[Federal Register Volume 60, Number 124 (Wednesday, June 28, 1995)]
[Notices]
[Pages 33510-33532]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-15584]
[[Page 33509]]
_______________________________________________________________________
Part III
Department of Energy
_______________________________________________________________________
Privacy Act of 1974; Amendment of Existing Systems of Records; Notice
Federal Register / Vol. 60, No. 124 / Wednesday, June 28, 1995 /
Notices
[[Page 33510]]
DEPARTMENT OF ENERGY
Privacy Act of 1974; Amendment of Existing Systems of Records
AGENCY: Department of Energy (DOE).
ACTION: Amendment of Existing Systems of Records.
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SUMMARY: Federal Agencies are required by the Privacy Act of 1974
(Pub.L. 93-579, 5 U.S.C. 552a) to publish notice in the Federal
Register of proposed amendments to the routine uses of existing systems
of records. The Department of Energy proposes to amend twelve existing
systems of records to permit disclosure to health studies advisory
entities and disclosure for epidemiological and other health studies
and surveys as a routine use of data contained in these systems. In
certain of these systems, the proposed amended routine use disclosures
will replace previously established routine uses pertaining to health
studies so that these systems will reflect the Department's health
studies program as it is currently constituted. The text of this notice
itemizes the previously established routine uses and the proposed new
routine uses for each of the twelve systems.
The systems of records to be amended are: DOE-01, DOE Personnel and
General Employment Records; DOE-05, Personnel Records of Former
Contractor Employees; DOE-13, Payroll and Leave Records; DOE-33,
Personnel Medical Records; DOE-35, Personnel Radiation Exposure
Records; DOE-36, Statistical Analysis Using Personnel Security
Questionnaire (Health and Mortality Study); DOE-38, Occupational and
Industrial Accident Records); DOE-40, Contractor Employees Insurance
Claims; DOE-67, Participants in Experiments, Studies, and Surveys; DOE-
71, The Radiation Accident Registry; DOE-72, The Department of Energy
Radiation Study Registry; and DOE-73, The US-DTPA Registry.
DATES: The proposed revisions will become effective without further
notice 40 days after publication in the Federal Register (August 7,
1995), unless comments are received on or before that date that would
result in a contrary determination and a notice is published to that
effect.
ADDRESSES: Written comments should be directed to the following
address: Director, FOIA/Privacy Act Division, Office of Executive
Secretariat, U.S. Department of Energy, HR-78, 1000 Independence
Avenue, SW, Washington, DC 20585. Written comments will be available
for inspection at the above address between the hours of 9 a.m. and 4
p.m.
FOR FURTHER INFORMATION CONTACT: (1) Heather Stockwell, Acting
Director, Office of Epidemiologic Studies, EH-62, U.S. Department of
Energy, 19901 Germantown Road, Germantown, MD 20874-1290, (301) 903-
3721 or (2) GayLa D. Sessoms, Director, FOIA/Privacy Act Division, HR-
78, U.S. Department of Energy, 1000 Independence Avenue SW, Washington,
DC 20585, (202) 586-5955 or (3) Harold Halpern, Office of General
Counsel, GC-80, U.S. Department of Energy, 1000 Independence Avenue,
SW, Washington, DC 20585, (202) 586-7406.
SUPPLEMENTARY INFORMATION: The Department proposes to amend the routine
uses of twelve existing systems of records to permit information
contained in those systems to be used in epidemiological studies and
surveys. The text of this notice contains a description of each of
these twelve systems of records, which was published by the National
Archives and Records Administration's Office of the Federal Register in
Volume I of the Federal Register's 1993 Privacy Act Issuances and
Compilations. The text of this notice also includes the proposed new
routine uses for each system of records.
The Department has established an epidemiology and health
surveillance program to determine the health effects of the
Department's activities on workers and populations having access, or in
proximity, to the Department's facilities. Epidemiological studies are
an important means of improving public health. They permit the
scientific evaluation of the effects of exposure to potentially harmful
materials by determining and quantifying health effects associated with
such exposures. Health surveys, which are used to assess immediate
health issues, are designed to discover the occupational source of
outbreaks of illness, injury, or death, and to describe the extent of
exposure to specific substances at a single point in time. Surveillance
is used to identify new and emerging health problems by monitoring
groups of workers, who have the same job or exposures, for changes in
their illness and injury patterns over time.
Seven of these systems already have routine uses for
epidemiological and health studies: DOE-5, DOE-35, DOE-36, DOE-67, DOE-
71, DOE-72, DOE-73. The proposed amendments to the existing routine
uses of these seven systems and the addition of these routine uses to
the other five systems of records will assist the Department in
studying and monitoring individual and aggregate population health
risks from exposures to radiation or other hazards that may have
occurred as a result of the Department's operations and other energy
related activities.
Pursuant to Memoranda of Understanding with the Department of
Health and Human Services (``HHS''), 56 FR 9701, March 7, 1991, and the
Agency for Toxic Substances and Disease Registry (``ATSDR''), October
10, 1990, studies, surveys and surveillances will be conducted by units
of the Public Health Service, including the National Institute for
Occupational Safety and Health and the National Center for
Environmental Health of the Centers for Disease Control and Prevention
(CDC), and ATSDR, their contractors, grantees, and cooperative
agreement holders.
The studies are focussed on a variety of areas that are important
for assessing the real and potential health risks to workers and the
public resulting from the Department's energy-related technologies and
activities. The studies should provide information that is necessary
for long-range energy planning pursuant to continued development of the
national energy strategy. The health studies include all Department
facilities and workers, including contractor employees, and other
special populations that have relevance to the Department's mission.
States also may perform studies as the Department's or the Department
of Health and Human Services' contractors, grantees, or cooperative
agreement holders.
The proposed additional routine uses to the twelve systems are:
(1) A record from this system of records may be disclosed to
facilitate health hazard evaluations, epidemiological studies, or
public health activities required by law performed by personnel,
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry pursuant to Memoranda of Understanding between the Department
and the Department of Health and Human Services or its components.
(2) Subject to the same Privacy Act limitations applicable to
employees of the Department, a record from this system of records may
be disclosed as a routine use to contractors, grantees,
[[Page 33511]] participants in cooperative agreements, collaborating
researchers, or their employees in performance of health studies or
related health or environmental duties pursuant to their contracts,
grants, and cooperating or collaborating research agreements. In order
to perform such studies, the Department, its contractors, grantees,
participants in cooperative agreements, and collaborating researchers
may disclose a record to: Federal, state, and local health and medical
agencies or authorities; to subcontractors in order to determine a
subject's vital status or cause of death; to health care providers to
verify a diagnosis or cause of death; or to third parties to obtain
current addresses for participants in health-related studies, surveys
and surveillances. All recipients of such records are required to
comply with the Privacy Act, to follow prescribed measures to protect
personal privacy, and to disclose or use personally identifiable
information only for the above described research purposes.
(3) A record from this system of records may be disclosed to
members of DOE advisory committees, the Department of Health and Human
Services Advisory Committee on Projects Related to Department of Energy
Facilities, and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety or environmental
issues. All recipients of such records are required to comply with the
Privacy Act, to follow prescribed measures to protect personal privacy,
and to disclose or use personally identifiable information only for the
purpose of providing advice to the Department or to the Department of
Health and Human Services.
