Central Registries; medical
and dental records; educational institutions; medical facilities;
private practitioners; law enforcement agencies; public and private
health and welfare agencies, and witnesses.
exemptions claimed for the system:
Investigatory material compiled for law enforcement purposes may be
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is
denied any right, privilege, or benefit for which he would otherwise be
entitled by Federal law or for which he would otherwise be eligible, as
a result of the maintenance of such information, the individual will be
provided access to such information except to the extent that
disclosure would reveal the identity of a confidential source.
Investigatory material compiled solely for the purpose of
determining suitability, eligibility, or qualifications for federal
civilian employment, military service, federal contracts, or access to
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material would reveal the identity of
a confidential source.
An exemption rule for this system has been promulgated in the
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)
and (e) and published in 32 CFR part 701, subpart G. For additional
information contact the system manager.
N01754-1
System name:
Navy Family Support Clinical Counseling Records. (April 24, 1997,
62 FR 19994).
changes:
* * * * *
categories of records in the system:
Replace `(QOLMIS-66)' with `(QDLMISNET) Network.'
* * * * *
storage:
Delete entry and replace with `File folders, microfilm, magnetic
tapes, machine lists, discs, and other computerized or machine readable
media.'
* * * * *
N01754-1
system name:
Navy Family Support Clinical Counseling Records.
system location:
Navy Family Service Centers, Navy Family Advocacy Centers/
Departments located at various Navy and Marine Corps activities.
Official mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Categories of individuals covered by the system:
Military service members and their dependents, retirees and their
dependents, and spouses of POW's and MIA's and their eligible
dependents. In certain overseas locations and certain remote CONUS
locations, civilian DOD overseas employees may be eligible for
services.
Categories of records in the system:
Clinical Counseling Records and/or Family in Need of Services
(FINS) Counseling Records. File could contain personal information such
as name, Social Security Number, case number, home address, telephone
number, marriage counseling information, parent-child relationship
information, family relations, financial data, developmental disability
information, and Quality of Life Management Information System
(QDLMISNET) Network.
Authority for maintenance of the system:
5 U.S.C. 301, Department Regulations and E.O. 9397 (SSN).
Purpose(s):
The Family Service Centers (FSC) offer information, conduct
referral services, and directly deliver services for a wide array of
personal and family matters, counseling, assistance and crisis
intervention to those eligible.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
[[Page 22846]]
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
storage:
File folders, microfilm, magnetic tapes, machine lists, discs, and
other computerized of machine readable media.
Retrievability:
Name and FSC/Family Advocacy Program generated number.
Safeguards:
Access is limited to professional FSC staff and as delegated by the
FSC Director at each location on a need-to-know basis. Paper records
are stored in locked file cabinets. Automated records may be controlled
by limiting physical access to data entry terminals or use of
passwords. Access to computer information, and tape and disc storage,
is strictly controlled. Work areas are sought-controlled during normal
working hours. Building access is controlled and doors are locked
during non-duty hours.
Retention and disposal:
Paper records are retained for two years and then destroyed.
Automated records are maintained for five years, then tapes/discs are
erased.
System manager(s) and address:
Policy Official: Commander, Navy Personnel Command (NPC-661), 5720
Integrity Drive, Millington, TN 38055-6610.
Record Holder for FSC and/or FINS Cases: Commanding officers of
installations with Navy Family Service Centers or Navy Family Advocacy
Centers/Departments. Official mailing addresses are published as an
appendix to the Department of the Navy's compilation of systems of
records notices.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the commanding officer of the naval activity from which they were
seen for counseling. Official mailing addresses are published as an
appendix to the Department of the Navy's compilation of systems of
records notices.
Marine Corps individuals seeking to determine whether information
about themselves is contained in this system should address written
inquiries for FSC files to the Commandant of the Marine Corps (MHF),
Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-
0001.
Individuals should provide proof of identity, full name, rank,
Social Security Number, dates of counseling, etc.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
commanding officer of the naval activity from which they were seen for
counseling. Official mailing addresses are published as an appendix to
the Department of the Navy's compilation of systems of records notices.
Marine Corps individuals seeking access to information about
themselves contained in this system should address written inquiries
for FSC files to the Commandant of the Marine Corps (MHF),
Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-
0001.
Individuals should provide proof of identity, full name, rank,
Social Security Number, dates of counseling, etc.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
Information is normally obtained directly from the individual
applying for counseling/assistance, however, there may be instances
when the FSC/Family Advocacy Program counselor obtains information from
mental health officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
N01754-2
SYSTEM NAME:
Navy/USMC Family Service Centers Volunteers (April 24, 1997, 62 FR
19994).
