[Federal Register Volume 59, Number 116 (Friday, June 17, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: X94-30617]
[[Page Unknown]]
[Federal Register: June 17, 1994]
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Part VI
Department of Health and Human Services
_______________________________________________________________________
Administration for Children and Families
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Fiscal Year 1994 Family Violence Prevention and Services Discretionary
Funds Program; Availability of Funds and Request for Applications;
Notice
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
[Program Announcement No. OCS 94-08]
Fiscal Year 1994 Family Violence Prevention and Services
Discretionary Funds Program; Availability of Funds and Request for
Applications
AGENCY: Office of Community Services, Administration for Children and
Families (ACF), Department of Health and Human Services.
ACTION: Announcement of the availability of funds and request for
applications under the Office of Community Services Family Violence
Prevention and Services Program.
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SUMMARY: The Office of Community Services (OCS) announces its Family
Violence Prevention and Services discretionary funds program for fiscal
year (FY) 1994. Funding for grants under this announcement is
authorized by the ``Child Abuse, Domestic Violence, Adoption, and
Family Services Act of 1992,'' Public Law 102-295, governing
discretionary programs for family violence prevention and services.
This announcement contains all forms and instructions for submitting an
application.
DATES: The closing date for submission of applications is August 1,
1994.
ADDRESSES: Applications may be mailed to the Department of Health and
Human Services, Administration for Children and Families, Division of
Discretionary Grants, 370 L'Enfant Promenade, SW., 6th Floor (OCS 94-
08), OFM/DDG, Washington, DC 20447
Hand delivered applications are accepted during the normal working
hours of 8 a.m. to 4:30 p.m., Monday through Friday, on or prior to the
established closing date at: Administration for Children and Families,
Division of Discretionary Grants, 901 D Street, SW., 6th Floor (OCS 94-
08), OFM/DDG, Washington, DC 20447.
FOR FURTHER INFORMATION CONTACT: Administration for Children and
Families, Office of Community Services, Division of State Assistance,
370 L'Enfant Promenade, SW., Washington, DC 20447. Telephone (202) 401-
9233.
SUPPLEMENTARY INFORMATION: The Office of Community Services,
Administration for Children and Families, announces that applications
are being accepted for funding for FY 1994 projects on Public
Information/ Community Awareness for the Prevention of Domestic
Violence; Historical Black Colleges and Universities (HBCUs)
Institutional Outreach Activities in Support of Comprehensive Family
Violence Prevention Activities (Outreach and Prevention); and Domestic
Violence/Child Welfare Services Collaboration:
This program announcement consists of four parts. Part I provides
information on the family violence program and the statutory funding
authority applicable to this announcement.
Part II describes the priority areas under which applications for
FY 1994 family violence funding are being requested.
Part III describes the review process.
Part IV provides information and instructions for the development
and submission of applications.
The forms to be used for submitting an application follow Part IV.
Please copy and use these forms in submitting an application under this
announcement. No additional application materials are available or
needed to submit an application.
Applicants should note that grants to be awarded under this program
announcement are subject to the availability of funds.
Part I. Introduction
Title III of the Child Abuse Amendments of 1984, (Pub. L. 98-457,
42 U.S.C. 10401, et seq.) is entitled the Family Violence Prevention
and Services Act (the Act). It was first implemented in FY 1986 and
reauthorized and amended for fiscal years 1993 through 1995 by Congress
on May 28, 1992 by Public Law 102-295. Funds under the Act are awarded
to States and Indian Tribes to assist in supporting programs and
projects to prevent incidents of family violence and to provide
immediate shelter and related assistance for victims of family violence
and their dependents.
Family violence prevention funds have served to supplement many
already established community-based family violence prevention and
service activities. These funds also have allowed States and Tribes to
expand current service programs and establish additional new centers in
rural and underserved areas, on Native American Reservations, and in
Alaskan Native Villages and Regional Corporation areas. In most areas,
there is private sector as well as State and local funding for these
emergency shelters.
The Department, through the Family Violence Prevention and Services
Act, has provided technical assistance grants to several State
Coalitions Against Domestic Violence, and to several nonprofit
organizations to assist shelter operators and service providers to
improve their service delivery, and also to support better planning,
coordination and information exchange.
In addition to the grants that were initially made available in FY
1986, the Department also has supported: The operation of the
Clearinghouse on Family Violence Information; research activities with
the Department of Justice; regionally based training and technical
assistance for State and local law enforcement personnel through the
Department of Justice; and grants for technical assistance and training
for State and local public and private nonprofit agencies administering
the family violence program.
During FY 1993, the Department continued to make grant awards that
enhanced public information and community awareness strategies and
activities. Twenty-one grant awards for public information and
community awareness were made during FY 1993 to private non-profit
organizations representing Native Americans, Haitian Americans, Asian
Americans, and community coalitions. These grant awards provided
support to various organizations in their efforts to prevent family
violence and to make their communities aware of the nature and
prevalence of domestic violence as well as the services available for
prevention activities.
Six grant awards were made during FY 1993 to demonstrate model
training for domestic violence prosecutors that would provide improved
access and legal representation for domestic violence victims. A
national resource center for domestic violence and three special issue
resource centers also were established during FY 1993. The national
resource center and the special-issue resource centers will provide
resource and service information, training, and technical assistance to
Federal, State, and Indian tribal agencies, as well as to local
domestic violence programs and to professionals and other individuals
who provide services to victims of domestic violence.
Part II. Fiscal Year 1994 Family Violence Projects
1. Priority Area Number FV01-94:
Public Information/Community Awareness Campaign Projects for the
Prevention of Family Violence
Purpose: To assist in the development of public information and
community awareness campaign projects and activities that will serve as
information models for the prevention of family violence. These
projects should provide information on resources, facilities, and
service alternatives available to family violence victims and their
dependents, community organizations, local school districts, and other
individuals seeking assistance.
Eligible Applicants: State and local agencies, Territories, and
Native American Tribes and Tribal Organizations who are, or have been,
recipients of Family Violence Prevention and Services Act grants; State
and local private non-profit agencies experienced in the field of
family violence prevention; and public and private non-profit
educational institutions, community organizations and community-based
coalitions, and other entities that have designed and implemented
family violence prevention information activities or community
awareness strategies.
