[Federal Register Volume 64, Number 104 (Tuesday, June 1, 1999)]
[Notices]
[Pages 29379-29404]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-13535]
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TENNESSEE VALLEY AUTHORITY
Privacy Act of 1974: Republication of Notice of Systems of
Records
AGENCY: Tennessee Valley Authority (TVA).
ACTION: Notice of republication of systems of records; notice of
proposed new system of records; notice of new routine uses.
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SUMMARY: In accordance with 5 U.S.C. 552a(e)(4), the Tennessee Valley
Authority (TVA) is republishing in full a notice of the existence and
character of each TVA system of records.
TVA is also proposing to add a new system of records entitled TVA-
38 ``Wholesale and Retail Data Files.'' Further details of this system
of records are in the SUPPLEMENTARY INFORMATION section of this notice.
TVA is deleting system TVA-3 ``Upgrade Craft Training Program.''
This program has ended and the retention period for these records has
expired.
TVA is deleting TVA-4 ``Demonstration Farm Records'' and TVA-27
``Test Demonstration Farm Records.'' These programs have ended and the
records have been transferred to the National Archives in East Point,
Georgia.
TVA is deleting TVA-16 ``Land Between The Lakes, Register of Law
Violations,'' and TVA-35 ``Building Access Security Records.'' These
systems are no longer in use and the records are now filed as part of
system TVA-37 ``U.S. TVA Police Records.''
TVA is deleting TVA-33 ``Office of Nuclear Power Call Detail
Records.'' The nuclear records are no longer filed separately and are
now part of system TVA-32 ``Call Detail Records.''
TVA is renaming TVA-9 ``Medical Records Systems'' to ``Health
Records;'' TVA-21 ``Nuclear Assurance and Licensing Personnel Records''
to ``Nuclear Assurance Personnel Records;'' and TVA-22
``Questionnaire--Farms in Vicinity of Proposed or Licensed Nuclear
Power Plant'' to ``Questionnaire--Land Use Surveys in Vicinity of
Proposed or Licensed Nuclear Power Plant.'' These name changes are made
to better reflect the content of the systems of records.
TVA is adding a new routine use to three systems: TVA-2 ``Personnel
Records,'' TVA-23 ``Radiation Dosimetry Personnel Monitoring Records,''
and TVA-26 ``Retirement System Records.''
TVA is also correcting minor typographical and stylistic errors in
previously existing notices and has updated those notices to reflect
current organizational structure. Also, updates are being made to show
any changes to system locations; managers and addresses; categories of
individuals and records; procedures and practices for storing,
retrieving, accessing, retaining, and disposing of records.
DATES: Submit comments on or before July 1, 1999.
ADDRESSES: Address all comments concerning this notice to Wilma H.
McCauley, Privacy Act Officer, TVA, 1101 Market Street (WR 4Q),
Chattanooga, TN 37402-2801.
FOR FURTHER INFORMATION CONTACT: Wilma H. McCauley at (423) 751-2523.
SUPPLEMENTARY INFORMATION: In accordance with 5 U.S.C. 552a(e)(4), TVA
is today republishing a notice of the existence and character of each
of its systems of records in order to make available in one place in
the Federal Register the most up-to-date information regarding these
systems. This has become necessary to reflect the organizational
changes in the agency over the years.
TVA is proposing to establish a new system of records entitled TVA-
38 ``Wholesale and Retail Data Files.'' This system is maintained by
TVA's Customer Service and Marketing (CS&M) organization to provide
important information, both business and private, about TVA's customers
to enable TVA to provide better customer service, and to establish
emergency contact lists for its power distributors. Reports are being
submitted to the Committee on Government Operation of the House of
Representatives, the Committee on Governmental Affairs of the Senate,
and the Office of Management and Budget pursuant to the Privacy Act and
OMB Circular No. A-130. If no comments are received, this system will
become effective as of July 1, 1999.
TVA is deleting six systems of records as follows: The program for
TVA-3 ``Upgrade Craft Training Program,'' has ended and the retention
period for these records has expired in accordance with established TVA
Comprehensive Records Schedules. The programs responsible for TVA-4
``Demonstration Farm Records'' and TVA-27 ``Test Demonstration Farms
Records'' have ended and the records have been transferred to the
National Archives in East Point, Georgia, in accordance with
established TVA Comprehensive Records Schedules. The duties and the
records for TVA-16 ``Land Between The Lakes, Register of Law
Violations,'' and TVA-35 ``Building Access Security Records'' are now
the responsibility of the U.S. TVA Police, and, therefore, have been
incorporated into system U.S. ``TVA-37 ``U.S. TVA Police Records.''
TVA-33 ``Office of Nuclear Power Call Detail Records'' are now part of
system TVA-32 ``Call Detail Records.'' This resulted because it is no
longer necessary to file the nuclear call detail records separately.
TVA is renaming the following three systems of records to better
reflect the contents of these systems. TVA-9 ``Medical Records
Systems'' is being renamed to ``Health Records.'' This system of
records is now the
[[Page 29380]]
responsibility of the Health Services organization. TVA-21 ``Nuclear
Assurance and Licensing Personnel Records'' is being renamed to
``Nuclear Assurance Personnel Records'' to reflect the name change of
the responsible organization. TVA-22 ``Questionnaire-Farms in Vicinity
of Proposed or Licensed Nuclear Power Plant'' is being changed to
``Questionnaire-Land Use Surveys in Vicinity of Proposed or Licensed
Nuclear Power Plant.'' The program was developed to evaluate farms
within a two mile radius, and was the responsibility of the TVA
Agricultural Institute. The program is currently the responsibility of
the Radiological Control group and involves all individuals living
within a five mile radius in accordance with Nuclear Regulatory
Commission (NRC) regulations.
TVA is adding a new routine use to three systems: TVA-2 ``Personnel
Records,'' TVA-23 ``Radiation Dosimetry Personnel Monitoring Records,''
and TVA-26 ``Retirement System Records'' to include health related
agencies, organizations, or professionals for the purpose of compiling
health statistics or biomedical investigations for employee population
health monitoring.
TVA is also correcting minor typographical and stylistic errors in
the previous existing systems. In addition, TVA is updating the system
locations; managers and addresses; notification; categories of
individuals covered; categories of records; storage policies and
practices; retention and disposal; record access; and contesting record
procedures. These changes are necessary to reflect TVA's current
organizational structure, advanced technology, and procedural changes.
This document gives notice that the following TVA systems of
records below are in effect:
Table of Contents
TVA-1 Apprentice Training Records.
TVA-2 Personnel Files.
TVA-5 Discrimination Complaint Files.
TVA-6 Employee Accident Information.
TVA-7 Employee Accounts Receivable.
TVA-8 Employee Alleged Misconduct Investigatory Files.
TVA-9 Health Records.
TVA-10 Employee Statement of Employment and Financial Interests.
TVA-11 Payroll Records.
TVA-12 Travel History Records.
TVA-13 Employment Applicant Files.
TVA-14 Grievance Records.
TVA-15 Land Between The Lakes, Hunter Records.
TVA-18 Employee Supplementary Vacancy Announcement Records.
TVA-19 Consultant and Personal Service Contractor Records.
TVA-21 Nuclear Assurance Personnel Records.
TVA-22 Questionnaire-Land use Surveys in Vicinity of Proposed or
Licensed Nuclear Power Plant.
TVA-23 Radiation Dosimetry Personnel Monitoring Records.
TVA-26 Retirement System Records.
TVA-28 Woodland Resource Analysis Program Input Data.
TVA-29 Electricity Use, Rate, and Service Study Records.
TVA-30 Land Between The Lakes, Mailing Lists.
TVA-31 OIG Investigative Records.
TVA-32 Call Detail Records.
TVA-34 Project/Tract Files.
TVA-36 Section 26a Permit Application Records.
TVA-37 U.S. TVA Police Records.
TVA also gives notice of the proposal to add:
TVA-38 Wholesale and Retail Data Files.
TVA-1
SYSTEM NAME:
Apprentice Training Records--TVA.
SYSTEM LOCATION:
Labor Relations Staff, TVA, Knoxville, TN 37902-1499; Human
Resource Information Systems, TVA, Knoxville, TN 37902-1499; Computer
Operations, TVA, Chattanooga, TN 37402-2801; all TVA locations where
apprentices are employed.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former TVA apprentices.
CATEGORIES OF RECORDS IN THE SYSTEM:
Employment, qualifications, and evaluation information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
National Apprenticeship Act of 1937, 50 Stat. 664.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES
To the Bureau of Apprenticeship and Training, the Veterans'
Administration, Tennessee Valley Trades and Labor Council, and the
State and local Government agencies for reporting and evaluation
purposes.
To respond to a request from a Member of Congress regarding the
status of an apprentice.
To provide information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee, the
letting of a contract, or issuance of a license, grant, or other
benefit by the requesting agency to the extent that the information is
relevant and necessary to the requesting agency's decision on that
matter.
To provide the following information to a prospective employer of a
TVA or former TVA employee: Job description, dates of employment,
reason for separation.
To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other decision
makers in proceedings under the TVA grievance adjustment procedures,
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information; and to request information from private
individuals, if necessary, to obtain information relevant to a TVA
decision concerning the hiring, retention, or promotion of an employee,
the issuance of a security clearance, or other decision within the
purposes of this system of records.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on automated data storage devices,
microfiche, and in file folders.
RETRIEVABILITY:
Records are indexed by name, craft, job code, union code, and
social security number.
SAFEGUARDS:
Access to and use of these records are limited to persons whose
official duties require such access. Files are kept in secured
facilities.
RETENTION AND DISPOSAL:
Records are maintained in accordance with established TVA record
retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Senior Vice President, Labor Relations, TVA, Knoxville, TN 37902-
1499.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if information on them is maintained
in this system of records should address
[[Page 29381]]
inquiries to the system manager named above. Requests should include
the individual's full name, craft, and location of employment.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about them in this system
of records should contact the system manager named above. Access will
not be granted to investigatory material compiled solely for the
purpose of determining suitability, eligibility, or qualifications for
Federal civilian employment. Federal contracts, or access to classified
information to the extent that the disclosure of such material would
reveal the identity of a source who furnished information to the
Government under an express promise that the identity of the source
would be held in confidence or, prior to September 27, 1975, under an
implied promise that the identity of the source would be held in
confidence. Access will not be granted to testing or examination
material used solely to determine individual qualification for
appointment or promotion in the Federal service, the disclosure of
which would compromise the objectivity or fairness of the testing or
examination process.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
RECORD SOURCE CATEGORIES:
Individual to whom the record pertains; General Aptitude Test
Battery scores from State employment security office; references from
employers, military and educational institutions; and evaluations from
joint committee on apprenticeship.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt from subsections (d); (e)(4)(H); and (f)(2),
(3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to
the extent that disclosure of material would reveal the identity of a
source who furnished information to the Government under an express
promise that the identity of the source would be held in confidence or,
prior to September 27, 1975, under an implied promise that the identity
of the source would be held in confidence, and to the extent that
disclosure of testing and examination material would compromise the
objectivity of the testing or examination process. This exemption is
pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA regulations at 18 CFR
1301.24.
TVA-2
SYSTEM NAME:
Personnel Files--TVA.
SYSTEM LOCATION:
Human Resources, TVA, Knoxville, TN 37902-1499; Human Resource
Information Systems, TVA, Knoxville, TN 37902-1499; area human
resources offices throughout TVA; Information Services, TVA,
Chattanooga, TN 37402-2801; National Personnel Records Center, St.
Louis, MO 63118. Security/suitability investigatory files are located
separately from other records in this system. Information on education,
career counseling, or job performance may be maintained by the TVA
organization that provides the training or career counseling or that
employs the individual and by Equal Opportunity Staff. Duplicate or
certain specifically temporary information may be maintained by human
resources officers, supervisors, and administrative officers.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former TVA employees, some contractors, applicants for
employment, and applicants for employment by TVA contractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information related to education; qualifications; work history;
interests and skills; test results; performance evaluation; career
counseling; personnel actions; job description; salary and benefit
information; service dates, including other Federal and military
service; replies to congressional inquiries; medical data; call detail
records for the Employee Service Center; and security investigation
data.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
Executive Order 10577; Executive Order 10450; Executive Order 11478;
Executive Order 11222; Equal Employment Opportunity Act of 1972, Pub.
