[Federal Register Volume 64, Number 66 (Wednesday, April 7, 1999)]
[Notices]
[Pages 16989-16990]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-8557]
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DEPARTMENT OF THE INTERIOR
Office of the Secretary
Privacy Act of 1974; As Amended; Revisions to the Existing System
of Records
AGENCY: Office of the Secretary, Department of the Interior.
ACTION: Proposed revisions to an existing system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5
U.S.C. 552a), the Office of the Secretary is issuing public notice of
its intent to modify an existing Privacy Act system of records notice,
OS-45, ``Security Clearance Files and Other Reference Files.'' The
revisions will update the name of the system, the address of the system
location and system manager, and the record storage statement.
EFFECTIVE DATE: These actions will be effective on April 7, 1999.
FOR FURTHER INFORMATION CONTACT: Security Manager, Division of Employee
and Public Services, National Business Center, U.S. Department of the
Interior, 1849 C Street NW, MS-1226 MIB, Washington, DC 20240.
SUPPLEMENTARY INFORMATION: In this notice, the Department of the
Interior is amending OS-45, ``Security Clearance Files and Other
Reference Files'' to update the name of the system to describe it more
accurately and to update the address of the system location and system
manager and the record storage statement to reflect changes that have
occurred since the notice was last published. Accordingly, the
Department of the Interior proposes to amend the system notice for
``Security Clearance Files and Other Reference Files,'' OS-45 in its
entirety to read as follows:
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/OS-45
SYSTEM NAME:
Personnel Security Files--Interior, OS-45.
SYSTEM LOCATION:
Division of Employee and Public Services, National Business Center,
U.S. Department of the Interior, 1849 C Street NW, MS-1226 MIB,
Washington, DC 20240.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees in the Office of the Secretary, Bureau heads, Bureau
Security Officers, and employees of other Departmental offices and of
independent agencies, councils and commissions (which are provided
administrative support), whose duties have been designated ``special
sensitive,'' ``critical sensitive,'' ``noncritical sensitive'' or
``clearance for FEMA special access program.''
CATEGORIES OF RECORDS IN THE SYSTEM:
Copies of form SF-85, SF-86, of SF-171 as supplied by individuals
covered by the system, copies of letters of transmittal between the
Department of the Interior and the Office of Personnel Management
concerning the individual's background investigation; copies of
certification of clearance status and briefings and/or copies of
debriefing certificates signed by individual, as appropriate. Card
files contain case file summaries, case numbers and dispositions of
case files following review.
[[Page 16990]]
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Executive Order 10450.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES.
The primary purposes of the system are:
(1) To identify Office of the Secretary personnel who have been
granted a security clearance.
(2) To identify heads of Bureaus and their respective Security
Officers who have been granted a security clearance.
(3) To identify persons in a pending clearance status awaiting the
results and adjudication of Office of Personnel Management
investigations.
(4) To identify persons whose clearance has been terminated in the
last five years due to an administrative down-grading, a transfer to
another agency, employment at another agency, or retirement.
Disclosures outside the Department of the Interior may be made:
(1) To the U.S. Department of Justice or in a proceeding before a
court or adjudicative body when (a) the United States, the Department
of the Interior, a component of the Department, or when represented by
the government, an employee of the Department is a party to litigation
or anticipated litigation or has an interest in such litigation, and
(b) the Department of the Interior determines that the disclosure is
relevant or necessary to the litigation and is compatible with the
purpose for which the records were compiled.
(2) To appropriate Federal, State, local or foreign agencies
responsible for investigating or prosecuting the violation or for
enforcing, implementing, or administering a statute, rule, regulation,
order or license, when the disclosing agency becomes aware of
information indicating a violation or potential violation of a statute,
regulation, rule, order or license.
(3) To a congressional office in connection with an inquiry an
individual covered by the system has made to the congressional office.
(4) To Federal, State, or local agencies that have requested
information relevant or necessary to the hiring, firing or retention of
an employee, or the issuance of a security clearance, license,
contract, grant or other benefit.
(5) To Federal, State or local agencies where necessary to obtain
information relevant to the hiring or retention of an employee or the
issuance of a security clearance, license, contract, grant or other
benefit.
(6) To the Office of Personnel Management for matters concerned
with oversight activities (necessary for the Office of Personnel
Management to carry out its legally-authorized Government-wide
personnel management programs and functions.)
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper copies of records are maintained in file folders. Electronic
records are stored on a non-removable hard disk. Back-up records are
stored on removable diskettes.
Retrievability:
Records are indexed by name of employee or covered individual.
Safeguards:
Records are stored in a locked room. Access to records is permitted
only to cleared personnel on official business.
Retention and disposal:
Records are maintained and disposed of in accordance with General
Records Schedule No. 18, Item No. 23.
System manager(s) and address:
Security Manager, Division of Employee and Public Services,
National Business Center, Department of the Interior, 1849 C Street NW,
MS-1226, Washington, DC 20240.
Notification procedure:
A request for notification of the existence of records shall be
addressed to the System Manager. The request must be in writing, signed
by the requester, and comply with the content requirements of 43 CFR
2.60.
Record access procedure:
A request for access shall be addressed to the System Manager. The
request must be in writing, signed by the requester, and comply with
the content requirements of 43 CFR 2.63.
Contesting record procedure:
A request for an amendment of a record shall be addressed to the
System Manager. The request must be in writing, signed by the
requester, and comply with the content requirements of 43 CFR 2.71.
Record source categories:
Individuals covered by the system. Other Federal agencies supplying
data on individuals covered by the system.
Exemptions claimed for the system:
None.
[FR Doc. 99-8557 Filed 4-6-99; 8:45 am]
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