Background: Based on the encouraging response to the announcement
for public information and community awareness grants for family
violence prevention in Federal fiscal years 1992 and 1993, ACF plans to
again make these grants available in FY 1994.
The public information/community awareness grant awards have
spawned very effective informational activities at the local levels.
These grants have assisted community organizations to focus on and
emphasize prevention, helped to make available public service
announcements and legal brochures in several different languages,
including Russian and Vietnamese, and have assisted in the
implementation of conflict resolution activities in elementary, middle
and high school curricula.
The goal of this priority area is to continue to add credible and
persuasive information to the arsenal of weapons necessary and
available to community organizations to help break the so-called
``cycle of family violence.'' The continuation of these efforts will
help assure that individuals, particularly within minority communities,
are aware of available resources and alternative responses for the
resolution and the prevention of violence. The proposed grant awards
will provide support for a model that provides for a more informed
individual and thus, more effective prevention strategies on the part
of that individual.
The focus of this priority area requires the development and
implementation of an innovative public information campaign model that
may be used, for example, by public and private agencies, schools,
churches, boys and girls clubs, community organizations, and
individuals. The ACF support for the continued increase of information
on services and other alternatives for the prevention of family
violence promotes the concepts that this behavior is unacceptable and
that victims, their dependents, and perpetrators need to be provided
with remedial and service options for their particular situations.
Accurate information is critical to any community awareness
strategy and activity. How information is communicated must be modified
where communication barriers may exist because of perceived or real
language differences and cultural insensitivities.
Minimum Requirements for Project Design: In order to successfully
compete under the priority area, the applicant should:
Present a plan for community awareness and public
information activities that clearly reflect how the applicant will
coordinate with public agencies and with other community organizations
and institutions active in the field of family violence prevention.
Describe, as an element of the plan, a proposed model
approach to the development of a public information campaign and
identify the specific audience(s), community(ies), and groups with the
highest prevalence of domestic violence that will be educated in the
prevention of family violence.
Include, as critical elements in the plan:
A set of achievable objectives and a description of the
population groups, relevant geographic area, and the evaluation
components to be used to measure progress and the overall effectiveness
of the campaign;
Applicants must also describe their intended strategies
for test marketing their development plans and give assurances that
effectiveness criteria will be implemented prior to finalizing the
plan;
The development and use of non-traditional sources as
information providers (applicants should present specific plans for the
use of local organizations, businesses and individuals in the
distribution of information and materials);
The identification of the media to be used in the campaign
and the geographic distribution of the campaign;
How the applicant would be responsive to and demonstrate
its sensitivity towards minority communities and their cultural
perspectives; and
Provide a description of the kind, volume, distribution,
and timing of the proposed information with assurances that the public
information campaign activities will not supplant or lower the current
frequency of public service announcements.
Project Duration: The length of the project should not exceed 12
months.
Federal Share of the Project: The maximum Federal share of the
project is not to exceed $35,000 for the 1-year project period.
Applications for lesser amounts also will be considered under this
priority area.
Matching Requirement: Grantees must provide at least 25 percent of
the total cost of the project. The total approved cost of the project
is the sum of the ACF share and the non-Federal share. The non-Federal
share maybe met by cash or in-kind contributions, although applicants
are encouraged to meet their match requirements through cash
contributions. Therefore, a project requesting $35,000 in Federal funds
(based on an award of $35,000 per budget period), must include a match
of at least $11,660 (25% of total project cost).
Anticipated Number of Projects to be Funded: It is anticipated that
three projects will be funded at the maximum level; more than three
projects may be funded depending on the number of acceptable
applications for lesser amounts which are received.
CFDA: 93.671 Family Violence Prevention and Services: Family
Violence Prevention and Services Act, as amended.
2. Priority Area Number FV02-94:
Historical Black Colleges and Universities (HBCUs) Institutional
Outreach Activities in Support of Comprehensive Family Violence
Prevention Activities (Outreach and Prevention);
Purpose: To assist in the development of public information
materials, educational strategies, and community activities for
families that will focus on family violence prevention as a part of a
comprehensive approach to improve and enable family-focused
interventions. It is expected that these interventions which are
directed towards families will increase the awareness of violence and
decrease its incidence and impact in minority communities. In these
efforts the responding institutions should enlist the energy and
cooperation of significant community institutions, community
organizations, and individuals to serve as models and to provide
information on resources, services, facilities, and alternatives to
violence in the family.
Eligible Applicants: The Office of Community Services,
Administration for Children and Families invites Historically Black
Universities and Colleges to submit applications for projects that will
provide for the development, implementation and operation of
comprehensive family violence prevention strategies and for the
dissemination of informational and resource materials for the
prevention of family violence in our minority communities. Successful
applicants for this priority area will not be precluded from applying
in response to a subsequent announcement.
Background: The goal of this priority area is to provide support
for the inclusion of ``family violence prevention'' in a comprehensive
approach which considers environmental and cultural factors in plans
for intervention and violence prevention strategies in minority
communities. Historical Black Colleges and Universities in their
relationships with minority communities and their residents offer an
opportunity for the exchange and development of innovative ideas and
approaches to the prevention of violence in general. This effort will
make it possible to capture, consider and utilize the ideas for
violence prevention that exist in the minority communities,
particularly in response to the problems of racism and poverty. The
utilization of HBCUs in this effort will make available the
considerable expertise, experience, and resources to be found in these
institutions.
Family violence prevention activities encompass a wide range of
activities that include the teaching of conflict resolution skills, the
implementation of intervention strategies, and the development of
informational materials on available resources and services. Family
violence prevention may be viewed as the sum of activities which are
guides to acceptable behavior. For example, activities that may be a
part of the family violence prevention equation provide parenting
skills and techniques, emphasize self-esteem for our youth, stress the
importance of higher education as a conduit to a better lifestyle, and
identify the means of avoiding negative health consequences such as
AIDS and other sexually transmitted diseases.
Family violence prevention needs to be considered as a part of an
overall violence prevention strategy. With this particular perspective
the Administration for Children and Families is interested in
applications that address:
Overall strategies for violence prevention activities that focus on
educational and training efforts, outreach activities and supportive
services, and the role and impact of community institutions;
Cooperative networks and collaborative approaches within the
minority communities for the prevention of anti-social and violent
behavior and that facilitate the implementation of family violence
preventive efforts;
Intervention approaches concerned with building upon family values
within minority families;
Institutional intervention strategies utilizing resources such as
alumni, fraternities and sororities, the African American religious
community, and volunteers from the community in general; and
The identification of data gathering, informational and research
activities that are needed to identify, support, and implement the
long-term strategic interventions to reduce ``Black on Black'' crime in
general and family violence in the African American community in
particular.