L. 92-261, 86 Stat. 103; Veterans' Preference Act of 1944, 58 Stat.
387, as amended; various sections of title 5 of the United States Code
related to employment by TVA.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To disclose test results to State employment services.
To a State employment security office in response to a request
relating to a former employee's claim for unemployment compensation.
To respond to a request from a Member of Congress regarding the
status of an employee, former employee, or applicant.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation, or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To request from any pertinent source directly or through a TVA
contractor engaged at TVA's direction, information relevant to a TVA
decision concerning the hiring, retention, or promotion of a employee,
the issuance of a security clearance, or other decision within the
purposes of this system of records.
To provide information or disclose to a Federal agency, in response
to its request, in connection with the hiring or retention of an
employee, the letting of a contract or issuance of a license, grant, or
other benefit by the requesting agency to the extent that the
information is relevant and necessary to the requesting agency's
decision on that matter.
To provide the following information, as requested, to a
prospective employer of a TVA or former TVA employee: job descriptions,
dates of employment, and reasons for separation.
To provide an official of another Federal agency information needed
in the performance of official duties related to reconciling or
reconstructing data files, in support of the functions for which the
records were collected and maintained.
To provide information to multi-employer health and welfare and
pension funds as reasonably necessary and appropriate for proper
administration of the plan of benefits.
To provide information to TVA contractors engaged in making
suitability determinations for their prospective employees under TVA
contracts.
To contractors and subcontractors engaged at TVA's direction in
providing support services to TVA in connection with mailing materials
to TVA employees or other related services.
To provide information as requested to the Office of Personnel
Management pursuant to Executive Orders 10450 and 10577 and other laws.
To any agency of the Federal Government having oversight or review
authority with regard to TVA activities.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA
[[Page 29382]]
attorneys or otherwise, for use for any purpose including the
presentation of evidence and disclosure in the course of discovery. In
all other litigation, to respond to process issued under color of
authority of a court of competent jurisdiction.
To transfer information necessary to support a claim for life
insurance benefits under Federal Employees' Group Life Insurance to
Office of Federal Employees' Group Life Insurance.
To transfer information regarding claims for health insurance
benefits to health insurance carrier.
To union representatives in exercising their responsibilities under
TVA collective-bargaining agreements.
To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other decision
makers in proceedings under the TVA grievance adjustment procedures,
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
To TVA contractors and subcontractors engaged at TVA's direction in
studies and evaluation of TVA personnel management and benefits; or the
investigation of nuclear safety, reprisal, or other matters involving
TVA personnel practices or policies; or the implementation of TVA
personnel policies.
To provide pertinent information to local school districts and
other Government agencies in order to study TVA project impacts and to
aid school districts in qualifying for assistance under Pub. L. 81-874
and other laws.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
To commemorate the month and day of employee birthday
anniversaries.
To the Office of Child Support Enforcement, Administration for
Children and Families, Department of Health and Human Services Federal
Parent Locator System (FPLS) and Federal Tax Offset System for use in
locating individuals and identifying their income sources to establish
paternity, establish and modify orders of support, and for enforcement
action.
To the Office of Child Support Enforcement for release to the
Social Security Administration for verifying social security numbers in
connection with the operation of the FPLS by the Office of Child
Support Enforcement.
To the Office of Child Support Enforcement for release to the
Department of Treasury for purposes of administering the Earned Income
Tax Credit Program (Section 32, Internal Revenue Code of 1986) and
verifying a claim with respect to employment in a tax return.
Personnel records may be used for employee population health
monitoring which includes routine clinical and epidemiological
investigations. Such studies may require the transfer of selected items
of radiation dosimetry data to health-related agencies, organizations,
or professionals for the purpose of compiling vital health statistics,
or conducting biomedical investigations.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders and on automated data
storage devices (including optical disk) and microfiche.
RETRIEVABILITY:
Records are indexed by name and social security number.
SAFEGUARDS:
Access to and use of these records are limited to those persons
whose official duties require such access. All filing systems are
locked when unattended. Remote access facilities are secured through
physical and system-based safeguards.
RETENTION AND DISPOSAL:
Personal History Records:
Nonmicrofilmed records stored at National Personnel Records Center
and microfilmed and optical disk records stored at TVA are destroyed 75
years after birth date of employee or 60 years after date of earliest
document in the record if the date of birth cannot be ascertained.
Reference copies are destroyed when no longer needed.
Congressional inquiries are retained indefinitely; test records are
retained 10 years; occupational register cards are retained 1 year,
with the exception of apprentices which are retained for 5 years; some
information maintained on magnetic tape is erased after 1 year; records
are disposed of in accordance with established TVA records retention
schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Senior Vice President, Human Resources, TVA, Knoxville, TN 37902-
1499.
NOTIFICATION PROCEDURE:
Individuals wishing to learn if information on them is maintained
in this system of records should address inquiries to the Manager,
Employee Service Center, TVA, Knoxville, TN 37902-1499. Requests should
include the individual's full name, employing division, job title, and
date of birth. A social security number is not required but may
expedite TVA's response.
In addition, current employees should address inquiries also to
their supervisors or personnel officers.
RECORD ACCESS PROCEDURES:
Individuals seeking to gain access to information about them in
this system of records should contact the Manager, Employee Service
Center, TVA, Knoxville, TN 37901-1499. In addition, current employees
may present requests for access to their supervisors or the human
resource officer of the employing division. Requests should include the
individual's full name, employing division, job title, and date of
birth. A social security number is not required but may expedite TVA's
response. Access will not be granted to investigatory material complied
solely for the purpose of determining suitability, eligibility, or
qualifications for Federal civilian employment or access to classified
information to the extent that the disclosure of such material would
reveal the identity of a source who furnished information to the
Government under an express promise that the identity of the source
would be held in confidence, or prior to September 27, 1975, under an
implied promise that the identity of the source would be held in
confidence. Access will not be granted to testing or examination
material used solely to determine individual qualifications for
appointment or promotion in the Federal Service the disclosure of which
would compromise the objectivity or fairness of the testing or
examination process.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the Manager,
Employee Service Center, TVA, Knoxville, TN 37902-1499.
RECORD SOURCE CATEGORIES:
Individual to whom the record pertains; educational institutions;
former employers; and other reference sources; State employment
services; supervisors and other TVA personnel or personnel records;
medical officers; other Federal agencies.
In addition to the above sources, security/suitability
investigatory files contain information from law enforcement agencies.
[[Page 29383]]
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt from subsections (d); (e)(4)(H); and (f)(2),
(3) and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to
the extent that disclosure of material would reveal the identity of a
source who furnished information to the Government under an express
promise that the identity of the source would be held in confidence, or
prior to September 27, 1975, under an implied promise that the identity
of the source would be held in confidence, and to the extent that
disclosure of testing or examination material would compromise the
objectivity or fairness of the testing or examination process. This
exemption is pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA
regulations at 18 CFR 1301.24.
TVA-5
SYSTEM NAME:
Discrimination Complaint Files--TVA.
SYSTEM LOCATION:
Equal Opportunity Compliance Staff, TVA, Knoxville, TN 37902-1499.
Duplicate copies may be maintained in the files of the TVA organization
where the complaint originated.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees, former employees, or applicants who have received
counseling or filed complaints of discrimination based on race, color,
religion, sex, national origin, age, reprisal, or handicap.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records contains information or documents relating
to a decision or determination made by TVA or the Equal Employment
Opportunity Commission affecting an individual. The records consist of
the precomplaint counseling report, initial appeal or complaint,
letters or notices to the individual, record of hearings when
conducted, materials placed into the record to support the decision or
determination, affidavits or statements, testimonies of witnesses,
investigative reports, and related correspondence, opinions, and
recommendations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
Executive Order 11478; 42 U.S.C. 2000e-16; 29 U.S.C. 633a.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A report of each complaint is made to the Equal Employment
Opportunity Commission. If an administrative appeal is filed, the
entire file is disclosed to the Equal Employment Opportunity
Commission.
To the employee's representative.
To respond to a request from a Member of Congress regarding the
status of a complaint.
To the parties of complainants, their representatives, and
impartial referees, examiners, administrative judges, or other decision
makers in proceedings under the TVA grievance adjustment procedures,
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation, or
charged with enforcing or implementing the statute, rule, regulations,
or order issued pursuant thereto.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To TVA consultants, contractors, and subcontractors who are engaged
in studies and evaluation of TVA's administration of its Equal
Employment Opportunity program or who are providing support services to
the program.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are kept in file folders.
RETRIEVABILITY:
Records in this system are indexed by name.
SAFEGUARDS:
Access to and use of these records are limited to those personnel
whose official duties require such access.
RETENTION AND DISPOSAL:
These records are retained in accordance with established TVA
records retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Director of Equal Opportunity Compliance, TVA, Knoxville, TN 37902-
1499.
NOTIFICATION PROCEDURE:
Individuals who have filed discrimination complaints are aware of
that fact. However, inquiries may be addressed to the system manager
named above. Individuals should provide their full name, the
approximate date of their complaint, and their employing organization,
if employed.
RECORD ACCESS PROCEDURES:
Individuals who have filed a discrimination complaint have been
provided a copy of the record. However, an individual may gain access
to the official copy of the complaint record by writing the system
manager named above.
CONTESTING RECORD PROCEDURES:
Individuals who have filed a discrimination complaint have had an
opportunity during the complaint procedure to amend their record.
However, request for amendment or correction of items not involving the
complaint procedure may be addressed to the system manager named above.
RECORD SOURCE CATEGORIES:
The individual to whom the record pertains; TVA personnel and other
records; witnesses.
TVA-6
SYSTEM NAME:
Employee Accident Information-TVA.
SYSTEM LOCATION:
TVA Corporate Health and Safety, Knoxville, TN 37902-1499. Accident
reports may also be maintained in the file of the employing
organization.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees who have sustained a work-related injury or illness or
have been involved, as the operator of a TVA vehicle, in a vehicular
accident.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identifying information and information related to the
accident, injury, or illness.
[[Page 29384]]
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
Executive Order 12196; Occupational Safety and Health Act of 1970, Pub.
L., 93-237, 87 Stat. 1024.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To the Department of Labor as required by the Occupational Safety
and Health Act.
To the Office of Workers' Compensation Programs in relation to an
individual's claim for compensation.
To respond to a request from a Member of Congress regarding the
status of an employee.
To provide information to a Federal agency, in response to its
request in connection with the hiring or retention of an employee, the
letting of a contract, or issuance of a license, grant, or other
benefit by the requesting agency to the extent that the information is
relevant and necessary to the requesting agency's decision on that
matter.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement information,
or other pertinent information; and to request information from private
individuals, if necessary, to obtain information relevant to a TVA
decision concerning the hiring, retention, or promotion of an employee,
the issuance of a security clearance, or other decision within the
purpose of this system of records.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation, or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
POLICES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information in this system is maintained on automated data storage
devices and in file folders.
RETRIEVABILITY:
Records are indexed by name, date of birth, and social security
number.
SAFEGUARDS:
Access to and use of these records are limited to those persons
whose official duties require such access. All filing systems are
locked when unattended. Remote access facilities are secured through
physical and system-based safeguards.
RETENTION AND DISPOSAL:
Records are retained for five years, and after that period are
retained in accordance with established TVA records retention
schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Safety Program Manager, TVA Corporate Health and Safety, Knoxville,
TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals wishing to know whether information about them is
maintained in this system of records should address inquiries to the
system manager named above. Requests should include the individual's
full name, date of birth, and approximate date of injury.
RECORD ACCESS PROCEDURES:
Individuals who desire access to information about them in this
system of records should contact the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
RECORD SOURCE CATEGORIES:
The individual to whom the record pertains; TVA medical records;
witnesses of accidents and inquires, including appraisers of property
damage.
TVA-7
SYSTEM NAME:
Employee Accounts Receivable--TVA.
SYSTEM LOCATION:
Controller, TVA, Knoxville, TN 37902-1499; Office of the General
Counsel, TVA, Knoxville, TN 37902-1499.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees or former employees who: Authorize a payment for
specified purposes in their behalf; receive overpayment of earnings;
receive duplicate payments; are otherwise indebted to TVA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identifying information and information concerning
indebtedness and repayment.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; 5
U.S.C. Chapter 55.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation, or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be
made from this system to ``consumer reporting agencies'' as defined in
the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt
Collection Act of 1982 (31 U.S.C. 3711(d)(4)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on printouts, invoices, microfiche, and
posting documents.
