[Federal Register Volume 64, Number 88 (Friday, May 7, 1999)]
[Notices]
[Pages 24616-24619]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-11441]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend record systems.
-----------------------------------------------------------------------
SUMMARY: The Defense Logistics Agency proposes to amend two systems of
records notices in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendments will be effective on June 7, 1999, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system
notices for records systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been
[[Page 24617]]
published in the Federal Register and are available from the address
above.
The Defense Logistics Agency proposes to amend two systems of
records notices in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes to the
systems of records are not within the purview of subsection (r) of the
Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the
submission of new or altered systems report. The record systems being
amended are set forth below, as amended, published in their entirety.
Dated: May 3, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S322.05 DMDC
System name:
Noncombatant Evacuation and Repatriation Data Base (February 22,
1993, 58 FR 10854).
Changes:
* * * * *
System location:
Delete entry and replace with `Defense Manpower Data Center, DoD
Center, Oracle/UNIX Computer Center, 400 Gigling Road, Seaside, CA
93955-6771. Information may be accessed by remote terminals at the
repatriation centers. The location of the repatriation centers can be
obtained from the Headquarters Department of the Army, Office of Deputy
Chief of Staff for Personnel, DAPE-PR, Washington, DC 20310-0300.'
* * * * *
Purpose(s):
Delete entry and replace with `The records are maintained for the
purposes of tracking and accounting for individuals evacuated from
emergency situations in foreign countries, securing relocation and
assistance services, and assessing and recovering relocation costs.'
* * * * *
Retention and disposal:
Delete entry and replace with `Disposition pending'.
* * * * *
S322.05 DMDC
System name:
Noncombatant Evacuation and Repatriation Data Base.
System location:
Defense Manpower Data Center, DoD Center, Oracle/UNIX Computer
Center, 400 Gigling Road, Seaside, CA 93955-6771. Information may be
accessed by remote terminals at the repatriation centers. The location
of the repatriation centers can be obtained from the Headquarters
Department of the Army, Office of Deputy Chief of Staff for Personnel,
DAPE-PR, Washington, DC 20310-0300.
Categories of individuals covered by the system:
All noncombatant evacuees including service members, their
dependents, DoD and non-DoD employees and dependents, U.S. residents
abroad, foreign nationals and corporate employees and dependents.
Categories of records in the system:
Social Security Number, name, date of birth, passport number,
country of citizenship, marital status, sex, employer, destination
address and type of assistance needed.
Authority for maintenance of the system:
E.O. 12656, Assignment of Emergency Preparedness Responsibilities,
November 18, 1988; DoD Directive 3025.14, Protection and Evacuation of
U.S. Citizens and Designated Aliens in Danger Areas Abroad and E.O.
9397 (SSN).
Purpose(s):
The records are maintained for the purposes of tracking and
accounting for individuals evacuated from emergency situations in
foreign countries, securing relocation and assistance services, and
assessing and recovering relocation costs.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To individuals who have been evacuated but who have been separated
from their family and/or spouse. Information will be released to the
individual indicating where the family member was evacuated from and
final destination.
To Department of State to plan and monitor evacuation effectiveness
and need for services and to verify the number of people by category
who have been evacuated.
To the American Red Cross so that upon receipt of information from
a repatriation center that a DoD family has arrived safely in the U.S.,
the Red Cross may notify the service member (sponsor) still in the
foreign country that his/her family has safely arrived in the United
States.
To the Immigration and Naturalization Service to track and make
contact with all foreign nationals who have been evacuated to the U.S.
To the Department of Health and Human Services for purposes of
giving financial assistance and recoupment of same. To identify
individuals who might arrive with an illness which would require
quarantine.
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing and disposing
of records in the system:
Storage:
Electronic and hard copy storage.
Retrievability:
Retrieved by name, Social Security Number, or location of
evacuation point or repatriation center.
Safeguards:
Computerized records are maintained in a controlled area accessible
only to authorized personnel. At Defense Manpower Data Center (DMDC),
entry to these areas is restricted by the use of locks, guards, and
administrative procedures. Access to personal information is limited to
those who require the records in the performance of their official
duties. Access to personal information is further restricted by the use
of passwords which are changed periodically.
