[Federal Register Volume 64, Number 100 (Tuesday, May 25, 1999)]
[Notices]
[Pages 28175-28186]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-12995]
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FARM CREDIT ADMINISTRATION
Privacy Act of 1974; System of Records
AGENCY: Farm Credit Administration.
ACTION: Advance notice with request for comments; publication of
systems of records; publication of proposed system notice for new
systems of records.
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SUMMARY: Under the Privacy Act of 1974, as amended (5 U.S.C. 552a), the
Farm Credit Administration (FCA) is:
Amending its Privacy Act systems of records;
Establishing new systems of records;
Deleting some existing systems of records; and
Publishing a complete notice of its inventory of systems
of records.
The new and amended systems of records will help us collect, maintain,
use, and disclose information about individuals.
We filed a New Systems Report with Congress and the Office of
Management and Budget (OMB) on May 14, 1999.
DATES: You should forward written comments by June 24, 1999. We will
adopt this notice without further publication on July 24, 1999, unless
we change it to incorporate public comments and publish another notice.
ADDRESSES: You may mail written comments (in triplicate) to Debra
Buccolo, Privacy Act Officer, Farm Credit Administration, 1501 Farm
Credit Drive, McLean, Virginia 22102-5090. Copies of all comments we
receive will be available for review by interested parties at FCA
headquarters.
FOR FURTHER INFORMATION CONTACT:
Debra Buccolo, Privacy Act Officer, Farm Credit Administration, 1501
Farm Credit Drive, McLean, Virginia 22102-5090, (703) 883-4022, TDD
(703) 883-4444
or
Jane M. Virga, Senior Attorney, Office of General Counsel, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, Virginia, 22102-5090,
(703) 883-4071, TDD (703) 883-4444
SUPPLEMENTARY INFORMATION: We have reviewed all FCA systems of records
and have identified eight new systems and nine existing systems
requiring substantive modification. We have deleted six systems.
We have revised each system description. We have changed the
designated points of contact for inquiring about the systems, accessing
the records, and requesting amendments to the records. We also have
changed the categories of records maintained and
[[Page 28176]]
storage methods. We have clarified the wording of several of the
routine uses and added new uses compatible with the purpose for which
the information is collected. We have reviewed and amended, as
appropriate, all retention periods. Finally, we have made minor
administrative and editorial changes.
We are deleting six systems (FCA-3, Upward Mobility Skills Survey;
FCA-4, Group Accident Insurance Records; FCA-5, Employee Reports of
Financial Interests and Employment; FCA-6, Farm Credit Bank Personnel
Records; FCA-16, Federal Land Bank Loans; and FCA-17, Production Credit
Association Loans) because we no longer maintain the records or the
records are now covered by a Government-wide system notice. (By way of
background information, we deleted FCA-1 and FCA-2 on December 27,
1993.) We have modified and assigned new system numbers, as indicated
below.
FCA-7, Employee Attendance, Leave, and Payroll Records, has been
revised to reflect the use of machine-readable records, as well as
paper records and some computer-output microfiche. The new system
number is FCA-1, Employee Attendance, Leave, and Payroll Records.
FCA-8, Employee Travel and Vendor Voucher Files, FCA-9, Financial
Management Records, and FCA-11, Procurement Records, have been combined
into one system of records. Also, the systems notice has been revised
to reflect the use of machine-readable records, as well as paper
records. The resulting new system of records is FCA-2, Financial
Management Records.
FCA-10, Property Accountability Records, is now maintained both on
paper and on a computerized database. The new system number is FCA-3,
Property Accountability Records.
FCA-12, Biographical Files, has been amended to reflect the 1985
restructuring of FCA, which eliminated the Federal Farm Credit Board
and created the FCA Board. FCA no longer maintains Farm Credit System
director biographies. The new system number is FCA-4, Biographical
Files.
FCA-13, Public Information Requests File, and FCA-15, Congressional
Correspondence File, have been combined into one system of records. The
new system tracks employee assignments. The resulting new system is
FCA-5, Assignments and Correspondence Tracking System.
FCA-14, Freedom of Information Requests, has been revised to
reflect the computerized database for the files and that we file
Privacy Act requests in this system. The new system number is FCA-6,
Freedom of Information and Privacy Act Requests.
FCA-18, Inspector General Investigative Files, is unchanged. The
new system number is FCA-7.
FCA-19, FCA Internet Access System, is unchanged. The new system
number is FCA-8.
Finally, we have created the following eight new systems: FCA-9,
Personnel Security Files; FCA-10, Farm Credit System Institution
Criminal Referrals; FCA-11, Litigation and Administrative Adjudication
Files; FCA-12, Health and Life Insurance Records; FCA-13,
Correspondence Files; FCA-14, Employee Travel Records; FCA-15, Employee
Training; and FCA-16, Examiner Training and Education Records.