The proposed amendments should not have adverse privacy
consequences. Health studies tend to benefit persons in the studied
populations by identifying possible toxic agents. Individuals are never
identified in published studies and the studies are not used to support
determinations concerning any individual's rights, benefits, or
privileges.
Furthermore, privacy interests will be protected by a number of
means. As a condition of releasing individually identifiable
information for studies, surveys or surveillances conducted for DOE,
persons conducting studies will be required to: (1) Keep personal
information confidential; (2) use personal information only for
purposes of studies in which there is no publication of the identity of
any individual subject; (3) consult with DOE prior to any release of
personally identifiable information obtained from DOE; (4) establish
reasonable administrative, technical and physical safeguards to prevent
unauthorized use or disclosure of the record; (5) make no further use
or disclosure of the record except (a) in emergency circumstances
affecting the health or safety of any individual, (b) for use in
another research project under these same conditions and with written
authorization of the Department, (c) for disclosure to an authorized
person for the purpose of an audit related to the research project, and
(d) when required by law. Additionally, the Department will secure a
written statement attesting to the recipient's understanding of, and
willingness to abide by, these provisions. The provisions in this
paragraph apply to DOE collaborating researchers, not those studies
being performed by the Department of Health and Human Services.
Privacy safeguards are in place regarding the studies to be
conducted pursuant to the Memoranda of Understanding with Department of
Health and Human Services or its components. Department of Health and
Human Services has agreed: (1) Not to use or disclose any personally-
identifiable information obtained from DOE or its contractors and
grantees except for research purposes or other public health activities
required by law; (2) not to use information in identifiable form to
make any determination about the rights, benefits, or privileges of any
individual; (3) to use and disclose information in accord with
agreements under which the personally-identifiable information was
obtained by the Department or its contractors, provided such use or
disclosure is consistent with applicable law; (4) to notify the
Department of any efforts to use or obtain personally-identifiable
information for purposes other than research or other public health
activities required by law; (5) to use and take appropriate steps to
prevent improper disclosure; (6) to establish or modify Privacy Act
systems of records broadening the ``Categories of Individuals'' section
to specifically address information provided by DOE, as necessary, and
consult with the Department concerning provisions of Privacy Act
systems of records notices. Additionally, Department of Health and
Human Services requires its contractors, grantees, and cooperative
agreement holders performing epidemiological studies and other public
health activities to abide by conditions similar to those imposed by
the Department, as described in this paragraph.
The types of records needed will be determined by the design and
goals of each particular study. Examples of possible types of data
needed from the twelve systems of records include, questionnaires,
demographic information, work history, medical and reproductive
history, birth data, radiation and other exposure history, laboratory
test results, data from prior health studies, surveys, and
surveillances; and alcohol and tobacco use history. Data of this type
are found in records such as health study or personnel files and lists,
training files, medical records, legal case files, bioassay records,
industrial hygiene files, radiation and other hazard exposure records,
occupational and industrial accident records, employee medical
insurance claims, personnel security clearance questionnaires, and
employee and visitor access control records.
In 1989, the Department published a proposed establishment of two
routine uses for DOE-5, DOE-33, DOE-35, DOE-71, DOE-72, and DOE-73 (54
FR 47808 dated November 17, 1989). The two proposed routine uses were
published as follows: (1) ``A record from this system of records may be
disclosed to researchers for the purpose of conducting an
epidemiological study of workers at a DOE facility if their proposed
studies have been reviewed by the National Academy of Sciences and
deemed appropriate for such access. A researcher granted access to
these records shall be required to sign an agreement to protect the
confidentiality of the data and be subject to the same restrictions
applicable to DOE officers and employees under the Privacy Act.'' (2)
``A record from this system of records may be disclosed to a member of
an advisory committee for purposes of conducting a review of the DOE's
epidemiologic program. Members of an advisory committee who obtain
access to the records shall be subject to the same restrictions
applicable to DOE officers and employees under the Privacy Act.'' The
Department received comments to the contrary on the proposed routine
uses, but did not publish a response to the comments. This notice
eliminates the above-mentioned routine uses and proposes to establish
new routine uses for the twelve systems of records for the purposes of
performing epidemiological studies.
The Department is submitting the report required by Office of
Management and Budget Circular A-130 concurrently with the publication
of [[Page 33512]] this notice. The text of this notice contains the
information required by section (e)(4)(d) of the Privacy Act, 5 U.S.C.
552a(e)(4)(d).
Issued in Washington, DC this 19th day of June, 1995.
Thomas T. Tamura,
Principal Deputy Assistant Secretary for Human Resources and
Administration.
DOE-1
DOE Personnel and General Employment Records.
U.S. Department of Energy, Alaska Power Administration, 2770 Sherwood
Lane, Juneau, AK 99801-8545
U.S. Department of Energy, Albuquerque Operations Office, PO Box 5400,
Albuquerque, NM 87185-5400
U.S. Department of Energy, Bartlesville Project Office, 220 North
Virginia Avenue, PO Box 1398, Bartlesville, OK 74003
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass
Avenue, Argonne, IL 60439
U.S. Department of Energy, Golden Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Grand Junction, PO Box 2567, Grand Junction,
CO 81502-2567
U.S. Department of Energy, Headquarters, Washington, DC 20585
U.S. Department of Energy, Idaho Operations Office, 785 DOE Place,
Idaho Falls, ID 83401
U.S. Department of Energy, Morgantown Energy Technology Center, 3610
Collins Ferry Road, PO Box 880, Morgantown, WV 26507-0880
U.S. Department of Energy, Nevada Operations Office, PO Box 98518, Las
Vegas, NV 89193-8518
U.S. Department of Energy, Oak Ridge Operations Office, PO Box 2001,
Oak Ridge, TN 37831
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street,
Oakland, CA 94612-52019
U.S. Department of Energy, Ohio Field Office, 1 Mound Road, Miamisburg,
OH 45342
U.S. Department of Energy, Pittsburgh Energy Technology Center, PO Box
10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, West
Mifflin, PA 15122-0109
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352
U.S. Department of Energy, Rocky Flats Office, PO Box 928, Golden, CO
80402-0928
U.S. Department of Energy, Savannah River Operations Office, PO Box A,
Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, PO Box
1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, Samuel
Elbert Building, Public Square, Elberton, GA 30635
U.S. Department of Energy, Southwestern Power Administration, PO Box
1619, Tulsa, OK 74101
U.S. Department of Energy, Strategic Petroleum Reserve Project Office,
900 Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Western Area Power Administration, PO Box
3402, Golden, CO 80401
Current and former employees, consultants, board members, and
applicants (only to the extent they are considered for competitive
selection), specifically including all such personnel of the Federal
Energy Regulatory Commission.
Name, social security number, sex, grade level, occupational code,
Official Personnel Folders (SF-66), Service Record Cards (SF-7),
records on suggestions and awards, training request and authorization
data, training course evaluation statements, appraisals resulting from
annual supervisor-employee review, pay requests and dispositions,
reduction in-force registers (including associated records of
competitive levels and competitive areas), reemployment and repromotion
priority lists, retirement-associated eligibility and calculations,
records on competitive selections (Form 178, Standard Form 39, and
supporting documents), central copy of approved position descriptions,
correspondence related to and copies of employee appeals, grievances,
and complaints, including records of hearings or examiners reports,
lists of separated employees, correspondence from employees requesting
transfer or reassignment, average grade data, minority group code, data
related to and derived from the Payroll/Personnel System (PAY/PERS) and
Energy, Manpower and Personnel Reporting Information System (EMPRIS).
