[Federal Register Volume 59, Number 92 (Friday, May 13, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-11444]
[[Page Unknown]]
[Federal Register: May 13, 1994]
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FARM CREDIT SYSTEM INSURANCE CORPORATION
Privacy Act of 1974; Establishment of New System of Records
AGENCY: Farm Credit System Insurance Corporation.
ACTION: Advance notice with request for comments; publication of
proposed system notice for new systems of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended (5 U.S.C. 552a), notice is hereby given that the Farm Credit
Insurance Corporation (Corporation) is establishing Privacy Act systems
of records and is publishing a complete notice of its inventory of
systems. The publication of these proposed systems notices is one of
the steps required to establish the new systems. The new systems of
records facilitates the Corporation's ability to collect, maintain,
use, and disclose information pertaining to individuals.
DATES: Written comments should be received by June 13, 1994. The
Corporation filed a New Systems Report with Congress and the Office of
Management and Budget (OMB) on May 6, 1994. This notice will be adopted
without further publication on July 5, 1994, unless modified by a
subsequent notice to incorporate comments received from the public.
ADDRESSES: Written comments may be mailed (in triplicate) to Mary A.
Creedon, Chief Operating Officer, in care of Cindy Nicholson, Farm
Credit System Insurance Corporation, McLean, Virginia 22102-0826.
Copies of all communications received will be available for examination
by interested parties in the offices of the Farm Credit System
Insurance Corporation.
FOR FURTHER INFORMATION CONTACT:
Ronald H. Erickson, Privacy Act Officer, Farm Credit System Insurance
Corporation, McLean, Virginia 22102-0826, (703) 883-4113, TDD (703)
883-4444, or
Jane Virga, Office of General Counsel, Farm Credit System Insurance
Corporation, McLean, Virginia, 22102-0826, (703) 883-4071, TDD (703)
883-4444.
SUPPLEMENTARY INFORMATION: As required by the Privacy Act of 1974, the
Corporation has reviewed all systems of records and identified eight
new systems.
The notice reflects designated points of contact for inquiring
about the systems, accessing the records, and requesting amendments to
the records. As noted below, the Farm Credit Administration, 1501 Farm
Credit Drive, McLean, Virginia 22102-5090, is the custodian for some of
the records pursuant to a delegation of authority from the Corporation.
The categories of new systems are: FCSIC-1, Corporation Internal
Automated Personnel System, FCSIC-2, Employee Reports of Financial
Interests and Employment, FCSIC-3, Employee Attendance, Leave,
Personnel Actions, and Payroll Files, FCSIC-4, Employee Travel Files,
FCSIC-5, Financial Management Records, FCSIC-6, Procurement Records,
FCSIC-7, Personnel Security Files, and FCSIC-8, Correspondence Files.
Notice is hereby given that the Corporation adopts the Office of
Personnel Management's (OPM) OPM/GOVT-1 and the OPM's Federal Register
notice of OPM/GOVT-1 with respect to those personnel records that are
maintained by the Corporation and described in OPM/GOVT-1. Individuals
are referred to the OPM's Federal Register notice on the existence and
character of OPM/GOVT-1. The citation is 57 FR 35705-35709, August 10,
1992, as amended from time to time. OPM's Federal Register notice sets
out the routine uses of the records in OPM/GOVT-1. Individuals
interested in reviewing and commenting on such routine uses are
referred to 57 FR 35705-35709, August 10, 1992, as amended from time to
time. Employee inquiries about OPM/GOVT-1 and employee requests for
access or amendments to records described therein that are maintained
by the Corporation may be directed to: Chief Operating Officer, Farm
Credit System Insurance Corporation, McLean, Virginia 22102-0826.
As required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, the
Corporation has sent notice of this proposed system of records to the
Office of Management and Budget, the Committee on Government Operations
of the House of Representatives, and the Committee on Governmental
Affairs of the Senate. The notices are published in their entirety
below.
Table of Contents
FCSIC-1 FCSIC Internal Automated Personnel System.
FCSIC-2 Employee Reports of Financial Interest and Employment.
FCSIC-3 Employee Attendance, Leave, Personnel Actions, and Payroll
Records.
FCSIC-4 Employee Travel Files.
FCSIC-5 Financial Management Records.
FCSIC-6 Procurement Records.
FCSIC-7 Personnel Security Files.
FCSIC-8 Correspondence Files.