RETRIEVABILITY:
Records are indexed by payroll number, social security number,
badge number, name, or invoice number.
[[Page 29385]]
SAFEGUARDS:
Access to and use of these records are limited to persons whose
official duties require such access. Files are kept in secured
facilities.
RETENTION AND DISPOSAL:
Printouts are disposed of in 3 years, invoices in 7 years,
microfiche of registers in 50 years, and posting documents in 50 years.
SYSTEM MANAGER(S) AND ADDRESS:
Controller, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals wishing to know whether information about them is
maintained in this system of records should address inquiries to the
system manager named above. Requests should include the individual's
full name and employing organization. Provisions of the social security
number is not required, but may expedite TVA's response and may prevent
the erroneous retrieval of records for another individual with the same
name.
RECORD ACCESS PROCEDURES:
Individuals who seek access to information about them in this
system of records should contact the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in the system should direct their request to the system
manager named above.
RECORD SOURCE CATEGORIES:
Individuals to whom the record pertains; TVA payroll records; TVA
disbursement voucher records.
TVA-8
SYSTEM NAME:
Employee Alleged Misconduct Investigatory Files--TVA.
SYSTEM LOCATION:
Office of the General Counsel, TVA, Knoxville, TN 37902-1499.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees or former employees about whom a complaint of misconduct
during employment has been made.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information regarding conduct during employment with TVA which may
be in violation of law or regulations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
Executive Order 10450; Executive Order 11222; Hatch Political Activity
Act, 5 U.S.C. 7324-7327; 28 U.S.C. 535.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation, or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To provide information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee, the
letting of a contract, or issuance of a license, grant, or other
benefit by the requesting agency to the extent that the information is
relevant and necessary to the requesting agency's decisions on that
matter.
To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other decision
makers in proceedings under the TVA, grievance adjustment procedures,
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information and to request information from private
individuals if necessary, to obtain information relevant to a TVA
decision concerning the hiring, retention, or promotion of an employee,
the issuance of a security clearance, or other decision within the
purposes of this system of records.
To provide information as requested to the Office of Personnel
Management pursuant to Executive Orders 10450 and 10577 and other laws.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders.
RETRIEVABILITY:
Records are indexed and retrieved by individual name or
investigation number.
SAFEGUARDS:
These records, are stored in a locked GSA-approved security
container. Access to the records is limited to TVA attorneys and their
administrative assistants who have a need for them in the course of TVA
business and to other TVA employees whose need is approved by Office of
the General Counsel management.
RETENTION AND DISPOSAL:
Records are disposed of in accordance with established TVA records
retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Office of General Counsel, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
This system of records is exempt from this requirement pursuant to
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
RECORD ACCESS PROCEDURES:
This system of records is exempt from this requirement pursuant to
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
CONTESTING RECORD PROCEDURES:
This system of records is exempt from this requirement pursuant to
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
RECORD SOURCE CATEGORIES:
This system of records is exempt from this requirement pursuant to
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempted from subsections (c)(3); (d); (e)(1);
(4)(G), (4)(H), (4)(I); and (f) of 5 U.S.C. 552a (Section 3 of the
Privacy Act of 1974) pursuant to 5 U.S.C. 552a(k)(2) and TVA
regulations at 18 CFR 1301.24.
TVA-9
SYSTEM NAME:
Health Records--TVA.
SYSTEM LOCATION:
TVA Corporate Health & Safety, Chattanooga, TN 37402-2801; all TVA
[[Page 29386]]
medical facilities; Computer Operations, TVA, Chattanooga, TN 37402-
2801; National Personnel Records Center, St. Louis, MO 63118; District
Offices, Office of Workers' Compensation Programs.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Applicants for TVA employment, employees, former employees,
official visitors, contractual assignees to TVA, interns, externs,
employees of TVA contractors, and other Federal agencies who are
examined under contract.
CATEGORIES OF RECORDS IN THE SYSTEM:
Health information pertinent to an individual's employment,
official visit, or contractual work with TVA or other Federal agencies,
including the basic Clinical Medical Record, the Employee Assistance
Program case files, Worker's Compensation and Rehabilitation claims and
case files, Psychological and Fitness for Duty files including alcohol
and drug testing information, clinical information received from
outside sources, and information relative to an employee's claim for
medical disability retirement. Health information includes paper
documents, x-rays, microfiche, microfilm, and/or any automatic data
processing media, regardless of the form or process by which it is
maintained.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; 5
U.S.C. 7902; Federal Employees' Compensation Act, 5 U.S.C. chapter 81,
5 U.S.C. chapter 87 (Medical information relating to life insurance
program); 5 U.S.C. 3301; Occupational Safety and Health Act of 1970,
Pub. L. 93-237, 87 Stat. 1024, Pub. L. 91-616, Federal Civilian
Employee Alcoholism Program and Pub. L. 92-255, Drug Abuse Among
Federal Civilian Employees, which are amended in regard to
confidentiality of records by Pub. L. 93-282; Public health laws (State
and Federal) related to the reporting of health hazards, communicable
diseases or other epidemiological information; Energy Reorganization
Act of 1974, Pub. L. 93-438, 88 Stat. 1233.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Compensation claim records are used for adjudicating claims and
providing therapy. Appropriate information is exchanged with
physicians, hospitals, and rehabilitation agencies approved by the
Office of Workers' Compensation Programs for service to injured
employees.
Clinical Medical Records are used for employee population health
monitoring which includes routine clinical and epidemiological
investigations. Such studies may require the transfer of selected items
of medical data to health-related agencies, organizations, or
professionals for the purpose of obtaining specialized clinical
consultation, compiling vital health statistics, or conducting
biomedical investigations.
Alcohol and drug testing and employee assistance program records
may be exchanged with a physician or treatment center working with an
employee, or in accordance with the provisions of Pub. L. 93-282.
Information in the Health Records System provided to officials of
other Federal agencies responsible for other Federal benefit programs
administered by Office of Workers' Compensation Programs. Retired
Military Pay Centers, Veterans' Administration, Social Security
Administration, and private contractors engaged in providing benefits
under Federal contracts.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation, or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To provide information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee, the
letting of a contract, the issuance of a security clearance, the
reporting of an investigation of an employee, or the issuance of a
license, grant, or other benefit by the requesting agency, to the
extent that the information is relevant and necessary to the requesting
agency's decision on the matter.
To respond to a request from a Member of Congress regarding an
employee.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority or a court of competent
jurisdiction.
To transfer information regarding claims for health insurance or
disability benefits to the health insurance carrier or plan
participant.
To request information from a Government agency or private
individual, if necessary, to obtain information relevant to a TVA
decision within the purposes of this system of records.
To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other decision
makers in proceedings under the TVA grievance adjustment procedures,
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
To TVA consultants, contractors, and subcontractors who are engaged
in studies and evaluation of TVA's administration of its medical and
employee benefits program or who are providing support sources to the
program.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
To provide information to private physicians and other health care
professionals or facilities designated by an employee.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Health information includes paper documents, x-rays, microfiche,
microfilm, and/or any automatic data processing media, regardless of
the form or process by which it is maintained.
RETRIEVABILITY:
Records are indexed by name, social security number, date of birth,
and/or case number.
SAFEGUARDS:
Access to and use of these records are limited to those persons
whose official duties require such access. All filing systems are
locked when unattended.
Remote access facilities are secured through physical and system-
based safeguards. Special instructions issued to medical staff
employees assure the confidentiality of health records.
RETENTION AND DISPOSAL:
Records are maintained in accordance with TVA rules and regulations
approved by the Archivist of the United States. Retention schedules
specify the length of time various records are kept. Active clinical
medical records are kept indefinitely. Specific retention schedules for
various components of the records systems are contained in the
Comprehensive Records Schedule (CRS) which has been approved by the
National Archives and Records Administration (NARA) for use by Health
Services. These dispositions are
[[Page 29387]]
mandatory unless TVA requests a revision from NARA. Items in this CRS
should be cited as the disposition authority for transferring or
destroying any records.
SYSTEM MANAGER(S) AND ADDRESS:
Senior Manager, TVA Corporate Health & Safety, Chattanooga, TN
37402-2801.
NOTIFICATION PROCEDURE:
Individuals should address inquiries to the system manager named
above. Individuals should provide their full name, social security
number, date of birth, employing organization, and date of last
employment, and employee compensation case number, if any.
RECORD ACCESS PROCEDURES:
Individuals who desire access to information about them in this
system of records should contact or address their inquiries to the
system manager named above. Inquiries should be specific as to which
component of the health records system is to be accessed. If inquiries
are not specific to a particular component of the health records, it
will be assumed the access is directed toward the individual's clinical
medical record.
CONTESTING RECORDS PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
RECORD SOURCE CATEGORIES:
The individual to whom the record pertains; TVA medical staff;
private physicians and medical institutions; Office of Workers'
Compensation Programs; TVA personnel records; other health agencies and
departments.
TVA-10
SYSTEM NAME:
Employee Statement of Employment and Financial Interests-TVA.
SYSTEM LOCATION:
Office of the General Counsel, TVA, Knoxville, TN 37902-1499.
Original copies may be kept in line organization offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees in positions designated as requiring submission of a
statement; every TVA consultant who was a ``special Government
employee''; every TVA personal service contractor who was a ``special
Government employee'' and who was determined to be an ``expert'' or who
was otherwise required to submit a statement.
CATEGORIES OF RECORDS IN THE SYSTEM:
Statements of employment and financial interests filed prior to
1993. Statements filed in 1993 or after are maintained under Office of
Government Ethics system OGE/GOVT-2, ``Confidential Statements of
Employment and Financial Interests.'' TVA-10 will be phased out when
the records are destroyed in accordance with established retention
schedules.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
Executive Order 11222 and 12674; Ethics in Government Act of 1978.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation, or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To report as requested to the Office of Personnel Management
pursuant to Executive Order 10577 and other laws.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders.
RETRIEVABILITY:
Records are indexed by name.
SAFEGUARDS:
Access to and use of these records are limited to those persons
designated to review statements of financial interest.
RETENTION AND DISPOSAL:
Records are retained in accordance with established records
retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Associate General Counsel and Designated Agency Ethics Official,
Office of the General Counsel, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals upon whom records are maintained in this system of
records are aware of that fact by having filed a statement. However,
inquiries may be addressed to the Office of the General Counsel, TVA,
Knoxville, TN 37902-1499. Requests should include the individual's full
name and employing division.
RECORD ACCESS PROCEDURES:
Individuals wishing to gain access to information about them in
this system of records should contact the Office of the General
Counsel, TVA, Knoxville, TN 37902-1499.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the Office of
the General Counsel, TVA, Knoxville, TN 37902-1499.
RECORD SOURCE CATEGORIES:
The individual to whom the record pertains.
TVA-11
SYSTEM NAME:
Payroll Records--TVA.
SYSTEM LOCATION:
Controller, TVA, Knoxville, TN 37902-1499; garnishment files are
located at the Office of the General Counsel, TVA, Knoxville, TN 37902-
1499; duplicate copies of some records may also be maintained in the
files of the employing organization; National Personnel Records Center,
St. Louis, MO 63118.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All employees and personal service contractors selected for certain
training programs and applicants for employment.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identifying information, pay, leave, and debt claim
information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
Internal Revenue Code; Fair Labor Standards Act, 29 U.S.C. Chapter 8; 5
U.S.C. Chapter 63.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To report earnings and other required information to Federal,
State, and local taxing authorities as required by law.
To report earnings to the Civil Service Retirement System for
members of that system.
To transmit payroll deduction information to financial institutions
and employee organizations.
[[Page 29388]]
To report earnings to courts when garnishments are served or in
bankruptcy or wage earner proceedings.
To report earnings to unions for those crafts on which TVA
contributions to union welfare or pension funds are based on earnings.
Reports of hours worked are made to unions for those crafts on which
such TVA contributions are based on hours worked.
To report earnings to the Department of Housing and Urban
Development, State welfare agencies, and State employment security
offices where an individual has made a claim for benefit with such
agency.