1. In the event that a record within this system of records
maintained by this agency indicates a violation or potential violation
of law, whether civil, criminal or regulatory in nature, and whether
arising by general statute or particular program pursuant thereto, the
relevant records in the system of records may be referred as a routine
use to the appropriate agency, whether Federal, State, local, or
foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation or order issued pursuant thereto.
2. A record from this system of records may be disclosed as a
routine use to a Federal, State, or local agency maintaining civil,
criminal, or other relevant enforcement information, such as current
licenses, if necessary, to obtain information relevant to an agency
decision concerning the hiring or retention of an employee, the
issuance of a security clearance, the letting of a contract or the
issuance of a license, grant, or other benefit.
3. A record from this system of record may be disclosed, as a
routine use, to a Federal agency, in response to its request, in
connection with the hiring or retention of an employee, the issuance of
a security clearance, the reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit by the requesting agency, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter.
4. A record from this system of records may be disclosed, as a
routine use, (a) to appropriate parties engaged in litigation or in
preparation of possible litigation, such as potential witnesses, for
the purpose of securing their testimony when necessary; (b) to courts,
magistrates or administrative tribunals; (c) to parties and their
attorneys for the purpose of proceeding with litigation or settlement
of disputes; and (d) to individuals seeking information by using
established discovery procedures, whether in connection with civil,
criminal, or regulatory proceedings.
5. A record maintained by this agency to carry out its functions
which relates to civil and criminal proceedings may be disclosed to the
news media in accordance with guidelines contained in Department of
Justice regulations 28 CFR 50.2.
6. A record maintained by this agency to carry out its functions
may be [[Page 33513]] disclosed to foreign governments in accordance
with treaty obligations.
7. A record from this system of records may be disclosed to the
Office of Management and Budget in connection with the review of
private relief legislation as set forth in OMB Circular No. A-19 at any
stage of the legislative coordination and clearance process as set
forth in that Circular.
8. A record from this system of records may be disclosed, as a
routine use, to DOE contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties subject to the same limitations applicable
to DOE officers and employees under the Privacy Act.
9. A record in this system of records may be disclosed, as a
routine use, to a member of Congress submitting a request involving the
individual when the individual is a constituent of the member and has
requested assistance from the member with respect to the subject matter
of the record.
10. A record in this system of records which contains medical and/
or psychological information may be disclosed, as a routine use, to the
physician or mental health professional of any individual submitting a
request for access to the record under the Privacy Act of 1974 and
DOE's Privacy Act regulations if, in its sole judgment and good faith,
DOE believes that disclosure of the medical and/or psychological
information directly to the individual who is the subject of the record
could have an adverse effect upon that individual, in accordance with
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
11. A record from this system of records may be disclosed to
facilitate health hazard evaluations, epidemiological studies, or
public health activities required by law performed by personnel,
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry pursuant to Memoranda of Understanding between the Department
and the Department of Health and Human Services or its components.
12. Subject to the same Privacy Act limitations applicable to
employees of the Department, a record from this system of records may
be disclosed as a routine use to contractors, grantees, participants in
cooperative agreements, collaborating researchers, or their employees,
in performance of health studies or related health or environmental
duties pursuant to their contracts, grants, and cooperating or
collaborating research agreements. In order to perform such studies,
the Department, its contractors, grantees, participants in cooperative
agreements, and collaborating researchers may disclose a record to:
Federal, state and local health and medical agencies or authorities; to
subcontractors in order to determine a subject's vital status or cause
of death; to health care providers to verify a diagnosis or cause of
death; or to third parties to obtain current addresses for participants
in health-related studies, surveys and surveillances. All recipients of
such records are required to comply with the Privacy Act, to follow
prescribed measures to protect personal privacy, and to disclose or use
personally identifiable information only for the above described
research purposes.
13. A record from this system of records may be disclosed to
members of DOE advisory committees, the Department of Health and Human
Services Advisory Committee on Projects Related to Department of Energy
Facilities and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety or environmental
issues. All recipients of such records are required to comply with the
Privacy Act, to follow prescribed measures to protect personal privacy,
and to disclose or use personally identifiable information only for the
purpose of providing advice to the Department or to the Department of
Health and Human Services.
Paper records, computer printouts, punched cards, magnetic tape and
disk, and microfilm.
By name and social security number.
Records are maintained in locked file cabinets in controlled access
rooms. Computerized records are maintained in the DOE computer center
with access limited to those with a need-to-know.
Records retention and disposal authorities are contained in the
General Records Schedule and DOE records schedules which have been
approved by the National Archives and Records Administration. Records
within the DOE are destroyed by shredding, burning, or burial in a
sanitary landfill, as appropriate.
Headquarters: U.S. Department of Energy, Director, Office of
Personnel, HR-32, 1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices: The managers and directors of personnel in the
locations where the records are maintained are the system managers for
their respective portions of this system.
a. Requests by an individual to determine if a system of records
contains information about him/her should be directed to the Director,
FOIA and Privacy Act Division, Department of Energy (Headquarters), or
the Privacy Act Officer at the appropriate Field Office; in accordance
with DOE 's Privacy Act regulations (10 CFR part 1008 (45 FR 61576,
September 16, 1980)).
b. Required identifying information: Complete name, and, if
appropriate, the geographic location(s) and organization(s) where
requester believes such record may be located, social security number,
date of birth, and time period.
Same as Notification procedures above.
Same as Notification procedures above.
The subject individual, supervisors, other Government agencies,
former employers, and references provided by subject individual.
The Secretary has exempted this system from subsection (c)(3), (d),
(e)(1), (e)(4), (G), (H), (I) and (f) of 5 U.S.C. 552a under the
Privacy Act of 1974. This exemption applies only to information in this
system of records which is exempt pursuant to 5 U.S.C. 552a (k)(2), and
(6).
DOE-5
Personnel Records of Former Contractor Employees. [[Page 33514]]
U.S. Department of Energy, Albuquerque Operations Office, PO Box 5400,
Albuquerque, NM 87115
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass
Avenue, Argonne, IL 60439
U.S. Department of Energy, Idaho Operations Office, 785 DOE Place,
Idaho Falls, ID 83402
U.S. Department of Energy, Nevada Operations Office, PO Box 98518, Las
Vegas, NV 89193-8518
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street,
Oakland, CA 94612-52019
U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, Oak
Ridge, TN 37830
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, West
Mifflin, PA 15122-0109
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, PO Box A,
Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, PO Box
1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, Samuel
Elbert Building, Public Square, Elberton, GA 30635
U.S. Department of Energy, Southwestern Power Administration, PO Box
1619, Tulsa, OK 74101
U.S. Department of Energy, Western Area Power Administration, PO Box
3402, Golden, CO 80401
Former contractor employees.
Name, employment history, earnings, medical history, and other
related information.
Routine uses of records include employment history verification,
radiation exposure records for medical and litigation purposes, and
issuance of clearances.
1. In the event that a record within this system of records
maintained by this agency indicates a violation or potential violation
of law, whether civil, criminal or regulatory in nature, and whether
arising by general statute or particular program pursuant thereto, the
relevant records in the system of records may be referred as a routine
use to the appropriate agency, whether Federal, State, local, or
foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation or order issued pursuant thereto.