Minimum Requirements for Project Design:
In order to successfully complete under this priority area, the
applicant should:
Prepare and submit an application that clearly reflects
how the applicant will coordinate with other community organizations,
agencies, institutions, and individuals active in the field of family
violence prevention;
Describe, as a major element, the significant prevention
efforts that are a part of the educational and training, outreach, and
supportive service strategies; and
Describe, as an element of the plan, the proposed approach
to a public information/community awareness strategy and identify the
specific audience, community(s), and target group(s) on which the
efforts will be focused.
Describe, as an element of the plan, the intended
strategies for test marketing the development plans and give assurances
that effectiveness criteria will be implemented prior to finalizing the
plan;
Include as critical elements in the plan:
The development and use of non-traditional sources as
information providers and in outreach efforts;
The specific interventions to be modeled and their
responsiveness and sensitivity to the general violence in the African
American community;
A set of achievable objectives and the evaluation
components that are to be used to measure the degree of success in
achieving the objectives as well as the assessment of the programs
impact.
Project Duration: The length of the project should not exceed 17
months.
Federal Share of the Project: The maximum Federal share of the
project is not to exceed $40,000 for the 17-month project period.
Applications for lesser amounts also will be considered under this
priority area.
Matching Requirement: Grantees must provide at least 25 percent of
the total cost of the project. The total approved cost of the project
is the sum of the ACF share and the non-Federal share. The non-Federal
share maybe met by cash or in-kind contributions, although applicants
are encouraged to meet their match requirements through cash
contributions. Therefore, a project requesting $40,000 in Federal funds
(based on an award of $40,000 per budget period), must include a match
of at least $13,333 (25% of total project cost).
Anticipated Number of Projects to be Funded: It is anticipated that
three projects may be funded at the maximum level; more than three
projects may be funded depending on the number of acceptable
applications for lesser amounts which are received.
CFDA: 93.671 Family Violence Prevention and Services: Family
Violence Prevention and Services Act, as amended.
3. Priority Area Number FV03-94:
Domestic Violence/Child Protective Services Collaboration:
Eligible Applicants: State and local child protection agencies;
Other State and local agencies, Territories, and Native American Tribes
and Tribal Organizations who are recipients, or have been recipients,
of Family Violence Prevention and Services Act grants; private
nonprofit child welfare agencies; domestic violence advocacy
organizations; and domestic violence State coalitions. Applicants must
submit a signed Letter of Agreement between the public agency
representing the child welfare/child protection responsibilities and
the organization or coalition representing domestic violence advocacy
organizations and their concerns. Either signatory to the Agreement may
be the principal grantee. The Agreement to be submitted will
specifically indicate the role each participant organization has in the
implementation of the proposed project. Because the successful
implementation of a proposed project would have implications for
systemic/procedural change in the child welfare and/or the domestic
violence community, the Letter of Agreement is mandatory.
Purpose: To develop effective strategies for domestic violence
services integration into child protection systems and strategies. To
offer the applicant organizations an opportunity to design, develop,
and collaborate on one of several issues or areas of concern between
the child protection system and the domestic violence community.
Efforts are to be focused on the development of curricula and materials
and the implementation of training to be available. The training of
child protection representatives and domestic violence advocates will
be to enable the most efficient and effective response when
encountering woman abuse in the course of child abuse and neglect
investigations. Protocols for effective strategies of intervention need
to be designed, developed and put in place to allow for the child
protection system to assist and utilize the non-offending parent to
protect her children.
Applicants may propose to do one or more of the following: Plan and
implement the training of child protection service workers, supervisors
and social services providers on the relationship of domestic violence
and child abuse and neglect; develop and implement domestic violence
responsive policies to be adopted by the Statewide child protection
services system; develop and implement through the child protection
system a domestic violence specific curriculum which will become part
of a mandatory training program; develop and implement Memoranda of
Understanding between the child protection system and the domestic
violence statewide system; and gather and submit data correlating abuse
between adult partners and child abuse and neglect.
Background: Based on a recent review of the literature, it has
become evident that in the homes where the woman is battered the
children were themselves more likely to be victims of child abuse and
neglect. Domestic violence is surfacing as one of the highest risks to
children. Domestic violence represents physical endangerment to the
child as well as the possibility for developmental delay.
In 1985, there were an estimated 795,000 abused children between
the ages of 3 and 17 living in two-parent households (Gelles, Strauss,
1987). According to these studies, men are the main perpetrators of
domestic violence and commit 95 percent of all assaults on women. In 70
percent of households in which women are abused, the men also commit
child abuse (Schecter, 1982). Also, in 70 percent of child abuse cases
treated at Boston Children's Hospital in 1991, the mother was abused as
well.
In an attempt to establish the actual relationship between child
abuse and battering in families, 116 mothers of children ``darted'' or
flagged in a single year for abuse or neglect at a metropolitan
hospital were studied by Stark and Flitcraft (1984). These examinations
revealed that 45 percent of the abused children had mothers who
themselves were being physically abused and another 5 percent had
mothers whose relationships were ``full of conflict,'' although abuse
was not verified. Bowker, Arbitell and McFerron (1988) reported that
children whose mothers had been battered were more likely to be
physically abused and less likely to be ``neglected'' than children
whose mothers had not been battered. In Hilberman and Munson's (1987)
research, they found evidence of physical and/or sexual abuse of
children in 20 of the 60 cases they studied. They concluded: ``There
seems to be two styles of abuse: the husband beats the wife who beats
the children, and/or the husband beats both his wife and children.''
Project Duration: The length of the project should not exceed 17
months.
Federal Share of the Project: The maximum Federal share of the
project is not to exceed $50,000 for the 17 month project period.
Applications for lesser amounts also will be considered for this
project.
Matching Requirement: Grantees must provide at least 25 percent of
the total cost of the project. The total approved cost of the project
is the sum of the ACF share and the non-Federal share. The non-Federal
share maybe met by cash or in-kind contributions, although applicants
are encouraged to meet their match requirements through cash
contributions. Therefore, a project requesting $50,000 in Federal funds
(based on an award of $50,000 per budget period), must include a match
of at least $16,666 (25% of total project cost).