FCSIC-1
FCSIC Internal Automated Personnel System.
These records are located at the Farm Credit Administration with
copies at the Farm Credit System Insurance Corporation, McLean,
Virginia 22102-0826.
Current and former Corporation employees since March 1988.
Information from Personnel Management Information and
Telecommunications System of the Department of Treasury, including the
employee's occupational series, grade, salary, position title,
geographic location, work schedule, date of birth, sex, and similar
information. The source for this data is the National Finance Center's
United States Department of Agriculture Personnel Payroll System.
12 U.S.C. 2277a-7, 2277a-8.
Information in this record system may be used to furnish internal
statistical reports and trend analyses for managing human resources.
(1) In the event that information in this record system indicates a
violation or potential violation of law, whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program statute, or by regulation, rule, or order issued
pursuant thereto, the relevant records may be referred, as a routine
use, to the appropriate agency, whether Federal, State, local, or
foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation, or order issued pursuant thereto.
(2) Information in this record system may be disclosed as a routine
use to a Federal, State, or local agency maintaining civil, criminal,
or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary to obtain
information relevant to a decision concerning the hiring or retention
of an employee, the letting of a contract, or the issuance of a grant
or other benefit.
(3) Information in this record system may be disclosed to a Federal
agency, in response to its request, in connection with the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of and investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit by the
requesting agency, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter.
(4) Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
(5) It shall be a routine use of the records in this system of
records to disclose them to the Department of Justice or to disclose
them in a proceeding before a court or adjudicative body before which
the agency is authorized to appear, when
(a) The agency, or any component thereof; or
(b) Any employee of the agency in his or her official capacity; or
(c) Any employee of the agency in his or her individual capacity
where the Department of Justice or the agency has agreed to represent
the employee; or
(d) The United States, where the agency determines that litigation
is likely to affect the agency or any of its components,
is a party to litigation or has an interest in such litigation, and the
use of such records by the Department of Justice or the use of such
records in the proceeding is deemed by the agency to be relevant and
necessary to the litigation, provided, however, that in each case, the
agency determines that disclosure of the records to the Department of
Justice or the disclosure of such records in the proceeding is a use of
the information contained in the records that is compatible with the
purpose for which the records were collected.
(6) In the event that information in this record system is needed
in the course of presenting evidence to a court, magistrate, or
administrative tribunal, the relevant records may be referred, as a
routine use, to the appropriate person to use as evidence.
Information stored electronically.
Electronically retrievable by name, social security number, and
other identifiers such as sex, geographic location, occupational
series, etc.
Records are kept in a secure area with access limited to those
whose official duties require access.
In accordance with National Archives and Records Administration
General Records Schedule requirements.
Chief Operating Officer, Farm Credit System Insurance Corporation,
McLean, Virginia 22102-0826.
All inquiries about this system of records shall be addressed to:
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean,
Virginia 22102-0826.
Requests for access to a record shall be directed to: Privacy Act
Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.3.
Requests for amendments of a record shall be directed to: Privacy
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.7.
Information in this system of records either comes from the
individual to whom it applies or comes from information supplied by
agency officials.
FCSIC-2
Employee Reports of Financial Interests and Employment--FCSIC.
These records are located at the Farm Credit Administration with
copies at the Farm Credit System Insurance Corporation, McLean,
Virginia 22102-0826.
Current and former Corporation employees.
``Public Financial Disclosure Report'' and ``Confidential Statement
of Employment and Financial Interests'' required of certain employees.
Contains statement of financial interests of the employee and of
members of his or her immediate household as well as any other
statements or memorandums concerning other employment or financial
interests of the Corporation employee.
Executive Order 12674, as amended by Executive Order 12731, and 5
U.S.C. App. 201, 205.
Information in this record system may be used by authorized
personnel for ascertaining conflicts or apparent conflicts of interest,
recommending or taking appropriate action, monitoring the agency's
ethics program.
(1) In the event that information in this record system indicates a
violation or potential violation of law, whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program statute, or by regulation, rule, or order issued
pursuant thereto, the relevant records may be referred, as a routine
use, to the appropriate agency, whether Federal, State, local, or
foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation, or order issued pursuant thereto.
(2) Information in this record system may be disclosed as a routine
use to a Federal, State, or local agency maintaining civil, criminal,
or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary to obtain
information relevant to a decision concerning the hiring or retention
of an employee, the letting of a contract, or the issuance of a grant
or other benefit.