2. A record from this system of records may be disclosed as a
routine use to a Federal, State, or local agency maintaining civil,
criminal, or other relevant enforcement information, such as current
licenses, if necessary, to obtain information relevant to an agency
decision concerning the hiring or retention of an employee, the
issuance of a security clearance, the letting of a contract or the
issuance of a license, grant, or other benefit.
3. A record from this system of records may be disclosed, as a
routine use, to a Federal agency, in response to its request, in
connection with the hiring or retention of an employee, the issuance of
a security clearance, the reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit by the requesting agency, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter.
4. A record from this system of records may be disclosed, as a
routine use, (a) to appropriate parties engaged in litigation or in
preparation of possible litigation, such as potential witnesses, for
the purpose of securing their testimony when necessary; (b) to courts,
magistrates or administrative tribunals; (c) to parties and their
attorneys for the purpose of proceeding with litigation or settlement
of disputes; and (d) to individuals seeking information by using
established discovery procedures, whether in connection with civil,
criminal, or regulatory proceedings.
5. A record maintained by this agency to carry out its functions
which relates to civil and criminal proceedings may be disclosed to the
news media in accordance with guidelines contained in Department of
Justice regulations at 28 CFR 50.2.
6. A record maintained by this agency to carry out its functions
may be disclosed to foreign governments in accordance with treaty
obligations.
7. A record from this system of records may be disclosed to the
Office of Management and Budget in connection with the review of
private relief legislation as set forth in OMB Circular No. A-19 at any
stage of the legislative coordination and clearance process as set
forth in that Circular.
8. A record from this system of records may be disclosed, as a
routine use, to DOE contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties subject to the same limitations applicable
to DOE officers and employees under the Privacy Act.
9. A record in this system of records may be disclosed, as a
routine use, to a member of Congress submitting a request involving the
individual when the individual is a constituent of the member and has
requested assistance from the member with respect to the subject matter
of the record.
10. A record in this system of records which contains medical and/
or psychological information may be disclosed, as a routine use, to the
physician or mental health professional of any individual submitting a
request for access to the record under the Privacy Act of 1974 and
DOE's Privacy Act regulations if, in its sole judgment and good faith,
DOE believes that disclosure of the medical and/or psychological
information directly to the individual who is the subject of the record
could have an adverse effect upon that individual, in accordance with
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
11. A record from this system of records may be disclosed to
facilitate health hazard evaluations, epidemiological studies, or
public health activities required by law performed by personnel,
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry pursuant to Memoranda of Understanding between the Department
and the Department of Health and Human Services or its components.
12. Subject to the same Privacy Act limitations applicable to
employees of the Department, a record from this system of records may
be disclosed as a routine use to contractors, grantees, participants in
cooperative agreements, collaborating researchers, or their employees,
in performance of health studies or related health or environmental
duties pursuant to their contracts, grants, and cooperating or
collaborating research agreements. In order to perform such studies,
the Department, its contractors, grantees, participants in cooperative
agreements, and collaborating researchers may disclose a record to:
Federal, state and [[Page 33515]] local health and medical agencies or
authorities; to subcontractors in order to determine a subject's vital
status or cause of death; to health care providers to verify a
diagnosis or cause of death; or to third parties to obtain current
addresses for participants in health-related studies, surveys and
surveillances. All recipients of such records are required to comply
with the Privacy Act, to follow prescribed measures to protect personal
privacy, and to disclose or use personally identifiable information
only for the above described research purposes.
13. A record from this system of records may be disclosed to
members of DOE advisory committees, the Department of Health and Human
Services Advisory Committee on Projects Related to Department of Energy
Facilities and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety or environmental
issues. All recipients of such records are required to comply with the
Privacy Act, to follow prescribed measures to protect personal privacy,
and to disclose or use personally identifiable information only for the
purpose of providing advice to the Department or to the Department of
Health and Human Services.
Paper records.
By name.
Records are maintained in locked or guarded buildings.
Records retention and disposal authorities are contained in the
General Records Schedule and DOE records schedules which have been
approved by the National Archives and Records Administration. Records
within the DOE are destroyed by shredding, burning, or burial in a
sanitary landfill, as appropriate.
Headquarters: U.S. Department of Energy, Director, Office of
Contractor Human Resource Management, HR-524 U.S. Department of Energy,
1000 Independence Avenue, SW., Washington, DC 20585
Field Offices: The managers and directors of personnel in the
locations where the records are maintained are the system managers for
their respective portions of this system.
a. Requests by an individual to determine if a system of records
contains information about him/her should be directed to the Director,
FOIA and Privacy Act Division, Department of Energy (Headquarters), or
the Privacy Act Officer at the appropriate field office in accordance
with DOE's Privacy Act regulations (10 CFR part 1008 (45 FR 61576,
September 16, 1980)).
b. Required identifying information: Complete name, the geographic
location(s) and organization(s) where requester believes such record
may be located, date of birth, and time period.
Same as Notification procedures above.
Same as Notification procedures above.
The subject individual's employer.
None.
DOE-13
Payroll and Leave Records.
U.S. Department of Energy, Alaska Power Administration, 2770 Sherwood
Lane, Juneau, AK 99801-8545
U.S. Department of Energy, Albuquerque Operations Office, PO Box 5400,
Albuquerque, NM 87185-5400
U.S. Department of Energy, Bartlesville Project Office, 220 North
Virginia Avenue, PO Box 1398, Bartlesville, OK 74003
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass
Avenue, Argonne, IL 60439
U.S. Department of Energy, Golden Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Grand Junction, PO Box 2567, Grand Junction,
CO 81502-2567
U.S. Department of Energy, Headquarters, Washington, DC 20585
U.S. Department of Energy, Idaho Operations Office, 785 DOE Place,
Idaho Falls, ID 83401
U.S. Department of Energy, Morgantown Energy Technology Center, 3610
Collins Ferry Road, PO Box 880, Morgantown, WV 26507-0880
U.S. Department of Energy, Nevada Operations Office, PO Box 98518, Las
Vegas, NV 89193-8518
U.S. Department of Energy, Oak Ridge Operations Office, PO Box 2001,
Oak Ridge, TN 37831
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street,
Oakland, CA 94612-52019
U.S. Department of Energy, Ohio Field Office, 1 Mound Road, Miamisburg,
OH 45342
U.S. Department of Energy, Pittsburgh Energy Technology Center, PO Box
10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, West
Mifflin, PA 15122-0109
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352
U.S. Department of Energy, Rocky Flats Office, PO Box 928, Golden, CO
80402-0928
U.S. Department of Energy, Savannah River Operations Office, PO Box A,
Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, PO Box
1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, Samuel
Elbert Building, Public Square, Elberton, GA 30635
U.S. Department of Energy, Southwestern Power Administration, PO Box
1619, Tulsa, OK 74101
U.S. Department of Energy, Strategic Petroleum Reserve Project Office,
900 Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Western Area Power Administration, PO Box
3402, Golden, CO 80401
DOE personnel and consultants, specifically including personnel and
consultants of the Federal Energy Regulatory Commission.
Time and attendance records, earning records, payroll actions,
deduction information requests, authorizations for overtime, and night
differential, and Office of Personnel Management retirement records.
1. Treasury Department--To collect withheld taxes, print payroll
checks and issue savings bonds. [[Page 33516]]
2. Internal Revenue Service--To process Federal income tax.
3. State and Local Governments--To process state and local income
tax processing.