Having made these changes, FCA's systems categories now are: FCA-1,
Employee Attendance, Leave, and Payroll Records; FCA-2, Financial
Management Records; FCA-3, Property Accountability Records; FCA-4,
Biographical Files; FCA-5, Assignments and Correspondence Tracking
System; FCA-6, Freedom of Information and Privacy Act Requests; FCA-7,
Inspector General Investigative Files; FCA-8, FCA Internet Access
System; FCA-9, Personnel Security Files; FCA-10, Farm Credit System
Institution Criminal Referrals; FCA-11, Litigation and Administrative
Litigation Files; FCA-12, Health and Life Insurance Records; FCA-13,
Correspondence Files; FCA-14, Employee Travel Records; FCA-15, Employee
Training; and FCA-16, Examiner Training and Education Records.
As required by 5 U.S.C. 552a(r) of the Privacy Act, we have
notified OMB, the Committee on Government Reform of the House of
Representatives, and the Committee on Governmental Affairs of the
Senate of the amended and proposed systems of records. The notices are
published in their entirety below.
Systems of Records
Table of Contents
FCA-1 Employee Attendance, Leave, and Payroll Records--FCA
FCA-2 Financial Management Records--FCA
FCA-3 Property Accountability Records--FCA
FCA-4 Biographical Files--FCA
FCA-5 Assignments and Correspondence Tracking System--FCA
FCA-6 Freedom of Information and Privacy Act Requests--FCA
FCA-7 *Inspector General Investigative Files--FCA
FCA-8 FCA Internet Access System--FCA
FCA-9 *Personnel Security Files--FCA
FCA-10 *Farm Credit System Institution Criminal Referrals--FCA
FCA-11 Litigation and Administrative Litigation Files--FCA
FCA-12 Health and Life Insurance Records--FCA
FCA-13 Correspondence Files--FCA
FCA-14 Employee Travel Records--FCA
FCA-15 Employee Training--FCA
FCA-16 Examiner Training and Education Records
*Exempt
General Statement of Routine Uses
In addition to the disclosures generally permitted under 5 U.S.C.
552a(b), we may disclose these records or information in them under 5
U.S.C. 552a(b)(3) as provided below. The following routine uses apply
to and are incorporated by reference into each system of records set
forth below unless otherwise indicated.
(1) We may disclose a record or information in the record system
when it indicates a violation or potential violation of law, whether
civil, criminal, or regulatory, and whether arising by general statute
or particular program statute, or by regulation, rule, or order issued
pursuant thereto, to the appropriate Federal, State, local, or foreign
agency or authority charged with the responsibility for investigating
or prosecuting such violation or charged with enforcing compliance with
the law.
(2) We may disclose a record or information in the record system to
a responsible licensing authority if the records are relevant and
necessary in the particular licensing decision.
(3) We may disclose a record or information in the record system to
an agency, office, or establishment of the executive, legislative, or
judicial branch of the Federal or State Government, in response to its
request, in connection with hiring or retaining an employee, issuing a
security clearance, reporting on an investigation of an employee,
letting a contract, or issuing a license, grant, or other benefit to
the subject of the record.
(4) We may disclose a record or information in the record system to
a Federal congressional office in response to an inquiry from that
office made at the request of the person who is the subject of the
record.
(5) We may disclose a record or information in the record system in
a proceeding before a court or adjudicative body where FCA is
authorized to appear or to the Department of Justice for use in
litigation, when
(i) FCA, or
(ii) Any FCA employee in his or her official capacity, or
[[Page 28177]]
(iii) Any FCA employee in his or her individual capacity where the
Department of Justice or the Agency has agreed to represent the
employee, or
(iv) The United States, where FCA determines that litigation is
likely to affect the Agency,
is a party or has an interest in the litigation or proceeding and FCA
deems the use of such records to be relevant and necessary.
(6) We may disclose a record or information in the record system to
a court, magistrate, or administrative tribunal in presenting evidence,
including disclosures to counsel or witnesses during civil discovery,
litigation, administrative proceedings, settlement negotiations, or in
connection with criminal proceedings, when FCA is a party to the
litigation or proceeding.
(7) We may disclose a record or information in the record system to
a court or other adjudicative body before which FCA is authorized to
appear when,
(i) FCA, or
(ii) Any FCA employee in his or her official capacity, or
(iii) Any FCA employee in his or her individual capacity,
is a party or has an interest in the litigation or proceeding and FCA
deems the use of such records to be relevant and necessary.
(8) We may disclose a record or information in the record system to
the National Archives and Records Administration (NARA) for records
management inspections conducted under 44 U.S.C. 2904 and 2906.
FCA-1
SYSTEM NAME:
Employee Attendance, Leave, and Payroll Records--FCA.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090 and field offices listed in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former FCA employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains paper, electronic, and microfiche files
containing payroll-related information for FCA employees reported on a
biweekly, year-to-date, and, in some cases, annual basis. It includes
the ``Agency Time Tracking System,'' payroll and leave data for each
employee including rate and amount of pay, hours worked, tax and
retirement deductions, leave bank records, life insurance and health
insurance deductions, savings allotments, savings bond and charity
deductions, other financial deductions, mailing addresses, and home
addresses. The National Finance Center's U.S. Department of Agriculture
Personnel Payroll System provides agency payroll services.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252.
