[Federal Register Volume 59, Number 105 (Thursday, June 2, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-13367]
[[Page Unknown]]
[Federal Register: June 2, 1994]
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FEDERAL DEPOSIT INSURANCE CORPORATION
Privacy Act of 1974; Amendment to an Existing System of Records
AGENCY: Federal Deposit Insurance Corporation (FDIC).
ACTION: Notice of amendment to an existing system of records--
``Confidential Employee Financial Disclosure Statement System''
(formerly ``Employee Financial Disclosure Statement System'').
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SUMMARY: As part of an ongoing examination of the FDIC's systems of
records, the ``Employee Financial Disclosure Statement System'' has
been reviewed for compliance with the Privacy Act of 1974, 5 U.S.C.
552a. Numerous minor amendments have been made that will clarify and/or
more accurately describe the following categories in this system of
records: System name, system location, categories of individuals
covered by the system, categories of records in the system, authority
for maintenance of the system, retrievability, and retention and
disposal.
EFFECTIVE DATE: June 2, 1994.
FOR FURTHER INFORMATION CONTACT: Frederick N. Ottie, Attorney, FDIC,
550-17th Street NW., Washington, DC 20429, (202) 898-6679.
SUPPLEMENTARY INFORMATION: The FDIC's system of records entitled
``Employee Financial Disclosure Statement System'' is being amended to
clarify and/or more accurately describe its contents. These
modifications include changing the system name to the ``Confidential
Employee Financial Disclosure Statement System,'' updating titles of
existing forms and sources of authority, and rewording descriptions of
the contents of existing forms. Additionally, the description of
individuals covered by the system specifically includes prospective
employees in order to extend system coverage to those individuals under
consideration for positions identified in 5 CFR 2634.904 who are
required to file a Confidential Financial Disclosure Report as
authorized by 5 CFR 2634.903(b)(3). This refinement has been
coordinated with and approved by the Office of Government Ethics.
Finally, the description of retention and disposal procedures is
expanded to delineate the retention and disposal procedures for the
records of prospective employees who are not selected for employment
and to clarify that disposal of information in automated computer files
is by deletion.
Accordingly, the Board of Directors of the FDIC amends the
``Employee Financial Disclosure Statement System'' to read as follows:
FDIC 30-64-0006
Confidential Employee Financial Disclosure Statement System.
Note: Complete text appears at 46 FR 45687, Sep. 14, 1981;
amended at 47 FR 42162, Sep. 24, 1982; amended at 53 FR 48039, Nov.
29, 1988.
Records are located in designated divisions and offices, and
regional and consolidated offices, to which individuals covered by the
system are assigned. Duplicate copies of the above records are
maintained in the Office of the Executive Secretary, FDIC, 550-17th
Street, NW., Washington, DC 20429, for the purpose of certification of
review and resolution of conflicts of interest disclosed therein. A
list of the system locations is available from the Ethics Section,
Office of the Executive Secretary, FDIC, 550-17th Street, NW.,
Washington, DC 20429.
Current, former, and, in the case of item (1) below, prospective
FDIC officers, employees, and special government employees required to
file any of the following forms: (1) Confidential Financial Disclosure
Report; (2) Confidential Report of Indebtedness; (3) Confidential
Report of Interest in FDIC-Insured Depository Institution Securities;
(4) Confidential Report of Employment Upon Resignation; (5) Employee
Certification and Acknowledgement of Standards of Conduct Regulation
and Presidential Executive Orders; (6) Statement of Credit Card
Obligation in Insured State Nonmember Bank and Acknowledgement of
Conditions for Retention-Notice of Disqualification.
Information in this system includes data directly furnished by the
individual on the following six forms or related records that may be
generated in the course of the FDIC's administration of Executive Order
12674, as modified by Executive Order 12731, 5 CFR part 2634, 5 CFR
part 2635, 5 CFR part 3202, and 12 CFR part 336--Subpart C, or any
successor regulation thereto:
(1) Confidential Financial Disclosure Report--contains statements
of personal and family holdings, interests in business enterprises and
real property, creditors, and outside employment.