4. Office of Personnel Management--Retirement records and benefits.
5. Social Security Administration--Social Security records and
benefits.
6. Department of Labor--To process Workmen's Compensation claims.
7. Department of Defense--Military Retired Pay Offices--To adjust
Military Retirement.
8. Savings Institutions--To credit accounts for savings made
through payroll deductions.
9. Employee Unions--To credit accounts for employees with union
dues deductions.
10. Health Insurance Carriers--To process insurance claims.
11. General Accounting Office--Audit--To verify accuracy and
legality of disbursement.
12. Veterans' Administration--To evaluate veteran's benefits to
which the individual may be entitled.
13. States' Departments of Employment Security--To determine
entitlement to unemployment compensation or other state benefits.
14. In the event that a record within this system of records
maintained by this agency indicates a violation or potential violation
of law, whether civil, criminal or regulatory in nature, and whether
arising by general statute or particular program pursuant thereto, the
relevant records in the system of records may be referred as a routine
use to the appropriate agency, whether Federal, State, local, or
foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation or order issued pursuant thereto.
15. A record from this system of records may be disclosed as a
routine use to a Federal, State, or local agency maintaining civil,
criminal, or other relevant enforcement information, such as current
licenses, if necessary, to obtain information relevant to an agency
decision concerning the hiring or retention of an employee, the
issuance of a security clearance, the letting of a contract or the
issuance of a license, grant, or other benefit.
16. A record from this system of record may be disclosed, as a
routine use, to a Federal agency, in response to its request, in
connection with the hiring or retention of an employee, the issuance of
a security clearance, the reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit by the requesting agency, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter.
17. A record from this system of records may be disclosed, as a
routine use, (a) to appropriate parties engaged in litigation or in
preparation of possible litigation, such as potential witnesses, for
the purpose of securing their testimony when necessary; (b) to courts,
magistrates or administrative tribunals; (c) to parties and their
attorneys for the purpose of proceeding with litigation or settlement
of disputes; and (d) to individuals seeking information by using
established discovery procedures, whether in connection with civil,
criminal, or regulatory proceedings.
18. A record maintained by this agency to carry out its functions
which relates to civil and criminal proceedings may be disclosed to the
news media in accordance with guidelines contained in Department of
Justice regulations 28 CFR 50.2.
19. A record maintained by this agency to carry out its functions
may be disclosed to foreign governments in accordance with treaty
obligations.
20. A record from this system of records may be disclosed to the
Office of Management and Budget in connection with the review of
private relief legislation as set forth in OMB Circular No. A-19 at any
stage of the legislative coordination and clearance process as set
forth in that Circular.
21. A record from this system of records may be disclosed, as a
routine use, to DOE contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties subject to the same limitations applicable
to DOE officers and employees under the Privacy Act.
22. A record in this system of records may be disclosed, as a
routine use, to a member of Congress submitting a request involving the
individual when the individual is a constituent of the member and has
requested assistance from the member with respect to the subject matter
of the record.
23. A record in this system of records which contains medical and/
or psychological information may be disclosed, as a routine use, to the
physician or mental health professional of any individual submitting a
request for access to the record under the Privacy Act of 1974 and
DOE's Privacy Act regulations if, in its sole judgment and good faith,
DOE believes that disclosure of the medical and/or psychological
information directly to the individual who is the subject of the record
could have an adverse effect upon that individual, in accordance with
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
24. A record from this system of records may be disclosed to
facilitate health hazard evaluations, epidemiological studies, or
public health activities required by law performed by personnel,
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health, of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry pursuant to Memoranda of Understanding between the Department
and the Department of Health and Human Services or its components.
25. Subject to the same Privacy Act limitations applicable to
employees of the Department, a record from this system of records may
be disclosed as a routine use to contractors, grantees, participants in
cooperative agreements, collaborating researchers, or their employees,
in performance of health studies or related health or environmental
duties pursuant to their contracts, grants, and cooperating or
collaborating research agreements. In order to perform such studies,
the Department, its contractors, grantees, participants in cooperative
agreements, and collaborating researchers may disclose a record to:
federal, state and local health and medical agencies or authorities; to
subcontractors in order to determine a subject's vital status or cause
of death; to health care providers to verify a diagnosis or cause of
death; or to third parties to obtain current addresses for participants
in health-related studies, surveys and surveillances. All recipients of
such records are required to comply with the Privacy Act, to follow
prescribed measures to protect personal privacy, and to disclose or use
personally identifiable information only for the above described
research purposes.
26. A record from this system of records may be disclosed to
members of DOE advisory committees, the Department of Health and Human
Services Advisory Committee on Projects Related to Department of Energy
Facilities and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety or environmental
issues. All recipients of such records are required [[Page 33517]] to
comply with the Privacy Act, to follow prescribed measures to protect
personal privacy, and to disclose or use personally identifiable
information only for the purpose of providing advice to the Department
or to the Department of Health and Human Services.
Paper records, punched cards, magnetic tape and disc, and
microfiche.
By name, social security number, and payroll number.
Access to magnetic tapes and disc files is controlled through
established DOE computer center procedures (personnel screening and
physical security). Paper records are maintained in locked cabinets and
desks. Access to any record is on a need-to-know basis.
Records retention and disposal authorities are contained in the
General Records Schedule and DOE records schedules which have been
approved by the National Archives and Records Administration. Records
within the DOE are destroyed by shredding, burning, or burial in a
sanitary landfill, as appropriate.
Headquarters: U.S. Department of Energy, Office of the Chief
Financial Officer, CR-1, 1000 Independence Avenue, SW., Washington, DC
20585.
Field Offices: The managers and directors of field locations are
the system managers for their respective portions of this system.
a. Requests by an individual to determine if a system of records
contains information about him/her should be directed to the Director,
FOIA and Privacy Act Division, Department of Energy (Headquarters), or
the Privacy Act Officer at the appropriate field location; in
accordance with DOE's Privacy Act regulations (10 CFR part 1008 (45 FR
61576, September 16, 1980)).
b. Required identifying information: Complete name, social security
number, location(s) of employment, and time period.
Same as Notification procedures above.
Same as Notification procedures above.
The subject individual, supervisors, timekeepers, official
personnel records, and the IRS.
None.
DOE-33
Personnel Medical Records.
