[Federal Register Volume 61, Number 123 (Tuesday, June 25, 1996)]
[Notices]
[Pages 32779-32784]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-15077]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Privacy Act of 1974; Notice to Amend Records Systems
AGENCY: Defense Logistics Agency, DOD.
ACTION: Notice to amend records systems.
-----------------------------------------------------------------------
SUMMARY: The Defense Logistics Agency proposes to amend five systems of
records notices in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
The amendments consist of changing an address from Defense Manpower
Data Center, 99 Pacific Street, Suite 155A, Monterey, VA 93940-2453 to
Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling
Road, Seaside, CA 93955-6771.
DATES: The amendments will be effective on July 25, 1996, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Defense Logistics
Agency, DASC-RP, Alexandria, VA 22304-6100.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The amendments consist of changing an address from Defense Manpower
Data Center, 99 Pacific Street, Suite 155A, Monterey, VA 93940-2453 to
Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling
Road, Seaside, CA 93955-6771.
The proposed amendments are not within the purview of subsection
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require
the submission of a new or altered system report. The specific changes
to the records systems being amended are set forth below followed by
the notices, as amended, published in their entirety.
Dated: June 10, 1996.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
Sec. 322.11 DMDC
System name:
Federal Creditor Agency Debt Collection Data Base.
System location:
Primary location: W. R. Church Computer Center, Naval Postgraduate
School, Monterey, CA 93943-5000.
Decentralized segments: Military and civilian payment and personnel
centers of the military services, the Office of Personnel Management,
and Federal creditor agencies.
Backup location: Defense Manpower Data Center, DoD Center Monterey
Bay,
[[Page 32780]]
400 Gigling Road, Seaside, CA 93955-6771.
Categories of individuals covered by the system:
Department of Defense officers and enlisted personnel, members of
reserve and guard components, retired military personnel. All Federal-
wide civilian employees and retirees. Individuals identified by Federal
creditor agencies as delinquent in repayment of debts owed to the U.S.
Government.
Categories of records in the system:
Name, Social Security Number, debt principal amount, interest and
penalty amount, if any, debt reason, debt status, demographic
information such as grade or rank, sex, date of birth, duty and home
address, and various dates identifying the status changes occurring in
the debt collection process.
Authority for maintenance of the system:
Debt Collection Act of 1982 (Pub.L. 97-365); 5 U.S.C. 5514
``Installment Deduction of Indebtedness''; 10 U.S.C. 136; 4 CFR Chapter
II ``Federal Claims Collection Standards''; 5 CFR 550.1101-1108
``Collection by Offset from Indebted Government Employees'';
``Guidelines on the Relationship Between the Privacy Act of 1974 and
the Debt Collection Act of 1982'', March 30, 1983 (48 FR 15556, April,
1983); the Interagency Agreement for Federal Salary Offset Initiative
(Office of Management and Budget, Department of the Treasury, Office of
Personnel Management and the Department of Defense, April 1987); and
Office of Management and Budget Guidelines (54 FR 52818, June 19, 1989)
interpreting the provisions of the Privacy Act (5 U.S.C. 552a)
pertaining to computer matching.
Purpose(s):
The primary purpose for the establishment of this system of records
is to maintain a computer data base permitting computer matching in
compliance with the Privacy Act of 1974 (5 U.S.C. 552a) as amended, to
assist and implement debt collection efforts by Federal creditor
agencies under the Debt Collection Act of 1982 to identify and locate
individual debtors.
To increase the efficiency of U.S. Government-wide efforts to
collect debts owed the U.S. Government.
To provide a centralized Federal data bank for computer matching of
Federal employment records with delinquent debt records furnished by
Federal creditor agencies under an Interagency agreement sponsored and
monitored by the Department of the Treasury and the Office of
Management and Budget.
To identify and locate employees or beneficiaries who are receiving
Federal salaries or other benefit payments and indebted to the creditor
agency in order to recoup the debt either through voluntary repayment
or by administrative or salary offset procedures established by law.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Individual's name, Social Security Number, Federal agency or
military service, category of employees, Federal salary or benefit
payments, record of debts and current work or home address and any
other appropriate demographic data to a Federal creditor agency for the
purpose of contacting the debtor to obtain voluntary repayment and, if
necessary, to initiate any administrative or salary offset measures to
recover the debt.
