[Federal Register Volume 63, Number 82 (Wednesday, April 29, 1998)]
[Notices]
[Pages 23490-23495]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-11353]
-----------------------------------------------------------------------
DEPARTMENT OF THE TREASURY
[Treasury Directive Number 27-01]
Organization and Functions of the Office of the Assistant
Secretary for Management and Chief Financial Officer
April 21, 1998.
1. Purpose. This Directive describes the organization of the Office
of the Assistant Secretary for Management and Chief Financial Officer
(CFO).
2. The Assistant Secretary for Management and CFO. The following
are the functions of the Assistant Secretary for Management and Chief
Financial Officer (the ``Assistant Secretary'').
a. Serves as the Department's Chief Operating Officer and
represents the Department on the President's Management Council.
b. Provides Departmental oversight and supervision of the Treasurer
of U.S., who supervises the U.S. Mint and the Bureau of Engraving and
Printing.
c. Serves as the Vice Chair of the Internal Revenue Service
Management Board (IRSMB) pursuant to Executive Order 13051.
d. Serves as the Chief Financial Officer of the Department of the
Treasury, with authorities and functions pursuant to the Chief
Financial Officers Act of 1990, Public Law 101-576. As CFO, is
responsible for preserving the integrity and reliability of Treasury
financial systems and carrying out the following functions for the
Department and all bureaus.
(1) Oversees Departmentwide financial management, accounting
policy, internal controls, cash management, credit management, debt
management, and centralized coordination and monitoring of
Departmentwide General Accounting Office activities.
(2) Specifies the format, content and frequency of financial
reports and statements, including overseeing the development of
performance measurement indicators prepared by bureau program and
financial components.
(3) Reviews and approves the development, implementation, and
maintenance of an integrated agency and bureau financial management
system(s), as defined by Office of Management and Budget (OMB) Circular
A-127, to ensure that such systems produce information in compliance
with generally accepted accounting principles, standards, and
requirements for all administrative and program areas.
(4) Reviews and approves financial statements and reports prepared
at the bureau or Departmental level prior to submission to external
parties.
(5) Prepares and transmits to the Secretary and OMB an annual
report which includes items specified in 31 U.S.C. 902(a)(6).
(6) Directs the biennial review of fees, royalties, rents and other
charges imposed by the Department or a bureau and recommends changes.
(7) Reviews all legislative items related to or concerning
financial management matters, subject to review and coordination with
the Executive Secretary and General Counsel, to provide advice and
comments on financial management issues, including costs and benefits.
(8) Provides direction and policy guidance to program managers on
financial management matters.
(9) Chairs the Treasury Chief Financial Officers Council and
represents the Department at the governmentwide Chief Financial
Officers Council.
(10) Assumes any other function conferred upon the CFO by statute,
governmentwide regulation, or Treasury Orders and Directives.
(11) Oversees the Treasury Franchise Fund.
e. On behalf of the Secretary and Deputy Secretary, oversees the
strategic management process and Government Performance and Results Act
compliance to provide Treasury officials with a means to systematically
articulate priorities, develop and implement strategies to achieve
them, allocate resources to achieve them, and receive performance
information on their accomplishment. This process includes: (1)
Development of strategic plans; (2) preparation of budget requests/
performance plans; (3) monitoring the execution of the budget and
performance plans; and (4) development of performance reports.
f. Serves as the principal policy advisor to the Secretary and
Deputy Secretary on matters involving the internal management of the
Department and its bureaus.
g. Through the Deputy Assistant Secretary (Strategy and Finance),
oversees the Department's strategic planning, budget formulation,
organizational improvement activities, and the analytical staff of the
IRSMB.
[[Page 23491]]
h. Through the Deputy Assistant Secretary (Management Operations),
oversees the development and implementation of security policies in the
areas of personnel security, systems security, emergency preparedness
and domestic counter terrorism; oversees Treasury-wide management
programs which include reinvention initiatives, small business
utilization, occupational safety and health, environmental quality and
pollution abatement, real and personal property management, fleet
management, energy and water conservation, historic preservation,
recycling, metrication; procurement programs and systems.
i. Through the Deputy Assistant Secretary (Administration),
provides comprehensive administrative services (except personnel
services) to Departmental Offices and other components of the
Department, as appropriate.
j. Through the Deputy Assistant Secretary (Human Resources),
oversees the Department's personnel programs which include personnel
policy, personnel services and training for the Departmental Offices,
the payroll/personnel system, affirmative action and equal employment
opportunity. The Assistant Secretary is the Director of EEO for the
Department.
k. Through the Deputy Assistant Secretary (Information Systems),
oversees management and development of a Treasury-wide information
infrastructure. The Deputy Assistant Secretary serves as Treasury's
Chief Information Officer (CIO). Under the Clinger-Cohen Act, the
Treasury CIO has direct access to the Secretary on information
technology issues and has responsibility for oversight of Treasury's
information resources management.
