[Federal Register Volume 59, Number 101 (Thursday, May 26, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-12751]
[[Page Unknown]]
[Federal Register: May 26, 1994]
Appendix A
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Instructions for Part II--Budget Information
Section AA--Budget Summary by Categories
1. Personnel: Show salaries to be paid to personnel.
2. Fringe Benefits: Indicate the rate and amount of fringe
benefits.
3. Travel: Indicate the amount requested for both local and out of
State travel of Project Staff. Include funds for at least one trip for
two people to attend the Project Director's Workshop.
4. Equipment: Indicate the cost of non-expendable personal property
that has a cost of $5,000 or more per unit.
5. Supplies: Include the cost of consumable supplies and materials
to be used during the project period.
6. Contractual: Show the amount to be used for: (1) procurement
contracts (except those which belong on other lines such as supplies
and equipment); and (2) sub-contracts.
7. Other: Indicate all direct costs not clearly covered by lines 1
through 6 above, including consultants and capital expenditures.
8. Total Direct Cost: Show the total for Lines 1 through 7.
9. Indirect Costs: Indicate the rate and amount of indirect costs.
(Note: Except for grants to Federally recognized Indian tribes,
the indirect cost rate cannot exceed 8% of the total direct
charges.)
10. Training/stipend Cost: Indicate cost per student and number of
hours of instruction (minimum wage is the basis for amount per hour--
$4.25).
11. Total Federal Funds Requested: Show total for lines 8 through
10.
Section BB--Budget Estimates of Federal Funds Needed for Balance of the
Project
In the block provided, enter the amount of Federal funds which will
be needed to complete the project over the succeeding funding period;
in this case, the second year.
Instructions for Part III--Budget Narrative
The budget narrative should explain, justify, and, if needed,
clarify your budget summary. For each line item (personnel, fringe
benefits, travel, etc.) in your budget, explain why it is there and how
you computed the costs.
Please limit this section to no more than five pages. Be sure that
each page of your application is numbered consecutively.
Instructions for Part IV--Program Narrative
The program narrative will comprise the largest portion of your
application. This part is where you spell out the who, what, when, why,
and how, of your proposed project.
Although you will not have a form to fill out for your narrative,
there is a format. This format is based on the selection criteria.
Because your application will be reviewed and rated by a review panel
on the basis of the selection criteria, your narrative should follow
the order and format of the criteria.
Before preparing your application, you should carefully read the
legislation and regulations of the program, eligibility requirements,
information on any priority set by the Secretary, and the selection
criteria for this competition.
Your program narrative should be clear, concise, and to the point.
Begin the narrative with a one page abstract or summary of your
project. Then describe the project in detail, addressing each selection
criterion in order.
The Secretary strongly suggests that you limit the program
narrative to no more than 30 double-spaced, typed pages (on one side
only), although the Secretary will consider your application if it is
longer. Be sure to number consecutively ALL pages in your application.
You may include supporting documentation as appendices to the
program narrative. Be sure that this material is concise and pertinent
to this program completion.
You are advised that--
(a) The Department considers only information contained in the
application in ranking applications for funding consideration. Letters
of support sent separately from the formal application package are not
considered in the review by the technical review panels. (34 CFR
75.217)
(b) The technical review panel evaluates each application solely on
the basis of the established technical review criteria. Letters of
support included as appendices to the application will strengthen the
application only if they contain commitments that pertain to the
established technical criteria, such as commitment of resources.
Estimated Public Reporting Burden
Under terms of the Paperwork Reduction Act of 1980, as amended, and
the regulations implementing that Act, the Department of Education
invites comment on the public reporting burden for this collection of
information. Public reporting burden for this collection of information
is estimated to average 90 hours per response, including the time for
reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the
collection of information. You may send comments regarding this burden
estimate to the U.S. Department of Education, Information Management
and Compliance Division, Washington, DC 20202-4651; and to the Office
of Management and Budget, Paperwork Reduction Project, OMB 1830-0013,
Washington, DC 20503. (Information collection approved under OMB
Control Number 1830-0013. Expiration Date 2/28/95.)
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Appendix B
Potential applicants frequently direct questions to officials of
the Department regarding application notices and programmatic and
administrative regulations governing various direct grant programs. To
assist potential applicants, the Department has assembled the following
most commonly asked questions followed by the Department's answers.