To the Office of Finance of the U.S. House of Representatives and
the Disbursing Office of the U.S. Senate, records of individual
indebtedness from this system of records consisting of individual name,
Social Security Number and amount, to be used to identify House and
Senate members and their employees indebted to the Federal government
for the purpose of collecting the debts.
The Defense ``Blanket Routine Uses'' do not apply to this system of
records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are stored on magnetic computer tape.
Retrievability:
Records are retrieved by social security number and name from a
computerized index.
Safeguards:
Primary location at the W. R. Church Computer Center, Monterey, CA,
tapes are stored in a controlled access area; tapes can be physically
accessed only by computer center personnel and can be mounted for
processing only if the appropriate security code is provided.
At the backup location in Monterey, CA, tapes are stored in rooms
protected with cipher locks, the building is secured after hours, and
only properly cleared and authorized personnel have access.
Retention and disposal:
Records are erased within six months after each match cycle.
System manager(s) and address:
Deputy Director, Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Notification procedures:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Deputy Director, Defense Manpower Data Center,
DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Deputy Director, Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Written requests for information should contain the full name,
social security number, current address and telephone number of the
individual requesting information.
Contesting record procedures:
The DLA rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in DLA
Regulation 5400.21; 32 CFR part 323; or may be obtained from the
Privacy Act Officer.
Record source categories:
Federal creditor agencies, the Office of Personnel Management and
DOD personnel and finance centers.
Exemptions claimed for the system:
None.
Sec. 322.20 DMDC
System name:
Reenlistment Eligible File (RECRUIT).
System location:
Primary location: W.R. Church Computer Center, Naval Postgraduate
School, Monterey, CA 93943-5000.
Back-up file: Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
[[Page 32781]]
Categories of individuals covered by the system:
Former enlisted personnel of the military services who separated
from active duty since 1971.
Categories of records in the system:
Computer records consisting of Social Security Number, name,
service, date of birth and date of separation.
Authority for maintenance of the system:
10 U.S.C. 136.
Purpose(s):
The purpose of the system is to assist recruiters in reenlisting
prior service personnel.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Any record may be disclosed to law enforcement or investigatory
authorities for investigation and possible criminal prosecution, civil
court action or regulatory order. Any record may be disclosed to Coast
Guard recruiters in the performance of their assigned duties.
The ``Blanket Routine Uses'' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
All records are stored on disc with a full backup on magnetic tape.
Retrievability:
Retrievable by Social Security Number.
Safeguards:
Disc file is protected by password access and hard-wire system.
Monterey, CA location has tape storage area in locked room
accessible only to authorized personnel; building is locked after
hours.
Recruiters making telephone inquiries must have valid recruiter
identification and call back number.
Retention and disposal:
Records are retained indefinitely.
System manager(s) and address:
Deputy Chief, Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Manager, RECRUIT System, Defense Manpower Data Center, DoD
Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Manager, RECRUIT System, Defense Manpower Data Center, DoD Center
Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Written requests for information should contain the full name,
current address, telephone number, Social Security Number, and date of
separation of the individual.
For personal visits, the individual should be able to provide some
acceptable identification such as driver's license.
Contesting record procedures:
The DLA rules for accessing records and for contesting contents and
appealing initial agency determinations are published in DLA Regulation
5400.21; 32 CFR part 323; or may be obtained from the Privacy Act
Officer.
Record source categories:
The data contained in the system are obtained from the Army, Navy,
Air Force, Marine Corps, and Coast Guard.
Exemptions claimed for the system:
None.
Sec. 322.35 DMDC
System name:
Survey and Census Data Base.
System location:
Primary location - W.R. Church Computer Center, Naval Postgraduate
School, Monterey, CA 93943-5000.
Decentralized locations for back-up files - Department of Defense,
Defense Manpower Data Center, 1600 Wilson Boulevard, 4th Floor,
Arlington, VA 22209-2593, and Defense Manpower Data Center, DoD Center
Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Categories of individuals covered by the system:
All individuals targeted for a census and who returned census forms
or individuals who were selected at random for survey administration
and who completed survey forms. Survey data is collected on a periodic
basis. Individuals include both civilians and military members and all
persons eligible for DOD benefits. Among civilian respondents are young
men and women of military age and applicants to the military services.
Categories of records in the system:
Survey responses and census information:
Authority for maintenance of the system:
10 U.S.C. 136 and 2358; E.O. 9397; DOD Directive 5124.2, Assistant
Secretary of Defense (Force Management and Personnel).