To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other decision
makers in proceedings under the TVA grievance adjustment procedures,
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation, or
charged with enforcing or implementing the statue, rule, regulation, or
order issued pursuant thereto.
To provide information or disclose to a Federal agency, in response
to its request, in connection with the hiring or retention of an
employee, the letting of a contract, or issuance of a license, grant,
or other benefit by the requesting agency to the extent that the
information is relevant and necessary to the requesting agency's
decision on that matter.
To provide information to multi-employer health and welfare and
pension funds as reasonably necessary and appropriate for proper
administration of the plan of benefits.
To disclose to any agency of the Federal Government having
oversight or review authority with regard to TVA activities.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To transfer information necessary to support a claim for life
insurance benefits under Federal Employee's Group Life Insurance to
Office of Federal Employee's Group Life Insurance.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information; and to request information from private
individuals, if necessary, to obtain information relevant to a TVA
decision concerning the hiring, retention, or promotion of an employee,
the issuance of a security clearance, or other decision within the
purposes of this system of records.
To transfer information regarding claims for health insurance
benefits to health insurance carriers.
To TVA contractors and subcontractors engaged in studies and
evaluations of TVA payroll and personnel management.
To union representatives exercising their responsibilities under
TVA collective bargaining agreements.
To report earnings to the Department of Housing and Urban
Development, and State welfare agencies where an individual makes a
claim for benefits, and to report earnings to State employment security
offices in both manual and automated form for use by these offices in
determining unemployment benefits.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
To the Office of Child Support Enforcement, Administration for
Children and Families, Department of Health and Human Services Federal
Parent Locator System (FPLS) and Federal Tax Offset System for use in
locating individuals and identifying their income sources to establish
paternity, establish and modify orders of support, and for enforcement
action.
To the Office of Child Support Enforcement for release to the
Social Security Administration for verifying social security numbers in
connection with the operation of the FPLS by the Office of Child
Support Enforcement.
To the Office of Child Support Enforcement for release to the
Department of Treasury for purposes of administering the Earned Income
Tax Credit Program (Section 32, Internal Revenue Code of 1986) and
verifying a claim with respect to employment in a tax return.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be
made from this system to ``consumer reporting agencies'' as defined in
the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Debt
Collection Act of 1982 (31 U.S.C. 3711(d)(4)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on automated data storage devices, hard-copy
printouts, and in an optical scanned electronic file.
RETRIEVABILITY:
Records are primarily indexed by name. They may also be retrieved
by reference to employing organization, date of end of pay period,
social security or badge number, year of birth, or job title.
SAFEGUARDS:
Access to and use of these records are limited to persons whose
official duties require such access. Filing systems are locked when
unattended. Remote access facilities are secured through physical and
system-based safeguards.
RETENTION AND DISPOSAL:
Scanned information is stored on CD ROM and retained indefinitely.
File folders are retained for 3 years after termination. Timesheets are
retained for 7 years, payroll registers are retained in active status
for 1 year, transferred to secured off-site storage facility for 5
years, and to National Personnel Records Center for an additional 50
years. Magnetic tapes processed by the Controller are retained for 2
years.
SYSTEM MANAGER(S) AND ADDRESS:
Controller, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals wishing to learn if information on them is maintained
in this system of records should address inquiries to the system
manager named above. Requests should include the individual's full
name, employing organization, and date of last employment. The social
security number is also required to expedite TVA's response and prevent
the erroneous retrieval of records for another individual with the same
name.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information on them in this system of
records should contact the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals seeking to contest or amend information on them in this
[[Page 29389]]
system of records should contact the system manager named above.
RECORD SOURCE CATEGORIES:
Individual to whom the record pertains; TVA personnel records;
employee's supervisor for report of hours worked.
TVA-12
SYSTEM NAME:
Travel History Records--TVA.
SYSTEM LOCATION:
Travel and Benefits Accounting, Controller, TVA, Knoxville, TN
37902-1499. Duplicate copies of certain records may also be maintained
in the files of the employing organization.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former TVA employees who traveled on official business
and filed travel expense vouchers, applied for a travel advance, or
transferred between official stations; recently-hired employees who
filed for reimbursement of relocation expenses; candidates for TVA
positions who filed for reimbursement of travel expenses; and
contractors with which there is an employer/employee relationship
(i.e., personal services contractors).
CATEGORIES OF RECORDS IN THE SYSTEM:
Travel advance requests, travel expense vouchers and supporting
documentation, travel charge card program records and reports, and
travel orders. Records supporting relocation expense claims also
include Government Bills of Lading, real estate sales agreements and
settlements, Federal Truth-In Lending disclosure statements, lease
agreements, receipts for loss of rental deposit, and relocation income
tax allowance documents.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.; 5
U.S.C. 5701-5709, and related Federal travel regulations.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule regulation, or
order issued pursuant thereto.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
To respond to a request from a Member of Congress regarding the
status of an employee, former employee, or applicant.
To TVA contractors and subcontractors engaged at TVA's direction
who are providing support services to TVA's travel charge card program.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be
made from this system to ``consumer reporting agencies'' as defined in
the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Debt
Collection Act of 1982 (31 U.S.C. 3711(d)(4)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on magnetic media, hard-copy printouts,
microfiche, and in file folders.
RETRIEVABILITY:
Records are indexed by name and social security number.
SAFEGUARDS:
Access to and use of these records are limited to persons whose
official duties require such access. Security will be provided by
physical, administrative, and computer system safeguards. Files are
kept in secured facilities not accessible to unauthorized individuals.
RETENTION AND DISPOSAL:
These records are retained in accordance with established TVA
records retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Supervisor, Travel and Benefits Accounting, Controller, TVA,
Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals wishing to know whether information about them is
maintained in this system of records should address inquiries to the
system manager named above. Requests should include the individual's
full name and social security number.
RECORD ACCESS PROCEDURES:
Individuals who seek access to information about them in this
system of records should contact the system manager named above.
Requests should include the individual's full name and social security
number.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above. Requests should include the individual's full name
and social security number.
RECORD SOURCE CATEGORIES:
Individual to whom the record pertains; TVA disbursement voucher
records; TVA application for travel advance; travel charge card program
records and reports.
TVA-13
SYSTEM NAME:
Employment Applicant Files--TVA.
SYSTEM LOCATION:
Human Resources, Shared Resources and Human Resource Information
System, TVA, Knoxville, TN 37902-1499; area and project human resources
offices; Information Services, TVA, Chattanooga, TN 37402-2801.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Applicants for employment including former employees seeking
reemployment and current employed college recruitment.
CATEGORIES OF RECORDS IN THE SYSTEM:
Application forms, resumes, and related correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; 5
U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To respond to a request from a Member of Congress regarding the
status of an individual's application.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation, or
charged with enforcing or implementing the statute, rule,
[[Page 29390]]
regulation, or order issued pursuant thereto.
To request from any pertinent source, directly or through a TVA
contractor engaged at TVA's direction, information relevant to a TVA
decision concerning the hiring of an employee, the issuance of a
security clearance, or other decision within the purposes of this
system or records.
To disclose test results to State employment services.
To provide information as requested to the Office of Personnel
Management pursuant to Executive Orders 10450 and 10577 and other laws.
To provide information to a Federal agency in response to its
request in connection with the hiring or retention of an employee, the
letting of a contract, or issuance of a license, grant, or other
benefit by the requesting agency to the extent that the information is
relevant and necessary to the requesting agency's decision on that
matter.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other decision
makers in proceedings under the TVA grievance adjustment procedures,
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on the Resumix automated data storage
device.
RETRIEVABILITY:
Records are indexed by name and resume identification number.
SAFEGUARDS:
Access to and use of these records are limited to those persons
whose official duties require such access. The Resumix system is
secured by password. Remote access facilities are secured through
physical and system-based safeguards.
Retention and Disposal:
Applications/resumes are kept for one year from last indication of
interest, with the exception of apprenticeship applications, which are
kept for five years.
SYSTEM MANAGER(S) AND ADDRESS:
Senior Vice President, Human Resources, TVA, Knoxville, TN 37902-
1499.
NOTIFICATION PROCEDURE:
Individuals submitting applications for employment are accepted for
processing into the Resumix System only when a vacancy has been
identified. Unsolicited resumes/applications will receive a postcard
acknowledgment which refers them to the jobline and TVA homepage for
future information concerning current employment opportunities.
Individuals wishing to learn if information on them is maintained in
this system of records should address inquiries to Manager, Shared
Resources, TVA, Knoxville, TN 37902-1499. Requests should include the
individual's full name, social security number, date of birth, and
approximate date of application.
RECORD ACCESS PROCEDURES:
Individuals wishing to gain access to information on them in this
system of records should contact the Manager, Shared Resources, TVA,
Knoxville, TN 37902-1499. Access will not be granted to investigatory
material compiled solely for the purpose of determining suitability,
eligibility, or qualifications for Federal civilian employment. Federal
contracts, or access to classified information, to the extent that the
disclosure of such material would reveal the identity of a source who
furnished information to the Government under an express promise that
the identity of the source would be held in confidence, or prior to
September 27, 1975, under an implied promise that the identity of the
source would be held in confidence.
Access will not be granted to testing or examination material used
solely to determine individual qualifications for appointment or
promotion in the Federal Service the disclosure of which would
compromise the objectivity or fairness of the testing or examination
process.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to Manager,
Shared Resources, TVA, Knoxville, TN 37902-1499.
RECORD SOURCE CATEGORIES:
The individual on whom the record is maintained; educational
institutions, employers, and other references; State employment
services.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt from subsections (d); (e)(4)(H); and (f)(2),
(3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to
the extent that disclosure of material would reveal the identity of a
source who furnished information to the Government under an express
promise that the identity of the source would be held in confidence, or
prior to September 27, 1975, under an implied promise that the identity
of the source would be held in confidence and to the extent that
disclosure of testing or examination material would compromise the
objectivity or fairness of the testing or examination process. This
exemption is pursuant to 5 U.S.C. 552a(k) (5) and (6) and TVA
regulations at 18 CFR 1301.24.
TVA--14
SYSTEM NAME:
Grievance Records--TVA.
SYSTEM LOCATION:
Labor Relations Staff, TVA, Knoxville, TN 37902-1499.
Original correspondence on the initial grievance steps below the
Labor Relations level is maintained in the organization in which the
grievance originated. Original correspondence on grievance appeals to
the corporate level are maintained in the files of the Labor Relations
office.
Duplicate copies of such correspondence are also maintained in the
files of the organization concerned with the grievance.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
TVA employees and former employees who have formally appealed to
TVA for adjustment of their grievances.
CATEGORIES OF RECORDS IN THE SYSTEM:
Evidence and arguments relevant to the matter giving rise to the
grievance and related correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To respond to a request from a Member of Congress regarding the
status of an employee's grievance.
[[Page 29391]]
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other decision
makers in proceedings under the TVA grievance adjustment procedures,
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
To request information from a Federal, State, or local agency, or
private individual, if necessary, to obtain information relevant to a
TVA decision within the purposes of this system of records.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation, or
charged with enforcing or implementing the statute, rule, regulations,
or order issued pursuant thereto.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on automated data storage devices in some
organizations and in file folders.
RETRIEVABILITY:
Records are indexed by name or by craft.
SAFEGUARDS:
Access to and use of these records are limited to those persons
whose official duties require such access.
RETENTION AND DISPOSAL:
Records are maintained in accordance with established TVA record
retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Senior Vice President, Labor Relations, TVA, Knoxville, TN 37902-
1499.
NOTIFICATION PROCEDURE:
Individuals who have filed grievances are aware of that fact.
Inquiries may, however, be addressed to the system manager named above.
Requests should include the individual's full name, craft, and location
of employment.
RECORD ACCESS PROCEDURES:
Individuals who have filed a grievance may gain access to the
official copy of the grievance record by contacting the system manager
named above. Requests should include the grievant's full name, craft,
and location of employment.
CONTESTING RECORD PROCEDURES:
The contest, amendment, or correction of a grievance record is
permitted during the prosecution of that grievance. However, an
individual may address requests for amendment or correction of items
not involved in prosecution of the grievance to the system manager
named above.
RECORD SOURCE CATEGORIES:
Individual to whom the record pertains; TVA personnel records;
statements and testimony of witnesses and related correspondence.