(3) Information in this record system may be disclosed to a Federal
agency, in response to its request, in connection with the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit by the
requesting agency, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter.
(4) Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
(5) It shall be a routine use of the records in this system of
records to disclose them to the Department of Justice or to disclose
them in a proceeding before a court or adjudicative body before which
the agency is authorized to appear, when
(a) The agency, or any component thereof; or
(b) Any employee of the agency in his or her official capacity; or
(c) Any employee of the agency in his or her individual capacity
where the Department of Justice or the agency has agreed to represent
the employee; or
(d) The United States, where the agency determines that litigation
is likely to affect the agency or any of its components,
is a party to litigation or has an interest in such litigation, and the
use of such records by the Department of Justice or the use of such
records in the proceeding is deemed by the agency to be relevant and
necessary to the litigation, provided, however, that in each case, the
agency determines that disclosure of the records to the Department of
Justice or the disclosure of such records in the proceeding is a use of
the information contained in the records that is compatible with the
purpose for which the records were collected.
(6) In the event that information in this record system is needed
in the course of presenting evidence to a court, magistrate, or
administrative tribunal, the relevant records may be referred, as a
routine use, to the appropriate person to use as evidence.
Records are maintained in file folders.
Records are maintained alphabetically by name.
Records are kept in a locked cabinet except when being used by
authorized personnel who are instructed as to their confidentiality and
permitted use.
In accordance with National Archives and Records Administration
General Records Schedule requirements for employee reports of financial
interests and employment.
Designated Agency Ethics Official, Farm Credit System Insurance
Corporation, McLean, Virginia 22102-0826.
All inquiries about this system of records shall be addressed to:
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean,
Virginia 22102-0826.
Requests for access to a record shall be directed to: Privacy Act
Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.3.
Requests for amendments of a record shall be directed to: Privacy
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.7.
Information in this system of records either comes from the
employee to whom it applies or comes from information supplied by
agency officials.
FCSIC-3
Employee attendance, leave, personnel actions, and payroll
records--FCSIC.
These records are located at the Farm Credit Administration with
copies at the Farm Credit System Insurance Corporation, McLean,
Virginia 22102-0826.
Corporation employees.
Records consist of paper, electronic, and microfiche files
containing payroll-related information for Corporation employees
reported on a biweekly, year-to-date, and, in some cases, an annual
basis. The records contain payroll and leave data for each employee
including rate and amount of pay, personnel actions during payroll
periods, hours worked, tax and retirement deductions, life insurance
and health insurance deductions, savings allotments, savings bond and
charity deductions, other financial deductions, mailing addresses, and
home addresses. Records produced electronically utilize software
provided by the National Finance Center's United States Department of
Agriculture Personnel Payroll System.
12 U.S.C. 2277a-7, 2277a-8.
Information in this record system may be used to prepare payroll
and to meet Government payroll record keeping and reporting
requirements, and for retrieving and supplying payroll and leave
information as required for agency needs. In addition, information in
this record system is used to furnish certain information (name,
permanent or temporary status, most recent position, grade, or salary)
to other Government agencies, commercial or credit organizations, or
verification of employment to prospective employers.
(1) Information in this record system may be disclosed as a routine
use to Federal, State, and local taxing authorities concerning
compensation to employees or contractors for personal services; to the
Office of Personnel Management, Department of the Treasury, Department
of Labor, and other Federal agencies concerning pay, benefits, and
retirement of employees; to Federal employees health benefits carriers
concerning health insurance of employees; to financial organizations
concerning employee savings account allotments and net pay to checking
accounts; to State human resource offices administering unemployment
compensation programs; to educational and training organizations
concerning employee qualifications and identity for specific courses;
and to heirs, executors, and legal representatives of beneficiaries.
(2) In the event that information in this record system indicates a
violation or potential violation of law, whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program statute, or by regulation, rule, or order issued
pursuant thereto, the relevant records may be referred, as a routine
use, to the appropriate agency, whether Federal, State, local, or
foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation, or order issued pursuant thereto.
(3) Information in this record system may be disclosed as a routine
use to a Federal, State, or local agency maintaining civil, criminal,
or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary to obtain
information relevant to a decision concerning the hiring or retention
of an employee, the letting of a contract, or the issuance of a grant
or other benefit.