PURPOSE(S):
We may use information in this record system to prepare payroll, to
meet Government payroll recordkeeping and reporting requirements, and
to retrieve and supply payroll and leave information as required for
Agency needs.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
We may disclose information in this system of records to other
Government agencies, commercial or credit organizations, or to
prospective employers to verify employment.
We may disclose information in this system of records to Federal,
State, and local taxing authorities concerning compensation to
employees or to contractors; to the Office of Personnel Management,
Department of the Treasury, Department of Labor, and other Federal
agencies concerning pay, benefits, and retirement of employees; to
Federal employees' health benefits carriers concerning health insurance
of employees; to financial organizations concerning employee savings
account allotments and net pay to checking accounts; to State human
resource offices administering unemployment compensation programs; to
educational and training organizations concerning employee
qualifications and identity for specific courses; and to heirs,
executors, and legal representatives of beneficiaries.
We may disclose information in this system of records to the Office
of Child Support Enforcement, Administration for Children and Families,
Department of Health and Human Services, Federal Parent Locator System
(FPLS), and Federal Tax Offset System for use in locating individuals
and identifying their income sources, to establish paternity, establish
and modify orders of support, and for enforcement actions.
We may disclose information in this system of records to the Office
of Child Support Enforcement for release to the Social Security
Administration for verifying Social Security numbers in connection with
the operation of the FPLS by the Office of Child Support Enforcement.
We may disclose information in this system of records to the Office
of Child Support Enforcement for release to the Department of Treasury
to administer the Earned Income Tax Credit Program (section 32,
Internal Revenue Code of 1986) and to verify a claim with respect to
employment in a tax return.
Additional routine uses are listed in the ``General Statement of
Routine Uses.''
DISCLOSURES TO CONSUMER REPORTING AGENCIES:
We may disclose information from this system, under 5
U.S.C. 552a(b)(12), to consumer reporting agencies as defined in
the Fair Credit Reporting Act, 15 U.S.C. 1681a(f), or the Federal
Claims Collection Act of 1966, as amended, 31 U.S.C. 3701(a)(3), in
accordance with 31 U.S.C. 3711(f).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
We maintain records in file folders or on a computerized database.
RETRIEVABILITY:
We retrieve paper records by name and electronic records by social
security number.
SAFEGUARDS:
We maintain file folders in a cabinet in an area that is secured
after business hours. Only authorized personnel have access to the
computerized database.
RETENTION AND DISPOSAL:
In accordance with NARA General Records Schedule requirements for
payroll-related records.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Human and Administrative Resources Division, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.
NOTIFICATION PROCEDURE:
Direct all inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
[[Page 28178]]
CONTESTING RECORD PROCEDURES:
Direct requests for amendments to a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
RECORD SOURCE CATEGORIES:
FCA employee on whom the record is maintained. FCA employees who
approve the records.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FCA-2
SYSTEM NAME:
Financial Management Records--FCA.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090 and field offices listed in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former FCA employees and persons that provide or may
provide supplies or services to FCA by contract or purchase order.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains paper files and a computerized database
supporting the FCA financial management system, including employee
travel advance records, travel vouchers, vendor vouchers and purchase
orders, requisitions, FCA administrative expenses, collections, Agency-
issued telephone credit cards, and other pertinent written information
related to financial records and purchase transactions. Also included
are bids, offers, and lease agreements.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252; 40 U.S.C. 471 et seq.
PURPOSE(S):
We use information in this system of records to provide records of
reimbursement to and collections from employees for expenses incurred
while in official travel status, to provide payments to vendors and
other Government agencies, to maintain control over the collection and
disbursement of Agency funds and to limit the opportunity for fraud, to
prepare reports for management and other Government agencies, and to
assist in any audits of purchases of supplies and services.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See the ``General Statement of Routine Uses.''
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
We maintain records in file folders or on a computerized database.
RETRIEVABILITY:
We arrange file folders by: (1) SF 1166a (Voucher and Schedule of
Payments) voucher number within each year, (2) employee name, (3)
purchase order number or contract number, or (4) name of the vendor. We
retrieve information on the computerized database by employee name,
vendor number, or social security number, as applicable.
SAFEGUARDS:
We maintain file folders in a cabinet in an area that is secured
after business hours. Only authorized personnel have access to the
computerized database.
RETENTION AND DISPOSAL:
In accordance with NARA General Records Schedule requirements for
financial records and procurement records.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Resources Management, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.
NOTIFICATION PROCEDURE:
Direct all inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
CONTESTING RECORD PROCEDURES:
Direct requests for amendments to a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
RECORD SOURCE CATEGORIES:
Persons, corporations, or governmental entities that make bids or
offers to FCA or enter into leases or other agreements with FCA. FCA
employees who prepare or audit contractual actions.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FCA-3
SYSTEM NAME:
Property Accountability Records--FCA.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090 and field offices listed in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former FCA employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains records identifying accountable property
issued to FCA employees for official use. It includes the
manufacturer's model and serial number of the accountable property,
record number, unique bar code number, acquisition document identifier
(purchase order or contract number), vendor's name, acquisition cost,
in-service date, classification (by type of accountable property)
number, employee to whom assigned, and employee's location.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252; 40 U.S.C. 471 et seq.