TVA-15
SYSTEM NAME:
LAND BETWEEN THE LAKES HUNTER Records--TVA.
SYSTEM LOCATION:
Land between the Lakes, TVA, Golden Pond, Kentucky 42211-9001;
Computer Operations, TVA, Chattanooga, TN 37402-2801.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals to whom hunter use permits are issued and those who
apply for participation in managed hunts at LAND BETWEEN THE LAKES.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identifying information, State hunting license(s)
number(s), and information related to the hunts.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
Executive Order 6161.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To respond to a request from a Member of Congress regarding the
status of an applicant.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information, such as licenses, or to request
information from a private individual to the extent necessary to obtain
information relevant to a TVA decision concerning the issuance of a
permit to hunt or any other privilege.
To provide hunt information to State agencies concerned with
wildlife management practices.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation, or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
To provide mailing lists to organizations or contractors
cooperating with LAND BETWEEN THE LAKES in activities or events for the
purpose of publicizing those activities or events.
To provide mailing lists to an independent LAND BETWEEN THE LAKES
support organization for the purpose of soliciting members for the
organization.
To provide mailing lists to nonprofit conservation organizations,
having missions related to that of LAND BETWEEN THE LAKES, for the
purpose of soliciting membership in such organizations.
To provide mailing lists to students or faculty of educational
institutions for the purposes of research.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on automated data storage devices, card
files, and computer printouts.
RETRIEVABILITY:
Records are indexed by name; automated files may be retrieved by
any key data element.
SAFEGUARDS:
Access to and use of these records are limited to those persons
whose official
[[Page 29392]]
duties require such access. Files are kept in secured facilities.
RETENTION AND DISPOSAL:
Applications for managed hunts are maintained for one year; carbon
copies of hunter use permits are maintained two years; and automated
records on those permits are maintained five years. Other information
may be retained indefinitely.
SYSTEM MANAGER(S) AND ADDRESS:
Manager of LAND BETWEEN THE LAKES, TVA, Golden Pond, KY 42211-9001.
NOTIFICATION PROCEDURE:
Individuals wishing to know whether information about them is
maintained in this system of records should address their inquiries to
the system manager named above. Requests should include the name as
listed on the application or hunter use permit or the hunter use permit
number.
RECORD ACCESS PROCEDURE:
All information maintained in this system of records has normally
been supplied by the subject individual. However, requests for access
may be directed to the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
RECORD SOURCE CATEGORIES:
Individual on whom the record is maintained.
TVA-18
SYSTEM NAME:
Employee Supplementary Vacancy Announcement Records--TVA.
SYSTEM LOCATION:
Human Resource officers throughout TVA that issue or receive
response to supplementary vacancy announcements will maintain records
in their respective offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees applying for placement in positions covered by the
supplementary vacancy announcement procedure.
CATEGORIES OF RECORDS IN THE SYSTEM:
Applications and supporting material submitted by employee.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
Executive Order 11478; Equal Employment Opportunity Act of 1972, Pub.
L. 92-261, 86 Stat. 103; 5 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
AND USERS AND THE PURPOSES OF SUCH USES:
To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other decision
makers in proceedings under the TVA grievance adjustment procedures,
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders.
RETRIEVABILITY:
Records are indexed by name.
SAFEGUARDS:
Access to and use of these records are limited to persons whose
official duties require such access. Records are maintained in secured
facilities.
RETENTION AND DISPOSAL:
Records are disposed of in accordance with established TVA records
retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Senior Vice President, Human Resources, TVA, Knoxville, TN 37902-
1499.
NOTIFICATION PROCEDURE:
Individuals upon whom records are maintained in this system are
aware of that fact through filing an application. However, inquiries
may be addressed to the name and address to which application was
submitted. Requests should include the individual's full name, position
applied for, and location of job.
RECORD ACCESS PROCEDURES:
Individuals upon whom records are maintained in this system have
supplied all information in this system. However, requests for access
may be addressed to the name and address to which application was
submitted.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the name and
address to which application was submitted.
RECORD SOURCE CATEGORIES:
The individual upon whom the record is maintained.
TVA-19
SYSTEM NAME:
Consultant and Personal Service Contractor Records--TVA.
SYSTEM LOCATION:
Human Resources and Information Services and Personnel History
Records, TVA, Knoxville, TN 37902-1499; Procurement, TVA, Chattanooga,
TN 37402-2801; Computer Operations, TVA, Chattanooga, TN 37402-2801;
and TVA user organizations.
Payment records are located at these TVA Controller offices:
Knoxville, TN 37902-1499; Chattanooga, TN 37402-2801; and Muscle
Shoals, AL 35660-1010.
Records related to personal service contractors employed under the
Comprehensive Employment and Training Act of 1973, Pub. L. 93-203, are
located at the National Personnel Records Center, St. Louis, MO 63118.
Records on individuals who provide services under a TVA contract
with an organization are kept in the files of that organization.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who provide services to TVA; participants in TVA-State
employment programs; individuals who provide services under a TVA
contract with an organization; and participants in other special
employment programs.
CATEGORIES OF RECORDS IN THE SYSTEM:
Each organization maintains its contracts, records of the
qualifications, performance, and evaluation of the contractor, and
related correspondence. For public service employment program
participants, Human Resources maintains information related to job
placement such as test scores, interest inventories, and supervisor's
evaluations. Payment information is maintained by the Controller.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
Comprehensive Employment and Training Act, Pub. L. 93-203, 87 Stat.
839; Executive Order 11222; Executive Order 10450; Executive Order
10577;
[[Page 29393]]
provisions of 5 U.S.C. applicable to employment with TVA; Internal
Revenue Code.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To transmit reports as requested to the Office of Personnel
Management, pursuant to 5 U.S.C. 3323, Executive Orders 10577 and
10450, and other laws.
To report earnings information to the Internal Revenue Service and
the Social Security Administration.
To respond to a request from a Member of Congress regarding the
status of a contractor or consultant.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation, or
charged with enforcing or implementing the statute, rule, regulations,
or order issued pursuant thereto.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information; and to request information from private
individuals if necessary to obtain information relevant to a TVA
decision concerning the hiring, retention, or promotion of an employee,
the issuance of a security clearance, or other decision within the
purposes of this system of records.
To transmit to the appropriate State contracting agency reports of
hours worked by participants in the public service employment program,
and to request reimbursement.
To provide information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee, the
letting of a contract, or issuance of a license, grant, or other
benefit by the requesting agency to the extent that the information is
relevant and necessary to the requesting agency's decision on that
matter.
To provide the following information to a prospective employer of a
TVA or former TVA consultant or personal service contractor: Job
descriptions, dates of employment, and reason for separation.
To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other decision
makers in proceedings under the TVA grievance adjustment procedures,
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders and on automated data
storage devices.
RETRIEVABILITY:
Records are indexed by name, social security number, or contract
number.
SAFEGUARDS:
Access to and use of these records are limited to persons whose
official duties require such access. All filing systems are locked when
unattended.
RETENTION AND DISPOSAL:
Records are maintained in accordance with established TVA record
retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Senior Vice President, Human Resources, TVA, Knoxville, TN 37902-
1499.
NOTIFICATION PROCEDURE:
Individuals wishing to know if records on them are maintained in
the system should address inquiries to the system manager named above.
Requests shall include the individual's full name, employing or
contracting organization, and whether the individual was a participant
in the public service employment program. Social security numbers are
not required but may expedite TVA's response.
RECORD ACCESS PROCEDURES:
Individuals wishing to gain access to information on them in this
system of records should contact the system manager named above. Access
will not be granted to investigatory material compiled solely for the
purpose of determining suitability, eligibility, or qualifications for
Federal civilian employment, Federal contracts, or access to classified
information, to the extent that the disclosure of such material would
reveal the identity of a source who furnished information to the
Government under an express promise that the identity of the source
would be held in confidence, or prior to September 27, 1975, under an
implied promise that the identity of the source would be held in
confidence. Access will not be granted to testing or examination
material used solely to determine individual qualifications for
appointment or promotion in the Federal Service, the disclosure of
which would compromise the objectivity or fairness of the testing or
examination process.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
RECORD SOURCE CATEGORIES:
Individual to whom the record pertains; educational institutions,
former employers, and other reference sources; State employment
services; supervisors and other TVA personnel or personnel records;
medical officers; other Federal agencies.
In addition to the above sources, security/suitability
investigatory files contain information from law enforcement agencies.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt from subsections (d); (e)(4)(H); (f)(2), (3),
and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to the
extent that disclosure of material would reveal the identity of a
source who furnished information to the Government under an express
promise that the identity of the source would be held in confidence, or
prior to September 27, 1975, under an implied promise that the identity
of the source would be held in confidence, and to the extent that
disclosure of testing or examination material would compromise the
objectivity of fairness of the testing or examination process. This
exemption is pursuant to 5 U.S.C. 552a(k) (5) and (6) and TVA
regulations at 18 CFR 1301.24.
TVA-21
SYSTEM NAME:
Nuclear Assurance Personnel Records-TVA.
SYSTEM LOCATION:
Nuclear Assurance, TVA, Chattanooga, TN 37402-2801.
Copies of records for Quality Assurance personnel are maintained
for the General Manager, Nuclear Assurance in the Enterprise Document
Management System.
[[Page 29394]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees, former employees, or contractors involved in quality
assurance work.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information related to the qualifications of employees or
contractors.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Energy
Reorganization Act of 1974, Pub. L. 93-438, 88 Stat. 1233 as
implemented at Nuclear Regulatory Commission Regulatory Guides 1.58 and
1.146.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To the Nuclear Regulatory Commission or its authorized
representatives for inspection or evaluation of TVA Quality Assurance
procedures.
To respond to a request from a Member of Congress regarding the
status of an employee.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigation and prosecuting such violation, or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information; and to request information from private
individuals if necessary to obtain information relevant to a TVA
decision concerning the hiring, retention, or promotion of an employee,
the issuance of a security clearance, or other decision within the
purposes of this system of records.
To provide information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee, the
letting of a contract, or issuance of a license, grant, or other
benefit by the requesting agency to the extent that the information is
relevant and necessary to the requesting agency's decision on that
matter.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other decision
makers in proceedings under the TVA grievance adjustment procedures,
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in electronic files.
RETRIEVABILITY:
Records are indexed by name.
SAFEGUARDS:
Access to and use of these records are limited to those persons
whose official duties require such access. All filing systems are
locked when unattended.
RETENTION AND DISPOSAL:
Records are disposed of in accordance with established TVA records
retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
General Manager, Nuclear Assurance, TVA, Chattanooga, TN 37402-
2801.
NOTIFICATION PROCEDURE:
Individuals wishing to know whether information about them is
maintained in this system of records should address inquiries to the
system manager named above. Inquiries should include the individual's
full name and employing organization.
RECORD ACCESS PROCEDURE:
Individuals who desire access to information about them in this
system of records should contact the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
RECORD SOURCE CATEGORIES:
The individual on whom the record is maintained; TVA personnel
records.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system of records is exempt from subsection (d); (e)(4)(H);
(f)(2), (3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of
1974) to the extent that disclosure of material would reveal the
identity of a source who furnished information to the Government under
an express promise that the identity of the source would be held in
confidence, or prior to September 27, 1975, under an implied promise
that the identity of the source would be held in confidence. The
exemption is pursuant to 5 U.S.C. 552a(k)(5) and TVA regulations at 18
CFR 1301.24.
TVA-22
SYSTEM NAME:
Questionnaire-Land Use Surveys in Vicinity of Proposed or Licensed
Nuclear Power Plant-TVA.
SYSTEM LOCATION:
Environmental Radiological Monitoring and Instrumentation,
Radiological and Chemistry Services, Engineering and Technical
Services, TVA, Muscle Shoals, AL 35662-1010.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals from whom TVA purchases land for proposed nuclear plant
sites, individuals having vegetable gardens, irrigated land, dairy
cows, and milk goats within a five-mile radius of a proposed or
licensed plant site.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identifying information and information related to
agriculture, milk consumption, water resources, and farm product value.
This information is not used for making determinations about the
rights, benefits, or privileges of any individual.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
National Environmental Policy Act, Pub. L. 91-190, 83 Stat. 852; Energy
Reorganization Act of 1974, Pub. L. 93-438, 88 Stat. 1233.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in this system of records is used in developing
environmental evaluations and impact statements. Certain relevant but
nonsensitive information may be disclosed in these statements.