(4) Information in this record system may be disclosed to a Federal
agency, in response to its request, in connection with the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of and investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit by the
requesting agency, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter.
(5) Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
(6) It shall be a routine use of the records in this system of
records to disclose them to the Department of Justice or to disclose
them in a proceeding before a court or adjudicative body before which
the agency is authorized to appear, when
(a) The agency, or any component thereof; or
(b) Any employee of the agency in his or her official capacity; or
(c) Any employee of the agency in his or her individual capacity
where the Department of Justice or the agency has agreed to represent
the employee; or
(d) The United States, where the agency determines that litigation
is likely to affect the agency or any of its components,
is a party to litigation or has an interest in such litigation, and the
use of such records by the Department of Justice or the use of such
records in the proceeding is deemed by the agency to be relevant and
necessary to the litigation, provided, however, that in each case, the
agency determines that disclosure of the records to the Department of
Justice or the disclosure of such records in the proceeding is a use of
the information contained in the records that is compatible with the
purpose for which the records were collected.
(7) In the event that information in this record system is needed
in the course of presenting evidence to a court, magistrate, or
administrative tribunal, the relevant records may be referred, as a
routine use, to the appropriate person to use as evidence.
Records are maintained in locked cabinets or electronically.
Paper records are filed alphabetically by name. Electronic records
are accessed by social security number. Microfiche records are arranged
by social security number within a pay period.
Files are kept in areas which are locked after business hours.
Access to records is limited to authorized individuals.
In accordance with National Archives and Records Administration
General Records Schedule requirements for payroll-related records.
Chief Operating Officer, Farm Credit System Insurance Corporation,
McLean, Virginia 22102-0826.
All inquiries about this system of records shall be addressed to:
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean,
Virginia 22102-0826.
Requests for access to a record shall be directed to: Privacy Act
Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.3.
Requests for amendments of a record shall be directed to: Privacy
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.7.
Information in this system of records comes from the employee to
whom it applies or comes from information supplied by Corporation
employees and other authorized personnel.
FCSIC-4
Employee Travel--FCSIC.
Farm Credit System Insurance Corporation, McLean, Virginia 22102-
0826.
Current and former Corporation employees.
Paper and electronic records relating to travel vouchers and
supporting documentation.
12 U.S.C. 2277a-7, 2277a-8.
Information contained in this system of records is used to provide
records of reimbursement to employees for expenses incurred while in
official travel status.
(1) In the event that information in this record system indicates a
violation or potential violation of law, whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program statute, or by regulation, rule, or order issued
pursuant thereto, the relevant records may be referred, as a routine
use, to the appropriate agency, whether Federal, State, local, or
foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation, or order issued pursuant thereto.
(2) Information in this record system may be disclosed as a routine
use to a Federal, State, or local agency maintaining civil, criminal,
or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary to obtain
information relevant to a decision concerning the hiring or retention
of an employee, the letting of a contract, or the issuance of a grant
or other benefit.
(3) Information in this record system may be disclosed to a Federal
agency, in response to its request, in connection with the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of and investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit by the
requesting agency, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter.
(4) Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
(5) It shall be a routine use of the records in this system of
records to disclose them to the Department of Justice or to disclose
them in a proceeding before a court or adjudicative body before which
the agency is authorized to appear, when
(a) The agency, or any component thereof; or
(b) Any employee of the agency in his or her official capacity; or
(c) Any employee of the agency in his or her individual capacity
where the Department of Justice or the agency has agreed to represent
the employee; or
(d) The United States, where the agency determines that litigation
is likely to affect the agency or any of its components,
is a party to litigation or has an interest in such litigation, and the
use of such records by the Department of Justice or the use of such
records in the proceeding is deemed by the agency to be relevant and
necessary to the litigation, provided, however, that in each case, the
agency determines that disclosure of the records to the Department of
Justice or the disclosure of such records in the proceeding is a use of
the information contained in the records that is compatible with the
purpose for which the records were collected.
(6) In the event that information in this record system is needed
in the course of presenting evidence to a court, magistrate, or
administrative tribunal, the relevant records may be referred, as a
routine use, to the appropriate person to use as evidence.
Records are stored in cabinets or electronically.
Paper records are filed alphabetically by name.
Paper files are kept in areas which are locked after business
hours. Access to electronic system is limited to authorized employees.
In accordance with National Archives and Records Administration
General Records Schedule requirements for financial records.