3. Organization Structure. The Assistant Secretary for Management
and CFO supervises the Treasurer of the U.S., the Deputy CFO and five
Deputy Assistant Secretaries: (a) Strategy and Finance; (b) Management
Operations; (c) Information Systems and CIO; (d) Administration; and
(e) Human Resources. An organization chart is attached. Unless
otherwise noted, the responsibilities of these officials and their
subordinate offices are Departmentwide.
4. The Treasurer of the U.S. advises the Assistant Secretary,
Deputy Secretary and the Secretary on matters relating to coinage,
currency and the production of other instruments issued by the United
States and serves as the National Honorary Director for the Savings
Bonds program. Serves as the principal policy official on all matters
concerning general coinage and currency policy; and provides oversight
of the U.S. Mint and the Bureau of Engraving and Printing by monitoring
key bureau operations and activities, identifying problem areas, and
tracking corrective actions. In this capacity, the Treasurer represents
the Department on major media programs and other public forums.
5. The Deputy Chief Financial Officer reports to the Assistant
Secretary and has responsibility for implementing the Chief Financial
Officers Act of 1990 and the Government Management Reform Act of 1994.
The Deputy CFO also has responsibility for accounting policy and
procedures; management controls; financial management systems
integration; and financial execution of the budget. The Deputy CFO
supervises the following offices.
a. The Office of Accounting and Internal Control develops,
implements and evaluates accounting policy, designs form and content
guidelines which are used to prepare financial statements; develops and
reviews financial performance measures; reviews and coordinates
accounting policy guidance developed by the Federal Accounting
Standards Advisory Board; oversees compliance with the Federal
Managers' Financial Integrity Act, Prompt Payment Act, Cash Management
Improvement Act, and Federal Debt Collection Improvement Act of 1996;
monitors the resolution and implementation of audit findings and
recommendations; provides centralized coordination and monitoring of
all Treasury related General Accounting Office audit activities;
prepares the CFO's Annual Report/Accountability Report; provides policy
direction and oversight of the travel management and advisory committee
management programs; and coordinates all activities associated with
Treasury's financial management oversight of the Institute of American
Indian Art.
b. The Office of Financial Systems Integration develops policies,
procedures, and standards for integrating financial management and
revenue systems; provides for automated financial reporting; reviews
financial reports and financial statements; provides technical advice
to bureaus on financial and revenue systems design and implementation;
reviews and provides advice on financial management and revenue systems
proposals submitted by bureaus under Treasury Directive 32-02,
``Approval of Financial Management Systems''; serves as systems
administrator for Departmental level financial management systems;
codifies the process for financial systems reviews and documentation;
coordinates committees, user groups, task forces, and project teams
that focus attention on financial management systems; and coordinates
with the Joint Financial Management Improvement Program on development
of governmentwide financial management systems requirements and
standard general ledger requirements.
c. The Office of Financial and Budget Execution provides advice,
guidance, and instructions on budget execution matters; maintains the
Treasury Budget and Strategic Planning Manual in coordination with the
Office of Budget and the Office of Strategic Planning; issues budget
execution reports on Full Time Equivalents, budget authority, outlays,
and receipts; coordinates the status of funds reviews, reprogramming
and fund transfers; monitors congressional and OMB directives;
validates and reconciles appropriations and budgetary resources; and
supports budget formulation.