Information may also be used:
In administrative and licensing proceedings including the
presentation
[[Page 29395]]
of evidence and disclosure to opposing counsel in the course of
discovery.
To disclose to any agency of the Federal Government having
oversight or review authority with regards to TVA activities.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on automated data storage devices,
microfilm, microfiche, and in file folders
RETRIEVABILITY:
Records are indexed by assigned number and aerial photo number and/
or name of survey participant, plant site and year of survey.
SAFEGUARDS:
Access to and use of these records are limited to persons whose
official duties require such access. Security is provided by physical,
administrative and computer system safeguards. Files are kept in
secured facilities not accessible to unauthorized individuals or are
locked when unattended.
RETENTION AND DISPOSAL:
These records are retained in accordance with established TVA
records retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Vice President, Environmental Radiological Monitoring and
Instrumentation, TVA, Muscle Shoals, AL 35662-1010.
NOTIFICATION PROCEDURE:
Individuals on whom information is maintained in this system are
aware of that fact through response to the questionnaire. However,
inquiries may be addressed to the system manager named above. Requests
should include the individual's full name, address, and approximate
date of survey.
RECORD ACCESS PROCEDURES:
Individuals who desire access to information about them in this
system of records should contact the system manager named above.
Requests should include the individual's full name, address, and
approximate date of survey.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
RECORD SOURCE CATEGORIES:
Individuals to whom the record pertains: the nearest resident, to a
distance of 5 miles, in each of the 16 compass sectors around each TVA
nuclear site; farms with dairy cows or milk goats within a five mile
radius of each site and additional dairy farms used as control
locations for environmental monitoring; and individuals within a five
mile radius of each site with home gardens meeting the survey criteria.
TVA-23
SYSTEM NAME:
Radiation Dosimetry Personnel Monitoring Records--TVA.
SYSTEM LOCATION:
Radiological Control Department, TVA, Chattanooga, TN 37402-2801.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees, former employees, and visitors who might be exposed or
are exposed to radiation while in TVA installations.
CATEGORIES OF RECORDS COVERED BY THE SYSTEM:
Information on the magnitude of exposure at TVA installations,
exposure prior to employment.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Energy
Reorganization Act of 1974, Pub. L. 93-438, 88 Stat. 1233; 10 CFR parts
19, 20.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To the Nuclear Regulatory Commission for its use in evaluating TVA
radiological control measures.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other decision
makers in proceedings under the TVA grievance adjustment procedures,
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
Radiation dosimetry records may be used for employee population
health monitoring which includes routine clinical and epidemiological
investigations. Such studies may require the transfer of selected items
of radiation dosimetry data to health-related agencies, organizations,
or professionals for the purpose of compiling vital health statistics,
or conducting biomedical investigations.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on automated data storage devices,
microfilm, microfiche, and in file folders.
RETRIEVABILITY:
Records are indexed by individual name and social security number.
SAFEGUARDS:
Access to and use of these records are limited to persons whose
official duties require such access. Security is provided by physical,
administrative and computer system safeguards. Files are kept in
secured facilities not accessible to unauthorized individuals or are
locked when unattended.
RETENTION AND DISPOSAL:
These records are retained in accordance with established TVA
records retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Program Manager, Radiological and Chemistry Services, TVA,
Chattanooga, TN 37402-2801.
NOTIFICATION PROCEDURE:
Individuals should address inquiries to the system manager named
above, or if a current employee, to the Radiological Control office at
the TVA facility where employed. Requests should include the
individual's full name, social security number and date of birth.
RECORD ACCESS PROCEDURES:
Individuals who desire access to information about them in this
system of records should contact the system manager named above, or if
a current employee, to the Radiological Control office at the TVA
facility where employed. Requests should include the
[[Page 29396]]
individual's full name, social security number and date of birth.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
RECORD SOURCE CATEGORIES:
Information in this system of records comes from the subject
individual; previous licensees where the individual was monitored for
radiation exposure; and TVA personnel conducting radiation monitoring
programs.
TVA-26
SYSTEM NAME:
Retirement System Records--TVA.
SYSTEM LOCATION:
Retirement Services, TVA, 400 W. Summit Hill Drive, Knoxville, TN
37902-1499.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Active, retired, and former members of the TVA Retirement System;
TVA employees and former employees who are members of the Civil Service
Retirement System and the Federal Employees Retirement System;
designated beneficiaries.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identifying information; retirement, benefit, and
investment information; related correspondence; and legal documents.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
Internal Revenue Code.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To report earnings to the Internal Revenue Service.
To disclose information to actuarial firms for valuation and
projecting benefits.
To disclose information to the Medical Board of the TVA Retirement
System for determinations related to disability retirement.
To certify insurance status to the Office of Personnel Management
and the Office of Federal Employees' Group Life Insurance.
To respond to a request from a Member of Congress regarding the
status of a system member.
To disclose information to auditing firms for use in auditing
benefit calculations and financial statements.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information; and to request information from private
individuals, if necessary, to obtain information relevant to a TVA
decision within the purpose of this system of records.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation, or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To provide information to a Federal agency, in response to its
request, in connection with the issuance of any benefit by the
requesting agency to the extent that the information is relevant and
necessary to the requesting agency's decision on that matter.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To provide the TVA Retirees Association with names and mailing
addresses of other retired members and retired employees.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
To Contractors and subcontractors of TVA or the Retirement System
who are provided records maintenance or other similar support service
to the Retirement System.
Retirement records may be used for employee population health
monitoring which includes routine clinical and epidemiological
investigations. Such studies may require the transfer of selected items
to health-related agencies, organizations, or professionals for the
purpose of compiling vital health statistics, or conducting biomedical
investigations.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in a computerized magnetic disk system and
in file folders.
RETRIEVABILITY:
Records are indexed by name and social security number.
SAFEGUARDS:
Access to and use of the computerized magnetic disk system requires
security access codes and are limited to those persons whose official
duties require such access. Files are kept in secured facilities.
RETENTION AND DISPOSAL:
Records in the magnetic disk system and files are scheduled for
disposal in accordance with an approved TVA retention schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Manager, Retirement Services, TVA, 400 W. Summit Hill Drive,
Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals wishing to know whether information about them is
maintained in this system of records should address inquiries to the
system manager named above. Inquiries should include the individual's
full name, date of birth, and social security number.
RECORD ACCESS PROCEDURES:
Individuals who desire access to information about them in this
system of records should contact the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information maintained on
them in this system should address inquiries to the system manager
named above.
RECORD SOURCE CATEGORIES:
The individual on whom the record is maintained; TVA personnel and
payroll records.
TVA-28
SYSTEM NAME:
Woodland Resource Analysis Program Input Data--TVA.
SYSTEM LOCATION:
Secured off-site storage facility.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Private landowners, agencies, and corporations owning woodlands in
Valley region and participating in TVA
[[Page 29397]]
woodland resource management demonstration program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal, financial, and land resource information pertinent to
woodland resource planning. The information in this system is not used
by TVA in the determination about the rights, benefits, or privileges
of the individual.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
Executive Order 6161.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Evaluated information is supplied to State forestry personnel for
use in assisting the landowner.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on microfiche.
RETRIEVABILITY:
Records are indexed by State.
SAFEGUARDS:
Access to and use of these records are limited to those persons
whose official duties require such access. Files are kept in secured
facilities.
RETENTION AND DISPOSAL:
Records are retained for 25 years.
SYSTEM MANAGER(S) AND ADDRESS:
Vice President, Resource Stewardship, TVA, Norris, TN 37828.
NOTIFICATION PROCEDURE:
Individuals on whom information is maintained are aware of that
fact through participation in the program. However, inquiries may be
addressed to the system manager named above. Individuals should provide
their full name, State of residence, and the calendar year(s) of
participation in the program.
RECORD ACCESS PROCEDURE:
Individuals on whom records are maintained have been provided
copies of all information in that record. However, requests for access
may be directed to the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
RECORD SOURCE CATEGORIES:
The individual to whom the record pertains provides the information
to State forestry personnel. The information is evaluated by TVA and
returned to the State forestry personnel who utilize the information in
evaluated form to assist the landowner.
TVA-29
SYSTEM NAME:
Electricity Use, Rate, and Service Study Records--TVA.
SYSTEM LOCATION:
TVA Customer Service & Marketing, Pricing, PO Box 292409, HRI-2P,
Nashville, TN 37229-2409.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals residing in households which are participating in
electricity use, rate, and service studies including those receiving
electricity conservation assistance.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information about an individual's income; employment; family size;
characteristics of his dwelling, including type of heating and cooling
systems and number and kind of appliances; and other characteristics of
study participants relevant to patterns of residential electrical use.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To distributors and contractors assisting TVA in the study.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders and in locked file cabinets.
RETRIEVABILITY:
Records are indexed by an identification number assigned to each
household.
SAFEGUARDS:
Access to and use of these records are limited to those persons
whose official duties require such access. All filing systems are
locked when unattended.
RETENTION AND DISPOSAL:
Survey information will be retained until completion of the program
and for seven years thereafter.
SYSTEM MANAGER(S) AND ADDRESS:
Senior Manager of Pricing, TVA, PO Box 292409 HRI-2P, Nashville, TN
37229-2409.
NOTIFICATION PROCEDURE:
Individuals about whom information is maintained in this system of
records are aware of that fact through participation in the program.
However, inquiries may be addressed to the system manager named above.
Request should include the individual's full name and address.
RECORD ACCESS PROCEDURES:
Requests for access may be directed to the system manager named
above.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
RECORDS SOURCE CATEGORIES:
The information in this system is solicited from the individual to
whom the record pertains.
TVA-30
SYSTEM NAME:
LAND BETWEEN THE LAKES Mailing Lists--TVA.
SYSTEM LOCATION:
LAND BETWEEN THE LAKES, TVA, Golden Pond, KY 42211-9001.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons using, visiting, or having an interest in the activities,
programs, or facilities of LAND BETWEEN THE LAKES.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identifying information, address, and information about
their LAND BETWEEN THE LAKES associated interests, activities, or
program participation.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
Executive Order No. 6161.
[[Page 29398]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To provide mailing lists to organizations or TVA contractors
cooperating with LAND BETWEEN THE LAKES in activities or events for the
purpose of publicizing activities or events.
To provide mailing lists to an independent LAND BETWEEN THE LAKES
support organization for the purposes of soliciting members for the
organization.
To provide mailing lists to nonprofit conservation organizations,
having missions related to that of LAND BETWEEN THE LAKES, for the
purpose of soliciting memberships in such organizations.
To provide mailing lists to students or faculty of educational
institutions for the purposes of research.
To provide mailing lists to participants in LAND BETWEEN THE LAKES
Leadership Training programs for the purpose of facilitating
communication among participants.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on card files, automated data storage
devices, and computer printouts.
RETRIEVABILITY:
Records are primarily indexed by name and identification code. They
may also be retrieved by reference to interests, organization, or
address elements.
SAFEGUARDS:
Access to and use of these records are limited to persons whose
official duties require such access. Files are kept in secured
facilities. Access facilities are secured through physical
administrative, and system-based safeguards.
RETENTION AND DISPOSAL:
Records are kept for the period of time the individual is to
receive mailings.
SYSTEM MANAGER(S) AND ADDRESS:
Manager of LAND BETWEEN THE LAKES, TVA, Golden Pond, KY 42211-9001.
NOTIFICATION PROCEDURE:
Individuals wishing to know whether information about them is
maintained in this system of records should address their inquiries to
the system manager named above. Request should include the individual's
full name and address.
RECORD ACCESS PROCEDURES:
Individuals seeking to gain access to information about them in
this system of records should contact the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their requests to the system
manager named above.
RECORD SOURCE CATEGORIES:
Individuals on whom records are maintained, organization
representatives, and TVA employees.
TVA-31
SYSTEM NAME:
OIG Investigative Records--TVA.
SYSTEM LOCATION:
Office of the Inspector General, TVA, Knoxville, TN 37902-1499.
