[Federal Register Volume 62, Number 99 (Thursday, May 22, 1997)]
[Notices]
[Pages 28042-28045]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-13422]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Disease Control and Prevention
[Announcement Number 766]
Development of State Health Promotion and Chronic Disease
Prevention Databases/Clearinghouses
Introduction
The Centers for Disease Control and Prevention (CDC) announces the
availability of fiscal year (FY) 1997 funds for a cooperative agreement
program for development of State health promotion and chronic disease
prevention databases/clearinghouses that are compatible with Chronic
Disease Prevention File (CDP) and the Combined Health Information
Database (CHID). CDP File and CHID link health information and
education resources into a national network of information on programs,
interventions, and methods, and act as a mechanism for collecting,
sharing, and distributing information, bibliographies, literature, and
health promotion and chronic disease prevention information to
professionals responsible for planning, developing, conducting, and
evaluating health promotion and chronic disease prevention programs.
CDC is committed to achieving the health promotion and disease
prevention objectives of ``Healthy People 2000'', a national activity
to reduce morbidity and mortality and improve the quality of life. This
announcement is related to the priority areas of Cancer, Clinical
Preventive Services, Diabetes and Chronic Disabling Conditions,
Educational and Community-Based Programs, Family Planning, Heart
Disease and Stroke, HIV Infection, Maternal and Infant Health,
Nutrition, Oral Health, Physical Activity and Fitness, Sexually
Transmitted Diseases, Surveillance and Data Systems, and Tobacco. (For
ordering a copy of ``Healthy People 2000,'' see section ``Where to
Obtain Additional Information.'')
Authority
This program is authorized under section 317(k)(2) [42 U.S.C 247b
(k)(2)] of the Public Health Service Act, as amended.
Smoke-Free Workplace
CDC strongly encourages all grant recipients to provide a smoke-
free workplace and promote the non-use of tobacco products, and Public-
Law 103-227, the Pro-Children Act of 1994, prohibits smoking in certain
facilities that receive Federal funds in which education, library, day
care, health care, and early childhood development services are
provided to children.
Eligible Applicants
Eligible applicants are the official public health agencies of
States or their bona fide agents. This includes the District of
Columbia, American Samoa, the Commonwealth of Puerto Rico, the Northern
Mariana Islands, the Republic of the Marshall Islands, the Republic of
Palau, and federally recognized Indian tribal governments.
Funding is limited to one three-year project period to provide
start-up costs for establishing a State database. Therefore, Colorado,
Minnesota, and Missouri are not eligible applicants because they were
funded September 1, 1991, for a three-year project period, under
Program Announcement Number 940, entitled ``Assistance Program for
Chronic Disease Prevention and Control.'' California, Florida, and
Michigan are not eligible participants because they were funded
September 30, 1993, for a three-year project period, under Program
Announcement Number 344, entitled ``Development of State Health
Promotion and Chronic Disease Prevention Databases/Clearinghouses.''
Delaware, Oklahoma, and Washington are not eligible participants
because they were funded September 30, 1995, for a three-year project
period, under Program Announcement Number 540, entitled ``Development
of State Health Promotion and Chronic Disease Prevention Databases/
Clearinghouses.''
Availability of Funds
Approximately $90,000 is available in FY 1997 to fund approximately
three awards. It is expected that the average award will be $30,000. It
is expected that the awards will begin on or about September 1, 1997,
and will be made for a 12-month budget period within a project period
of up to three years. Funding estimates may vary and are subject to
change.
Continuation awards within the project period will be made on the
basis of satisfactory progress and the availability of funds.
Use of Funds
Restrictions on Lobbying
Applicants should be aware of restrictions on the use of HHS funds
for lobbying of federal or state legislative bodies. Under the
provisions of 31 U.S.C. Section 1352 (which has been in effect since
December 23, 1989), recipients (and their subtier contractors) are
prohibited from using appropriated
[[Page 28043]]
federal funds (other than profits from a federal contract) for lobbying
Congress or any federal agency in connection with the award of a
particular contract, grant, cooperative agreement, or loan. This
includes grants/cooperative agreements that, in whole or in part,
involve conferences for which federal funds cannot be used directly or
indirectly to encourage participants to lobby or to instruct
participants on how to lobby.
