[Federal Register Volume 64, Number 122 (Friday, June 25, 1999)]
[Notices]
[Pages 34297-34299]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-16176]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration, Office of Records
Services--Washington, DC.
[[Page 34298]]
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
August 9, 1999. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov. Requesters must
cite the control number, which appears in parentheses after the name of
the agency which submitted the schedule, and must provide a mailing
address. Those who desire appraisal reports should so indicate in their
request.
FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: (301) 713-7110. E-mail: records.mgt@arch2.nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs to conduct its business. Some schedules are comprehensive and
cover all the records of an agency or one of its major subdivisions.
Most schedules, however, cover records of only one office or program or
a few series of records. Many of these update previously approved
schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too,
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of the Air Force, Headquarters, U.S. Air Force (N1-
AFU-99-1, 2 items, 2 temporary items). Air Force litigation case files
stored at the Washington National Records Center that did not establish
major precedents or policy changes and/or did not attract widespread
public or Congressional attention. Records document legal actions
involving the Air Force, its personnel, or contractors, along with
administrative proceedings, investigations, and legal processing. Files
that relate to environmental matters are proposed for disposal 50 years
after case is closed.
2. Department of Commerce, National Oceanic and Atmospheric
Administration (N1-370-99-6, 3 items, 3 temporary items). Audit case
files of internal agency programs, operations, and procedures, and
external audits of agency contractors and grantees. Records consist of
audit reports, correspondence, memorandums, comments, and supporting
work papers. Also included are electronic copies of documents created
using electronic mail and word processing.
3. Department of Justice, Office of Professional Responsibility
(N1-60-99-6, 5 items, 4 temporary items). Files relating to
investigations of alleged misconduct by attorneys and other employees
of the Department of Justice. Included are original complaints or
allegations, attorney's notes and evaluations, investigative reports,
collected documents, and statements of case disposition. Also included
are electronic copies of documents created using electronic mail and
word processing. Recordkeeping copies of significant investigative case
files are proposed for permanent retention.
4. Department of Labor, Bureau of Labor Statistics (N1-257-99-1, 2
items, 2 temporary items). Survey Of Occupational Injuries and Illness
data collection booklets and related word processing and electronic
mail copies. The data, which is collected by states, is tabulated by
BLS and included in a Census of Fatal Occupational Injuries (CFOI)
survey report, which was previously approved for permanent retention.
5. Department of Transportation, Federal Highway Administration
(N1-406-99-1, 3 items, 2 temporary items). Records relating to highway
construction and rehabilitation projects on Federal property. Included
are such records as contracts, inspection reports, field notebooks,
work orders, and project reports. Also included are electronic copies
of documents created using electronic mail and word processing.
Recordkeeping copies of final construction reports, project tracings,
and reconnaissance reports are proposed for permanent retention.
6. Department of the Treasury, Internal Revenue Service (N1-58-99-
3, 26 items, 18 temporary items). Copies of Service-wide directives
other than recordkeeping copies. Included are electronic copies created
using office automation, paper copies that have been
[[Page 34299]]
microfilmed, CD-ROM copies, and reference copies. Recordkeeping copies
are proposed for permanent retention.
7. Corporation for National Service, Office of the Inspector
General (N1-362-99-1, 5 items, 5 temporary items). Investigative case
files and audit case files relating to agency personnel, volunteers,
contractors, programs, procedures and operations. Included are
complaints, allegations, investigations, audit reports, correspondence,
memorandums, work papers, and electronic copies of documents created
using electronic mail and word processing. Recordkeeping copies of
significant investigative case files were scheduled for permanent
retention in a previously approved schedule.
8. Nuclear Regulatory Commission, Office of International Programs
(N1-431-99-3, 57 items, 41 temporary items). Electronic records in the
Commission's Agencywide Document Access and Management System (ADAMS)
pertaining to international programs, including electronic copies of
records created using office automation tools and records that are used
to create ADAMS portable document format files. Records, which were
previously authorized for disposal in paper form, include files
relating to committees and conferences for which the Commission is not
the sponsor, copies of Department of State cables, foreign visitor
files, routine correspondence files, and representation fund files.
Proposed for permanent retention are electronic recordkeeping copies of
files pertaining to committees and conferences sponsored by the
Commission, records relating to the export/import of nuclear materials,
international agreements, formal arrangements, program correspondence
files at the office director level, international organization files,
and regulatory history files.
9. Nuclear Regulatory Commission, Office of State Programs, (N1-
431-99-4, 24 items, 18 temporary items). Electronic records in the
Commission's Agencywide Document Access and Management System (ADAMS)
pertaining to state programs, including electronic copies of records
created using office automation tools and records that are used to
create ADAMS portable document format files. Records, which were
previously authorized for disposal in paper form, include such files as
low-level and routine program correspondence, training files, and files
pertaining to states with which the Commission has not made agreements.
The electronic recordkeeping copies of the state agreement files,
integrated materials performance evaluation program records, and
general program correspondence files are proposed for permanent
retention.
10. Nuclear Regulatory Commission, Office of Public Affairs (N1-
431-99-6, 14 items, 10 temporary items). Electronic records in the
Commission's Agencywide Document Access and Management System (ADAMS)
pertaining to public affairs, including electronic copies of records
created using office automation tools and records that are used to
create ADAMS portable document format files. Records consist of low-
level and routine program correspondence files which were previously
authorized for disposal in paper form. The electronic recordkeeping
copies of general program correspondence files at the Office Director
level, press releases, official speeches, and other informational
releases and publications are proposed for permanent retention.
11. U.S. Office of Government Ethics, Financial Disclosure Division
(N1-522-99-2, 30 items, 30 temporary items). Records of the Financial
Disclosure Division relating primarily to the filing of disclosure
reports. Included are such records as reading files, requests for
filing extensions and exemptions, late filing fee waivers, delinquent
filer correspondence, delinquent agency submissions, notifications of
conflict of interest, ethics agreement correspondence, monthly ethics
agreement status reports, announcements of presidential nominations,
logs documenting review of disclosure reports, and requests to inspect
copies of completed financial disclosure reports. Also included are
electronic copies of documents created using electronic mail and word
processing.
Dated: June 17, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-16176 Filed 6-24-99; 8:45 am]
BILLING CODE 7515-01-P