Duplicate copies of certain documents may also be located in the files
of other offices and divisions.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals and entities who are or have been the subjects of
investigations by the Office of the Inspector General (OIG), or who
provide information in connection with such investigations, including
but not limited to: Employees; former employees; current or former
contractors and subcontractors and their employees; consultants; and
other individuals and entities which have or are seeking to obtain
business or other relations with TVA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information relating to investigations, including information
provided by known or anonymous complainants; information provided by
the subjects of investigations; information provided by individuals or
entities with whom the subjects are associated (e.g., coworkers,
business associates, relatives); information provided by Federal,
State, or local investigatory, law enforcement, or other Government or
non-Government agencies; information provided by witnesses and
confidential sources; information from public source materials;
information from commercial data bases or information resources;
investigative notes; summaries of telephone calls; correspondence;
investigative reports or prosecutive referrals; and information about
referrals for criminal prosecutions, civil proceedings, and
administrative actions taken with respect to the subjects.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
Executive Order 10450; Executive Order 11222; Hatch Act, 5 U.S.C. 7324-
7327; 28 U.S.C. 535; Proposed Plan for the Creation, Structure,
Authority, and Function of the Office of Inspector General, Tennessee
Valley Authority, approved by the TVA Board of Directors on October 18,
1985; TVA Code XIII INSPECTOR GENERAL, approved by the TVA Board of
Directors on February 19, 1987; and Inspector General Act Amendments of
1988, Pub. L. 100-504, 102 Stat. 2515.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To refer, where there is an indication of a violation of statute,
regulation, order, or similar requirement, whether criminal, civil, or
regulatory in nature, to the appropriate entity, including Federal,
State, or local agencies or other entities charged with enforcement,
investigative, or oversight responsibility.
To provide information to a Federal, State, or local entity (1) in
connection with the hiring or retention of an individual, the letting
of a contract, or issuance of a license, grant, or other benefit by the
requesting entity to the extent that the information is relevant to a
decision on such matters, or (2) in connection with any other matter
properly within the jurisdiction of such other entity and related to
its prosecutive, investigatory, regulatory, administrative, or other
responsibilities.
To the appropriate entity, whether Federal, State, or local, in
connection with its oversight or review responsibilities or authorized
law enforcement activities.
To respond to a request from a Member of Congress regarding an
individual, or to report to a Member on the results of investigations,
audits, or other activities of OIG.
To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other decision
makers in proceedings under the TVA grievance adjustment procedures,
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
To the subjects of an investigation and their representatives in
the course of a TVA investigation of misconduct; to any other person or
entity that has or may have information relevant to the investigation
to the extent necessary to assist in the conduct of the investigation,
such as to request information.
[[Page 29399]]
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To a consultant, private firm, or individual who contracts or
subcontracts with TVA, to the extent necessary to the performance of
the contract.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant or potentially relevant
information; and to request information from private individuals or
entities, if necessary, to acquire information pertinent to the hiring,
retention, or promotion of an employee; the issuance of a security
clearance; the conduct of a background or other investigation; or other
matter within the purposes of this system of records.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on automated data storage devices, hard-copy
printouts, and in file folders.
RETRIEVABILITY:
Records are indexed and retrieved by individual name or case file
number.
SAFEGUARDS:
Access to and use of records is limited to authorized staff in OIG
and to other authorized officials and employees of TVA on a need-to-
know basis as determined by OIG management. Security will be provided
by physical, administrative, and computer system safeguards. Files will
be kept in secured facilities not accessible to unauthorized
individuals.
RETENTION AND DISPOSAL:
Records are maintained in accordance with established TVA record
retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Inspector General, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
This system of records is exempt from this requirement pursuant to
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
RECORD ACCESS PROCEDURES:
This system of records is exempt from this requirement pursuant to
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
CONTESTING RECORD PROCEDURES:
This system of records is exempt from this requirement pursuant to
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt from subsections (c)(3); (d); (e)(1); (4)(G);
(4)(H); and (4)(I); and (f) of 5 U.S.C. 552a (section 3 of the Privacy
Act of 1974) pursuant to 5 U.S.C. 552a(k)(2) and TVA regulations at 18
CFR 1301.24.
TVA-32
SYSTEM NAME:
Call Detail Records-TVA.
SYSTEM LOCATION:
Data Center, TVA, Chattanooga, TN 37402-2801.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
TVA employees, contractor personnel, and other individuals who make
telephone calls from or charge telephone calls to TVA telephones.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records relating to use of TVA telephones; records relating to long
distance telephone calls charged to TVA; records indicating assignment
of telephone numbers and authorization numbers; records relating to
locations of TVA telephones.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To respond to a request from a Member of Congress regarding an
individual.
To provide to the appropriate entity, whether Federal, State, or
local, in connection with its oversight review responsibilities or
authorized law enforcement activities.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To refer, where there is an indication of a violation of statute,
regulation, order, or similar requirement, whether criminal, civil, or
regulatory in nature, to the appropriate entity, including Federal,
State, or local agencies, or other entities charged with enforcement,
investigative, or oversight responsibility.
To provide information to a Federal agency, in response to its
request, in connection with the hiring or retention of an individual,
the letting of a contract, or issuance of a license, grant, or other
benefit by the requesting agency to the extent that the information is
relevant to the requesting agency's decision on that matter.
To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other decision
makers in proceedings under the TVA grievance adjustment procedures,
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
To a telecommunications company as well as to other TVA contractors
providing telecommunications support to permit servicing the account.
To TVA contractors engaged at TVA's direction in investigations of
abuse of TVA telephone service or other related issues.
To TVA contractors and contractor personnel to determine individual
responsibility for telephone calls.
To TVA contractors in connection with amounts due TVA for
telecommunications services provided to them.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders and on automated data
storage devices.
RETRIEVABILITY:
Records are retrieved by name, authorization number, or telephone
number.
SAFEGUARDS:
Access to and use of these records are limited to persons whose
official duties require such access. Files are kept in secured
facilities. Automated data is secured through physical and system-based
safeguards.
RETENTION AND DISPOSAL:
These records are retained in accordance with established TVA
records retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Manager, Network Services, TVA, Chattanooga, TN 37402-2801.
NOTIFICATION PROCEDURE:
Individuals wishing to learn if information on them is maintained
in
[[Page 29400]]
this system of records should address inquiries to the system manager
named above. Requests should include the individual's full name,
employing division, job title, and official TVA telephone number and
authorization number.
RECORD ACCESS PROCEDURES:
Individuals seeking to gain access to information about them in
this system of records should contact the system manager named above.
Requests should include the individual's full name, employing division,
job title, and official TVA telephone number and authorization number.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
RECORD SOURCE CATEGORIES:
TVA Telecommunication Control System; telecommunications companies
with which TVA contracts for telephone service; telephone and
authorization number assignment records; results of administrative
inquiries relating to assignment of responsibility for placement of
specific long distance calls.
TVA-34
SYSTEM NAME:
Project/Tract Files--TVA.
SYSTEM LOCATION:
Realty Administration, TVA, Chattanooga, TN 37402-2801, and secured
off-site storage facility.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals or business entities from/to whom TVA is in the process
of or has (1) acquired, transferred, or sold land or landrights, (2)
made payment for construction, maintenance, or other damage to real
property, or (3) made payment for relocation assistance. A project/
tract file may name more than one individual and/or business entity
involved in a transaction. (The system records that pertain to
individuals and reflect personal information are subject to the Privacy
Act. Noncovered records include public information and records on
corporations and other business entities.)
CATEGORIES OF RECORDS IN THE SYSTEM:
Maps, property descriptions, appraisal reports, and title documents
on real property; reports on contracts and transaction progress;
contracts and options; records of investigations, claims, and/or
payments related to land transactions, damage restitution, and
relocation assistance; related correspondence and reports.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Pub.
L. 87-852, 76 Stat. 1129; Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970, as amended.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To respond to a request from a Member of Congress regarding an
individual.
To lienholders as necessary to secure subordinations or releases of
liens or to protect lienholders rights.
To county clerk and register of deeds offices to document and put
on record the title acquired by TVA.
To landowners, prospective landowners, claimants, or trespassers to
establish or cure titles, to resolve encroachments, to resolve boundary
disputes, or to resolve questions about easement rights or the
application of Section 26a of the TVA Act 16 U.S.C. 831y-1.
To contractors to secure appraisals and title abstracts.
To request information from a Federal, State, or local agency or
from private individuals, as necessary, to obtain information relevant
to a TVA decision to acquire or dispose of property or to pay claims or
make payments related to land transactions, damage restitution, and
relocation assistance.
To refer, where there is an indication of a violation of statute,
regulation, order, or similar requirement, whether criminal, civil, or
regulatory in nature, to the appropriate entity, including Federal,
State, or local agencies, or other entities charged with enforcement,
investigative, or oversight responsibility.
To provide information to a Federal agency, in response to its
request, in connection with the hiring or retention of an individual,
the letting of a contract, or issuance of a license, grant, or other
benefit by the requesting agency to the extent that the information is
relevant to the requesting agency's decision on that matter.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To provide to the appropriate entity, whether Federal, State, or
local, in connection with its oversight review responsibilities or
authorized law enforcement activities.
To report any required information to Federal, State, and local
taxing authorities as required by law.
To genealogical researchers, relevant portions of maps,
descriptions, appraisals, and title documents on real property, after
20 years, to establish historical records.
To archaeological researchers, relevant portions of maps,
descriptions, appraisals, and title documents on real property, after
20 years, to reconstruct historical settings.
To respond to a request from a Member of Congress regarding the
status of a matter relating to a specific project or tract.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on registers, index and aperture cards,
microfilm, in file folders, and/or on automated data storage devices.
RETRIEVABILITY:
Records are primarily indexed by tract number and project symbol.
Records may also be retrieved by cross-index reference to individual
and business entity names.
SAFEGUARDS:
Access to and use of these records are limited to persons whose
official duties require such access. Files are kept in secured
facilities. Remote access facilities are secured through physical and
system-based safeguards.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with established
TVA record retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Manager, Realty Administration, TVA, 1101 Market Street, EB 4A,
Chattanooga, TN 37402-2801.
NOTIFICATION PROCEDURE:
Individuals wishing to know whether information about them is
maintained in this system of records should address inquiries to the
system manager named above. Requests should include the individual's
full name and, to the extent known, any project/tract identifying
information such as the project name, tract number, address, or related
data.
[[Page 29401]]
RECORD ACCESS PROCEDURES:
Individuals seeking to gain access to information about them in
this system of records should contact the system manager named above.
Requests should include the individual's full name, and to the extent
known, any project/tract identifying information such as project name,
tract number, address, or related data. Access will be granted only to
individually segregable personal information about the requester and to
segregable nonpersonal information in accordance with TVA regulations
on release of records relating to negotiations in progress involving
contracts or agreements for the acquisition or disposal of real or
personal property by TVA prior to the conclusion of such negotiations.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their requests to the system
manager named above.
RECORD SOURCE CATEGORIES:
Public records and directories, landowners, tenants, and other
individuals and business entities (including financial institutions)
having an interest in or knowledge related to land ownership,
appraisal, or title history; TVA personnel and contractors including
independent appraisers and commercial title companies.
TVA-36
SYSTEM NAME:
Section 26a Permit Application Records--TVA.
SYSTEM LOCATION:
For applications involving private facilities located on TVA
reservoirs, such as boathouses, piers, docks, launching ramps, marine
railways, beaches, utilities, and ground improvements, the records are
maintained in the following locations:
--Facilitator, TVA, 17 Ridgeway Road, Norris, TN 37828 (Norris).
--Facilitator, TVA, 804 Highway 321 North, Suite 300, Lenoir City, TN
37771-6440 (Fort Loudon, Tellico, and Fontana).
--Facilitator, TVA, Heritage Federal Bank Bldg, 4105 Fort Henry Dr.,
Suite 218, Kingsport, TN 37663 (Boone, Bristol Project, Watauga,
Wilbur, Ft. Patrick Henry, and South Holston).
--Facilitator, TVA, 4833 Highway 58, Chattanooga, TN 37416 (Chickamauga
and Nickajack).
--Facilitator, TVA, 201 Old Murphy Road, Murphy, NC 28906 (Hiwassee,
Chatuge, Blue Ridge, Nottely, Appalachia, and Ocoees).
--Facilitator, TVA, 2009 Grubb Road, Lenior City, TN 37771 (Watts Bar
and Melton Hill).