Purpose(s):
The purposes of the system are to count DOD personnel and
beneficiaries for evacuation planning, apportionment when directed by
oversight authority and for other policy planning purposes, and to
obtain characteristic information on DOD personnel and households to
support manpower and benefits research; to sample attitudes and/or
discern perceptions of social problems observed by DOD personnel and to
support other manpower research activities; to sample attitudes toward
enlistment in and determine reasons for enlistment decisions. This
information is used to support manpower research sponsored by the
Department of Defense and the military services.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The information may be used to support manpower research sponsored
by other Federal agencies.
The ``Blanket Routine Uses'' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Magnetic computer tape.
Retrievability:
Records can be retrieved by Social Security Number; by
institutional affiliation such as service membership; and by individual
characteristics such as educational level.
[[Page 32782]]
Safeguards:
Tapes stored at the primary location are kept in a locked storage
cage in a controlled access area; tapes stored at the back-up locations
are kept in locked storage areas in buildings which are locked after
hours.
Retention and disposal:
Computer records are permanent; survey questionnaires and census
forms are destroyed after computer records have been created.
System manager(s) and address:
Director, Defense Manpower Data Center, 1600 Wilson Boulevard, 4th
Floor, Arlington, VA 22209-2593.
Notification procedure:
Individuals seeking to determine whether this system contains
information about themselves should address written inquiries to the
Director, Defense Manpower Data Center, 1600 Wilson Boulevard, 4th
Floor, Arlington, VA 22209-2593.
Written requests should contain the full name, Social Security
Number, and current address and telephone numbers of the individual. In
addition, the appropriate data and location where the survey was
completed should be provided.
For personal visits, the individual should be able to provide some
acceptable identification such as driver's license or military or other
identification card.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system should address written inquiries to the Director, Defense
Manpower Data Center, 1600 Wilson Boulevard, 4th Floor, Arlington, VA
22209-2593.
Written requests should contain the full name, Social Security
Number, and current address and telephone numbers of the individual. In
addition, the appropriate data and location where the survey was
completed should be provided.
For personal visits, the individual should be able to provide some
acceptable identification such as driver's license or military or other
identification card.
Contesting record procedures:
The DLA rules for accessing records and for contesting contents and
appealing initial agency determinations are published in DLA Regulation
5400.21; 32 CFR part 323; or may be obtained from the Privacy Act
Officer.
Record source categories:
The survey and census information is provided by the individual;
additional data obtained from Federal records are linked to individual
cases in some data sets.
Exemptions claimed for the system:
None.
Sec. 322.50 DMDC
System name:
Defense Enrollment/Eligibility Reporting System (DEERS).
System location:
Primary location: W.R. Church Computer Center, Navy Postgraduate
School, Monterey, CA 93920-5000.
Decentralized segments: A support center and an eligibility center
are maintained and operated by a contractor in Monterey, CA and
Alexandria, VA; two data processing centers in Sacramento, CA and Camp
Hill, PA and the Processing Center for Automation of DOD Forms 1171 in
Monterey, CA.
Back-up files are maintained at the Defense Manpower Data Center,
DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Categories of individuals covered by the system:
Active duty Armed Forces and reserve personnel and their
dependents, retired Armed Forces personnel and their dependents;
surviving dependents of deceased active duty or retired personnel;
active duty and retired Coast Guard personnel; active duty and retired
Public Health Service personnel (Commissioned Corps) and their
dependents; and active duty and retired National Oceanic and
Atmospheric Administration employees (Commissioned Corps) and their
dependents; and State Department employees employed in a foreign
country and their dependents and any other individuals entitled to care
under the health care program; providers and potential providers of
health care; and any individual who submits a health care claim.
Categories of records in the system:
Computer files containing beneficiary's name, Service or Social
Security Number of sponsor, enrollment number, relationship of
beneficiary to sponsor, residence address of beneficiary or sponsor,
date of birth of beneficiary, sex of beneficiary, branch of service of
sponsor, dates of beginning and ending eligibility, number of
dependents of sponsor, primary unit duty location of sponsor, race and
ethnic origin of beneficiary, occupation of beneficiary, rank/pay grade
of sponsor, and claim records of CHAMPUS claims containing enrolled,
patient and provider data such as cause of treatment, amount of
payment, name and Social Security or tax ID number of providers of
care. Information on individual records may extend to blood test
results, dental care premium codes and dental x-rays.