CHANGES:
* * * * *
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with `Commander, Navy Personnel Command
(NPC-661), 5720 Integrity Drive, Millington, TN 38055-6610.'
* * * * *
N01754-2
SYSTEM NAME:
Navy/USMC Family Service Centers Volunteers.
SYSTEM LOCATION:
Navy Family Service Centers located at various Naval and Marine
Corps activities. Official mailing addresses are published as an
appendix to the Navy's compilation of systems of records notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Any person who volunteers to assist at one of the Navy/USMC Family
Service Centers (FSC).
CATEGORIES OF RECORDS IN THE SYSTEM:
File contains information such as name, home address, home
telephone number, date of birth, age and number of children,
experience, education, professional qualifications, interests, hobbies,
assignments at the FSC, and any other information essential for placing
the volunteer in the most appropriate position at the FSC.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 1588.
PURPOSE(S):
To supervise the performance of individuals who have volunteered to
assist in the Navy and Marine Corps Family Service Center Program.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically by disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders.
RETRIEVABILITY:
By name or skill of volunteer.
SAFEGUARDS:
Records are maintained in monitored or controlled areas accessible
only to authorized personnel that are properly cleared and trained.
Building/rooms locked outside regular working hours.
RENTENTION AND DISPOSAL:
Records are retained for 3 years from the date the individual
departs from the Center, and then destroyed.
[[Page 22847]]
SYSTEM MANAGERS(S) AND ADDRESS:
Commander, Navy Personnel Command (NPC-661), 5720 Integrity Drive,
Millington, TN 38055-6610.
NOTIFICATION PROCEDURE:
Individuals seeks to determine whether information about themselves
is contained in this system should address written inquiries to the
Naval or Marine Corps activity concerned. Individuals should provide
proof of identity, full name, dates of volunteer service, etc.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Naval
or Marine Corps activity concerned. Individuals should provide proof of
identity, full name, dates of volunteer service, etc.
CONTESTING RECORD PROCEDURES
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5 32 CFR part 701; or may be obtained from
the system manager.
RECORD SOURCE CATEGORIES:
Information is obtained and periodically updated directly from the
volunteer FSC employee.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
N01754-3
SYSTEM NAME:
Navy Child Development Services Program (October 15, 1997, 62 FR
53604).
CHANGES:
* * * * *
SYSTEM MANAGERS(S) AND ADDRESS:
Delete paragraph 1, and replace with `Policy Official: Commander,
Navy Personnel Command (NPC-659), 5720 Integrity Drive, Millington, TN
38055-6590.'
* * * * *
N01754-3
SYSTEM NAME:
Navy Child Development Services Program.
SYSTEM LOCATION:
Navy Child Development or Family Service Centers located at various
Navy and Marine Corps activities both in CONUS and overseas. Official
mailing addresses of Navy and Marine Corps activities are published as
an appendix to the Department of the Navy's compilation of systems of
records notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Navy and Marine Corps service members and their families or
dependents. In certain locations, DOD civilian employees may be
eligible for services.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name; Social Security Number; case number; home address and
telephone number; insurance coverage; names of parents and children;
performance rating; complaints; background information, including
medical, educational references, and prior work experience, information
from the Naval Criminal Investigative Service (NCIS), the family
advocacy program, base security, and state and local agencies;
information related to screening, training, and implementation of the
Family Child Care program; and reports of fire, safety, housing, and
environmental health inspections. Children's records will also include
developmental profiles.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary
of the Navy; and E.O. 9397 (SSN).
PURPOSE(S):
To develop child care programs that meet the needs of children and
families, provide child and family program eligibility and background
information; verify health status of children and verify immunizations,
note special program requirements; consent for access to emergency
medical care; data required by USDA programs.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
herein may specially be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To Federal officials involved in Child Care Services, including
child abuse for the purpose of investigation and litigation.
To State and local officials involved with Child Care Services if
required in the performance of their official duties relating to
investigations.
The `Blanket Route Uses' that appear at the beginning of the Navy's
compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and automated records.
RETRIEVABILITY:
By last name of member and Social Security Number.
SAFEGUARDS:
Records are maintained in monitored or controlled areas accessible
only to authorized personnel. Building or rooms are locked outside
regular working hours. Computer files are protected by software
programs that are password protected.