U.S. Department of Energy, Alaska Power Administration, 2770 Sherwood
Lane, Juneau, AK 99801-8545
U.S. Department of Energy, Albuquerque Operations Office, PO Box 5400,
Albuquerque, NM 87185-5400
U.S. Department of Energy, Allied-Signal, Kansas City Division, PO Box
419159, Kansas City, MO 64141
U.S. Department of Energy, Amarillo Area Office, PO Box 30030,
Amarillo, TX 79120-0030
U.S. Department of Energy, Ames Laboratory, Iowa State University,
Ames, Iowa 50011
U.S. Department of Energy, Argonne Area Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Bartlesville Project Office, 220 North
Virginia Avenue, PO Box 1398, Bartlesville, OK 74003
U.S. Department of Energy, Batavia Area Office, PO Box 2000, Batavia,
IL 60510
U.S. Department of Energy, Bettis Atomic Power Laboratory, PO Box 79,
Pittsburgh, PA 15122-0079
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208
U.S. Department of Energy, Brookhaven Area Office, 53 Bell Avenue, Bldg
464, Upton, NY 11973
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass
Avenue, Argonne, IL 60439
U.S. Department of Energy, Continuous Electron Beam Accelerator
Facility, 12000 Jefferson Avenue, Newport News, Virginia 23606
U.S. Department of Energy, Dayton Area Office, PO Box 66, Miamisburg,
OH 45342-0066
U.S. Department of Energy, EG&G Mound Applied Technologies, PO Box
3000, Miamisburg, Ohio 45343-3000
U.S. Department of Energy, Environmental Measurements Laboratory, 376
Hudson Street, New York, NY 10014-3621
U.S. Department of Energy, Fermi National Accelerator Laboratory, PO
Box 500, Batavia, Illinois 60510
U.S. Department of Energy, Fernald Environmental Restoration Management
Corporation, PO Box 398704, Cincinnati, Ohio 45239-8704
U.S. Department of Energy, Fernald Field Office, 7400 Willey Road,
Cincinnati, OH 45030
U.S. Department of Energy, Golden Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Grand Junction, PO Box 2567, Grand Junction,
CO 81502-2567
U.S. Department of Energy, Headquarters, Washington, DC 20585
U.S. Department of Energy, Idaho Operations Office, 785 DOE Place,
Idaho Falls, ID 83401
U.S. Department of Energy, Inhalation Toxicology Research Institute, PO
Box 5890, Albuquerque, New Mexico 87185
U.S. Department of Energy, Kansas City Area Office, PO Box 410202,
Kansas City, MO 64141-0202
U.S. Department of Energy, Kirtland Area Office, PO Box 5400,
Albuquerque, NM 87185-5400
U.S. Department of Energy, Knolls Atomic Power Laboratory, PO Box 1072,
Schenectady, NY 12301
U.S. Department of Energy, Lawrence Livermore National Laboratory, PO
Box 808, Livermore, California 94551
U.S. Department of Energy, Lawrence Berkeley Laboratory, One Cyclotron
Road, Building 26, Room 143, Berkeley, California 94720
U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, Los
Alamos, NM 87544
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., Y-12
Plant, PO Box 2009, Oak Ridge, Tennessee 37831-8103
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., K-25
Plant, PO Box 2003, Oak Ridge, Tennessee 37831-7422
U.S. Department of Energy, MK Ferguson of Oak Ridge Company, PO Box
2011, Oak Ridge, Tennessee 37831-2011
U.S. Department of Energy, Morgantown Energy Technology Center, 3610
Collins Ferry Road, PO Box 880, Morgantown, WV 26507-0880
U.S. Department of Energy, National Institute for Petroleum and Energy
Research, BDM-Oklahoma, Inc., PO Box 2565, Bartlesville, Oklahoma 74005
U.S. Department of Energy, National Renewable Energy Laboratory Area
[[Page 33518]] Office, 1617 Cole Boulevard, Golden, CO 80401-3393
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 907
N. Poplar, Suite 150, Casper, WY 82601
U.S. Department of Energy, Naval Petroleum Reserves in California,
28590 Highway 119, PO Box 11, Tupman, CA 93276
U.S. Department of Energy, Naval Reactors Representative Office, Naval
Base Branch Post Office, General Delivery, Charleston Naval Shipyard,
Charleston, SC 29408-5615
U.S. Department of Energy, Naval Reactors Representative Office, PO Box
7021, Groton, CT 06340
U.S. Department of Energy, Naval Reactors Representative Office, Mare
Island Naval Shipyard, PO Box 2053, Vallejo, CA 94592
U.S. Department of Energy, Naval Reactors Representative Office,
Newport News Shipbuilding & Dry Dock Company, PO Box 973, Newport News,
VA 23607
U.S. Department of Energy, Naval Reactors Representative Office,
Norfolk Naval Shipyard, PO Box 848, Portsmouth, VA 23705-0848
U.S. Department of Energy, Naval Reactors Representative Office, Pearl
Harbor Naval Shipyard, PO Box 128, Pearl Harbor, HI 96860
U.S. Department of Energy, Naval Reactors Representative Office,
Portsmouth Naval Shipyard, Naval Base Branch, PO Box 2008, Portsmouth,
NH 03801-2008
U.S. Department of Energy, Naval Reactors Representative Office, Puget
Sound Naval Shipyard Substation, PO Box 1A, Bremerton, WA 98314
U.S. Department of Energy, Nevada Test Site, Mercury, Mercury, NV 89023
U.S. Department of Energy, Nevada Operations Office, PO Box 98518, Las
Vegas, NV 89193-8518
U.S. Department of Energy, New Brunswick Laboratory, 9800 South Cass
Avenue, Argonne, IL 60439
U.S. Department of Energy, Oak Ridge Operations Office, PO Box 2001,
Oak Ridge, TN 37831
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street,
Oakland, CA 94612-52019
U.S. Department of Energy, Ohio Field Office, 1 Mound Road, Miamisburg,
OH 45342
U.S. Department of Energy, Phoenix Area Office, PO Box 6457, Phoenix,
AZ 85005
U.S. Department of Energy, Pinellas Area Office, PO Box 2900, Largo, FL
34649
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
109, West Mifflin, PA 15122-0109
U.S. Department of Energy, Pittsburgh Energy Technology Center, PO Box
10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, Plasma Physics Laboratory, James Forrestal
Campus, Princeton University, PO Box 451, Princeton, New Jersey 08543
U.S. Department of Energy, Portsmouth Enrichment Office, PO Box 700,
Piketon, OH 45661
U.S. Department of Energy, Princeton Area Office, PO Box 102,
Princeton, NJ 08542
U.S. Department of Energy, Radiological and Environmental Sciences
Laboratory, 785 DOE Place, Idaho Falls, ID 83402
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352
U.S. Department of Energy, Rocketdyne--Rockwell Aerospace, 6633 Canoga
Avenue, PO Box 7922, Department 056 EA08, Canoga Park, California
91309-7922
U.S. Department of Energy, Rocky Flats Office, PO Box 928, Golden, CO
80402-0928
U.S. Department of Energy, Sandia National Laboratories, PO Box 5800,
Albuquerque, NM 87115
U.S. Department of Energy, Savannah River Operations Office, PO Box A,
Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, PO Box
1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, Samuel
Elbert Building, Public Square, Elberton, GA 30635
U.S. Department of Energy, Southwestern Power Administration, PO Box
1619, Tulsa, OK 74101
U.S. Department of Energy, Stanford Linear Accelerator Center, PO Box
4349, Stanford, California 94309
U.S. Department of Energy, Strategic Petroleum Reserve Project Office,
900 Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Waste Isolation Pilot Plant, Westinghouse
Electric Company, Waste Isolation Division, PO Box 2078, Carlsbad, New
Mexico 88220
U.S. Department of Energy, Weldon Spring Site Remedial Action Project,
7295 Highway 94 South, St. Charles, Missouri 63304
U.S. Department of Energy, West Valley Nuclear Service Company, Inc.,
10282 Rock Springs Road, PO Box 191, MS: F, West Valley, New York 14171
U.S. Department of Energy, Waste Isolation Pilot Project Office, PO Box
3090, Carlsbad, NM 88221
U.S. Department of Energy, Western Area Power Administration, PO Box
3402, Golden, CO 80401
U.S. Department of Energy, Westinghouse Electric Corporation, Bettis
Atomic Power Laboratory, Naval Reactors Facility, PO Box 2068, Idaho
Falls, ID 83403-2068
Present and former DOE employees and DOE contractor employees. This
system includes individuals admitted to or treated at Kadlec Hospital,
Richland, prior to September 9, 1956.