Administrative Specialist, Farm Credit System Insurance
Corporation, McLean, Virginia 22102-0826.
All inquiries about this system of record shall be directed to:
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean,
Virginia 22102-0826.
Requests for access to a record shall be directed to: Privacy Act
Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.3.
Requests for amendments of a record shall be directed to: Privacy
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.7.
Corporation employees and other individuals executing records.
FCSIC-5
Financial Management Records--FCSIC.
These records are located at the Farm Credit Administration,
McLean, Virginia 22102-0826.
Corporation employees and individuals conducting business with the
Corporation.
Records consist of paper, electronic, and microfiche files
supporting the Corporation financial management system, including
employee travel advance records, records of budget formulation and
execution, the Corporation administrative expenses, and other financial
records.
12 U.S.C. 2277a-7, 2277a-8.
This system of records serves as the source for collecting and
recapping financial data to provide control over assets and
liabilities, collection of revenues and disbursement of expenses and
reports necessary for management and for other Government agencies.
(1) In the event that information in this record system indicates a
violation or potential violation of law, whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program statute, or by regulation, rule, or order issued
pursuant thereto, the relevant records may be referred, as a routine
use, to the appropriate agency, whether Federal, State, local, or
foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation, or order issued pursuant thereto.
(2) Information in this record system may be disclosed as a routine
use to a Federal, State, or local agency maintaining civil, criminal,
or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary to obtain
information relevant to a decision concerning the hiring or retention
of an employee, the letting of a contract, or the issuance of a grant
or other benefit.
(3) Information in this record system may be disclosed to a Federal
agency, in response to its request, in connection with the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of and investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit by the
requesting agency, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter.
(4) Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
(5) It shall be a routine use of the records in this system of
records to disclose them to the Department of Justice or to disclose
them in a proceeding before a court or adjudicative body before which
the agency is authorized to appear, when
(a) The agency, or any component thereof; or
(b) Any employee of the agency in his or her official capacity; or
(c) Any employee of the agency in his or her individual capacity
where the Department of Justice or the agency has agreed to represent
the employee; or
(d) The United States, where the agency determines that litigation
is likely to affect the agency or any of its components,
is a party to litigation or has an interest in such litigation, and the
use of such records by the Department of Justice or the use of such
records in the proceeding is deemed by the agency to be relevant and
necessary to the litigation, provided, however, that in each case, the
agency determines that disclosure of the records to the Department of
Justice or the disclosure of such records in the proceeding is a use of
the information contained in the records that is compatible with the
purpose for which the records were collected.
(6) In the event that information in this record system is needed
in the course of presenting evidence to a court, magistrate, or
administrative tribunal, the relevant records may be referred, as a
routine use, to the appropriate person to use as evidence.
Records are stored in cabinets or electronically.
Paper records are arranged by SF1166a (Voucher and Schedule of
Payments) voucher number within each year. Automated system can
retrieve by name, vendor number, or social security number as
applicable.
Paper files are kept in file cabinets in areas which are locked
after business hours. Access to electronic system is limited to
authorized employees.
In accordance with National Archives and Records Administration
General Records Schedule requirements for financial records.
Chief Operating Officer, Farm Credit System Insurance Corporation,
McLean, Virginia 22102-0826.
All inquiries about this system of records shall be addressed to:
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean,
Virginia 22102-0826.
Requests for access to a record shall be directed to: Privacy Act
Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.3.
Requests for amendments of a record shall be directed to: Privacy
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.7.
Corporation employees and other individuals doing business with
Corporation.
FCSIC-6
Procurement Records--FCSIC.
These records are located at the Farm Credit Administration,
McLean, Virginia 22102-0826.
Individuals, corporations, and governmental entities who provide or
may provide supplies or services to the Corporation by contract or
purchase order.
Bids, offers, lease agreements, purchase orders, requisitions, and
other pertinent written information related to purchase transactions.
12 U.S.C. 2277a-7, 2277a-8; 40 U.S.C. 471 et seq.
Information contained in this system of records is used by the
Corporation as the basis for maintaining control of purchase
transactions and to provide a minimum of opportunity for fraud as well
as the maximum feasible opportunity for audit as related to the
purchase of supplies and services obtained.
(1) In the event that information in this record system indicates a
violation or potential violation of law, whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program statute, or by regulation, rule, or order issued
pursuant thereto, the relevant records may be referred, as a routine
use, to the appropriate agency, whether Federal, State, local, or
foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation, or order issued pursuant thereto.