6. The Deputy Assistant Secretary (Strategy and Finance) has
responsibility for strategic planning; budget formulation;
organizational issues; program evaluation; and oversight of the staff
of the IRSMB. The Deputy Assistant Secretary supervises the following
offices.
a. The Office of Strategic Planning oversees the strategic planning
process and the implementation of the Government Performance and
Results Act; guides bureaus in developing long-range plans; works with
policy officials to establish priorities and strategic objectives;
works with the bureaus to analyze current goals, objectives and
activities in terms of future threats and opportunities; and advises
policy officials regarding ways to improve the strategic management
process across the Department.
b. The Office of Budget analyzes bureau resource requests and
completes financial analyses related to resource allocations; makes
recommendations to policy officials concerning budget priorities and
strategy; in full collaboration with the Office of Strategic Planning,
the Office of Budget coordinates and facilitates development of
performance measures in the budget in consultation with OMB and
Congress; maintains the budget formulation and presentation portions of
the Treasury Budget and Strategic Planning Manual in coordination with
the Office of Financial and Budget Execution; and represents the
Department on budget matters in contacts with OMB, congressional
committees and other agencies.
[[Page 23492]]
c. The Office of Organizational Improvement provides management
consulting services relating to organizational change and performance
improvement strategies; researches and serves as the repository of
advanced management concepts, and proposes strategies for employing
them in Treasury operations; conducts studies of specific operating or
policy issues having long term or strategic effect on operations;
develops customer service and management improvement plans; reviews
bureau reorganization proposals; coordinates streamlining initiatives;
and manages the Orders and Directives System.
d. The Director, Internal Revenue Service Management Board is under
the supervision of the Deputy Assistant Secretary for purposes of
administrative and managerial control and provides analytical support
to the Board. The Board was established pursuant to Executive Order
13051 as a permanent oversight board to assist the Secretary in
ensuring effective management of the IRS.
7. The Deputy Assistant Secretary (Management Operations) has
responsibility for security, real and personal property, procurement
program management, small business programs, and reinvention
initiatives. The Deputy Assistant Secretary supervises the following
offices.
a. The Office of Security develops and administers policies for
personnel, physical, systems security, emergency preparedness, domestic
counter terrorism, disaster recovery, infrastructure protection, and
continuity of operations. Physical security includes industrial and
information security, and systems security includes the following
functional areas: Computer security, telecommunications security,
operations security (threat/vulnerability assessments), emissions
security (TEMPEST), certificate management, and electronic
authentication. The Departmental Offices Personnel Security Branch
under the Office of Security performs the operating personnel security
functions for the Departmental Offices. The Office of Security
represents the Department on committees organized under the Security
Policy Board and the Overseas Security Policy Board and consults and
coordinates with other agencies to fulfill program responsibilities.
b. The Office of Real and Personal Property Management develops,
implements, and administers policies to ensure compliance with the
requirements governing operations in the areas of space management,
real and personal property, fleet management, energy and water
conservation, environmental quality and pollution abatement, historic
preservation, metrication, recycling, occupational safety and health,
and audiovisual management programs; represents Treasury on interagency
committees, task forces, and work groups related to each of these
areas; prepares the Department's position on new and proposed changes
to any legal authorities which affect Treasury operations or
facilities; and offers consulting services to the bureaus.
c. The Office of Procurement provides guidance for Departmentwide
procurement programs and systems; evaluates bureau procurement
operations using balanced scorecard performance measures; directs and
expands the use of streamlined, cost effective means of procurement,
including the purchase card, commercial item acquisitions, performance
based service contracting, and contractor past performance; implements,
where necessary, statutory mandates; oversees the activities of the
Departmental Advocate for Competition; and administers a Departmentwide
career education program for procurement professionals pursuant to
Treasury Directive 12-11, ``Procurement Authority.''
d. The Office of Small and Disadvantaged Business Utilization
(OSDBU) implements the statutory mandate that agencies award a fair
proportion of their acquisitions to small business concerns; promotes
the participation of small businesses, small disadvantaged businesses,
minority business concerns, and women-owned small businesses in prime
and subcontract opportunities; promotes increased contracting with non-
profit agencies for advancement of people who are blind or severely
disabled; provides guidance on the OSDBU program; and assists bureaus
to implement their small and minority business programs. The Assistant
Secretary is the statutory director of OSDBU under Pub. L. 95-507.
e. The Office of Treasury Reinvention serves as a consultant group
to assist in achieving reinvention goals and provides focus and
guidance on reinvention goals to bureaus and Departmental Offices
process owners; encourages process owners to formulate and implement
long-term strategies for achieving results in accordance with those
envisioned in the National Performance Review report; and assists
senior officials in finding ways to improve work processes.