PURPOSE(S):
We use information in this system of records to maintain control
over accountable property.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See the ``General Statement of Routine Uses.''
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
We maintain records on a computerized database.
RETRIEVABILITY:
We retrieve records by name.
SAFEGUARDS:
Only authorized personnel have access to the computerized database.
[[Page 28179]]
RETENTION AND DISPOSAL:
We maintain the data in accordance with NARA General Records
Schedule requirements for storing accounting files.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Resources Management, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.
NOTIFICATION PROCEDURE:
Direct all inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
CONTESTING RECORD PROCEDURES:
Direct requests for amendments to a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
RECORD SOURCE CATEGORIES:
FCA employee to whom property is issued.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FCA-4
SYSTEM NAME:
Biographical Files--FCA.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former FCA employees (primarily managers) and FCA Board
members.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains biographical sketches and photographs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252.
PURPOSE(S):
We use information in this system of records to inform the public
about the background of FCA officials.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
We may disclose information in this system of records to Farm
Credit System institutions and, on request, to the public in connection
with public appearances and conferences.
Additional routine uses are listed in the ``General Statement of
Routine Uses.''
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
We maintain records in file folders.
RETRIEVABILITY:
We retrieve records by name.
SAFEGUARDS:
We maintain file folders in a cabinet in an area that is secured
after business hours.
RETENTION AND DISPOSAL:
Transferred to the National Archives for permanent retention as
part of the Agency's published materials.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Congressional and Public Affairs, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.
NOTIFICATION PROCEDURE:
Direct all inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
CONTESTING RECORD PROCEDURES:
Direct requests for amendments to a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
RECORD SOURCE CATEGORIES:
FCA employee on whom the record is maintained.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FCA-5
SYSTEM NAME:
Assignments and Correspondence Tracking System--FCA.
SYSTEM CLASSIFICATION:
None.
SYSTEM LOCATION:
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current or former FCA employees assigned to a particular project or
who have drafted or signed outgoing correspondence. Also, U.S.
Congressmen or members of the public who submit a request for
information or make a general inquiry.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains incoming letters, outgoing correspondence,
memoranda, documents pertaining to FCA's operations, and automated log
(e.g., correspondence tracking system) to track the processing of
correspondence and the mail.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252.
PURPOSE(S):
We use information in this system of records for reference, to
track employee assignments, and to track mail.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See the ``General Statement of Routine Uses.''
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
We maintain incoming letters or inquiries and their responses in
file folders, on computer disks, and on computers. We store the
automated log on a computer.
RETRIEVABILITY:
We file incoming letters or inquiries and their responses by Farm
Credit District or alphabetically by requester's name. The automated
log can sort and retrieve entries by Farm Credit District, subject,
name of the member of Congress, and name of the FCA employee/author of
the letter.
SAFEGUARDS:
We maintain file folders in a cabinet in an area that is secured
after business hours. Only authorized personnel have access to the
computers, computer disks, and the automated log.
[[Page 28180]]
RETENTION AND DISPOSAL:
We destroy data in the automated system as well as the file folders
after 6 years.
SYSTEM MANAGER(S) AND ADDRESS:
Chief Executive Officer, Farm Credit Administration, 1501 Farm
Credit Drive, McLean, VA 22102-5090.
NOTIFICATION PROCEDURE:
Direct all inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
CONTESTING RECORD PROCEDURES:
Direct requests for amendments of a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
RECORD SOURCE CATEGORIES:
Persons making general inquiries or requests for information, FCA
employees, Farm Credit System institutions, and other sources necessary
to prepare a reply to the incoming correspondence.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FCA-6
SYSTEM NAME:
Freedom of Information and Privacy Act Requests--FCA.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons that request records under the Freedom of Information or
Privacy Act.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains letter requests, copies of replies and
responsive records, and computerized database.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252; 5 U.S.C. 552 and 552a.
PURPOSE(S):
We use information in this system of records for reference.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See the ``General Statement of Routine Uses.''
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
We maintain records in file folders and on a computerized database.
RETRIEVABILITY:
We retrieve records by name.
SAFEGUARDS:
We maintain file folders in a cabinet in an area that is secured
after business hours. Only authorized personnel have access to the
computerized database.
RETENTION AND DISPOSAL:
In accordance with NARA General Records Schedule requirements for
Freedom of Information and Privacy Act request files. We destroy data
in the automated system after 6 years.
SYSTEM MANAGER(S) AND ADDRESS:
Freedom of Information and Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.