RETENTION AND DISPOSAL:
Records are kept for two years after individual is no longer in the
Child Development Program and then destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Policy Official: Commander, Navy Personnel Command (NPC-659), 5720
Integrity Drive, Millington, TN 38055-6590.
Record Holder: Navy Child Development or Family Service Centers
located at various Navy and Marine Corps activities both in CONUS and
overseas. Official mailing addresses of Navy and Marine Corps
activities are published as an appendix to the Department of the Navy's
compilation of systems of records notices.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the appropriate Navy or Marine Corps activity concerned. Official
mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Individuals should provide proof of identity and full name.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
appropriate Navy or Marine Corps activity concerned. Official mailing
addresses are published as an appendix to the Navy's compilation of
systems of records notices.
Individuals should provide proof of identity and full name.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations
[[Page 22848]]
are published in Secretary of the Navy Instruction 5211.5; 32 CFR part
701; or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Information in this system comes from individuals either applying
as child care providers or participant of the Family Child Care
program; background checks from State and local authorities; housing
officers; information from the Family Advocacy program; base security
officers and base fire, safety and health officers; and local family
child care monitors and parents of children enrolled.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Investigatory material compiled for law enforcement purposes may be
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is
denied any right, privilege, or benefit for which he would otherwise be
entitled by Federal law or for which he would otherwise be eligible, as
a result of the maintenance of such information, the individual will be
provided access to such information except to the extent that
disclosure would reveal the identity of a confidential source.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)
and (e) and published in 32 CFR part 701, subpart G. For additional
information contact the system manager.
N01770-2
SYSTEM NAME:
Casualty Information Support System (February 22, 1993, 58 FR
10725).
CHANGES:
* * * * *
SYSTEM LOCATION:
Delete entry and replace with `Primary System-Navy Personnel
Command (NPC-06), 5720 Integrity Drive, Millington, TN 38055-0600; the
local activity for which individual is assigned; and the Washington
National Records Center, Suiteland, MD. Official mailing addresses are
published as an appendix to the Navy's compilation of system of record
notices.'
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM
In line 5, after the word `reported' delete the remainder of the
entry and replace with `seriously ill/injured in an active duty
status.'
* * * * *
STORAGE:
In line 2, delete the words `Magnetic tapes, disc, and drums.' and
replace with `media.'
* * * * *
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with `Commander, Navy Personnel Command
(NPC-06), 5720 Integrity Drive, Millington, TN 38055-0600.'
* * * * *
N01770-2
SYSTEM NAME:
Casualty Information Support System.
SYSTEM LOCATION:
Primary System-Navy Personnel Command (NPC-06), 5720 Integrity
Drive, Millington, TN 38055-0600; the local activity for which
individual is assigned; and the Washington National Records Center,
Suitland, MD. Official mailing addresses are published as an appendix
to the Navy's compilation of system of record notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All Navy military personnel who are reported missing, Missing in
Action, Prisoner of War or otherwise detained by armed force; deceased
in either an active or inactive duty status; reported seriously ill/
injured in an active duty status.
CATEGORIES OF RECORDS IN THE SYSTEM:
Correspondence, reports, and records in both automated and
nonautomated form concerning circumstances of casualty, next-of-kin
data, survivor benefit information, personal and service data, and
casualty program data.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; OPNAVINST 1770.1, Casualty
Assistance Calls and Funeral Honors Support Program Coordination; and
E.O. 9397 (SSN).
PURPOSE(S):
To assist in the management of the casualty assistance program and
to provide swift accurate responses to beneficiaries and survivors of
Navy military personnel; to aid in the efficient settlement of the
service member's estate and other affairs.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To officials and employees of the Social Security Administration in
connection with eligibility, notification and assistance in obtaining
benefits due.
To officials and employees of the Department of Veterans Affairs
and the Selective Service Administration in connection with
eligibility, notification and assistance in obtaining benefits due.
To officials of other federal, state, and local government agencies
in connection with eligibility, notification and assistance in
obtaining benefits due.
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Automated records may be stored on media. Manual records may be
stored in paper files, microfiche or microfilm.
RETRIEVABILITY:
Records may be retrieved by name and/or Social Security Number.
SAFEGUARDS:
Computer files are accessible only to authorized persons that are
properly screened, trained and cleared.
Manual records and computer printouts are available only to
authorized personnel having a need-to-know.
RETENTION AND DISPOSAL:
Records are maintained for seven years and then destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Chief of Naval Personnel (PERS 06), Bureau of Naval Personnel, 2
Navy Annex, Washington, DC 20370-5001.