Anticipated Number of Projects to be Funded: It is anticipated that
five projects may be funded at the maximum level; more than five
projects may be funded depending on the number of acceptable
applications for lesser amounts which are received.
CFDA: 93.671 Family Violence Prevention and Services: Family
Violence Prevention and Services Act, as amended.
Part III--The Review Process
A. Eligible Applicants
Before applications are reviewed, each application will be screened
to determine that the applicant organization is an eligible applicant
as specified under the selected priority area. Applications from
organizations which do not meet the eligibility requirements for the
priority area will not be considered or reviewed in the competition,
and the applicant will be so informed.
Each priority area description contains information about the types
of agencies and organizations which are eligible to apply under that
priority area. Since eligibility varies among priority areas, it is
critical that the ``Eligible Applicants'' section under each specific
priority area be read carefully.
Only agencies and organizations, not individuals, are eligible to
apply under any of the priority areas. On all applications developed
jointly by more than one agency or organization, the applications must
identify only one organization as the lead organization and official
applicant. The other participating agencies and organizations can be
included as co-participants, subgrantees or subcontractors.
Any non-profit agency which has not previously received an award
from the U. S. Department of Health and Human Services must submit
proof of non-profit status with its grant application.
The non-profit agency can accomplish this by either making
reference to its listing in the Internal Revenue Service's (IRS) most
recent list of tax-exempt organizations or submitting a copy of its
letter from the IRS under IRS Code Section 501(c)(3). ACF cannot fund a
non-profit applicant without acceptable proof of its non-profit status.
B. Review Process and Funding Decisions
Timely applications will be reviewed and scored competitively.
Experts in the field, generally persons from outside of the Federal
government, will use the appropriate evaluation criteria listed later
in this Part to review and score the applications. The results of this
review are a primary factor in making funding decisions.
OCS reserves the option of discussing applications with, or
referring them to, other Federal or non-Federal funding sources when
this is determined to be in the best interest of the Federal government
or the applicant. It may also solicit comments from ACF Regional Office
staff, other Federal agencies, interested foundations, national
organizations, specialists, experts, States and the general public.
These comments, along with those of the expert reviewers, will be
considered by OCS in making funding decisions.
In making decisions on awards, OCS may give preference to
applications which focus on or feature: Minority populations; a
substantially innovative strategy with the potential to improve theory
or practice in the field of human services; a model practice or set of
procedures that holds the potential for replication by organizations
involved in the administration or delivery of human services;
substantial involvement of volunteers; substantial involvement (either
financial or programmatic) of the private sector; a favorable balance
between Federal and non-Federal funds available for the proposed
project; the potential for high benefit for low Federal investment; a
programmatic focus on those most in need; and/or substantial
involvement in the proposed project by national or community
foundations.
To the extent possible, efforts will be made to ensure that funding
decisions reflect an equitable distribution of assistance among the
States and geographical regions of the country, rural and urban areas,
and ethnic populations. In making these decisions, OCS may also take
into account the need to avoid unnecessary duplication of effort.
C. Evaluation Criteria
Using the appropriate evaluation criteria below, a panel of at
least three reviewers (primarily experts from outside the Federal
government) will review each application. Applicants should ensure that
they address each minimum requirement in the priority area description
under the appropriate section of the Program Narrative Statement.
Reviewers will determine the strengths and weaknesses of each
proposal in terms of the appropriate evaluation criteria listed below,
provide comments and assign numerical scores. The point value following
each criterion heading indicates the maximum numerical weight that each
section may be given in the review process.
Review Criteria for All Priority Areas
Applications under all priority areas will be evaluated against the
following criteria.
1. Objectives and Need for the Project (20 points). State the
specific objectives and needs addressed by the project in terms of its
national or regional significance, its theoretical importance, its
applicability to policy and practice. Provide a detailed discussion of
the ``state-of-the-art'' relative to the problem or area addressed by
the proposal and indicate how the proposed effort will impact on it.
State the goals or service objectives of the proposal. Provide
supporting documentation or other testimonies from concerned interests
other than the applicant. Summarize, evaluate and relate relevant data,
based on planning or demonstration studies to the proposed project. The
application must identify the specific topics or program areas to be
served by the proposed project.
2. Results or Benefits Expected (20 points). The extent to which
the application identifies the results and benefits to be derived, the
extent to which they are consistent with the objectives of the
proposal, the extent to which the application indicates the anticipated
contributions to policy, practice, and theory, and the extent to which
the proposed project costs are reasonable in view of the expected
results. Identify, in specific terms, the results and benefits, for
target groups and human service providers, to be derived from
implementing the proposed project. Describe how the expected results
and benefits will relate to previous demonstration efforts. Describe in
detail evaluation plans and procedures which are capable of measuring
the degree to which the project objectives have been accomplished.
3. Approach (35 points). The extent to which the application
outlines a sound and workable plan of action pertaining to the scope of
the project, and details how the proposed work will be accomplished;
relates each task to the objectives and identifies the key staff member
who will be the lead person; provides a chart indicating the timetable
for completing each task, the lead person, and the time committed;
cites factors which might accelerate or decelerate the work, giving
acceptable reasons for taking this approach as opposed to others;
describes and supports any unusual features of the project, such as
design or technological innovations, reductions in cost or time, or
extraordinary social and community involvements; and provides for
projections of the accomplishments to be achieved.
The extent to which, when applicable, the application describes the
evaluation methodology that will be used to determine if the needs
identified and discussed are being met and if the results and benefits
identified are being achieved. The application also lists each
organization, agency, consultant, or other key individuals or groups
who will work on the project, along with a description of the
activities and nature of their effort or contribution.
4. Level of Effort: (25 Points). Staffing pattern--Describe the
staffing pattern for the proposed project, clearly linking
responsibilities to project tasks and specifying the contributions to
be made by key staff.
Competence of staff--Describe the qualifications of the project
team including any experiences working on similar projects. Also,
describe the variety of skills to be used, relevant educational
background and the demonstrated ability to produce final results that
are comprehensible and usable. One or two pertinent paragraphs on each
key member are preferred to vitae/resumes. However, vita/resumes may be
included in the ten pages allowed for attachments/appendices.