NOTIFICATION PROCEDURE:
Direct all inquiries about this system of records to: Freedom of
Information and Privacy Act Officer, Farm Credit Administration, 1501
Farm Credit Drive, McLean, VA 22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
CONTESTING RECORD PROCEDURES:
Direct requests for amendments to a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
RECORD SOURCE CATEGORIES:
Persons making Freedom of Information and Privacy Act requests and
FCA employees.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FCA-7
SYSTEM NAME:
Inspector General Investigative Files--FCA.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Office of the Inspector General (OIG), Farm Credit Administration,
1501 Farm Credit Drive, McLean, VA 22102-5090.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Subjects of OIG investigations relating to FCA's programs and
operations. Subjects include, but are not limited to, current and
former FCA employees; current and former agents or employees of
contractors and subcontractors in their personal capacity, where
applicable; and other persons whose actions affect the FCA, its
programs or operations. Businesses, proprietorships, and corporations
are not covered by this system.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains correspondence relating to the investigation;
internal staff memoranda; copies of subpoenas issued during the
investigation, affidavits, statements from witnesses, transcripts of
testimony taken in the investigation, and accompanying exhibits;
documents, records, or copies obtained during the investigation,
interview notes, investigative notes, staff working papers, draft
materials, and other documents or records relating to the
investigation; opening reports, progress reports, and closing reports;
and other investigatory information or data relating to alleged or
suspected criminal, civil, or administrative violations or similar
wrongdoing by subject individuals.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act Amendments of 1988, Pub. L. 100-504, amending
the Inspector General Act of 1978, Pub. L. 95-452, 5 U.S.C. app. 3.
PURPOSES:
We use information in this system: to document the conduct and
outcome of investigations; to report results of investigations to other
components of the FCA and other agencies and authorities for their use
in evaluating programs and imposition of criminal, civil, or
administrative sanctions; to report the results of investigations to
other agencies or other regulatory bodies for an action deemed
appropriate, and for retaining sufficient information to fulfill
reporting requirements; and to maintain records related to the OIG's
activities.
[[Page 28181]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
We may disclose information in this system of records to any source
when the FCA OIG is conducting an investigation or audit, but only to
the extent necessary to get information from that source relevant to
and sought in furtherance of the investigation or audit.
We may disclose the record or information in the record system to
agencies, offices, or establishments of the executive, legislative, or
judicial branch of the Federal or State government when we have a
request and where the records or information is relevant and necessary
to a decision on an employee's discipline or other administrative
action (excluding a decision on hiring). We will take reasonable steps
to ensure that the records are timely, relevant, accurate, and complete
enough to assure fairness to the employee affected by the disciplinary
or administrative action.
We may disclose the record or information in the record system to
independent auditors or other private firms that OIG has contracted
with to carry out an independent audit or investigation or to analyze,
collate, aggregate, or otherwise refine data collected in the system of
records. Such contractors shall maintain Privacy Act safeguards with
respect to such records.
We may disclose the record or information in the record system to
an FCA contractor when a contractor-operated program has been subject
to OIG investigation that has uncovered personnel problems so that the
contractor can correct those problems.
We may disclose the record or information in the record to debt
collection contractors to collect debts owed to the Government, as
authorized under the Debt Collection Act of 1982, 31 U.S.C. 3718, and
subject to applicable Privacy Act safeguards.
Additional routine uses are listed in the ``General Statement of
Routine Uses.''
DISCLOSURES TO CONSUMER REPORTING AGENCIES:
We may disclose information from this system, pursuant to 5 U.S.C.
552a(b)(12), to consumer reporting agencies as defined in the Fair
Credit Reporting Act, 15 U.S.C. 1681a(f) or the Federal Claims
Collection Act of 1966, as amended, 31 U.S.C. 3701(a)(3), in accordance
with section 3711(f) of title 31.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
The OIG Investigative Files consist of paper records maintained in
file folders, cassette tapes of interviews, and data maintained on
computer diskettes. We store the folders, diskettes, and cassette tapes
in file cabinets in the OIG.
RETRIEVABILITY:
We retrieve the records by the name of the subject of the
investigation or by a unique control number assigned to each
investigation.
SAFEGUARDS:
We maintain the records in lockable file cabinets in lockable
rooms. Only authorized employees have access to the records. We lock
file cabinets and rooms during non-duty hours.
RETENTION AND DISPOSAL:
We destroy OIG Investigative Files 10 years after a case is closed.
We offer cases that are unusually significant for documenting major
violations of criminal law or ethical standards to the National
Archives for permanent retention.
SYSTEM MANAGER(S) AND ADDRESS:
Inspector General, Farm Credit Administration, 1501 Farm Credit
Drive, McLean, VA 22102-5090.
NOTIFICATION PROCEDURE:
Address all inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.
CONTESTING RECORD PROCEDURES:
Direct requests for amendments to: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.
RECORD SOURCE CATEGORIES:
Employees or other persons on whom the record is maintained, non-
target witnesses, FCA and non-FCA records, to the extent necessary to
carry out OIG investigations authorized by 5 U.S.C. app. 3.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT:
Pursuant to 5 U.S.C. 552a(j)(2), records in this system are exempt
from the provisions of 5 U.S.C. 552a, except subsections (b), (c)(1)
and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and
(i), and corresponding sections of 12 CFR 603.355, to the extent a
record in the system of records was compiled for criminal law
enforcement purposes.