NOTIFICATION AND PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Commander, Navy Personnel Command (NPC-06), 5720 Integrity
Drive, Millington, TN 38055-0600; or to the local activity where
assigned. Official mailing addresses are published as an appendix to
the Navy's compilation of system of records notices.
The letter should contain full name, Social Security Number (and/or
enlisted service number/officer file number), rank/rate, military
status, date of casualty and status at time of casualty, and signature
of the requester.
The individual may visit the Commander, Navy Personnel Command
[[Page 22849]]
(NPC-06), 5720 Integrity Drive, Millington, TN 38055-0600 for
assistance with records located in that building; or the individual may
visit the local activity for access to locally maintained records.
Proof of identification will consist of Military Identification Card
for persons having such cards, or other picture-bearing identification.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
Commander, Navy Personnel Command (NPC-06), 5720 Integrity Drive,
Millington, TN 38055-0600, or to the local activity where assigned.
Official mailing addresses are published as an appendix to the Navy's
compilation of system of record notices.
The letter should contain full name, Social Security Number (and/or
enlisted service number/officer file number), rank/rate, military
status, date of casualty and status at time of casualty, and signature
of the requester.
The individual may visit the Commander, Navy Personnel Command
(NPC-06), 5720 Integrity Drive, Millington, TN 38055-0600, for
assistance with records located in that building; or the individual may
visit the local activity for access to locally maintained records.
Proof of identification will consist of Military Identification Card
for persons having such cards, or other picture-bearing identification.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
Officials and employees of the Department of the Navy, Department
of Defense, Public Health Service, Department of Veterans Affairs and
components, in performance of their official duties as specified by
current instructions and regulations promulgated by competent
authority; casualty reports may also be received from state and local
agencies, hospitals and other agencies having knowledge of casualties
to Navy personnel; general correspondence concerning member.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
N03834-1
SYSTEM NAME:
Special Intelligence Personnel Access File (March 2, 1994, 59 FR
9965).
CHANGES:
* * * * *
PURPOSE(S):
In paragraph 1, line 1, delete `a determination' and replace with
`continuing evaluation of an'. In paragraph 2, lines 3 and 4, delete
`Special Compartmented Intelligence' and replace with `Sensitive
Compartmented Information'.
* * * * *
SAFEGUARDS:
Delete entry and replace with `Access provided on a need-to-know
basis only. Manual records are maintained in locked file cabinets under
the control of authorized personnel during working hours. The office
space in which the file cabinets are located is in a locked, limited
access room.'
* * * * *
N03834-1
SYSTEM NAME:
Special Intelligence Personnel Access File.
SYSTEM LOCATION:
Office of Naval Intelligence, National Maritime Intelligence
Center, ATTN: ONI-OCB2, 4251 Suitland Road, Washington, DC 20395-5720.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All civilian and military personnel of the Department of the Navy
and contractors and consultants of the Department of the Navy.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records pertaining to the eligibility of Department of the Navy
personnel (civilian, military, contractor and consultant) to the be
granted access to Special Intelligence which include documents of
nomination, personal history statements, background investigation date
and character, narrative memoranda of background investigation,
eligibility documents for access to special intelligence, proof of
indoctrination and debriefings as applicable and record of hazardous
activity restrictions assigned.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
National Security Act of 1947, as amended; 5 U.S.C. 301,
Departmental Regulations; 10 U.S.C. 503, Department of the Navy; 10
U.S.C. 6011, Navy Regulations; 44 U.S.C. 3101, Records Management by
Federal Agencies; E.O. 9397 (SSN); and E.O. 12958, Classified National
Security Information.
PURPOSE(S):
To permit continuing evaluation of an individual's eligibility for
access to Special Intelligence information.
This information may be provided to the Department of Defense and
all its components to certify Sensitive Compartmented Information (SCI)
access status of naval personnel.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To officials and employees of the Central Intelligence Agency, the
Federal Bureau of Investigation, the National Security Agency, the
Department of Energy, the Department of Treasury, and to any other
federal agency in the performance of their official duties, to certify
SCI access status of Naval personnel.
The ``Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices also apply to this
system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Active files consist of paper and computerized records. Inactive
files are retained on microfiche and optical storage.
RETRIEVABILITY:
Name and Social Security Number.
SAFEGUARDS:
Access provided on a need-to-know basis only. Manual records are
maintained in locked file cabinets under the control of authorized
personnel during working hours. The office space in which the file
cabinets are located is in a locked, limited access room.