Adequacy of resources--Specify the adequacy of the available
facilities, resources and organizational experience with regard to the
tasks of the proposed project. List the financial, physical and other
sources to be provided by other profit and nonprofit organizations.
Explain how these organizations will participate in the day to day
operations of the project.
Budget--Relate the proposed budget to the level of effort required
to obtain project objectives and provide a cost/benefit analysis.
Demonstrate that the project's costs are reasonable in view of the
anticipated results.
Collaborative efforts--Discuss in detail and provide documentation
for any collaborative or coordinated efforts with other agencies or
organizations. Identify these agencies or organizations and explain how
their participation will enhance the project. Letters from these
agencies and organizations discussing the specifics of their commitment
must be included in the application.
Authorship--The authors of the application must be clearly
identified together with their current relationship to the applicant
organization and any future project role they may have if the project
is funded.
Applicants should note that non-responsiveness to the section
``Minimum Requirements for Project Design'' will result in a low
evaluation score by the panel of expert reviewers. Applicants must
clearly identify the specific priority area under which they wish to
have their applications considered, and tailor their applications
accordingly. Previous experience has shown that an application which is
broader and more general in concept than outlined in the priority area
description is less likely to score as well as one which is more
clearly focused on and directly responsive to the concerns of that
specific priority area.
D. Available Funds
OCS intends to award grants resulting from this announcement during
the fourth quarter of FY 1994. The size of the actual awards will vary.
Each priority area description includes information on the maximum
Federal share of the project costs and the anticipated number of
projects to be funded.
The term ``project period'' refers to the total time a project is
approved for support, including any extensions.
Where appropriate, applicants may propose project periods which are
shorter than the maximums specified in the various priority areas. Non-
Federal share contributions may exceed the minimums specified in the
various priority areas when the applicant is able to do so.
E. Grantee Share of Project Costs
Federal funds will be provided to cover up to 75% of the total
allowable project costs. Therefore, the non-Federal share must amount
to at least 25% of the total (Federal plus non-Federal) project cost.
This means that, for every $3 in Federal funds received, up to the
maximum amount allowable under each priority area, applicants must
contribute at least $1.
For example, the cost breakout for a project with a total cost of
$56,666 to implement would be:
------------------------------------------------------------------------
Federal request Non-Federal share Total cost
------------------------------------------------------------------------
$50,000................ $16,666 $56,666
75%.................... 25% 100%
------------------------------------------------------------------------
Part IV--Instructions for the Development and Submission of
Applications
This Part contains information and instructions for submitting
applications in response to this announcement. Application forms are
provided as part of this publication along with a checklist for
assembling an application package. Please copy and use these forms in
submitting an application.
Potential applicants should read this section carefully in
conjunction with the information contained within the specific priority
area under which the application is to be submitted. The priority area
descriptions are in part II.
A. Required Notification of the State Single Point of Contact
This program is covered under Executive Order 12372, (E.O.)
``Intergovernmental Review of Federal Programs,'' and 45 CFR part 100,
``Intergovernmental Review of Department of Health and Human Services
Program and Activities.'' Under the E.O., States may design their own
processes for reviewing and commenting on proposed Federal assistance
under covered programs.
All States and territories, except Alabama, Alaska, Connecticut,
Hawaii, Idaho, Kansas, Louisiana, Minnesota, Montana, Nebraska,
Oklahoma, Oregon, Pennsylvania, South Dakota, Virginia, Washington,
American Samoa and Palau, have elected to participate in the E.O.
process and have established a Single Points of Contact (SPOCs).
Applicants from these eighteen jurisdictions need take no action
regarding E.O. 12372. Applicants for projects to be administered by
Federally-recognized Indian tribes are also exempt from the
requirements of E.O. 12372. Otherwise, applicants should contact their
SPOCs as soon as possible to alert them of the prospective applications
and receive any necessary instructions. Applicants must submit any
required material to the SPOCs as soon as possible so that OCS can
obtain and review SPOC comments as part of the award process. It is
imperative that the applicant submit all required materials, if any, to
the SPOC and indicate the date of this submittal (or the date of
contact if no submittal is required) on the Standard Form 424, item
16a.
Under 45 CFR 100.8(a)(2), a SPOC has 60 days from application
deadline to comment on proposed new or competing continuation awards.
SPOCs are encouraged to eliminate the submission of routine
endorsements as official recommendations. Additionally, SPOCs are
requested to differentiate clearly between mere advisory comments and
those official State process recommendations which may trigger the
``accommodate or explain'' rule.
When comments are submitted directly to ACF, they should be
addressed to: Department of Health and Human Services, Administration
for Children and Families, Division of Discretionary Grants, 370
L'Enfant Promenade, SW., 6th Floor, Washington, DC 20447.
A list of the Single Points of Contact for each State and Territory
is included at the end of this announcement.
B. Deadline for Submittal of Applications
The closing date for submittal of applications under this program
announcement is found at the beginning of this program announcement
under DATES. Applications shall be considered as meeting the announced
deadline if they are either:
1. Received on or before the deadline date at: Administration for
Children and Families, Division of Discretionary Grants, 6th Floor,
OFM/DDG, 370 L'Enfant Promenade, SW, Washington, DC 20447, or
2. Sent on or before the deadline date and received by ACF in time
for the independent review under DHHS GAM Chapter 1 62. (Applicants are
cautioned to request a legibly dated U.S. Postal Service postmark or to
obtain a legibly dated receipt from a commercial carrier or U.S. Postal
Service. Private metered postmarks shall not be acceptable as proof of
timely mailing.)
Late applications: Applications which do not meet the criteria
stated above are considered late applications. The ACF shall notify
each late applicant that its application will not be considered in the
current competition.
Extension of deadlines: The ACF may extend the deadline for all
applicants due to acts of God, such as floods, hurricanes or
earthquakes, etc., or when there is widespread disruption of the mail.
However, if ACF does not extend the deadline for all applicants, it may
not waive or extend the deadline for any applicant.
C. Instructions for Preparing the Application and Completing
Application Forms
The SF 424, SF 424A, Page 2 and certifications have been reprinted
for your convenience in preparing the application. You should reproduce
single-sided copies of these forms from the reprinted forms in the
announcement, typing your information onto the copies. Please do not
use forms directly from the Federal Register announcement, as they are
printed on both sides of the page.