Pursuant to 5 U.S.C. 552a(k)(2), the system is exempt from 5 U.S.C.
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f), and the
corresponding provisions of 12 CFR 603.355, to the extent the system of
records consists of investigatory material compiled for law enforcement
purposes. Material within the scope of the exemption at 5 U.S.C.
552a(j)(2) is also exempt. See 12 CFR 603.355.
FCA-8
SYSTEM NAME:
FCA Internet Access System--FCA.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former FCA employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains information pertaining to an employee's access
to the Internet, including the employee's name, Web sites visited,
dates, and times.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252.
PURPOSE(S):
We use information in this system of records to monitor an
employee's access to the Internet.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See ``General Statement of Routine Uses.''
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
We maintain records on a computerized database.
RETRIEVABILITY:
We retrieve records by name.
SAFEGUARDS:
Only authorized personnel have access.
[[Page 28182]]
RETENTION AND DISPOSAL:
In accordance with NARA General Records schedule requirements.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Resources Management, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.
NOTIFICATION PROCEDURE:
Address all inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR 603.310.
CONTESTING RECORD PROCEDURES:
Direct requests for amendments of a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22101-
5090, as provided in 12 CFR Part 603.
RECORD SOURCE CATEGORIES:
FCA employee to whom record applies or Agency officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FCA-9
SYSTEM NAME:
Personnel Security Files--FCA.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former FCA employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains case files compiled during background
investigations of employees in sensitive positions. It may include: (a)
Security forms (e.g., SF 86, ``Security Investigation Data for
Sensitive Position'' and OPM Form 329-B, ``Authority for Release of
Information and Redisclosure''); (b) investigative reports that may
include a credit check, a check of police records, and interviews with
neighbors, former supervisors, and coworkers; (c) a determination of
suitability for a security clearance by FCA's security officer; and (d)
issuance of clearance statement.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252; Executive Orders 10450 and 10577.
PURPOSE(S):
We use information in this system of records to determine
suitability for holding a sensitive position within FCA and to issue a
security clearance.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See the ``General Statement of Routine Uses.''
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
We maintain records in file folders.
RETRIEVABILITY:
We retrieve records by name.
SAFEGUARDS:
We maintain records in a locked safe in an area that is secured
after business hours. Only the Personnel Security Officer and Alternate
Personnel Security Officer have access to the records.
RETENTION AND DISPOSAL:
Files are retained in accordance with the NARA General Records
Schedule requirements for personnel security records.
SYSTEM MANAGER(S) AND ADDRESS:
Personnel Security Officer, Human and Administrative Resources
Division, Farm Credit Administration, 1501 Farm Credit Drive, McLean,
VA 22102-5090.
NOTIFICATION PROCEDURE:
Address inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
CONTESTING RECORD PROCEDURES:
Direct requests for amendments to a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
RECORD SOURCE CATEGORIES:
FCA employees requesting a security clearance and individuals or
organizations that provide information to FCA concerning an employee's
suitability for a security clearance.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Information in this system of records about a confidential source's
identity is subject to a specific exemption, 5 U.S.C. 552a(k)(5), to
ensure accurate information on employment suitability.
FCA-10
SYSTEM NAME:
Farm Credit System Institution Criminal Referrals--FCA.
SYSTEM CLASSIFICATION:
None.
SYSTEM LOCATION:
Office of General Counsel, Farm Credit Administration, 1501 Farm
Credit Drive, McLean, VA 22102-5090.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who participate or have participated in the conduct of,
or who are or were connected with, Farm Credit System institutions,
such as directors, officers, employees, borrowers, shareholders, and
agents, who have been named in criminal referrals, investigatory
records or administrative enforcement orders or agreements.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system may contain: Inter-agency or intra-agency
correspondence or memoranda; criminal referral reports; newspaper
clippings; Federal, State, or local criminal law enforcement agency
investigatory reports, indictments, and/or arrest or conviction
information; and administrative enforcement orders or agreements.
Records contained in this system (e.g., criminal law investigation
reports prepared by the Federal Bureau of Investigation, Secret
Service, and other Federal law enforcement agencies) may be the
property of other agencies. Upon receipt of a request for such records,
FCA will immediately notify the proprietary agency of the request and
ask how to process the request for access. FCA may forward the request
to the proprietary agency for processing in accordance with that
agency's regulations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252.
PURPOSE(S):
We use information in this system of records to track the progress
of criminal
[[Page 28183]]
referrals through the justice system, to notify FCA examiners and Farm
Credit System institutions of criminal referrals, and to issue notices/
orders of prohibition.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
We may disclose information in this system of records to any
financial institution, agency, authority, or other entity affected by
the enforcement activities that reported the criminal activities or
that regulates or supervises the financial institution.
Additional routine uses are listed in the ``General Statement of
Routine Uses.''
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
We maintain records in file folders and on a computerized database.
RETRIEVABILITY:
We retrieve records by name or by chronological number assigned in
order of receipt.
SAFEGUARDS:
We maintain records in a cabinet in an area that is secured after
business hours. Only authorized personnel have access to the
computerized database.