RETENTION AND DISPOSAL:
Records are retained indefinitely. Inactive files are retained on
microfiche.
SYSTEM MANAGER(S) AND ADDRESS:
Commander, Office of Naval Intelligence, National Maritime
Intelligence Center, ATTN: ONI-OCB2, 4251 Suitland Road, Washington, DC
20395-5720.
[[Page 22850]]
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Commander, Office of Naval Intelligence, National Maritime
Intelligence Center, ATTN: ONI-OCB2, 4251 Suitland Road, Washington, DC
20395-5720.
The request should contain the full name of the requester, home
address and date and place of birth. An unsworn declaration in
accordance with 28 U.S.C. 1746 or a notarized statement may be required
for identity verification.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves should
address written inquiries to the Commander, Office of Naval
Intelligence, National Maritime Intelligence Center, ATTN: ONI-OCB2,
4251 Suitland Road, Washington, DC 20395-5720.
The request should contain full name, residence address and date
and place of birth. An unsworn declaration in accordance with 28 U.S.C.
1746 or a notarized statement may be required for identity
verification.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
Personal History Statement and related forms from the individual.
Access forms and documents prepared by the system manager.
Correspondence between system manager and activities requesting access
status.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Information specifically authorized to be classified under E.O.
12958, as implemented by DoD 5200.1-R, may be exempted pursuant to 5
U.S.C. 552a(k)(1).
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2) and (3), and
(c) and (e) and published in 32 CFR part 701, subpart G. For additional
information contact the system manager.
N05100-2
SYSTEM NAME:
Scheduled Parachute Jump Program (February 22, 1993, 58 FR 10746).
CHANGES:
* * * * * *
SYSTEM NAME:
Delete `Scheduled'.
* * * * *
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Delete entry and replace with `All Navy and Marine Corps personnel
and trainees who participate in the premeditated parachute jumping and
air drop activities.'
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with `Unit reports of each jump performed,
which includes name of parachutist, Social Security Number, Unit
Identification Code (UIC), and model of parachute; total jump activity
survey reports; and annual jump activity reports.''
* * * * *
PURPOSE(S):
In first line of first paragraph, delete `scheduled'. In third
paragraph, first line, after the word `provide' add `upon request'.
* * * * *
N05100-2
SYSTEM NAME:
Parachute Jump Program.
SYSTEM LOCATION:
Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All Navy and Marine Corps personnel and trainees who participate in
the premeditated parachute jumping and air drop activities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Unit reports of each jump performed, which includes name of
parachutist, Social Security Number, Unit Identification Code (UIC),
and model of parachute; total jump activity survey reports; and annual
jump activity reports.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).
PURPOSE(S):
To track jump activities date for specific individuals or types of
parachutes and correlate the information with parachute jump mishap
data; analyze information to determine the relationship between various
categories and combinations of jump experience and accident
involvement.
To provide results of these studies to all echelons within the Navy
and Marine Corps having responsibility for jump operations, parachute
training, and allocation of resources to and within the parachute jump
program.
To provide, upon request, an annual summary of jump activity by
parachute type to each reporting individual for his/her verification
and personnel records. Upon request, a detailed by jump report for a
specified time frame is also provided.
To provide records to the Chief of Naval Personnel for promotional
screening, detailing, and compliance with minimum standards.
To provide summaries of jump activity for Marine Corps personnel to
the Commandant of the Marine Corps.
To provide records of specific jump designated personnel to
contractors, if required, for projects either funded by or deemed
potentially valuable to the Department of the Navy.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Magnetic tape and computer printouts.
RETRIEVABILITY:
Name, Social Security Number, Unit Identification Code (UIC), and
model of parachute.
SAFEGUARDS:
Computer area is locked after hours and access is strictly
controlled. Hard drive locked to preclude unauthorized access. Only two
individuals have a key to access hard drive. Building is under 24 hour
watch.
Retention and disposal:
Permanent. Magnetic tape files contain all available records and
are never purged.
System manager(s) and address:
Director of Shore Safety Programs, Naval Safety Center, 375 A
Street, Norfolk, VA 23511-4399.
[[Page 22851]]
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Director of Shore Safety Programs, Naval Safety Center, 375 A
Street, Norfolk, VA 23511-4399.
The request should include full name, Social Security Number, and
address of the individual concerned and should be signed.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Director of Shore Safety Programs, Naval Safety Center, 375 A Street,
Norfolk, VA 23511-4399.