(2) Information in this record system may be disclosed as a routine
use to a Federal, State, or local agency maintaining civil, criminal,
or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary to obtain
information relevant to a decision concerning the hiring or retention
of an employee, the letting of a contract, or the issuance of a grant
or other benefit.
(3) Information in this record system may be disclosed to a Federal
agency, in response to its request, in connection with the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of and investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit by the
requesting agency, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter.
(4) Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
(5) It shall be a routine use of the records in this system of
records to disclose them to the Department of Justice or to disclose
them in a proceeding before a court or adjudicative body before which
the agency is authorized to appear, when
(a) The agency, or any component thereof; or
(b) Any employee of the agency in his or her official capacity; or
(c) Any employee of the agency in his or her individual capacity
where the Department of Justice or the agency has agreed to represent
the employee; or
(d) The United States, where the agency determines that litigation
is likely to affect the agency or any of its components,
is a party to litigation or has an interest in such litigation, and the
use of such records by the Department of Justice or the use of such
records in the proceeding is deemed by the agency to be relevant and
necessary to the litigation, provided, however, that in each case, the
agency determines that disclosure of the records to the Department of
Justice or the disclosure of such records in the proceeding is a use of
the information contained in the records that is compatible with the
purpose for which the records were collected.
(6) In the event that information in this record system is needed
in the course of presenting evidence to a court, magistrate, or
administrative tribunal, the relevant records may be referred, as a
routine use, to the appropriate person to use as evidence.
Records are maintained in file folders.
Records filed: (1) In numerical order by purchase order or contract
number; and (2) alphabetically by the name of the vendor.
Maintained in area which is locked after business hours. Access to
this record system is limited to employees and persons with contractual
authority within the Corporation and the FCA.
In accordance with National Archives and Records Administration
General Records Schedule requirements for procurement records.
Chief Operating Officer, Farm Credit System Insurance Corporation,
McLean, Virginia 22102-0826.
All inquiries about this system of records shall be addressed to:
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean,
Virginia 22102-0826.
Requests for access to a record shall be directed to: Privacy Act
Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.3.
Requests for amendments of a record shall be directed to: Privacy
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.7.
Individuals, corporations, or governmental entities who make bids
or offers to the Corporation or enter into lease or other agreements
with the Corporation. Employees who prepare contractual actions.
FCSIC-7
Personnel Security Files--FCSIC.
These records are located at the Farm Credit Administration,
McLean, Virginia 22102-5090.
Current and former Corporation employees.
Case files compiled during background investigations of employees
in sensitive positions. The files include:
(a) Security forms (SF 86, ``Security Investigation Data for
Sensitive Position''; and OPM Form 329-B, ``Authority for Release of
Information and Redisclosure'');
(b) Investigative report which includes credit check, check of
police record, and interviews with neighbors, former supervisors, and
coworkers;
(c) Determination of suitability for security clearance by agency
security officer; and
(d) Issuance of clearance statement.
Executive Order 10450.
Information in this system of records is used to determine
suitability for holding a sensitive position within the Corporation and
to issue security clearance.
(1) In the event that information in this record system indicates a
violation or potential violation of law, whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program statute, or by regulation, rule, or order issued
pursuant thereto, the relevant records may be referred, as a routine
use, to the appropriate agency, whether Federal, State, local, or
foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation, or order issued pursuant thereto.
(2) Information in this record system may be disclosed as a routine
use to a Federal, State, or local agency maintaining civil, criminal,
or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary to obtain
information relevant to a decision concerning the hiring or retention
of an employee, the letting of a contract, or the issuance of a grant
or other benefit.
(3) Information in this record system may be disclosed to a Federal
agency, in response to its request, in connection with the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of and investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit by the
requesting agency, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter.
(4) Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
(5) It shall be a routine use of the records in this system of
records to disclose them to the Department of Justice or to disclose
them in a proceeding before a court or adjudicative body before which
the agency is authorized to appear, when
(a) The agency, or any component thereof; or
(b) Any employee of the agency in his or her official capacity; or
(c) Any employee of the agency in his or her individual capacity
where the Department of Justice or the agency has agreed to represent
the employee; or
(d) The United States, where the agency determines that litigation
is likely to affect the agency or any of its components,
is a party to litigation or has an interest in such litigation, and the
use of such records by the Department of Justice or the use of such
records in the proceeding is deemed by the agency to be relevant and
necessary to the litigation, provided, however, that in each case, the
agency determines that disclosure of the records to the Department of
Justice or the disclosure of such records in the proceeding is a use of
the information contained in the records that is compatible with the
purpose for which the records were collected.
