[Federal Register Volume 62, Number 87 (Tuesday, May 6, 1997)]
[Notices]
[Pages 24654-24655]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-11680]
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FEDERAL COMMUNICATIONS COMMISSION
Privacy Act System of Records
AGENCY: Federal Communications Commission.
ACTION: Notice of a new Privacy Act system of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5
U.S.C. 552), the Federal Communications Commission (FCC), Office of the
Managing Director, Operations Management and Services Division, is
creating a system of records entitled ``FCC Employee Transit Benefit
Program, FCC/OMD-7.'' This notice meets the requirement of documenting
the change to the Commission's system of records inventory, and
provides the public, Congress and the Office of Management and Budget
(OMB) an opportunity to comment.
DATES: Any interested person may submit written comments concerning the
routine uses of this system on or before June 5, 1997. OMB, which has
oversight responsibility under the Privacy Act to review the system may
submit comments on or before June 16, 1997. This system becomes
effective without further notice on June 16, 1997, unless the comments
received cause the Commission to change its decision.
ADDRESSES: Address comments to Federal Communications Commission Chief,
Operations Management and Services Division, 1919 M St., NW, Room 404,
Washington, DC 20554.
FOR FURTHER INFORMATION CONTACT: Dorothy Conway, Privacy Act Liaison,
at (202) 418-0217 or via internet at dconway@fcc.gov.
SUPPLEMENTARY INFORMATION: The purpose of maintaining FCC Employee
Transit Benefit Program records is to identify transit benefit
applicants and recipients. This system will also provide a mechanism
for monitoring disbursement of transit benefit subsidies.
FCC/OMD-7
System name:
FCC Employee Transit Benefit Program.
System location:
FCC, Office of Managing Director, AMD--Operations, Operations
Management Services Division, 1919 M Street, NW, Washington, DC 20554.
Categories of individuals covered by the system:
FCC employees who apply for and participate in the FCC Transit
Benefit Program.
Categories of records in the system:
This system contains various records required to administer the
Transit Benefit Program. It contains information regarding the
organizational location, telephone number, FCC badge number, home
address, mode of transportation and monthly cost of transportation of
any applicant who has submitted an application for the Transit Benefit
Program. The system contains records and reports of disbursements to
transit benefit recipients and information on local public mass transit
facilities. The records in the system consist of the Employee Transit
Benefit Program Application, Transit Benefit Certification Forms, and
Change of Information on Employee Transit Benefit Program Application.
Authority for maintenance of the system:
The Federal Employees Clean Air Incentives Act (section 2(a) of
Pub. L. 103-172, found at 5 U.S.C. 7905).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The Commission does not normally disclose records from this system
of records. However, in the event it is appropriate, disclosure of
relevant information may be made in accordance with the provisions of 5
U.S.C. 552a(b). Records and data may be disclosed as necessary pursuant
to 5 U.S.C. 552a(b)(3):
1. To a member of Congress or to a Congressional staff member in
response to an inquiry of the Congressional office made at the written
request of the constituent about whom the record is maintained;
2. To the Department of Justice when: (a) The agency or any
component thereof; or (b) any employee of the agency in his or her
official capacity where the Department of Justice has agreed to
represent the employee; or (c) the United States Government, is a party
to litigation or has an interest in such litigation, and by careful
review, the agency determines that the records are both relevant and
necessary to the litigation and the use of such records by the
Department of Justice is therefore deemed by the agency to be for a
purpose that is compatible with the purpose for which the agency
collected the records; and
3. To the National Finance Center (the Commission's designated
payroll office), the Department of the Treasury's Debt Management
Services and/or a current employer to effect a salary, IRS tax refund
or administrative offset to satisfy an indebtedness incurred for
unofficial use of transit benefits; and to Federal agencies to identify
and locate former employees for the purpose of collecting such
indebtedness, including through administrative, salary or tax refund
offsets. Identifying and locating former employees, and the subsequent
referral to such agencies for offset purposes, may be accomplished
through authorized computer matching programs. Disclosures will be made
only when all procedural steps established by the Debt Collection Act
of 1982, and the Debt Collection Improvement Act of 1996 or the
Computer Matching and Privacy Protection Act of 1988 as appropriate,
have been taken.
Policies and practices for storing, retrieving, accessing, retaining
and disposing of records in the system:
Storage:
Records are maintained on 8\1/2\ x 11 and 8\1/2\ x 5 papers in file
folders and on the transit benefit computer system. Storage will be at
the FCC, Office of the Managing Director, AMD--Operations, Operations
Management and Services Division, 1919 M Street, NW., Washington, DC
20554.
Retrievability:
Records are retrieved by the employee's name and/or by the FCC
Badge Identification Number.
Safeguards:
Records are maintained in a secured area and are available only to
authorized personnel responsible for implementing the Program and whose
duties require access. Computer systems are set up with a secured
password. File cabinets where the records are stored will be controlled
by on-site personnel when unlocked and locked when not in use.
Retention and disposal:
Records are disposed of in accordance with General Records Schedule
6, National Archives and Records Administration.
[[Page 24655]]
System manager(s) and address:
Federal Communications Commission, Chief, Operations Management and
Services Division, 1919 M St., NW., Room 404, Washington, DC 20554.
Notification procedure:
Anyone inquiring about an employee record under the Transit Benefit
Program should contact the Transit Benefit Program Coordinator.
Individuals must supply their full name and FCC Badge Identification
Number (ID Number must match what is in the system) in order for
records to be located and identified.
Record access procedures:
Same as Notification Procedures.
Contesting record procedures:
Same as Notification Procedures.
Record source categories:
Information in the system of records is obtained from applications
submitted by individuals for participation in the Transit Benefit
Program.
Exemptions claimed for the system:
None.
Federal Communications Commission.
William F. Caton,
Acting Secretary.
[FR Doc. 97-11680 Filed 5-5-97; 8:45 am]
BILLING CODE 6712-01-P