In addition, the FY 1997 HHS Appropriations Act, which became
effective October 1, 1996, expressly prohibits the use of 1997
appropriated funds for indirect or ``grass roots'' lobbying efforts
that are designed to support or defeat legislation pending before state
legislatures. This new law, Section 503 of Pub. L. No. 104-208,
provides as follows:
Sec. 503(a) No part of any appropriation contained in this Act
shall be used, other than for normal and recognized executive-
legislative relationships, for publicity or propaganda purposes, for
the preparation, distribution, or use of any kit, pamphlet, booklet,
publication, radio, television, or video presentation designed to
support or defeat legislation pending before the Congress, * * * except
in presentation to the Congress or any State legislative body itself.
(b) No part of any appropriation contained in this Act shall be
used to pay the salary or expenses of any grant or contract recipient,
or agent acting for such recipient, related to any activity designed to
influence legislation or appropriations pending before the Congress or
any State legislature.
Department of Labor, Health and Human Services, and Education, and
Related Agencies Appropriations Act, 1997, as enacted by the Omnibus
Consolidated Appropriations Act, 1997, Division A, Title I, Section
101(e), Pub. L. No. 104-208 (September 30, 1996).
Background
The need for health information resources to support the primary
and secondary prevention activities of health education providers and
the health care system has been well documented. The Federal Government
recognized this need by establishing the Bureau of Health Education of
the Center for Disease Control in 1974, which in 1980, became one of
three divisions of the Center for Health Promotion and Education, and
in 1988, became part of the National Center for Chronic Disease
Prevention and Health Promotion (NCCDPHP). As the primary Federal focus
for health education, the Bureau was charged with meeting the nation's
information needs regarding health promotion and education.
Since 1974, CDC has acquired literature and program information to
support its research and development, technical assistance, and
capacity-building activities in the areas of health promotion and
education. This information is now part of the NCCDPHP's Health
Promotion and Education Database (HPED). The HPED is part of the
overall information system addressed in Public Law 94-317. In the early
1980s, CDC and the National Institutes of Health collaborated to
develop CHID, a composite bibliographic database now containing 21
subfiles, including the HPED. CHID is available to the public through
the commercial database vendor OVID (formerly CDP Online and BRS
Online).
Since 1988, the NCCDPHP has developed several new bibliographic
databases including the Cancer Prevention and Control Database, the
Comprehensive School Health Database (formerly the AIDS School Health
Education Database), the Prenatal Smoking Cessation Database, and the
Epilepsy Education and Prevention Activities Database. These databases
are also part of CHID.
Recognizing the need to make the databases available to State
health and education departments in an affordable format, in 1991 the
NCCDPHP developed CDP File, a CD-ROM that includes the NCCDPHP-produced
databases, the Smoking and Health Database produced by NCCDPHP's Office
on Smoking and Health, as well as an electronic directory of chronic
disease program contacts.
For the national system to be comprehensive, identification and
collection of information about State and local health promotion and
education programs is needed. To meet this need, NCCDPHP has been
providing guidance to States interested in establishing health
promotion and education databases and clearinghouses since 1984. In
turn, the States have made their databases compatible with CDP File and
CHID and feed their State-specific program information into the
national database. In addition to building the national system, the
State-based databases and clearinghouses also support State health
promotion and chronic disease prevention program activities by
providing State health professionals with access to information on
State-specific programs and materials. To date, ten States including
California, Colorado, Delaware, Florida, Michigan, Minnesota, Missouri,
Ohio, Oklahoma, and Washington, participate in database and
clearinghouse development activities.