RETENTION AND DISPOSAL:
Records are destroyed 20 years after action is completed.
SYSTEM MANAGER(S) AND ADDRESS:
Associate General Counsel, Legal Counsel Division, Office of
General Counsel, Farm Credit Administration, 1501 Farm Credit Drive,
McLean, VA 22102-5090.
NOTIFICATION PROCEDURES:
Address inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, Farm Credit Drive, McLean, VA 22102-5090, as provided
in 12 CFR part 603.
CONTESTING RECORD PROCEDURES:
Direct requests for amendments to a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
RECORD SOURCE CATEGORIES:
Farm Credit System institutions; Federal financial regulatory
agencies; newspapers; and criminal law enforcement investigatory and
prosecutorial authorities.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is subject to a specific exemption, 5 U.S.C.
552a(k)(2), to the extent investigatory material is compiled for law
enforcement purposes. Federal criminal law enforcement investigatory
reports maintained as part of this system may be subject to exemptions
imposed by the originating agency under 5 U.S.C. 552a(j)(2).
FCA-11
SYSTEM NAME:
Litigation and Administrative Adjudication Files--FCA.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Office of General Counsel, Farm Credit Administration, 1501 Farm
Credit Drive, McLean, VA 22102-5090.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Parties involved in litigation or administrative adjudication with
the FCA or litigation in which the FCA has an interest, including: (a)
Administrative proceedings before the FCA (e.g., personnel actions,
whistleblower cases), (b) Federal court cases when FCA is a party, (c)
litigation when FCA is participating as an amicus curiae, (d) a claim
and/or subsequent litigation under the Federal Tort Claims Act, and (e)
other cases involving issues of concern to FCA, including those brought
by other law enforcement agencies, Federal financial regulatory
agencies, and private parties.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system may contain: Papers comprising or included in the case
record, such as briefs, affidavits, reports of investigation; other
correspondence related to the action; internal memoranda and other
documents pertaining to the action.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252; 44 U.S.C. 3101.
PURPOSE(S):
We use information in this system of records to track litigation
matters and to draft legal opinions and litigation reports.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See the ``General Statement of Routine Uses.''
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
We maintain records in file folders and on a computerized database.
RETRIEVABILITY:
We retrieve records by name.
SAFEGUARDS:
We maintain file folders in a cabinet in an area that is secured
after business hours. Only authorized personnel have access to the
computerized database.
RETENTION AND DISPOSAL:
In accordance with retention schedules approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
General Counsel, Farm Credit Administration, 1501 Farm Credit
Drive, McLean, VA 22102-5090.
NOTIFICATION PROCEDURE:
Address all inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
System Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090,
as provided in 12 CFR part 603.
CONTESTING RECORD PROCEDURES:
Address requests for amendments to a record to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090, as provided in 12 CFR part 603.
RECORD SOURCE CATEGORIES:
Person to whom the record applies, FCA employees, witnesses, U.S.
Attorneys, U.S. District Courts, parties to the proceedings, or other
Federal, State, or local agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FCA-12
SYSTEM NAME:
Health and Life Insurance Records--FCA
[[Page 28184]]
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former FCA employees and their dependents who are
enrolled in the Agency-sponsored health and/or life insurance.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains enrollment information for health and/or life
insurance, including information on earnings, number and name of
dependents, sex, birth date, home address, and social security number.
It may also contain information pertaining to claims for benefits.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252.
PURPOSE(S):
We use information in this system of records to track premium
payments and to pay claims.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in this system of records may be disclosed:
(1) To the health or life insurance carrier in support of a claim
for insurance benefits, (2) to vendors, carriers, or other appropriate
third parties to verify, confirm, or substantiate audits or
investigations, and (3) to vendors, carriers, or other appropriate
third parties to obtain competitive bids.
Additional routine uses are listed in the ``General Statement of
Routine Uses.''
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders.
RETRIEVABILITY:
We retrieve records by name.
SAFEGUARDS:
We maintain file folders in a cabinet in an area that is secured
after business hours.
RETENTION AND DISPOSAL:
In accordance with NARA General Records Schedule requirements.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Human and Administrative Resources Division, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.
NOTIFICATION PROCEDURE:
Address inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
System Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090,
as provided in 12 CFR part 603.
CONTESTING RECORD PROCEDURES:
Direct requests for amendments to a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
RECORD SOURCE CATEGORIES:
FCA employee enrolled in the Agency-sponsored health and/or life
insurance or the insurance company.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FCA-13
SYSTEM NAME:
Correspondence files--FCA.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090 and field offices listed in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former FCA employees and correspondents.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains incoming and outgoing correspondence and
internal reports and memoranda, which are part of a general
correspondence file maintained by the office involved.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252.
PURPOSE(S):
We use information in this system of records to track incoming and
outgoing correspondence and to draft correspondence and other
memoranda.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See ``General Statement of Routine Uses.''
DISCLOSURE TO COMSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
We maintain records in file folders and on a computerized database.
RETRIEVABILITY:
We retrieve records by name.