8. The Deputy Assistant Secretary (Information Systems) and CIO
manages information technology (IT) as a capital asset. In compliance
with the Clinger-Cohen Act, the CIO: (a) Fosters communication and
exchange among bureaus; (b) ensures effective coordination, management,
and deployment of IT architecture, investments, and resources; (c)
promotes effective agency operations through performance-based
management; (d) enforces accountability for the use of corporate assets
to build information technology infrastructure; (e) assists bureaus in
aligning IT with their business needs and investment decisions; and (f)
formulates policy on IT. Mission critical responsibilities of the CIO
include strategic direction and priorities for IT investments;
oversight of the Department's information resource management;
management of the Departmentwide information infrastructure; and
implementation of other statutory mandates, including the Paperwork
Reduction Act. The CIO is also responsible for coordination and
management of security implementation across all areas of information
technology, including policy development, resource management,
operations, and the Computer Security Act requirements. The CIO
supervises the following offices.
a. The Office of IT Policy and Management provides effective IT
management policies and procedures, including strategic and capital
planning, investment evaluation and control, performance monitoring,
resource and information management policies to support missions to
achieve the goals of the statutory mandates. Promotes IT process
improvements and reengineering across the bureaus, especially for
paperwork reduction purposes. Manages a broad range of information
resources management functions to include information dissemination,
data integrity board activities, public reporting requirements, and the
IT standards and records management programs. Establishes a
Departmental architectural framework to foster efficient data
processing. Manages and coordinates special Departmentwide and cross-
agency projects to deliver maximum project value and success. Focuses
on developing the competencies of IT professionals.
b. The Office of Corporate Systems Management provides
comprehensive service management, strategic planning, budgeting,
acquisition, service delivery, customer support and program management
essential for IT services supporting common voice, data, and video
requirements across Treasury. These services include traditional
[[Page 23493]]
telecommunications services provided through Executive Agent (EA) and
interagency programs as well as a growing array of corporate
information services and reinvention-driven IT innovation programs.
Develops policies for cost-effective utilization of telecommunications
resources by bureaus; provides management and financial oversight on EA
programs implemented by bureaus; reviews and coordinates the
acquisition of communications systems and services including radio
frequency spectrum engineering and management; and manages
participation in intergovernmental telecommunications programs.
c. The Office of CIO Liaison and Business Services provides for the
coordination, planning, and support of inter-business line activities
within the CIO organization. It supports outreach and liaison between
the CIO office and external constituencies, including bureau customers,
business partners, and congressional entities, as well as management
and coordination of the Department's participation and involvement in
intra/inter-governmental IT programs and initiatives, such as the
National Performance Review and the Government Information Technology
Services Board.
9. The Deputy Assistant Secretary (Administration) has
responsibility for the Departmental Offices' administrative and
management operating programs which include: administrative services;
automated systems; facilities; budget formulation and execution;
accounting and internal controls; printing and graphics; and
procurement. The Deputy Assistant Secretary (Administration) is
responsible for managing the Departmentwide disclosure services
program, Working Capital Fund, Gifts and Bequest Fund, printing program
and reimbursable agreement operations, which cross bureau lines. The
Deputy Assistant Secretary (Administration) also serves as the
Departmental Offices' liaison for activities required to comply with
the CFO Act. Unless another Treasury Order, Directive, or delegation
specifically states otherwise with respect to a specific function, the
Deputy Assistant Secretary (Administration) is the head of the
Departmental Offices for all administrative and management functions
other than personnel and EEO. The Deputy Assistant Secretary supervises
the following offices.
a. The Administrative Operations Division provides a range of
administrative support services to the Departmental Offices to include:
Building access security; environmental and physical safety; parking
facilities; dining room; library and information services; domestic and
international travel; Secretarial delegation travel; and management
coordination for special projects. The Division manages the
Departmentwide disclosure services program and is responsible for
reporting parking and transportation fringe benefits for payroll
purposes.
b. The Automated Systems Division provides automated information
system services to the Departmental Offices including: Security; office
automation; data processing; user support; applications development;
and telecommunications.
c. Office of the Curator provides coordination and direction for
the restoration of the Main Treasury Building; conservation and
maintenance of its historic collections; historical research on the
building and collections to facilitate the development of special
exhibits and other educational activities; and administers the Treasury
Building tour program for the general public, as well as VIP tours.
d. The Facilities Management Division directs and coordinates the
management of the Main Treasury Building, Treasury Annex, and related
grounds, including space management, construction, maintenance,
custodial care, personal property, mail, messenger and motor pool
services, and Departmental Offices rental space.