Authority for maintenance of the system:
10 U.S.C. 136; 1969 Pub. L. 91-121, Section 404(A)(2),
Establishment of the Assistant Secretary of Defense for Health Affairs;
the Presidentially Commissioned Department of Defense, Department of
Health, Education and Welfare, Office of Management and Budget Report
of the Health Care Study (completed December 1975): DOD Directive
1341.1, Defense Enrollment/Eligibility Reporting System, October 14,
1981; DOD Instruction 1341.2, DEERS Procedures; E.O. 9397.
Purpose(s):
The purpose of the system is to provide a data base for determining
eligibility to receive health care benefits under the Uniformed Health
Services Delivery System and CHAMPUS, to support DOD health care
management programs, to provide identification of deceased members, to
monitor the accuracy of payments and to identify and collect overpaid
amounts and to detect fraud and abuse of the benefit program by
claimants and providers.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To the Department of Health and Human Services; Department of
Veterans Affairs; Department of Commerce; Department of Transportation
for the conduct of health care studies, for the planning and allocation
of medical facilities and providers, for support of the DEERS
enrollment process, and to identify individuals not entitled to health
care. The data provided includes Social Security Number, name, age,
sex, residence and demographic parameters of each Department's
enrollees and dependents.
To the Social Security Administration (SSA) to perform computer
data matching against the SSA Wage and Earnings Record file for the
purpose of identifying employers of Department of Defense (DOD)
beneficiaries eligible for health care. This employer data will in turn
be used to identify those employed beneficiaries who have employment
related group health insurance, to coordinate insurance benefits
provided by DOD with those provided by the other insurance. This
information will also be used to perform computer data
[[Page 32783]]
matching against the SSA Master Beneficiary Record file for the purpose
of identifying DOD beneficiaries eligible for health care who are
enrolled in the Medicare Program, to coordinate insurance benefits
provided by DOD with those provided by Medicare.
To other Federal agencies and State, local and territorial
governments to identify fraud and abuse of the Federal agency's
programs and to identify debtors and collect debts and overpayment in
the DOD health care programs.
To each of the fifty states and the District of Columbia for the
purpose of conducting an on going computer matching program with state
Medicaid agencies to determine the extent to which state Medicaid
beneficiaries may be eligible for Uniformed Services health care
benefits, including CHAMPUS and to recover Medicaid monies from the
CHAMPUS program.
To private dental care providers to assure treatment eligibility.
The ``Blanket Routine Uses'' published at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on magnetic tapes and disks are housed in a
controlled computer media library.
Retrievability:
Records about individuals are retrieved by an algorithm determined
by contractor which uses name, enrollment number, Social Security
Number, date of birth, rank and duty location as possible inputs.
Retrievals are made on a summary basis by geographic characteristics
and location and demographic characteristics. Information about
individuals will not be distinguishable in such summary retrievals.
Retrievals for the purposes of generating address lists for direct mail
distribution of health care information may be made using selection
criteria based on geographic and demographic keys.
Safeguards:
Computerized records are maintained in a controlled area accessible
only to authorized personnel. Entry to these areas is restricted to
those personnel with a valid requirement and authorization to enter.
Physical entry is restricted by the use of locks, guards,
administrative procedures (e.g., fire protection regulations). Exits
used solely for emergency situations is secured to prevent unauthorized
intrusion.
Personal data stored at a separate location for backup purposes is
protected at least comparably to the protection provided at the primary
location.
Requirements for protection of information are binding on
contractors or their representative and are subject to the following
minimum standards:
Access to personal information is restricted to those who require
the records in the performance of their official duties, and to the
individuals who are the subjects of the record or their authorized
representatives. Access to personal information is further restricted
by the use of passwords which are changed periodically.
All those officials whose duties require access to, or processing
and maintenance of personal information are trained in the proper
safeguarding and use of the information.
Retention and disposal:
Computerized records on an individual are maintained as long as the
individual is legally eligible to receive health care benefits from the
Uniformed Health Sciences Delivery System. The records are maintained
for two (2) years after termination of eligibility.
Records may be disposed of or destroyed in accordance with DOD
Component record management regulations which conform to the
controlling disposition of such material as set forth in 44 U.S.C.