--Facilitator, TVA, 2611 West Andrew Johnson Highway, Morristown, TN
37814-3295 (Cherokee and Douglas).
--Facilitator, TVA, 2325 Henry Street, Guntersville, AL 35976-1868
(Guntersville).
--Facilitator, TVA, 119 County Road No. 412, Town Creek, AL 35672-8789
(Great Falls, Tims Ford, Normandy, and Wheeler).
--Facilitator, TVA, 202 West Blythe Street, Post Office Box 280, Paris,
TN 38242-2080 (Kentucky, Beech River, and Columbia).
--Facilitator, TVA, Reservation Road, Post Office Box 1010, Muscle
Shoals, AL 35662-1010 (Pickwick, Bear Creek, and Wilson).
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system includes individuals who have filed a Section 26a
application for approval of construction of such structures as boat
ramps, docks, bridges, and dams located along, across, or in the
Tennessee River and its tributaries. Also included in this system may
be individuals whose structures do not have Section 26a permits, or
whose approved structures have deteriorated so as to pose a threat to
navigation, flood control, public lands or reservations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Section 26a permit applications made by individuals, businesses and
industries, utilities, and Federal, State, county and city Government
agencies.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
PURPOSE(S):
Section 26a of the Tennessee Valley Authority Act of 1933, as
amended, requires that TVA review and approve plans for the
construction, operation, and maintenance of any dam, appurtenant works,
or other obstruction affecting navigation, flood control, or public
lands or reservations across, along, or in the Tennessee River or any
of its tributaries. The information collected is used to assess the
impact of the proposed project on the statutory TVA programs and the
environment and determine if the project can be approved. Rules on the
application for review and approval of such plans are published in 18
CFR part 1304, Approval of Construction in the Tennessee River System
and Regulation of Structures.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To State or other Federal agencies for use in program evaluation,
providing assistance to program participants, or engaged at TVA's
direction in providing support services to the program, to the extent
necessary to the performance of those services.
To TVA consultants, contractors, subcontractors or individuals who
contract or subcontract with TVA, who are engaged in studies and
evaluation of TVA's administration or other matters involving its
Section 26a program or who are providing support services to the
program, to the extent necessary to the performance of the contract.
To provide information to a Federal, State, or local entity in
response to its request, in connection with the letting of a contract,
or issuance of a license, grant, or other benefit by the requesting
entity to the extent that the information is relevant and necessary to
the requesting agency's decision on such matters.
To respond to a request from a Member of Congress regarding the
status of a specific application.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To refer, where there is an indication of a violation of statute,
regulation, order, or similar requirement, whether criminal, civil, or
regulatory in nature, to the appropriate entity, including Federal,
State, or local agencies or other entities charged with enforcement,
investigative, or oversight responsibility.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on automated data storage devices, on
microfilm, and in hard copy files.
RETRIEVABILITY:
Records may be retrieved by personal identifier (name of
applicant), land tract number, or Section 26a application number,
stream location, reservoir, county, or subdivision. Records in field
offices are interfiled with land tract records and are retrieved by
land tract number.
[[Page 29402]]
SAFEGUARDS:
Access to and use of these records are limited through physical,
administrative, and computer system safeguards to those persons whose
official duties require such access.
RETENTION AND DISPOSAL:
Records are maintained in accordance with established TVA records
retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Vice President, Resource Stewardship, TVA, Knoxville, TN 37902-
1499.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if information on them is maintained
in this system of records should address inquiries to the system
manager named above. Requests should include the individual's full
name. A land tract number, Section 26a permit application number,
stream location or legal property description is not required but may
expedite TVA's response.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about them in this system
of records should contact the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
RECORD SOURCE CATEGORIES:
Information in this system is solicited from the individual to whom
the record pertains. Information may also be obtained from other
Federal, State, county or city Government agencies; public records and
directories; landowners, tenants, and other individuals and business
entities, including financial institutions, having an interest in or
knowledge related to land ownership, appraisal, or title history; and
TVA personnel and contractors including independent appraisers and
commercial title companies.
TVA-37
SYSTEM NAME:
U.S. TVA Police Records--TVA.
SYSTEM LOCATION:
U.S. TVA Police, TVA, 400 West Summit Hill Drive, SPT 5A,
Knoxville, Tennessee 37902-1499. Duplicate copies of certain documents
may also be located in the field offices of the various U.S. TVA Police
Districts.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
A. Individuals who relate in any manner to official U.S. TVA Police
investigations into incidents or events occurring within the
jurisdiction of TVA, including but not limited to suspects, victims,
witnesses, close relatives, medical personnel, and associates who have
relevant information to an investigation.
B. Individuals who are the subject of unsolicited information or
who offer unsolicited information, and law enforcement personnel who
request assistance and/or make inquiries concerning records.
C. Individuals including, but not limited to, current or former
employees; current or former contractor and subcontractor personnel;
visitors and other individuals that have or are seeking to obtain
business or other relations with TVA; individuals who have requested
and/or have been granted access to TVA buildings or property, or
secured areas within a building or property.
D. Individuals who are the subject of research studies including,
but not limited to, crime profiles, scholarly journals, and news media
references.
E. Individuals who respond to emergency situations at TVA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information related to case investigation reports on all forms of
incidents or events, visitor and employee registers, TVA forms
authorizing access for individuals into TVA buildings or secured areas
within a building, and historical information on an individual's
building access or denial of access; U.S. TVA Police Uniform Incident
Reports (UIRs) on incidents or events; visitor and employee registers,
TVA forms, or permits authorizing access for individuals into TVA
buildings, property, or secured areas within buildings or property, and
historical information on an individual's access or denial of access
within buildings or property; the U.S. TVA Police confrontational data
base; emergency personnel information data bases; permit applications
under the Archaeological Resources Protection Act (ARPA); risk,
security, emergency preparedness, and fire protection assessments
conducted by the U.S. TVA Police on facilities, property, or officials;
research studies, scholarly journal articles, textbooks, training
materials, and news media references of interest to U.S. TVA Police
personnel; an index of all detected trends, patterns, profiles and
methods of operation of known and unknown criminals whose records are
maintained in the system; an index of the names, address, and contact
telephone numbers of professional individuals and organizations who are
in a position to furnish assistance to the U.S. TVA Police; an index of
public record sources for historical, statistical, geographic, and
demographic data; and an alphabetical name index of all individuals
whose records are maintained in the system.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; 5
U.S.C. 552a; and 28 U.S.C. 534.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To the appropriate official agency, whether Federal, State, or
local, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature.
In litigation where TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, information may be
disclosed to respond to process issued under color of authority of a
court of competent jurisdiction.
To provide information to a Federal, State, or local entity in
connection with the hiring or retention of an employee, the letting of
a contract, or issuance of a license, grant, or other benefit by the
requesting agency to the extent that the information is relevant and
necessary to the requesting agency's decision on that matter, or in
connection with any other matter properly within the jurisdiction of
such other agency and related to its responsibilities to prosecute,
investigate, regulate, and administrate, or other responsibilities.
To any Federal, State, local or foreign Government agency directly
engaged in the criminal justice process where access is directly
related to a law enforcement function of the recipient agency in
connection with the tracking, identification, and apprehension of
persons believed to be engaged in criminal activity.
To an organization or individual in both the public or private
sector pursuant to an appropriate legal proceeding or if deemed
necessary, to elicit information or cooperation from the recipient for
use by TVA in the performance of an authorized activity.
To an organization or individual in the public or private sector
where there
[[Page 29403]]
is reason to believe the recipient is or could become the target of a
particular criminal activity or conspiracy and to the extent the
information is relevant to the protection of life or property.
To the news media and general public where there exists a
legitimate public interest such as obtaining public or media assistance
in the tracking, identifying, and apprehending of persons believed to
be engaged in repeated acts of criminal behavior; notifying the public
and/or media of arrests; protecting the public from imminent threat to
life or property where necessary; and disseminating information to the
public and/or media to obtain cooperation with research, evaluation,
and statistical programs.
To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other decision
makers in proceedings under the TVA grievance adjustment procedures,
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
To appropriately respond to congressional inquiries on behalf of
constituents.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored manually in locked file cabinets, either in hard
copy or on microfilm at the U.S. TVA Police offices in Knoxville, TN.
The active main files are maintained in hard copy form and some
inactive records are maintained on microfilm. In addition, some of the
information is stored in computerized data storage devices at the U.S.
TVA Police offices in Knoxville, TN. Investigative information which is
maintained in computerized form may be stored in memory, on disk
storage, on computer tape, or on computer printed listings.
RETRIEVABILITY:
On-line computer access to U.S. TVA Police files is achieved by
using the following search descriptors:
A. The names of individuals, their birth dates, physical
descriptions, social security numbers, and other identification
numbers, such as Uniform Incident Report numbers.
B. As previously described, summary variables contained on Uniform
Incident Reports submitted to the U.S. TVA Police.
C. Key word citations to research studies, scholarly journals,
textbooks, training materials, and news media references.
SAFEGUARDS:
Records are maintained in restricted areas and are accessed only by
U.S. TVA Police employees. Security is provided by a comprehensive
program of physical, administrative, personnel, and computer system
safeguards. Access to and use of records is limited to authorized U.S.
TVA Police personnel and to other authorized officials and employees of
TVA on a need-to-know basis. Sensitive or classified information in
electronic form is encrypted prior to transmission to ensure
confidentiality, security, and to prevent interception and
interpretation.
RETENTION AND DISPOSAL:
Records are disposed of in accordance with established TVA records
retention schedules. U.S. TVA Police will conduct periodic review to
determine if these records are historical and should be placed in
permanent files after established retention periods and administrative
needs of the U.S. TVA Police have elapsed. As deemed necessary, certain
records may be subject to restricted examinations by 44 U.S.C. 2104.
SYSTEM MANAGER(S) AND ADDRESS:
Director, U.S. TVA Police, TVA, 400 West Summit Hill Drive, SPT 5A,
Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
This system of records is exempt from this requirement pursuant to
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.
RECORD ACCESS PROCEDURES:
This system of records is exempt from this requirement pursuant to
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.
CONTESTING RECORD PROCEDURES:
This system of records is exempt from this requirement pursuant to
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.
RECORD SOURCE CATEGORIES:
This system of records is exempt from this requirement pursuant to
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt from subsections (c)(3); (d); (e)(1), (e)(G),
(H), and (I) and (f) of 5 U.S.C. 552a (section 3 of the Privacy Act of
1974) pursuant to 5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR
1301.24. This system of records is exempt from subsections (c)(3), (d),
(e)(1), (e)(2), (e)(3), (e)(4)(G), (H), and (I), (e)(5), (e)(8), and
(g) pursuant to 5 U.S.C. 552(j)(2) and TVA regulations at 18 CFR
1301.24.)
TVA-38
SYSTEM NAME:
Wholesale and Retail Data System--TVA.
SYSTEM LOCATION:
Customer Service and Marketing, Nashville, TN 37229-2409, and
Customer Service Centers.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
TVA wholesale and retail customers' key personnel and governing
bodies.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number, emergency numbers, interests, key
dates, associates, and credentials of TVA's wholesale and retail
customers and their officers and other personnel.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized law
enforcement activities.
In litigation to which TVA is a party or in which TVA provides
legal representation for a party by TVA attorneys or otherwise, for use
for any purpose including the presentation of evidence and disclosure
in the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To respond to a referral from a Member of Congress.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on automated data storage devices.
RETRIEVABILITY:
Records are organized by wholesale and retail customer name and
indexed by individual's name.
SAFEGUARDS:
Access to and use of these records are limited to persons whose
official duties require such access. Files are kept in a secured
database. Access requires a login ID and password.
[[Page 29404]]
RETENTION AND DISPOSAL:
Records are maintained in accordance with established TVA records
retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Project Manager, Customer Service, TVA, P.O. Box 292409, Nashville,
TN 37229-2409.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if information on them is maintained
in this system of records should address inquiries to the system
manager named above. Requests should include the individual's full name
and employer.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about them in this system
of records should contact the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
RECORD SOURCE CATEGORIES:
The information for this system is obtained from TVA's wholesale
and retail customers and their personnel.
William S. Moore,
Senior Manager, Administrative Services.
[FR Doc. 99-13535 Filed 5-28-99; 8:45 am]
BILLING CODE 8120-08-P