Medical histories on employees resulting from medical examination
and radiation exposure. In cases of injury, description of injury
occurrence and treatment. In addition, medical records of periodic
physical examinations and psychological testing, blood donor program
records, audiometric testing, routine first aid, and other visits.
Also, hospital in-patients at Kadlec Hospital. Records kept on the
results of work place and medical monitoring of individuals for
exposure to chemical and physical agents (not covered in DOE-35) and
related work history data.
1. Physicians, U.S. Department of Labor, various state departments
of labor and industry groups, and contractors use information (a) to
ascertain suitability of an employee for job assignments with regard to
health, (b) to provide benefits under Federal programs or contracts,
and (c) to maintain a record of occupational injuries or illnesses and
the performance of regular diagnostic and treatment services to
patients.
2. In the event that a record within this system of records
maintained by this agency indicates a violation or potential violation
of law, whether civil, criminal or regulatory in nature, and whether
arising by general statute or particular program pursuant thereto, the
relevant records in the system of records may be referred as a routine
use to the appropriate agency, whether Federal, State, local, or
foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation or order issued pursuant thereto.
3. A record from this system of records may be disclosed as a
routine use to a Federal, State, or local agency maintaining civil,
criminal, or other relevant enforcement information, such
[[Page 33519]] as current licenses, if necessary, to obtain information
relevant to an agency decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract or the issuance of a license, grant, or other benefit.
4. A record from this system of record may be disclosed, as a
routine use, to a Federal agency, in response to its request, in
connection with the hiring or retention of an employee, the issuance of
a security clearance, the reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit by the requesting agency, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter.
5. A record from this system of records may be disclosed, as a
routine use, (a) to appropriate parties engaged in litigation or in
preparation of possible litigation, such as potential witnesses, for
the purpose of securing their testimony when necessary; (b) to courts,
magistrates or administrative tribunals; (c) to parties and their
attorneys for the purpose of proceeding with litigation or settlement
of disputes; and (d) to individuals seeking information by using
established discovery procedures, whether in connection with civil,
criminal, or regulatory proceedings.
6. A record maintained by this agency to carry out its functions
which relates to civil and criminal proceedings may be disclosed to the
news media in accordance with guidelines contained in Department of
Justice regulations 28 CFR 50.2.
7. A record maintained by this agency to carry out its functions
may be disclosed to foreign governments in accordance with treaty
obligations.
8. A record from this system of records may be disclosed to the
Office of Management and Budget in connection with the review of
private relief legislation as set forth in OMB Circular No. A-19 at any
stage of the legislative coordination and clearance process as set
forth in that Circular.
9. A record from this system of records may be disclosed, as a
routine use, to DOE contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties subject to the same limitations applicable
to DOE officers and employees under the Privacy Act.
10. A record in this system of records may be disclosed, as a
routine use, to a member of Congress submitting a request involving the
individual when the individual is a constituent of the member and has
requested assistance from the member with respect to the subject matter
of the record.
11. A record in this system of records which contains medical and/
or psychological information may be disclosed, as a routine use, to the
physician or mental health professional of any individual submitting a
request for access to the record under the Privacy Act of 1974 and
DOE's Privacy Act regulations if, in its sole judgment and good faith,
DOE believes that disclosure of the medical and/or psychological
information directly to the individual who is the subject of the record
could have an adverse effect upon that individual, in accordance with
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
12. A record from this system of records may be disclosed to
facilitate health hazard evaluations, epidemiological studies, or
public health activities required by law performed by personnel,
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry pursuant to Memoranda of Understanding between the Department
and the Department of Health and Human Services or its components.
13. Subject to the same Privacy Act limitations applicable to
employees of the Department, a record from this system of records may
be disclosed as a routine use to contractors, grantees, participants in
cooperative agreements, collaborating researchers, or their employees,
in performance of health studies or related health or environmental
duties pursuant to their contracts, grants, and cooperating or
collaborating research agreements. In order to perform such studies,
the Department, its contractors, grantees, participants in cooperative
agreements, and collaborating researchers may disclose a record to:
Federal, state and local health and medical agencies or authorities; to
subcontractors in order to determine a subject's vital status or cause
of death; to health care providers to verify a diagnosis or cause of
death; or to third parties to obtain current addresses for participants
in health-related studies, surveys and surveillances. All recipients of
such records are required to comply with the Privacy Act, to follow
prescribed measures to protect personal privacy, and to disclose or use
personally identifiable information only for the above described
research purposes.
14. A record from this system of records may be disclosed to
members of DOE advisory committees, the Department of Health and Human
Services Advisory Committee on Projects Related to Department of Energy
Facilities and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety or environmental
issues. All recipients of such records are required to comply with the
Privacy Act, to follow prescribed measures to protect personal privacy,
and to disclose or use personally identifiable information only for the
purpose of providing advice to the Department or to the Department of
Health and Human Services.
Computer printouts, magnetic tape, paper, computer disc, and
microfilm.
By name, social security number, and plant area.
Active records are maintained in locked file cabinets in locked
buildings. Inactive records are maintained in locked storage vaults.
Records retention and disposal authorities are contained in the
General Records Schedule and DOE records schedules which have been
approved by the National Archives and Records Administration. Records
within the DOE are destroyed by shredding, burning, or burial in a
sanitary landfill, as appropriate.
Headquarters: U.S. Department of Energy, Assistant Secretary for
Environment, Safety, Health, EH-1, Washington, DC 20585.
Field Offices: The managers and directors of field locations where
the records are maintained are the system managers for their respective
portions of this system.
a. Requests by an individual to determine if a system of records
contains information about him/her should be directed to the Director,
FOIA and Privacy Act Division, Department of Energy (Headquarters), or
the Privacy [[Page 33520]] Act Officer at the appropriate field office
in accordance with DOE's Privacy Act regulations (10 CFR part 1008 (45
FR 61576, September 16, 1980)).
b. Required identifying information: Applicable location or
locations where individual is or was employed, full name or where
requester believes such record may be located, social security number,
employer(s), and time period.
Same as Notification procedures above.
Same as Notification procedures above.
The individual who is the subject of the record, physicians,
medical institutions, Office of Workers Compensation Programs, military
retired pay systems records, Federal civilian retirement systems,
Office of Personnel Management retirement life insurance and health
benefits records system, and the Office of Personnel Management
personnel management records systems.
None.
DOE-35
Personnel Radiation Exposure Records.