The request should include full name, Social Security Number, and
address of the individual concerned and should be signed.
Contesting record procedures:
The Navy's rules for accessing records, and for contesting contents
and appealing determinations are published in Secretary of the Navy
Instruction 5211.5; 32 CFR part 701; or may be obtained from the system
manager.
Record source categories:
Navy and Marine Corps jumpers.
Exemptions claimed for the system:
None.
N05350-1
System name:
Navy Drug and Alcohol Program System (September 9, 1996, 61 FR
47483).
Changes:
* * * * *
System location:
Delete entry and replace with `Primary location: Navy Personnel
Command (NPC-602), 5720 Integrity Drive, Millington, TN 38055-6000.
Decentralized locations: Navy Alcohol Rehabilitation Centers, Navy
Alcohol Rehabilitation Departments in Naval Hospitals, Counseling and
Assistance Centers, Personal Responsibility and Values Education and
Training Program Offices, Navy Drug Screening Laboratories, Navy
Personnel Command (Drug and Alcohol Program Management Activity), and
local activities to which an individual is assigned. Addresses are
contained in a directory which is available from the Commander, Navy
Personnel Command (NPC-602), 5720 Integrity Drive, Millington, TN
38055-6000.'
* * * * *
System Manager(s) and Address:
Delte entry and replace with `Commander, Navy Personnel Command
(NPC-602), 5720 Integrity Drive, Millington, TN 38055-6000.'
* * * * *
N05350-1
System name:
Navy Drug and Alcohol Program System.
System location:
Primary location: Navy Personnel Command (NPC-602), 5720 Integrity
Drive, Millington, TN 38055-6000.
Decentralized locations: Navy Alcohol Rehabilitation Centers, Navy
Alcohol Rehabilitation Departments in Naval Hospitals, Counseling and
Assistance Centers, Personal Responsibility and Values Education and
Training Program Offices, Navy Drug Screening Laboratories, Navy
Personnel Command (Drug and Alcohol Program Management Activity), and
local activities to which an individual is assigned. Addresses are
contained in a directory which is available from the Commander, Navy
Personnel Command (NPC-602), 5720 Integrity Drive, Millington, TN
38055-6000.
Categories of individuals covered by the system:
Navy personnel (officers and enlisted) who have been identified as
drug or alcohol abusers or who are out of Navy body fat standards and
may be obese/compulsive over eaters, and who are subsequently screened
or referred for remedial education, outpatient counseling, or
residential rehabilitation; counselors, counselor interns, and
counselor applicants; Navy personnel who attend the Personal
Responsibility and Values Education and Training Program for preventive
education; dependents and civilians, where authorized, who participate
in preventive and remedial education programs, outpatient counseling,
and residential rehabilitation; and officer, enlisted, and civilian
rehabilitation, and drug testing.
Categories of records in the system:
Documentation containing demographic data, screening and assessment
information, progress notes, medical and laboratory data, narrative
summaries of treatment, aftercare plans, and other information
pertaining to a member's participation in substance abuse education,
counseling, and rehabilitation programs.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. para 1090; 42
U.S.C. 290dd-2; and E.O. 9397 (SSN).
PURPOSE(s):
To train, educate, identify, screen, counsel, rehabilitate, and
monitor the progress of individuals in drug and alcohol abuse programs
and programs for those members who are obese/compulsive over eaters.
Information is used to screen and evaluate the certified
counselors, counselor interns, and counselor applicants throughout the
course of their duties.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
In order to comply with the provisions of 42 U.S.C. 290dd-2, the
Navy's `Blanket Routine Uses' do not apply to this system of records.
Specifically, records of the identity, diagnosis prognosis, or
treatment of any client/patient, irrespective of whether or when he/she
ceases to be client/patient, maintained in connection with the
performance of any alcohol or drug abuse or obesity/compulsive
overeating prevention, education, training, treatment, rehabilitation
or research which is conducted, regulated, or directly or indirectly
assisted by any department or agency of the United States, except as
provided therein, be confidential and be disclosed only for the
purposes and under the circumstances expressly authorized in 42 U.S.C.
290dd-2. This statute takes precedence over the Privacy Act of 1974 in
regard to accessibility of such records, except to the individual to
whom the record pertains.
The content of any record may be disclosed in accordance with prior
written consent of the patient with respect to whom such record is
maintained, but only to such extent, under such circumstances, and for
such purposes as may be allowed under such prescribed regulations.