Purpose
This cooperative agreement will provide States with start-up funds
and guidance to establish bibliographic databases that are compatible
with CDP File and CHID. The databases may be used to support new or
existing health information clearinghouses, thereby increasing health
professionals' access to State health promotion and chronic disease
prevention information.
Program Requirements
In conducting activities to achieve the purpose of this program,
the recipient will be responsible for the activities under A., and CDC
will be responsible for the activities under B.
A. Recipient Activities
1. Establish and maintain a bibliographic database compatible with
CDP File and CHID.
2. Establish a database advisory committee.
3. Design and carry out a systematic needs assessment to determine
specific needs, current resources, and communication networks of State
and local health professionals.
4. Identify, acquire, track, promote, and provide access to State
and local health promotion and chronic disease prevention program
information and materials.
5. Design and implement a quality assurance plan to maintain
accurate data entry, descriptive abstracts, and consistent indexing of
database records.
6. Revise, update, and delete items in the database.
7. Develop a plan and conduct an evaluation to monitor program
activity and use of the database.
8. Develop a plan for gaining administrative support, continuing
activities beyond the project period, and institutionalizing the
database into the agency organizational structure.
B. CDC Activities
1. Collaborate in the design of the database to ensure
compatibility with CDP File and CHID.
2. Collaborate in developing a needs assessment and information
collection instruments.
3. Collaborate in developing plans for quality assurance, tracking,
evaluation, and institutionalization.
4. Collaborate in training project staff.
5. Assist in promoting the State and national information systems.
6. Coordinate with other Federal agencies, States, and
organizations to ensure a coordinated, cooperative effort
[[Page 28044]]
to build a comprehensive information sharing system.
Technical Reporting Requirements
An original and two copies of a progress report and financial
status report are required no later than 90 days after the end of the
budget period. The progress report must include the following for each
program, function, or activity involved: (1) A comparison of actual
accomplishments to the goals established for the period; (2) the
reasons if established goals were not met; and (3) other pertinent
information including, when appropriate, analysis and explanation of
unexpectedly high costs for performance.
Final financial and performance reports are required no later than
90 days after the end of the project period. All reports will be
submitted to the Grants Management Branch, CDC.
Application Content
All applicants must develop their applications in accordance with
PHS Form 5161-1 (Revised 7/92, OMB Number 0937-0189), information
contained in the program announcement, and the instructions outlined
below. Applicants are required to submit an original and two copies of
the application. Pages should be clearly numbered with a complete index
to the application and any appendixes included. The original and each
copy of the application must be submitted unstapled and unbound. All
materials must be typewritten, double-spaced, with unreduced type on
8\1/2\'' by 11'' paper, with at least 1'' margins, headers and footers,
and printed on one side only.
A. Background and Need
(1) Describe the current system for sharing and disseminating
health promotion and chronic disease prevention information within the
State.
(2) Describe the need for a State-based bibliographic database and
the potential users.
(3) Describe the level of administrative commitment to the project
as evidenced by the obligation of staff, equipment, non-Federal funds,
or other relevant contributions.
B. Goals and Objectives
Submit realistic, specific, time-framed, and measurable goals and
objectives to be achieved during the three-year project period. The
objectives should be derived from needs identified in Section A. (2) of
``Application Content'' Section of this announcement. Describe specific
process, impact, and outcome objectives that will be measured; the
major steps required for implementation; the person or persons
responsible for completion; and the projected timetable for
accomplishment.
C. Database Development Plan
(1) Submit a plan for establishing a database advisory committee,
including a list of potential representatives, and a description of the
committee's responsibilities.
(2) Describe the design, implementation, and analysis of a needs
assessment that will provide information on specific information needs,
current resources, and existing communication networks used by State
and local health professionals.
(3) Describe methods for identifying, collecting, selecting, and
tracking information resources to be included in the database.
(4) Describe methods for cataloging, abstracting, and indexing
records so that they are compatible with CDP File and CHID.