e. The Financial Management Division formulates, presents, executes
and manages the Departmental Offices' budget; maintains a comprehensive
integrated financial management and accounting system in support of the
financial resources under the jurisdiction of the Deputy Assistant
Secretary (Administration); develops and directs the internal controls
activities of the Departmental Offices; and supports the Deputy
Assistant Secretary (Administration) in providing information to comply
with the CFO Act. In addition, the Division provides financial
management for the Department's Working Capital Fund and reimbursable
programs which cross bureau lines.
f. The Printing and Graphics Division provides Departmentwide
printing, graphics and printing procurement services; develops printing
and copy machine management policy; and represents the Department on
oversight agencies and interagency committees.
g. The Procurement Services Division provides operational
procurement support for the Departmental Offices and manages certain
Departmentwide procurements.
10. The Deputy Assistant Secretary (Human Resources) has
Departmentwide responsibility for human resource management policies;
the Treasury Executive Institute; equal opportunity policies and
programs; Treasury integrated management systems. The Deputy Assistant
Secretary is also responsible for EEO and personnel operations in the
Departmental Offices.
a. The Office of Personnel Policy develops personnel management
policies and procedures and oversight, consultation and evaluation
activities; develops, recommends and implements personnel programs such
as: workers compensation, employment and staffing, including Senior
Executive Service (SES); classification and compensation; employee
development; appraisal, recognition and benefits; employee and labor
relations; and drug-free workplace, including drug testing; provides
policy for strategic planning and systems life cycle management of the
Departmentwide human resources system and ensures that the strategic
direction, plans and policies of the Treasury Human Resources System
provide the flexibility to manage the workforce through reengineered
processes.
b. The Office of Equal Opportunity Program develops polices and
procedures pertaining to equal employment opportunity; provides for the
consideration and disposition of complaints involving issues of
discrimination on grounds of race, color, religion, sex, national
origin, age, disability, reprisal and sexual orientation; oversees,
evaluates, and sets standards for the operation of the four Regional
Complaint Centers which process complaints of discrimination for all
bureaus; and directs and administers affirmative employment and special
emphasis programs, such as the Hispanic Employment Program, the Federal
Women's Program, the Historically Black Colleges and Universities
Program, and the Individuals with Disabilities Program.
c. The Office of Treasury Integrated Management Information Systems
manages, operates, maintains and supports the payroll and personnel
system and human resources process support capabilities for bureaus;
develops, conducts and maintains a full curriculum of technical
training for bureau payroll/personnel staff; provides continuing user
support, including user assistance in problem resolution and reporting;
and ensures that the system meets the technical requirements of the
Treasury community through the identification and development of
[[Page 23494]]
system requirements and the negotiation of system modifications.
d. The Treasury Executive Institute operates under the guidance of
the Treasury Career Advisory Panel (TCAP), which assists the Assistant
Secretary by promoting and effecting the continued improvement of the
Senior Executive Service (SES) of the Department. The TCAP is comprised
of the highest ranking career SES member in each bureau and
Departmental Offices.
e. The Office of Personnel Resources provides the full range of
operating personnel services to the Departmental Offices in the areas
of recruiting, position management and classification, retirement and
benefits, training and development, employee relations, EEO, and
payroll; assists management in recruiting, rewarding and retaining high
quality staff; administers the performance management program; serves
as a resource for career development; manages the Departmental Offices
EEO program; and processes personnel and payroll documents.
11. Cancellation. TD 27-01, ``Organization and Functions of the
Office of the Assistant Secretary (Management) & Chief Financial
Officer (CFO),'' dated June 22, 1995, is superseded.
12. Expiration. This Directive shall expire three years from the
date of issuance unless superseded or cancelled prior to that date.
13. Office of Primary Interest. Office of Organizational
Improvement, Office of the Deputy Assistant Secretary (Strategy and
Finance), Office of the Assistant Secretary for Management and Chief
Financial Officer.
Nancy Killefer,
Assistant Secretary for Management Chief Information Officer.
BILLING CODE 4810-25-P
[[Page 23495]]
[GRAPHIC] [TIFF OMITTED] TN29AP98.027
[FR Doc. 98-11353 Filed 4-28-98; 8:45 am]
BILLING CODE 4810-25-C
