[Federal Register Volume 62, Number 122 (Wednesday, June 25, 1997)]
[Notices]
[Pages 34232-34234]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-16564]
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DEPARTMENT OF DEFENSE
Department of the Navy
Privacy Act of 1974; System of Records
AGENCY: Department of the Navy, DOD.
ACTION: Notice to alter a system of records.
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SUMMARY: The Department of the Navy proposes to alter a record system
in its inventory of system of records notices subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The action will be effective without further notice on July 25,
1997, unless comments are received that would result in a contrary
determination.
[[Page 34233]]
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon,
Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or
DSN 325-6545.
SUPPLEMENTARY INFORMATION: The complete inventory of the Department of
the Navy's record system notices for records systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in
the Federal Register and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on June 13, 1997 to the
House Committee on Government Reform and Oversight, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, `Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: June 19, 1997.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N05819-3
System name:
Naval Clemency and Parole Board Files (September 20, 1993, 58 FR
48868).
Changes:
System identifier:
Delete entry and replace with `N01000-4.'
* * * * *
System location:
Delete entry and replace with `Naval Clemency and Parole Board, 901
M Street, SE, Washington, DC 20374-5023.'
Categories of individuals covered by the system:
Delete entry and replace with `Members or former members of the
Navy, Marine Corps, or Coast Guard whose cases have been or are being
considered by the Naval Clemency and Parole Board.'
* * * * *
Authority for maintenance of the system:
Add to entry `SECNAVINST 5815.3H, Department of the Navy Clemency
and Parole Systems'.
* * * * *
N01000-4
System name:
Naval Clemency and Parole Board Files.
System location:
Naval Clemency and Parole Board, 901 M Street, SE, Washington, DC
20374-5023.
Categories of individuals covered by the system:
Members or former members of the Navy, Marine Corps, or Coast Guard
whose cases have been or are being considered by the Naval Clemency and
Parole Board.
Categories of records in the system:
The file contains individual applications for clemency and/or
parole, reports and recommendations thereon indicating progress in
confinement or while awaiting completion of appellate review if not
confined, or on parole; correspondence between the individual or his
counsel and the Naval Clemency and Parole Board or other Navy offices;
other correspondence concerning the case; the court-martial order and
staff Judge Advocate's review; records of trial; and a summarized
record of the proceedings of the Board.
Authority for maintenance of the system:
10 U.S.C. 874(a), 952-954; SECNAVINST 5815.3H, Department of the
Navy Clemency and Parole Systems; and E.O. 9397 (SSN).
Purpose(s):
The file is used in conjunction with periodic review of the
member's or former member's case to determine whether or not clemency
or parole is warranted. The file is referred to in answering inquiries
from the member or former member or their counsel. The file is referred
to by the Naval Discharge Review Board and the Board for Correction of
Naval Records in conjunction with their subsequent review of
applications from members or former members. The file is also used by
counsel in connection with representation of members or former members
before the Naval Clemency and Parole Board.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records and computerized data base.
Retrievability:
Name and Social Security Number.
Safeguards:
Files are kept within the Naval Clemency and Parole Board
administration office. Access during business hours is controlled by
Board personnel. The office is locked at the close of business.
Computerized data base is password protected.
Retention and disposal:
Files are transferred to the Washington National Records Center,
4205 Suitland Road, Suitland, MD 20409 one year after discharge of
individual from the naval service. Files are destroyed after 25 years
after cut-off.
System manager(s) and address:
Director, Naval Council of Personnel Boards, 901 M Street, SE,
Washington, DC 20374-5023.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Director, Naval Council of Personnel Boards, 901 M Street, SE,
Washington, DC 20374-5023.
Requests should contain full name and Social Security Number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Director, Naval Council of Personnel Boards, 901 M Street, SE,
Washington, DC 20374-5023.
Requests should contain full name and Social Security Number.
Contesting record procedures:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
Information contained in the file is obtained from the member or
former
[[Page 34234]]
member or from those acting in their behalf, from confinement
facilities, from military commands and offices, from personnel service
records and medical records, and from civilian law enforcement agencies
or individuals.
Exemptions claimed for the system:
Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2)
if the information is compiled and maintained by a component of the
agency which performs as its principle function any activity pertaining
to the enforcement of criminal laws.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and 3, (c) and
(e) and published in 32 CFR part 701, subpart G. For additional
information contact the system manager.
[FR Doc. 97-16564 Filed 6-24-97; 8:45 am]
BILLING CODE 5000-04-F