SAFEGUARDS:
We maintain file folders in a cabinet in an area that is secured
after business hours. Only authorized personnel have access to the
computerized database.
RETENTION AND DISPOSAL:
In accordance with NARA General Records Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Chief Executive Officer, Farm Credit Administration, 1501 Farm
Credit Drive, McLean, VA 22102-5090
NOTIFICATION PROCEDURES:
Direct inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
CONTESTING RECORDS PROCEDURES:
Direct requests for amendments to a records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090, as provided in 12 CFR Part 603.
RECORD SOURCE CATEGORIES:
Persons corresponding with FCA and correspondence and memoranda
prepared by FCA.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FCA-14
SYSTEM NAME:
Employee Travel Records--FCA.
SECURITY CLASSIFICATION:
None.
[[Page 28185]]
SYSTEM LOCATION:
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
FCA employees who travel on official FCA business.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains the employee's name, address, destination,
itinerary, mode and purpose of travel. It includes travel
authorizations, travel vouchers, receipts, dates, expenses, amounts
advanced, amounts claimed, amounts reimbursed, and other records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252.
PURPOSE(S):
We use information in this system of records to ensure the proper
payment of travel claims.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See ``General Statement of Routine Uses.''
DISCLOSURE TO COMSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
We maintain records in file folders and on a computerized database.
RETRIEVABILITY:
We retrieve records by name.
SAFEGUARDS:
We maintain file folders in a cabinet in an area that is secured
after business hours. Only authorized personnel have access to the
computerized database.
RETENTION AND DISPOSAL:
In accordance with NARA General Records Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Chief Executive Officer, Farm Credit Administration, 1501 Farm
Credit Drive, McLean, VA 22102-5090
NOTIFICATION PROCEDURES:
Direct inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
CONTESTING RECORDS PROCEDURES:
Direct requests for amendments to a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
RECORD SOURCE CATEGORIES:
FCA employee that is the subject of the record and service
providers.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FCA--15
SYSTEM NAME:
Employee Training--FCA.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Present and former FCA employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains the educational history and progression of FCA
employees while employed by FCA, including employee's schools of
attendance, courses completed or enrolled in, dates of attendance,
tuition fees and expenses, and per diem and travel expenses.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252.
PURPOSE(S):
We use information in this system of records to track an employee's
professional training.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See ``General Statement of Routine Uses.''
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
We maintain records in file folders and on a computerized database.
RETRIEVABILITY:
We retrieve records by name.
SAFEGUARDS:
We maintain file folders in a cabinet in an area that is secured
after business hours. Only authorized personnel have access to the
computerized database.
RETENTION AND DISPOSAL:
In accordance with NARA General Records Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Chief Executive Officer, Farm Credit Administration, 1501 Farm
Credit Drive, McLean, VA 22102-5090.
NOTIFICATION PROCEDURES:
Address all inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
CONTESTING RECORDS PROCEDURES:
Direct requests for amendments to a records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090, as provided in 12 CFR part 603.
RECORD SOURCE CATEGORIES:
FCA employee that is the subject of the record and the training
institution where the employee enrolled.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FCA--16
SYSTEM NAME:
Examiner Training and Education Records--FCA
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Present and former FCA precommissioned and commissioned examiners.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains the educational history and progression of FCA
precommissioned examiners, including the skills inventory form,
training program record, formal training record, and results of
commissioning test.
[[Page 28186]]
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252.
PURPOSE(S):
We use information in this system of records to track
precommissioned examiners' training and progression.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See ``General Statement of Routine Uses.''
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
We maintain records in file folders and on a computerized database.
RETRIEVABILITY:
We retrieve records by name.
SAFEGUARDS:
We maintain file folders in a cabinet in an area that is secured
after business hours. Only authorized personnel have access to the
computerized database.
RETENTION AND DISPOSAL:
In accordance with NARA records schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Chief Executive Officer, Farm Credit Administration, 1501 Farm
Credit Drive, McLean, VA 22102-5090.
NOTIFICATION PROCEDURES:
Direct all inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
CONTESTING RECORDS PROCEDURES:
Direct requests for amendments to a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
RECORD SOURCE CATEGORIES:
FCA examiner that is the subject of the record, the examiner's
supervisor, and members of the examiner's supervision panel.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Appendix A--Farm Credit Administration Field Offices
McLean Field Office, 1501 Farm Credit Drive, McLean, VA 22102-5090
Dallas Field Office, 511 East Carpenter Freeway, Suite 650, Irving,
TX 75062-3930
Denver Field Office, 3131 South Vaughn Way, Suite 250, Aurora, CO
80014-3507
Sacramento Field Office, 2180 Harvard Street, Suite 300, Sacramento,
CA 95815
Bloomington Field Office, 2850 Metro Drive, Suite 729, Bloomington,
MN 55425-1415
Dated: May 19, 1999.
Vivian L. Portis,
Secretary, Farm Credit Administration Board.
[FR Doc. 99-12995 Filed 5-24-99; 8:45 am]
BILLING CODE 6705-01-P