(5) Describe specific strategies for promoting the database and
providing access to users.
(6) Describe methods for revising, updating, and deleting items in
the database.
D. Institutionalization
Submit a plan for gaining administrative support, continuing
activities beyond the project period, and for institutionalizing the
database into the agency organizational structure.
E. Management
(1) Describe the proposed staffing and provide job descriptions for
the existing and proposed staff, and resumes for each current staff
member who will work on the project.
(2) Describe equipment resources available and required to
accomplish the stated goals of the project.
F. Quality Assurance
Submit a plan for maintaining accurate data entry, descriptive
abstracts, and consistent indexing of database records.
G. Evaluation
Submit a plan for evaluating the effectiveness of the database and
achievement of stated objectives.
H. Budget
Submit a detailed budget with line-item justification that is
consistent with the purpose and stated objectives of the cooperative
agreement.
Evaluation Criteria
Applications will be reviewed and evaluated according to the
following criteria:
A. Background and Need
The extent to which a database currently exists, the degree of
need, and administrative commitment to the project. (15 Points)
B. Goals and Objectives
The extent to which the stated goals and objectives are specific,
measurable, time-framed and realistic; are derived from identified
needs; and describe process, impact, and outcome objectives. (15
Points)
C. Database Development Plan
The appropriateness of the methodologies for: (1) Establishing a
database advisory committee; (2) designing, implementing, and analyzing
a needs assessment; (3) identifying, collecting, selecting, and
tracking information resources; (4) cataloging, abstracting, and
indexing records; (5) promoting and providing access to users; and (6)
revising, updating, and deleting items. (20 Points)
D. Institutionalization
The extent to which the applicant demonstrates the capacity to gain
administrative support for the project, continue activities beyond the
project period, and institutionalize the database into the agency
organizational structure. (15 Points)
E. Management
The extent to which the applicant demonstrates the capacity to
provide adequate and appropriate staff and equipment resources. (15
Points)
F. Quality Assurance
The extent to which the quality assurance plan is adequate and
appropriate for maintaining accurate data entry, descriptive abstracts,
and consistent indexing of database records. (10 Points)
G. Evaluation
The extent to which the evaluation plan determines the
effectiveness of the database and achievement of stated objectives. (10
Points)
H. Budget
The extent to which the budget is reasonable and consistent with
the intended use of the program funds. (Not Weighted)
[[Page 28045]]
Noncompeting Continuation Application Content
In compliance with 45 CFR 74.121(d) and 92.10(b)(4), as applicable,
noncompeting continuation applications submitted within the project
period need only include:
A. A brief progress report that describes the accomplishments of
the previous budget period.
B. Any new or significantly revised items or information
(objectives, scope of activities, operational methods, evaluation,
etc.) not included in the Year 01 application.
C. An annual budget and justification. Existing budget items that
are unchanged from the previous budget period do not need
rejustification. Simply list the items in the budget and indicate that
they are continuation items. Supporting justification should be
provided where appropriate.
Executive Order 12372 Review
Applications are subject to Intergovernmental Review of Federal
Programs as governed by Executive Order (E.O.) 12372. E.O. 12372 sets
up a system for State and local government review of proposed Federal
assistance applications. Applicants should contact their State Single
Point of Contact (SPOC) as early as possible to alert them to the
prospective applications and receive any necessary instructions on the
State process. For proposed projects serving more than one State, the
applicant is advised to contact the SPOC of each affected State. A
current list of SPOCs is included in the application kit. If SPOCs have
any State process recommendations on applications submitted to CDC,
they should send them to Sharron P. Orum, Grants Management Officer,
Grants Management Branch, Procurement and Grants Office, Centers for
Disease Control and Prevention (CDC), 255 East Paces Ferry Road, NE.,
Room 314, Mailstop E-18, Atlanta, GA 30305, no later than 60 days after
the application deadline date. The Program Announcement Number and
Program Title should be referenced on the document. The granting agency
does not guarantee to ``accommodate or explain'' State process
recommendations it receives after that date. Indian tribes are strongly
encouraged to request tribal government review of the proposed
application. If tribal governments have any tribal process
recommendations on applications submitted to CDC, they should forward
them to Sharron P. Orum, Grants Management Officer, Grants Management
Branch, Centers for Disease Control and Prevention (CDC), 255 East
Paces Ferry Road, NE., Room 314, Mailstop E-18, Atlanta, GA 30305. This
should be done no later than 60 days after the application deadline
date. The granting agency does not guarantee to ``accommodate or
explain'' for tribal process recommendations it receives after that
date.