In order to assist applicants in correctly completing the SF 424
and SF 424A, instructions for these forms have been included at the end
of Part IV of this announcement.
Where specific information is not required under this program, NA
(not applicable) has been preprinted on the form.
Please prepare your application in accordance with the following
instructions:
1. SF 424 Page 1, Application Cover Sheet
Please read the following instructions before completing the
application cover sheet. An explanation of each item is included.
Complete only the items specified.
Top of Page. Enter the single priority area number under which the
application is being submitted. An application should be submitted
under only one priority area.
Item 1. ``Type of Submission''--Preprinted on the form.
Item 2. ``Date Submitted'' and ``Applicant Identifier''--Date
application is submitted to ACF and applicant's own internal control
number, if applicable.
Item 3. ``Date Received By State''--State use only (if applicable).
Item 4. ``Date Received by Federal Agency''--Leave blank.
Item 5. ``Applicant Information''
``Legal Name''--Enter the legal name of applicant organization. For
applications developed jointly, enter the name of the lead organization
only. There must be a single applicant for each application.
``Organizational Unit''--Enter the name of the primary unit within
the applicant organization which will actually carry out the project
activity. Do not use the name of an individual as the applicant. If
this is the same as the applicant organization, leave the
organizational unit blank.
``Address''--Enter the complete address that the organization
actually uses to receive mail, since this is the address to which all
correspondence will be sent. Do not include both street address and
P.O. box number unless both must be used in mailing.
``Name and telephone number of the person to be contacted on
matters involving this application (give area code)''--Enter the full
name (including academic degree, if applicable) and telephone number of
a person who can respond to questions about the application. This
person should be accessible at the address given here and will receive
all correspondence regarding the application.
Item 6. ``Employer Identification Number (EIN)''--Enter the
employer identification number of the applicant organization, as
assigned by the Internal Revenue Service, including, if known, the
Central Registry System suffix.
Item 7. ``Type of Applicant''--Self-explanatory.
Item 8. ``Type of Application''--Preprinted on the form.
Item 9. ``Name of Federal Agency''--Preprinted on the form.
Item 10. ``Catalog of Federal Domestic Assistance Number and
Title''--Enter the Catalog of Federal Domestic Assistance (CFDA)
number, 93.671, assigned to the program under which assistance is
requested and its title, as indicated in the relevant priority area
description.
Item 11. ``Descriptive Title of Applicant's Project''--Enter the
project title. The title is generally short and is descriptive of the
project, not the priority area title.
Item 12. ``Areas Affected by Project''--Enter the governmental unit
where significant and meaningful impact could be observed. List only
the largest unit or units affected, such as State, county, or city. If
an entire unit is affected, list it rather than subunits.
Item 13. ``Proposed Project''--Enter the desired start date for the
project and projected completion date.
Item 14. ``Congressional District of Applicant/Project''--Enter the
number of the Congressional district where the applicant's principal
office is located and the number of the Congressional district(s) where
the project will be located. If statewide, a multi-State effort, or
nationwide, enter ``00.''
Items 15 ``Estimated Funding Levels''--In completing 15a through
15f, the dollar amounts entered should reflect, for a 17 month or less
project period, the total amount requested.
Item 15a. Enter the amount of Federal funds requested in accordance
with the preceding paragraph. This amount should be no greater than the
maximum amount specified in the priority area description.
Items 15b-e. Enter the amount(s) of funds from non-Federal sources
that will be contributed to the proposed project. Items b-e are
considered cost-sharing or ``matching funds.'' The value of third party
in-kind contributions should be included on appropriate lines as
applicable. For more information regarding funding as well as
exceptions to these rules, see Part III, Sections E and F, and the
specific priority area description.
Item 15f. Enter the estimated amount of income, if any, expected to
be generated from the proposed project. Do not add or subtract this
amount from the total project amount entered under item 15g. Describe
the nature, source and anticipated use of this income in the Project
Narrative Statement.
Item 15g. Enter the sum of items 15a-15e.
Item 16a. ``Is Application Subject to Review By State Executive
Order 12372 Process? Yes.''--Enter the date the applicant contacted the
SPOC regarding this application. Select the appropriate SPOC from the
listing provided at the end of Part IV. The review of the application
is at the discretion of the SPOC. The SPOC will verify the date noted
on the application. If there is a discrepancy in dates, the SPOC may
request that the Federal agency delay any proposed funding until
September 30, 1994.
Item 16b. ``Is Application Subject to Review By State Executive
Order 12372 Process? No.''--Check the appropriate box if the
application is not covered by E.O. 12372 or if the program has not been
selected by the State for review.
Item 17. ``Is the Applicant Delinquent on any Federal Debt?''--
Check the appropriate box. This question applies to the applicant
organization, not the person who signs as the authorized
representative. Categories of debt include audit disallowances, loans
and taxes.
Item 18. ``To the best of my knowledge and belief, all data in this
application/preapplication are true and correct. The document has been
duly authorized by the governing body of the applicant and the
applicant will comply with the attached assurances if the assistance is
awarded.''--To be signed by the authorized representative of the
applicant. A copy of the governing body's authorization for signature
of this application by this individual as the official representative
must be on file in the applicant's office, and may be requested from
the applicant.
Item 18a-c. ``Typed Name of Authorized Representative, Title,
Telephone Number''--Enter the name, title and telephone number of the
authorized representative of the applicant organization.
Item 18d. ``Signature of Authorized Representative''--Signature of
the authorized representative named in Item 18a. At least one copy of
the application must have an original signature. Use colored ink (not
black) so that the original signature is easily identified.
Item 18e. ``Date Signed''--Enter the date the application was
signed by the authorized representative.
2. SF 424A--Budget Information--Non-Construction Programs
This is a form used by many Federal agencies. For this application,
Sections A, B, C, E and F are to be completed. Section D does not need
to be completed.
Sections A and B should include the Federal as well as the non-
Federal funding for the proposed project covering the total project
period of 17 months or less.
Section A--Budget Summary. This section includes a summary of the
budget. On line 5, enter total Federal costs in column (e) and total
non-Federal costs, including third party in-kind contributions, but not
program income, in column (f). Enter the total of (e) and (f) in column
(g).