(2) Confidential Report of Indebtedness--contains information on
extensions of credit (loans and credit cards) by FDIC-insured
depository institutions or any affiliates or subsidiaries of FDIC-
insured depository institutions; may also contain memoranda and
correspondence relating to requests for approval of certain loans
extended by insured banks or affiliates thereof.
(3) Confidential Report of Interest in FDIC-Insured Depository
Institution Securities--contains a brief description of an employee's
direct or indirect interest in the securities of an FDIC-insured
depository institution or affiliate, including a depository institution
holding company, and the date and manner of acquisition or divestiture;
a brief description of an employee's direct or indirect continuing
financial interest through a pension or retirement plan, trust or other
arrangement, including arrangements resulting from any current or prior
employment or business association, with any FDIC-insured depository
institution, affiliate, or depository institution holding company; and
a certification acknowledging that the employee has read and
understands the rules governing the ownership of securities in FDIC-
insured depository institutions.
(4) Confidential Report of Employment Upon Resignation--contains
information as to the employee's prospective employer, the nature of
the business or organizational activities of the prospective employer,
the position the employee will occupy, dates of negotiation for such
employment, and the employee's official involvement, if any, with the
prospective employer.
Note: Information is no longer collected on this form. However,
previously collected records continue to be maintained for six years
from the date of filing. All such records will be destroyed by 1997
except for any which may be involved in an ongoing investigation.
(5) Employee Certification and Acknowledgement of Standards of
Conduct Regulation and Presidential Executive Orders--contains
employee's certification and acknowledgement that he or she: has
received a copy of the Standards of Ethical Conduct for Employees of
the FDIC, including Part I of Executive Order 12674, 5 CFR part 2635,
and 12 CFR part 336--Subpart C, or any other supplemental regulations;
has been provided a minimum of one hour of official time to review
them; has been advised of the names, titles, office locations, and
telephone numbers of ethics officials responsible for answering ethics
questions; and has a positive responsibility to comply with the
standards of conduct.
(6) Confidential Statement of Credit Card Obligation in Insured
State Nonmember Bank and Acknowledgement of Conditions for Retention-
Notice of Disqualification--for Division of Supervision employees,
identifies FDIC-insured State nonmember depository institutions outside
the employee's region of assignment from which a credit card was
obtained, and employee certification that the credit cards listed were
obtained only under such terms and conditions as are available to the
general public, that the line of credit does not exceed $10,000, and
that the employee is aware of and understands the requirement for self-
disqualification from participation in matters affecting the creditors
identified.
5 U.S.C. 7301; 5 U.S.C. App. (Ethics in Government Act of 1978); 12
U.S.C. 1819(a); 26 U.S.C. 1043; E.O. 12674, 54 FR 15159, 3 CFR, 1989
Comp., p.215, as modified by E.O. 12731, 55 FR 42547, 3 CFR, 1990
Comp., p.306; 5 CFR 2634.103.
* * * * *
* * * * *
Indexed by name, and, in the Office of the Executive Secretary, on
an automated system also indexed by name. The automated system does not
index the names of prospective employees who are not selected for
employment.
* * * * *
Records concerning prospective employees who are not selected for
employment are retained for one year and then destroyed by shredding
except that documents needed in an ongoing investigation will be
retained until no longer needed in the investigation. All other records
are retained for six years and then destroyed by shredding (entries
from automated computer index are deleted) except that documents and
computer index entries needed in an ongoing investigation will be
retained until no longer needed in the investigation.
* * * * *
By direction of the Board of Directors.
Dated at Washington, DC, this 24th day of May, 1994.
Federal Deposit Insurance Corporation.
Robert E. Feldman,
Acting Executive Secretary.
[FR Doc. 94-13367 Filed 6-1-94; 8:45 am]
BILLING CODE 6714-01-P