Q. Can we get an extension of the deadline?
A. No. A closing date may be changed only under extraordinary
circumstances. Any change must be announced in the Federal Register and
must apply to all applications. Waivers for individual applications
cannot be granted regardless of the circumstances.
Q. How many copies of the application should I submit and must they
be bound?
A. Our new policy calls for an original and six copies to be
submitted. The binding of applications is optional.
Q. We just missed the deadline for the XXX competition. May we
submit under another competition?
A. Yes, however, the likelihood of success is not good. A properly
prepared application must meet the specifications of the competition to
which it is submitted.
Q. I'm not sure which competition is most appropriate for my
project. What should I do?
A. We are happy to discuss any such questions with you and provide
clarification on the unique elements of the various competitions.
Q. Will you help us prepare our application?
A. We are happy to provide general program information. Clearly, it
would not be appropriate for staff to participate in the actual writing
of an application, but we can respond to specific questions about
application requirements, evaluation criteria, and the priorities.
Applicants should understand, however, that prior contact with the
Department is not required, nor will it in any way influence the
success of an application.
Q. When will I find out if I'm going to be funded?
A. You can expect to receive notification within 3 to 4 months of
the application closing date, depending on the number of applications
received and the number of Department competitions with similar closing
dates.
Q. Once my application has been reviewed by the review panel, can
you tell me the outcome?
A. No. Every year we are called by a number of applicants who have
a legitimate reasons for needing to know the outcome of the panel
review prior to official notification. Some applicants need to make job
decisions, some need to notify a local school district, etc. Regardless
of the reason, because final funding decisions have not been made at
that point, we cannot share information about the results of panel
review with anyone.
Q. Will my application be returned if I am not funded?
A. No. We no longer return unsuccessful applications.
Thus, applicants should retain at least one copy of the
application.
Q. Can I obtain copies of reviewers' comments?
A. Upon written request, reviewers' comments will be mailed to
unsuccessful applicants.
Q. Is travel allowed under these projects?
A. Travel associated with carrying out the project is allowed.
Because we may request the project director of funded projects to
attend an annual project directors' meeting, you may also wish to
include a trip or two to Washington, DC in the travel budget. Travel to
conferences is sometimes allowed when the purpose of the conference
will be of benefit and relates to the project.
Q. If my application receives high scores from the reviewers, does
that mean that I will receive funding?
A. Not necessarily. It is often the case that the number of
applications scored highly by the reviewers exceeds the dollars
available for funding projects under a particular competition. The
order of selection, which is based on the scores of all the
applications reviewed and other relevant factors, determines the
applications that can be funded.
Q. What happens during negotiations?
A. During negotiations technical and budget issues may be raised.
These are issues that have been identified during the panel and staff
reviews that require clarification. Sometimes issues are stated as
``conditions.''
These are issues that have been identified as so critical that the
award cannot be made unless those conditions are met. Questions may
also be raised about the proposed budget. Generally, these issues are
raised because an application contains inadequate justification or
explanation of a particular budget item, or because the budget item
seems unimportant to the successful completion of the project. If you
are asked to make changes that you feel could seriously affect the
project's success, you may provide reasons for not making the changes
or provide alternative suggestions. Similarly, if proposed budget
reductions will, in your opinion, seriously affect the project
activities, you may explain why and provide additional justification
for the proposed expenses. An award cannot be made until all issues
under negotiation have been resolved.
Q. How do I provide an assurance?
A. Except for SF-424B, ``Assurances--Non-Construction Programs,''
you may provide an assurance simply by stating in writing that you are
meeting a prescribed requirement.
Q. Where can copies of the Federal Register, program regulations,
and Federal statutes be obtained?
A. Copies of these materials can usually be found at your local
library. If not, they can be obtained from the Government Printing
Office by writing to Superintendent of Documents, U.S. Government
Printing Office, Washington, DC 20402. Telephone: (202) 708-8228. When
requesting copies of regulations or statutes, it is helpful to use the
specific name or public law, number of a statute, or part number of a
regulation. The material referenced in this notice should be referred
to as follows:
(1) The Carl D. Perkins Vocational and Applied Technology Education
Act (Pub. L. 101-302).
(2) Education Department General Administrative Regulations, 34 CFR
parts 74, 75, 77, 79, 90, 81, 82, and 85.
(3) 34 CFR part 401 (Indian Vocational Education Program) as
published in the Federal Register on August 14, 1992 (57 FR 36730).
[FR Doc. 94-12751 Filed 5-25-94; 8:45 am]
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