Section B--Budget Categories. This budget, which includes the
Federal as well as non-Federal funding for the proposed project, covers
the total project period of 17 months or less. It should relate to item
15g, total funding, on the SF 424. Under column (5), enter the total
requirements for funds (Federal and non-Federal) by object class
category.
A separate budget justification should be included to explain fully
and justify major items, as indicated below. The types of information
to be included in the justification are indicated under each category.
The budget justification should immediately follow the second page of
the SF 424A.
Personnel--Line 6a. Enter the total costs of salaries and wages of
applicant/grantee staff. Do not include the costs of consultants, which
should be included on line 6h, ``Other.''
Justification: Identify the project director, if known. Specify by
title or name the percentage of time allocated to the project, the
individual annual salaries, and the cost to the project (both Federal
and non-Federal) of the organization's staff who will be working on the
project.
Fringe Benefits--Line 6b. Enter the total costs of fringe benefits,
unless treated as part of an approved indirect cost rate.
Justification: Provide a break-down of amounts and percentages that
comprise fringe benefit costs, such as health insurance, FICA,
retirement insurance, etc.
Travel--6c. Enter total costs of out-of-town travel (travel
requiring per diem) for staff of the project. Do not enter costs for
consultant's travel or local transportation, which should be included
on line 6h, ``Other.''
Justification: Include the name(s) of traveler(s), total number of
trips, destinations, length of stay, transportation costs and
subsistence allowances.
Equipment--Line 6d. Enter the total costs of all equipment to be
acquired by the project. For State and local governments, including
Federally recognized Indian Tribes, ``equipment'' is non-expendable,
tangible, personal property having a useful life of more than one year
and an acquisition cost of $5,000 or more per unit. For all other
applicants, the threshold for equipment is $500 or more per unit. The
higher threshold for State and local governments became effective
October 1, 1988, through the implementation of 45 CFR part 92,
``Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and local governments.''
Justification: Equipment to be purchased with Federal funds must be
justified. The equipment must be required to conduct the project, and
the applicant organization or its subgrantees must not have the
equipment or a reasonable facsimile available to the project. The
justification also must contain plans for future use or disposal of the
equipment after the project ends.
Supplies--Line 6e. Enter the total costs of all tangible expendable
personal property (supplies) other than those included on line 6d.
Justification: Specify general categories of supplies and their
costs.
Contractual--Line 6f. Enter the total costs of all contracts,
including procurement contracts (except those which belong on other
lines such as equipment, supplies, etc.) and contracts with secondary
recipient organizations. Also include any contracts with organizations
for the provision of technical assistance. Do not include payments to
individuals on this line.
Justification: Attach a list of contractors, indicating the names
of the organizations, the purposes of the contracts, and the estimated
dollar amounts of the awards as part of the budget justification.
Whenever the applicant/grantee intends to delegate part or all of the
program to another agency, the applicant/grantee must complete this
section (Section B, Budget Categories) for each delegate agency by
agency title, along with the supporting information. The total cost of
all such agencies will be part of the amount shown on Line 6f. Provide
backup documentation identifying the name of contractor, purpose of
contract, and major cost elements.
Construction--Line 6g. Not applicable. New construction is not
allowable.
Other--Line 6h. Enter the total of all other costs. Where
applicable, such costs may include, but are not limited to: Insurance;
medical and dental costs; noncontractual fees and travel paid directly
to individual consultants; local transportation (all travel which does
not require per diem is considered local travel); space and equipment
rentals; printing and publication; computer use; training costs,
including tuition and stipends; training service costs, including wage
payments to individuals and supportive service payments; and staff
development costs. Note that costs identified as ``miscellaneous'' and
``honoraria'' are not allowable.
Justification: Specify the costs included.
Total Direct Charges--Line 6i. Enter the total of Lines 6a through
6h.
Indirect Charges--6j. Enter the total amount of indirect charges
(costs). If no indirect costs are requested, enter ``none.'' Generally,
this line should be used when the applicant (except local governments)
has a current indirect cost rate agreement approved by the Department
of Health and Human Services or another Federal agency.
Local and State governments should enter the amount of indirect
costs determined in accordance with HHS requirements. When an indirect
cost rate is requested, these costs are included in the indirect cost
pool and should not be charged again as direct costs to the grant. In
the case of training grants to other than State or local governments
(as defined in title 45, Code of Federal Regulations, part 74), the
Federal reimbursement of indirect costs will be limited to the lesser
of the negotiated (or actual) indirect cost rate or 8 percent of the
amount allowed for direct costs, exclusive of any equipment charges,
rental of space, tuition and fees, post-doctoral training allowances,
contractual items, and alterations and renovations.
For training grant applications, the entry under line 6j should be
the total indirect costs being charged to the project. The Federal
share of indirect costs is calculated as shown above. The applicant's
share is calculated as follows:
(a) Calculate total project indirect costs (a*) by applying the
applicant's approved indirect cost rate to the total project (Federal
and non-Federal) direct costs.
(b) Calculate the Federal share of indirect costs (b*) at 8 percent
of the amount allowed for total project (Federal and non-Federal)
direct costs exclusive of any equipment charges, rental of space,
tuition and fees, post-doctoral training allowances, contractual items,
and alterations and renovations.
(c) Subtract (b*) from (a*). The remainder is what the applicant
can claim as part of its matching cost contribution.
Justification: Enclose a copy of the indirect cost rate agreement.
Applicants subject to the limitation on the Federal reimbursement of
indirect costs for training grants should specify this.
Total--Line 6k. Enter the total amounts of lines 6i and 6j.
Program Income--Line 7. Enter the estimated amount of income, if
any, expected to be generated from this project. Do not add or subtract
this amount from the total project amount.
Justification: Describe the nature, source, and anticipated use of
program income in the Program Narrative Statement.
Section C--Non-Federal Resources. This section summarizes the
amounts of non-Federal resources that will be applied to the grant.
Enter this information on line 12 entitled ``Totals.'' In-kind
contributions are defined in title 45 of the Code of Federal
Regulations, Part 74.51, as ``property or services which benefit a
grant-supported project or program and which are contributed by non-
Federal third parties without charge to the grantee, the subgrantee, or
a cost-type contractor under the grant or subgrant.''
Justification: Describe third party in-kind contributions, if
included.
Section D--Forecasted Cash Needs. Not applicable.
Section E--Budget Estimate of Federal Funds Needed For Balance of
the Project. Not applicable.
Totals--Line 20. Not applicable.