(6) In the event that information in this record system is needed
in the course of presenting evidence to a court, magistrate, or
administrative tribunal, the relevant records may be referred, as a
routine use, to the appropriate person to use as evidence.
Records are maintained in file folders.
Records are arranged alphabetically by name.
Records are maintained in a locked safe in an area that is secured
after business hours. Access to records is restricted to those
employees whose official duties require access.
Files are transferred to OPM when employee leaves the agency.
Chief Operating Officer, Farm Credit System Insurance Corporation,
McLean, Virginia 22102-0826.
All inquiries about this system of records shall be addressed to:
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean,
Virginia 22102-0826.
Requests for access to a record shall be directed to: Privacy Act
Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.3.
Requests for amendments of a record shall be directed to: Privacy
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.7.
Information in this system of records comes from the individual to
whom it applies, credit bureaus, police, neighbors, former supervisors
and coworkers, etc.
This system is subjected to a specific exemption pursuant to 5
U.S.C. 552a(k)(2), to the extent there is included in the system
investigatory material compiled for law enforcement purposes.
FCSIC-8
Correspondence Files--FCSIC.
Farm Credit System Insurance Corporation, McLean, Virginia 22102-
0826.
Current and former Corporation employees.
Letters, memorandums, and other documents pertaining to the
operations of the Corporation.
12 U.S.C. 2277a-7, 2277a-8.
(1) In the event that information in this record system indicates a
violation or potential violation of law, whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program statute, or by regulation, rule, or order issued
pursuant thereto, the relevant records may be referred, as a routine
use, to the appropriate agency, whether Federal, State, local, or
foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation, or order issued pursuant thereto.
(2) Information in this record system may be disclosed as a routine
use to a Federal, State, or local agency maintaining civil, criminal,
or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary to obtain
information relevant to a decision concerning the hiring or retention
of an employee, the letting of a contract, or the issuance of a grant
or other benefit.
(3) Information in this record system may be disclosed to a Federal
agency, in response to its request, in connection with the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of and investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit by the
requesting agency, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter.
(4) Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
(5) It shall be a routine use of the records in this system of
records to disclose them to the Department of Justice or to disclose
them in a proceeding before a court or adjudicative body before which
the agency is authorized to appear, when
(a) The agency, or any component thereof; or
(b) Any employee of the agency in his or her official capacity; or
(c) Any employee of the agency in his or her individual capacity
where the Department of Justice or the agency has agreed to represent
the employee; or
(d) The United States, where the agency determines that litigation
is likely to affect the agency or any of its components,
is a party to litigation or has an interest in such litigation, and the
use of such records by the Department of Justice or the use of such
records in the proceeding is deemed by the agency to be relevant and
necessary to the litigation, provided, however, that in each case, the
agency determines that disclosure of the records to the Department of
Justice or the disclosure of such records in the proceeding is a use of
the information contained in the records that is compatible with the
purpose for which the records were collected.
(6) In the event that information in this record system is needed
in the course of presenting evidence to a court, magistrate, or
administrative tribunal, the relevant records may be referred, as a
routine use, to the appropriate person to use as evidence.
Records are maintained in file folders.
Records are arranged alphabetically by name.
Records are maintained in a locked cabinet in an area that is
secured after business hours.
In accordance with National Archives and Records Administration
General Records Schedule requirements.
Administrative Specialist, Farm Credit System Insurance
Corporation, McLean, Virginia 22102-0826.
All inquiries about this system of records shall be addressed to:
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean,
Virginia 22102-0826.
Requests for access to a record shall be directed to: Privacy Act
Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.3.
Requests for amendments of a record shall be directed to: Privacy
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia
22102-0826, as provided in 12 CFR 1403.7.
Information in this system of records either comes from the
individual to whom it applies or comes from information supplied by
agency officials.
Dated: May 5, 1994.
Nan P. Mitchem,
Acting Secretary to the Board, Farm Credit System Insurance
Corporation.
[FR Doc. 94-11444 Filed 5-12-94; 8:45 am]
BILLING CODE 6710-01-P