Information from records may be released without the member's
consent in the following situations:
To medical personnel to the extent necessary to meet a bona fide
medical emergency.
To qualified personnel for the purpose of conducting scientific
[[Page 22852]]
research, management audits, or program evaluation, but such personnel
may not identify, directly, or indirectly any individual patient in any
report of such research, audit or evaluation, or otherwise disclose
patient identities in any manner.
If authorized by an appropriate order of a court of competent
jurisdiction granted after application showing good case therefore. In
accessing good cause, the court shall weigh the public interest and the
need for disclosure against the injury to the patient, to the
physician-patient relationship and to the treatment services. Upon the
granting of such order, the court, in determining the extent to which
any disclosure of all or any part of any record is necessary, shall
impose appropriate safeguards against unauthorized disclosures.
The above prohibitions foe not apply to any interchange of records
within the Armed Forces or within those components of the Department of
Veterans Affairs furnishing health care to veterans or between such
components and the Armed Forces.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Automated records may be on computer disks (both hard drive and
floppy), magnetic tapes, and drums.
Manual records may be stored in paper file folders, computer
printouts, microfiche, or microfilm.
RETRIEVABILITY:
Name and Social Security Number.
SAFEGUARDS:
Computer facilities are located in restricted areas accessible only
to authorized persons that are properly screened, cleared and trained.
Manual records and computer printouts are available only to
authorized personnel having a need-to-know.
RETENTION AND DISPOSAL:
Manual records are maintained for two years (Level I/II) or three
years (Level III) and then retired to the nearest Federal Records
Center. Automated records are maintained indefinitely.
SYSTEM MANAGER(s) AND ADDRESS:
Commander, Navy Personnel Command (NPC-602), 5720 Integrity Drive,
Millington, TN 38055-6000.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Commander, Navy Personnel Command (NPC-602), 5720 Integrity
Drive, Millington, TN 38055-6000, or to the naval activity providing
treatment. Addresses are contained in a directory which is available
from the Commander, Navy Personnel Command (NPC-602), 5720 Integrity
Drive, Millington, TN 389055-6000.
The letter should contain full name, Social Security Number, rank/
rate, military status, and signature of the requester.
The individual may visit the Bureau of Naval Personnel, 2 Navy
Annex, Washington, DC 20370-5001, for assistance with records located
in that building; or the individual may visit the local activity to
which attached for access to locally maintained records. Proff of
identification will consist of Military Identification Card for persons
having such cards, or other picture-hearing identification.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
Commander, Navy Personnel Command (NPC-602), 5720 Integrity Drive,
Millington, TN 38055-6000 or to the naval activity providing treatment.
Addresses are contained in a directory which is available from the
Commander, Navy Personnel Command (NPC-602), 5720 Integrity Drive,
Millington, TN 38055-6000.
The letter should contain full name, Social Security Number, rank/
rate, military status, and signature of the requester.
The individual may visit the Navy Personnel Command (NPC-602), 5720
Integrity Drive, Millington, TN 38055-6000 for assistance with records
located in that building; or the individual may visit the local
activity to which attached for access to locally maintained records.
Proof of identification will consist of Military Identification Card
for persons having such cards, or other picture-bearing identification.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
DOD/DON officials; notes and documents from Service Jackets and
Medical Records; and general correspondence concerning the individual.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
N07401-1
SYSTEM NAME:
Bingo Winners (March 2, 1994, 59 FR 13943).
CHANGES:
* * * * *
SYSTEM LOCATION:
Delete the second paragraph and replace with `A list of Navy system
managers is available from the Commander, Navy Personnel Command (NPC-
655C2), 5720 Integrity Drive, Millington, TN 38055-0000; and a list of
Marine Corps activities is available from the Commandant of the Marine
Corps, Personal and Family Readiness Division (MRX), 3044 Catlin
Avenue, Quantico, VA 22134-5099.'
* * * * *
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with `5 U.S.C. 301, Departmental
Regulations; Section 6041, Internal Revenue Code; BUPERS Instruction
1710.13A, Regulations, Policies and Procedures for Navy Food, Beverage
and Entertainment Operations 1996; MCOP-1700.27, Ch1; NAVSO P-3520; and
E.O. 9397 (SSN).'
* * * * *
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with `Policy Officials: For Navy
activities--Commander, Navy Personnel Command (NPC-655C2), 5720
Integrity Drive, Millington, TN 38055-6500; For Marine Corps
activities--Commandant of the Marine Corps, Personal and Family
Readiness Division (MRX), 3044 Catlin Avenue, Quantico, VA 22134-5099.
