[Federal Register Volume 64, Number 68 (Friday, April 9, 1999)]
[Notices]
[Pages 17494-17495]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-8879]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration, Office of Records
Services--Washington, DC.
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before May
24, 1999. Once the appraisal of the records is completed, NARA will
send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov. Requesters must
cite the control number, which appears in parentheses after the name of
the agency which submitted the schedule, and must provide a mailing
address. Those who desire appraisal reports should so indicate in their
request.
FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern
Records Programs (NWM), National Archives and Records Administration,
8601 Adelphi Road, College Park, MD 20740-6001, telephone (301)713-
7110.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs to conduct its business. Some schedules are comprehensive and
cover all the records of an agency or one of its major subdivisions.
Most schedules, however, cover records of only one office or program or
a few series of records. Many
[[Page 17495]]
of these update previously approved schedules, and some include records
proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too,
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of the Air Force, Agency-wide (N1-AFU-99-3, 2 items,
2 temporary items). Forms relating to individual Survival, Evasion,
Resistance, and Escape instructors including qualifications, training,
and proficiency. Included are electronic copies of forms created using
word processing and form filler software that are used to generate
paper copies.
2. Department of the Air Force, Agency-wide (N1-AFU-99-6, 2 items,
2 temporary items). Checklists used to evaluate instructors in formal
training courses. Included are electronic copies of forms created using
word processing and form filler software that are used to generate
paper copies.
3. Department of Commerce, National Oceanic and Atmospheric
Administration (N1-23-99-1, 35 items, 15 temporary items). Records
created by various units of the Coast and Geodetic Survey, primarily in
the period 1817-1969. Included are seismograms and incomplete abstracts
of earthquake reports, foreign seismograms and reports, general
administrative reports and correspondence, aerial photographs, foreign
tide readings, U.S. and foreign magnetic observations, instrument
evaluation records, compass surveys, and magnetic declination charts.
Files proposed for permanent retention date from the early 19th century
through the late 1960s and include triangulation station descriptions,
bench mark descriptions, earthquake report abstracts, seismological
bulletins and special studies, operations logbooks, annual reports,
ship and field office correspondence and reports, correspondence
relating to aeronautical charting committees, aerial photographs and
negatives, tidal observations and reports, international observatory
station records, and research and development correspondence files.
4. Department of Defense, Defense Logistics Agency (N1-361-99-2, 11
items, 11 temporary items). Records relating to programs and services
in agency Child Development Centers. Included are registers, activity
schedules, lesson plans, annual reports, files on employees, and files
on individual children, such as medical histories and records
documenting the child's activities and development. Electronic copies
of records created using electronic mail, word processing, and other
office automation applications are also included.
5. Department of Energy, Federal Energy Regulatory Commission (N1-
138-99-5) 4 items, 4 temporary items). Case files, working papers, and
records created as documentation of the planning, creation, testing,
maintenance, and use of computer systems. Included are electronic
copies of documents created using electronic mail and word processing.
6. Department of Energy, Agency-wide (N1-434-98-5, 5 items, 5
temporary items). Contractor employee pay records containing pay data
on each employee. This schedule also increases the retention period for
levy and garnishment records and reports, registers, and other records
relating to retirement of agency employees, which were previously
approved for disposal. Also included are electronic copies of documents
created using electronic mail and word processing.
7. Department of Energy, Agency-wide (N1-434-98-6, 8 items, 8
temporary items). Records relating to employee pension plans and
casualty insurance plans. These records include policies, endorsements,
reports, studies, and correspondence. This schedule also increases the
retention period for real property records and reports of inventory
surveys, which were previously approved for disposal. Also included are
electronic copies of documents created using electronic mail and word
processing.
8. Department of Energy, Agency-wide (N1-434-98-12, 4 items, 4
temporary items). Records relating to personal and official foreign
travel. These records include forms, reports, correspondence, and
electronic copies of documents created using electronic mail and word
processing.
9. Department of the Treasury, Bureau of Engraving and Printing
(N1-318-98-1, 1 item, 1 temporary item). Plate history cards created by
the Office of Currency and Stamp Printing, ca. 1878-1960. The cards
were used for work control and accountability for active and inactive
numbered engraving plates, rolls, and dies used to manufacture U.S.
Government securities.
10. Federal Reserve System, Board of Governors (N1-82-99-1, 7
items, 7 temporary items). Files of the Office of the Secretary
pertaining to computer operations, century date conversion (Y2K), and
employee performance ratings. Included are records related to the
development, installation, testing, operation, and maintenance of
computer applications, work stations, networks, Web sites, and other
systems (not including data generated on the systems) as well as files
concerning the agency's Year 2000 efforts such as plans, strategies,
testing plans, research papers, and publications. Also included are
electronic copies of documents created using electronic mail and word
processing. In addition, this schedule increases the retention period
of employee performance rating records which were previously approved
for disposal.
Dated: March 26, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-8879 Filed 4-8-99; 8:45 am]
BILLING CODE 7515-01-P