Public Health System Reporting Requirements
This program is not subject to the Public Health System Reporting
Requirements.
Catalog of Federal Domestic Assistance Number
The Catalog of Federal Domestic Assistance Number is 93.283.
Other Requirements
Paperwork Reduction Act
Projects that involve the collection of information from 10 or more
individuals and funded by the cooperative agreement will be subject to
review by the Office of Management and Budget (OMB) under the Paperwork
Reduction Act.
Application Submission and Deadline
The original and two copies of the application PHS Form 5161-1
(Revised 7/92, OMB Number 0937-0189) must be submitted to Sharron P.
Orum, Grants Management Officer, Grants Management Branch, Procurement
and Grants Office, Centers for Disease Control and Prevention (CDC),
255 East Paces Ferry Road, NE., Room 314, Mail Stop E-18, Atlanta, GA
30305 on or before July 1, 1997.
1. Deadline: Applications shall be considered as meeting the
deadline if they are either:
(a) Received on or before the deadline date; or
(b) Sent on or before the deadline date and received in time for
submission to the objective review group. (Applicants must request a
legibly dated U.S. Postal Service postmark or obtain a legibly dated
receipt from a commercial carrier or U.S. Postal Service. Private
metered postmarks shall not be acceptable as proof of timely mailing.)
2. Late Applications: Applications that do not meet the criteria in
1.(a) or 1.(b) above are considered late applications. Late
applications will not be considered and will be returned to the
applicant.
Where To Obtain Additional Information
A complete program description, information on application
procedures, an application package and business management technical
assistance may be obtained from Glynnis D. Taylor, Grants Management
Specialist, Grants Management Branch, Procurement and Grants Office,
Centers for Disease Control and Prevention (CDC), 255 East Paces Ferry
Road, NE., Room 314, Atlanta, GA 30305, telephone (404) 842-6593, fax
(404) 842-6513, or Internet or CDC WONDER electronic mail at
gld1@cdc.gov.
Programmatic technical assistance may be obtained from Kathryn
Sunnarborg or William Thomas, Technical Information Specialist,
Technical Information and Editorial Services Branch, National Center
for Chronic Disease Prevention and Health Promotion, Centers for
Disease Control and Prevention (CDC), Mailstop K-13, 4770 Buford
Highway, NE., Atlanta, GA 30341-3724, telephone (770) 488-5080.
Please refer to Announcement Number 766 when requesting information
and submitting an application.
You may obtain this and other announcements from one of two sites
on the actual publication date: CDC's homepage at http://www.cdc.gov or
the Government Printing Office homepage (including free on-line access
to the Federal Register at http://www.access.gpo.gov).
Potential applicants may obtain a copy of ``Healthy People 2000''
(Full Report, Stock No. 017-001-00474-0) or ``Healthy People 2000''
(Summary Report, Stock No. 017-001-00473-1) referenced in the
``Introduction'' through the Superintendent of Documents, Government
Printing Office, Washington, DC 20402-9325, telephone (202) 512-1800.
Dated: May 16, 1997.
Joseph R. Carter,
Acting Associate Director for Management and Operations, Centers for
Disease Control and Prevention (CDC).
[FR Doc. 97-13422 Filed 5-21-97; 8:45 am]
BILLING CODE 4163-18-P