Section F--Other Budget Information.
Direct Charges--Line 21. Not applicable.
Indirect Charges--Line 22. Enter the type of indirect rate
(provisional, predetermined, final or fixed) that will be in effect
during the funding period, the estimated amount of the base to which
the rate is applied, and the total indirect expense.
Remarks--Line 23. If the total project period exceeds 17 months,
you must enter your proposed non-Federal share of the project budget
for each of the remaining years of the project.
3. Project Summary Description
Clearly mark this separate page with the applicant name as shown in
item 5 of the SF 424, and the title of the project as shown in item 11
of the SF 424. The summary description should not exceed 300 words.
These 300 words become part of the computer database on each project.
Care should be taken to produce a summary description which
accurately and concisely reflects the proposal. It should describe the
objectives of the project, the approaches to be used and the outcomes
expected. The description should also include a list of major products
that will result from the proposed project, such as software packages,
materials, management procedures, data collection instruments, training
packages, or videos (please note that audiovisuals should be closed
captioned). The project summary description, together with the
information on the SF 424, will constitute the project ``abstract.'' It
is the major source of information about the proposed project and is
usually the first part of the application that the reviewers read in
evaluating the application.
4. Program Narrative Statement
The Program Narrative Statement is a very important part of an
application. It should be clear, concise, and address the specific
requirements mentioned under the priority area description in Part II.
The narrative should also provide information concerning how the
application meets the evaluation criteria using the following headings:
(a) Objectives and Need for the Project;
(b) Results and Benefits Expected;
(c) Approach; and
(d) Level of Effort.
The specific information to be included under each of these
headings is described in Section C of Part III, Evaluation Criteria.
The narrative should be typed double-spaced on a single-side of an
8\1/2\'' x 11'' plain white paper, with 1'' margins on all sides. All
pages of the narrative (including charts, references/footnotes, tables,
maps, exhibits, etc.) must be sequentially numbered, beginning with
``Objectives and Need for the Project'' as page number one. Applicants
should not submit reproductions of larger size paper, reduced to meet
the size requirement.
The length of the application, including the application forms and
all attachments, should not exceed 60 pages. A page is a single side of
an 8\1/2\'' x 11'' sheet of paper. Applicants are requested not to
send pamphlets, brochures or other printed material along with their
application as these pose photocopy difficulties. These materials, if
submitted, will not be included in the review process if they exceed
the 60-page limit. Each page of the application will be counted to
determine the total length.
5. Organizational Capability Statement
The Organizational Capability Statement should consist of a brief
(two to three pages) background description of how the applicant
organization (or the unit within the organization that will have
responsibility for the project) is organized, the types and quantity of
services it provides, and/or the research and management capabilities
it possesses. This description should cover capabilities not included
in the Program Narrative Statement. It may include descriptions of any
current or previous relevant experience, or describe the competence of
the project team and its demonstrated ability to produce a final
product that is readily comprehensible and usable. An organization
chart showing the relationship of the project to the current
organization should be included.
6. Part V--Assurances/Certifications
Applicants are required to file an SF 424B, Assurances--Non-
Construction Programs, and the Certification Regarding Lobbying. Both
must be signed and returned with the application. In addition,
applicants must certify their compliance with: (1) Drug-Free Workplace
Requirements; and (2) Debarment and Other Responsibilities. These
certifications are self-explanatory. Copies of these assurances/
certifications are reprinted at the end of this announcement and should
be reproduced, as necessary. A duly authorized representative of the
applicant organization must certify that the applicant is in compliance
with these assurances/certifications. A signature on the SF 424
indicates compliance with the conditions set forth in the Drug Free
Workplace Requirements, and Debarment and Other Responsibilities
certifications located in Appendices and of this announcement.
D. Checklist for a Complete Application
Applications may be mailed to the Department of Health and Human
Services, Administration for Children and Families, Division of
Discretionary Grants, 370 L'Enfant Promenade, SW., 6th Floor OFM/DDG,
Washington, DC 20447.
Hand delivered applications are accepted during the normal working
hours of 8 a.m. to 4:30 p.m., Monday through Friday, on or prior to the
established closing date at: Administration for Children and Families,
Division of Discretionary Grants, 901 D Street, SW., 6th Floor (OCS 94-
08), OFM/DDG, Washington, DC 20447.
The checklist below is for your use to ensure that your application
package has been properly prepared.
--One original, signed and dated application, plus three copies.
Applications for different priority areas are packaged separately;
--Application is from an organization which is eligible under the
eligibility requirements defined in the priority area description
(screening requirement);
--Application length does not exceed 60 pages, unless otherwise
specified in the priority area description.
--A complete application consists of the following items in this order:
--Application for Federal Assistance (SF 424, REV 4-88);
--A completed SPOC certification with the date of SPOC contact entered
in line 16, page 1 of the SF 424 if applicable.
--Budget Information--Non-Construction Programs (SF 424A, REV 4-88);
--Budget justification for Section B--Budget Categories;
--Table of Contents;
--Letter from the Internal Revenue Service to prove non-profit status,
if necessary;
--Copy of the applicant's approved indirect cost rate agreement, if
appropriate;
--Project summary description and listing of key words;
--Program Narrative Statement (See Part III, Section C);
--Organizational capability statement, including an organization chart;
--Any appendices/attachments;
--Assurances--Non-Construction Programs (Standard Form 424B, REV 4-88);
--Certification Regarding Lobbying; and
--Certification of Protection of Human Subjects, if necessary.
E. The Application Package
Each application package must include an original and three copies
of the complete application. Each copy should be stapled securely
(front and back if necessary) in the upper left-hand corner. All pages
of the narrative (including charts, tables, maps, exhibits, etc.) must
be sequentially numbered, beginning with page one. In order to
facilitate handling, please do not use covers, binders or tabs. Do not
include extraneous materials as attachments, such as agency promotion
brochures, slides, tapes, film clips, minutes of meetings, survey
instruments or articles of incorporation.
Applicant should include a self-addressed, stamped acknowledgment
card. All applicants will be notified automatically about the receipt
of their application. If acknowledgment of receipt of your application
is not received within eight weeks after the deadline date, please
notify ACF by telephone at (202) 401-9233.
Dated: June 10, 1994
Donald Sykes
Director; Office of Community Services.
BILLING CODE 4184-01-P