Retention and disposal:
Disposition pending.
System manager(s) and address:
Director, Defense Manpower Data Center, 1600 Wilson Boulevard,
Suite 400, Arlington, VA 22209-2593.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this record system should address written
inquiries to the Privacy Act Officer, Defense Logistics Agency, ATTN:
CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-
6221.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Privacy Act
Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman
Road,
[[Page 24618]]
Suite 2533, Fort Belvoir, VA 22060-6221.
Written inquiry should contain the full name, Social Security
Number, date of birth, and current address and telephone number of the
individual.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record source categories:
The Military Services, DoD Components, from individuals via
application.
Exemptions claimed for the system:
None.
S322.35 DMDC
System name:
Survey and Census Data Base (June 25, 1996, 58 FR 32779).
Changes:
* * * * *
System location:
Delete entry and replace with `Primary location: Naval Postgraduate
School Computer Center, Naval Postgraduate School, Monterey, CA 93943-
5000.
Back-up location: Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.'
Categories of individuals covered by the system:
Delete entry and replace with `Individuals who completed census or
survey forms, including military members, civilians, persons eligible
for DoD benefits, men and women of military age, and applicants to the
military services.'
* * * * *
Retention and disposal:
Delete entry and replace with `Disposition pending'.
* * * * *
S322.35 DMDC
System name:
Survey and Census Data Base.
System location:
Primary location: Naval Postgraduate School Computer Center, Naval
Postgraduate School, Monterey, CA 93943-5000.
Back-up location: Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Categories of individuals covered by the system:
Individuals who completed census or survey forms, including
military members, civilians, persons eligible for DoD benefits, men and
women of military age, and applicants to the military services.
Categories of records in the system:
Survey responses and census information:
Authority for maintenance of the system:
10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; 10 U.S.C. 2358, Research and Development Projects; DoD
Directive 5124.2, Under Secretary of Defense for Personnel and
Readiness (USD(P&R)); and E.O. 9397 (SSN).
Purpose(s):
The purposes of the system are to count DoD personnel and
beneficiaries for evacuation planning, apportionment when directed by
oversight authority and for other policy planning purposes, and to
obtain characteristic information on DoD personnel and households to
support manpower and benefits research; to sample attitudes and/or
discern perceptions of social problems observed by DoD personnel and to
support other manpower research activities; to sample attitudes toward
enlistment in and determine reasons for enlistment decisions. This
information is used to support manpower research sponsored by the
Department of Defense and the military services.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The information may be used to support manpower research sponsored
by other Federal agencies.
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Magnetic computer tape.
Retrievability:
Records can be retrieved by Social Security Number; by
institutional affiliation such as service membership; and by individual
characteristics such as educational level.
Safeguards:
Access to data at all locations is restricted to those who require
the records in the performance of their official duties. Access is
further restricted by the use of passwords which are changed
periodically. Physical entry is restricted by the use of locks, guards,
and administrative procedures.
Retention and disposal:
Disposition pending.
System manager(s) and address:
Director, Defense Manpower Data Center, 1600 Wilson Boulevard, 4th
Floor, Arlington, VA 22209-2593.
Notification procedure:
Individuals seeking to determine whether this system contains
information about themselves should address written inquiries to the
Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J.
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Written requests should contain the full name, Social Security
Number, and current address and telephone numbers of the individual. In
addition, the approximate date and location where the survey was
completed should be provided.
For personal visits, the individual should be able to provide some
acceptable identification such as driver's license or military or other
identification card.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system should address written inquiries to the Privacy Act
Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman
Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Written requests should contain the full name, Social Security
Number, and current address and telephone numbers of the individual. In
addition, the approximate date and location where the survey was
completed should be provided.
For personal visits, the individual should be able to provide some
[[Page 24619]]
acceptable identification such as driver's license or military or other
identification card.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record source categories:
The survey and census information is provided by the individual;
additional data obtained from Federal records are linked to individual
cases in some data sets.
Exemptions claimed for the system:
None.
[FR Doc. 99-11441 Filed 5-6-99; 8:45 am]
BILLING CODE 5001-10-F