Record Holder: Navy and Marine Corps stateside and overseas bases
where bingo is authorized and played. A list of Navy system managers
for bingo locations is available from the Commander, Navy Personnel
Command (NPC-655C2), 5720 Integrity Drive, Millington, TN 38055-6500; a
list of Marine Corps systems managers is available from the Commandant
of the Marine Corps, Personal and Family Readiness Division (MRX), 3044
Catlin Avenue, Quantico, VA 22134-5099.'
* * * * *
N07401-1
SYSTEM NAME:
Bingo Winners.
SYSTEM LOCATION:
Navy and Marine Corps stateside and overseas bases where bingo is
authorized and played.
[[Page 22853]]
A list of Navy system managers is available from the Commander,
Navy Personnel Command (NPC-655C2), 5720 Integrity Drive, Millington,
TN 38055-0000; and a list of Marine Corps activities is available from
the Commandant of the Marine Corps, Personal and Family Readiness
Division (MRX), 3044 Catlin Avenue, Quantico, VA 22134-5099.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
U.S. citizens 18 years of age and older who are paid monies/prizes
of $1,200 or more for one-time winnings associated with bingo.
CATEGORIES OF RECORDS IN THE SYSTEM:
Bingo payout control sheet indicating individual name, grade,
Social Security Number, duty station, dates and amounts of bingo monies
paid, and DOT/IRS Forms W2-G and 5754.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; section 6041, Internal
Revenue Code; BUPERS Instruction 1710.13A, Regulations Policies and
Procedures for Navy Food, Beverage and Entertainment Operations 1996;
MCOP-1700.27, Ch1; NAVSO P-3520; and E.O. 9397 (SSN).
PURPOSE(S):
To notify the Internal Revenue Service of all monies and items of
merchandise paid to individual winners of bingo games, whose one-time
winnings are $1,200 or more.
To provide a means of paying, recording, accounting, reporting, and
controlling expenditures and merchandise inventories associated with
bingo games.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specially be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Manual records in file cabinets and electronic records on backup
discs.
RETRIEVABILITY:
Name and Social Security Number.
SAFEGUARDS:
Records are kept in occupied rooms which are located during non-
working hours.
RETENTION AND DISPOSAL:
Records are maintained on site for three years and then shipped to
a Federal Records Center for storage for four additional years. After
seven years, records are destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Policy Officials: For Navy activities--Commander, Navy Personnel
Command (NPC-655C2), 5720 Integrity Drive, Millington, TN 38055-6500;
For Marine Corps activities--Commandant of the Marine Corps, Personal
and Family Readiness Division (MRX), 3044 Catlin Avenue, Quantico, VA
22134-5099.
Record Holder: Navy and Marine Corps stateside and overseas bases
where bingo is authorized and played. A list of Navy system managers
for bingo locations is available from the Commander, Navy Personnel
Command (NPC-655C2), 5720 Integrity Drive, Millington, TN 38055-6500; a
list of Marine Corps systems managers is available from the Commandant
of the Marine Corps, Personnel and Family Readiness Division (MRX),
3044 Catlin Avenue, Quantico, VA 22134-5099.
NOTIFICATION PROCEDURE:
Individuals are routinely notified via DOT/IRS Form W-2G if their
one-time bingo winnings are $1,200 or more. However, individuals
seeking to determine whether this system of records contains
information about themselves should address written inquiries to the
commanding officer at the location where the bingo game was played or
to the Commander, Navy Personnel Command (NPC-655C2), 5720 Integrity
Drive, Millington, TN 38055-6500 (for Navy sponsored bingo games) or
the Commandant of the Marine Corps, Personal and Family Readiness
Division (MRX), 3044 Catlin Avenue, Quantico, VA 22134-5099 (for Marine
Corps sponsored bingo games). A list of system managers by activity is
also available from these officials.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves should
address written inquiries to the commanding officer at the location
where the bingo game was played or to the Commander. Navy Personnel
Command (NPC-655C2), 5720 Integrity Drive, Millington, TN 38055-6500
(for Navy sponsored bingo games) or the Commandant of the Marine Corps,
Personal and Family Readiness Division (MRX), 3044 Catlin Avenue,
Quantico, VA 22134-5099 (for Marine Corps sponsored bingo games). A
list of system managers by activity is also available from these
officials.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
Individual and bingo payout control sheets.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 99-10573 Filed 4-27-99; 8:45 am]
BILLING CODE 5000-04-M