3301-3314. Non-record material containing personal information and
other material of similar temporary nature is destroyed as soon as its
intended purpose has been served under procedures established by the
Head of the DOD Component consistent with the following requirement.
Such material shall be destroyed by tearing, burning, melting, chemical
deposition, pulping, pulverizing, shredding, or mutilation sufficient
to preclude recognition or reconstruction of the information.
System manager(s) and address:
Deputy Director,Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Deputy Director, Defense Manpower Data Center, DoD Center
Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Deputy
Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400
Gigling Road, Seaside, CA 93955-6771.
Written requests for the information should contain full name of
individual and sponsor, if applicable, and other attributes required by
previously mentioned search algorithm.
For personal visits the individual should be able to provide a data
element required to satisfy the previously mentioned algorithm.
Identification should be corroborated with a driver's license or other
positive identification.
Contesting record procedures:
The DLA rules for accessing records and for contesting contents and
appealing initial agency determinations are published in DLA Regulation
5400.21; 32 CFR part 323; or may be obtained from the Privacy Act
Officer.
Record source categories:
Personnel and financial pay systems of the Military Departments,
the Coast Guard, the Public Health Service, the National Oceanic and
Atmospheric Administration, other Federal agencies having employees
eligible for military medical care.
Exemptions claimed for the system:
None.
Sec. 322.53 DMDC
System name:
Defense Debt Collection Data Base.
System location:
Primary Location: W. R. Church Computer Center, Naval Postgraduate
School, Monterey, CA 93943-5000.
Back-up files maintained at the Defense Manpower Data Center, DoD
Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Decentralized segments - military and civilian financial and
personnel centers of the services.
Categories of individuals covered by the system:
All offices and enlisted personnel, members of reserve components,
retired military personnel and survivors and deceased military
personnel, Federal civilian employees, and contractors who have been
identified as being indebted to the United States Government.
Categories of records in the system:
Computer records containing name, Social Security Number, debt
principal
[[Page 32784]]
amount, interest and penalty amount (if any), debt reason, debt status,
demographic information such as grade or rank, sex, date of birth,
location, and various dates identifying the status changes occurring in
the debt collection process.
Authority for maintenance of the system:
10 U.S.C. 136 and Pub. L. 97-365, Debt Collection Act of 1982.
Purpose(s):
The purpose of the system of records is to provide the DOD with a
central record of all debts and debtors either under current or past
financial obligation to the United States Government to control and
report on the debt collection process.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Other Federal Agencies - Records of debtors obligated to DOD, but
currently employed by another Federal agency are referred to the
employing agency under the provisions of the Debt Collection Act of
1982 for collection of the debt. Records of debtors employed by DOD,
but obligated to another Federal agency will be released to the other
agency upon collection of the debt.
Internal Revenue Service - Record may be referred to obtain home
address.
Office of Personnel Management - Records may be referred to obtain
current employment location.
Credit Bureaus and Debt Collection Agencies - Records may be
referred to private contract organizations to comply with the
provisions of the Debt Collection Act of 1982 for non-payment of a
outstanding debt.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are stored on magnetic tape.
Retrievability:
Records are retrieved by social security number and name from a
computerized index.
Safeguards:
Primary location - W. R. Church Computer Center - tapes are stored
in a controlled access area; tapes can be physically accessed only by
computer center personnel and can be mounted for processing only if the
appropriate security code is provided.
Back-up location - Monterey, California - tapes are stored in rooms
protected with cypher locks, building is locked after hours, and only
properly cleared and authorized personnel have access.
Retention and disposal:
Records are retained indefinitely as a financial record.
System manager(s) and address:
Deputy Director, Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Deputy Director, Defense Manpower Data Center, DoD Center
Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Deputy
Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400
Gigling Road, Seaside, CA 93955-6771.
Individuals should provide information that contains the full name,
Social Security Number, and current address and telephone number of the
individual.
Contesting record procedures:
The DLA rules for accessing records and for contesting contents and
appealing initial agency determinations are published in DLA Regulation
5400.21; 32 CFR part 323; or may be obtained from the Privacy Act
Officer.
The record accuracy may also be contested through the
administrative processes contained in Pub. L. 97-365, Debt Collection
Act of 1982.
Record source categories:
The military services and any other Federal agency.
Exemptions claimed for the system:
None.
[FR Doc. 96-15077 Filed 6-24-96; 8:45 am]
BILLING CODE 5000-04-F