U.S. Department of Energy, Alaska Power Administration, 2770 Sherwood
Lane, Juneau, AK 99801-8545
U.S. Department of Energy, Albuquerque Operations Office, PO Box 5400,
Albuquerque, NM 87185-5400
U.S. Department of Energy, Allied-Signal, Kansas City Division, PO Box
419159, Kansas City, MO 64141
U.S. Department of Energy, Amarillo Area Office, PO Box 30030,
Amarillo, TX 79120-0030
U.S. Department of Energy, Ames Laboratory, Iowa State University,
Ames, Iowa 50011
U.S. Department of Energy, Argonne Area Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Bartlesville Project Office, 220 North
Virginia Avenue, PO Box 1398, Bartlesville, OK 74003
U.S. Department of Energy, Batavia Area Office, PO Box 2000, Batavia,
IL 60510
U.S. Department of Energy, Bettis Atomic Power Laboratory, PO Box 79,
Pittsburgh, PA 15122-0079
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208
U.S. Department of Energy, Brookhaven Area Office, 53 Bell Avenue, Bldg
464, Upton, NY 11973
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass
Avenue, Argonne, IL 60439
U.S. Department of Energy, Continuous Electron Beam Accelerator
Facility, 12000 Jefferson Avenue, Newport News, Virginia 23606
U.S. Department of Energy, Dayton Area Office, PO Box 66, Miamisburg,
OH 45342-0066
U.S. Department of Energy, EG&G Mound Applied Technologies, PO Box
3000, Miamisburg, Ohio 45343-3000
U.S. Department of Energy, Environmental Measurements Laboratory, 376
Hudson Street, New York, NY 10014-3621
U.S. Department of Energy, Fermi National Accelerator Laboratory, PO
Box 500, Batavia, Illinois 60510
U.S. Department of Energy, Fernald Environmental Restoration Management
Corporation, PO Box 398704, Cincinnati, Ohio 45239-8704
U.S. Department of Energy, Fernald Field Office, 7400 Willey Road,
Cincinnati, OH 45030
U.S. Department of Energy, Golden Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Grand Junction, PO Box 2567, Grand Junction,
CO 81502-2567
U.S. Department of Energy, Headquarters, Washington, DC 20585
U.S. Department of Energy, Idaho Operations Office, 785 DOE Place,
Idaho Falls, ID 83401
U.S. Department of Energy, Inhalation Toxicology Research Institute, PO
Box 5890, Albuquerque, New Mexico 87185
U.S. Department of Energy, Kansas City Area Office, PO Box 410202,
Kansas City, MO 64141-0202
U.S. Department of Energy, Kirtland Area Office, PO Box 5400,
Albuquerque, NM 87185-5400
U.S. Department of Energy, Knolls Atomic Power Laboratory, PO Box 1072,
Schenectady, NY 12301
U.S. Department of Energy, Lawrence Livermore National Laboratory, PO
Box 808, Livermore, California 94551
U.S. Department of Energy, Lawrence Berkeley Laboratory, One Cyclotron
Road, Building 26, Room 143, Berkeley, California 94720
U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, Los
Alamos, NM 87544
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., Y-12
Plant, PO Box 2009, Oak Ridge, Tennessee 37831-8103
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., K-25
Plant, PO Box 2003, Oak Ridge, Tennessee 37831-7422
U.S. Department of Energy, MK Ferguson of Oak Ridge Company, PO Box
2011, Oak Ridge, Tennessee 37831-2011
U.S. Department of Energy, Morgantown Energy Technology Center, 3610
Collins Ferry Road, PO Box 880 Morgantown, WV 26507-0880,
U.S. Department of Energy, National Institute for Petroleum and Energy
Research, BDM-Oklahoma, Inc., PO Box 2565, Bartlesville, Oklahoma 74005
U.S. Department of Energy, National Renewable Energy Laboratory Area
Office, 1617 Cole Boulevard, Golden, CO 80401-3393
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 907
N. Poplar, Suite 150, Casper, WY 82601
U.S. Department of Energy, Naval Petroleum Reserves in California,
28590 Highway 119, PO Box 11, Tupman, CA 93276
U.S. Department of Energy, Naval Reactors Representative Office, Naval
Base Branch Post Office, General Delivery, Charleston Naval Shipyard,
Charleston, SC 29408-5615
U.S. Department of Energy, Naval Reactors Representative Office, PO Box
7021, Groton, CT 06340
U.S. Department of Energy, Naval Reactors Representative Office, Mare
Island Naval Shipyard, PO Box 2053, Vallejo, CA 94592
U.S. Department of Energy, Naval Reactors Representative Office,
Newport News Shipbuilding & Dry Dock Company, PO Box 973, Newport News,
VA 23607
U.S. Department of Energy, Naval Reactors Representative Office,
Norfolk Naval Shipyard, PO Box 848, Portsmouth, VA 23705-0848
U.S. Department of Energy, Naval Reactors Representative Office, Pearl
Harbor Naval Shipyard, PO Box 128, Pearl Harbor, HI 96860
U.S. Department of Energy, Naval Reactors Representative Office,
Portsmouth Naval Shipyard, Naval Base Branch, PO Box 2008, Portsmouth,
NH 03801-2008
U.S. Department of Energy, Naval Reactors Representative Office, Puget
Sound Naval Shipyard Substation, PO Box 1A, Bremerton, WA 98314
[[Page 33521]]
U.S. Department of Energy, Nevada Test Site, Mercury, Mercury, NV 89023
U.S. Department of Energy, Nevada Operations Office, PO Box 98518, Las
Vegas, NV 89193-8518
U.S. Department of Energy, New Brunswick Laboratory, 9800 South Cass
Avenue, Argonne, IL 60439
U.S. Department of Energy, Oak Ridge Operations Office, PO Box 2001,
Oak Ridge, TN 37831
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street,
Oakland, CA 94612-52019
U.S. Department of Energy, Ohio Field Office, 1 Mound Road, Miamisburg,
OH 45342
U.S. Department of Energy, Phoenix Area Office, PO Box 6457, Phoenix,
AZ 85005
U.S. Department of Energy, Pinellas Area Office, PO Box 2900, Largo, FL
34649
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
109, West Mifflin, PA 15122-0109
U.S. Department of Energy, Pittsburgh Energy Technology Center, PO Box
10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, Plasma Physics Laboratory, James Forrestal
Campus, Princeton University, PO Box 451, Princeton, New Jersey 08543
U.S. Department of Energy, Portsmouth Enrichment Office, PO Box 700,
Piketon, OH 45661
U.S. Department of Energy, Princeton Area Office, PO Box 102,
Princeton, NJ 08542
U.S. Department of Energy, Radiological and Environmental Sciences
Laboratory, 785 DOE Place, Idaho Falls, ID 83402
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352
U.S. Department of Energy, Rocketdyne--Rockwell Aerospace, 6633 Canoga
Avenue, PO Box 7922, Department 056 EA08, Canoga Park, California
91309-7922
U.S. Department of Energy, Rocky Flats Office, PO Box 928, Golden, CO
80402-0928
U.S. Department of Energy, Sandia National Laboratories, PO Box 5800,
Albuquerque, NM 87115
U.S. Department of Energy, Savannah River Operations Office, PO Box A,
Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, PO Box
1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, Samuel
Elbert Building, Public Square, Elberton, GA 30635
U.S. Department of Energy, Southwestern Power Administration, PO Box
1619, Tulsa, OK 74101
U.S. Department of Energy, Stanford Linear Accelerator Center, PO Box
4349, Stanford, California 94309
U.S. Department of Energy, Strategic Petroleum Reserve Project Office,
900 Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Waste Isolation Pilot Plant, Westinghouse
Electric Company, Waste Isolation Division, PO Box 2078, Carlsbad, New
Mexico 88220
U.S. Department of Energy, Weldon Spring Site Remedial Action Project,
7295 Highway 94 South, St. Charles, Missouri 63304
U.S. Department of Energy, West Valley Nuclear Service Company, Inc.,
10282 Rock Springs Road, PO Box 191, MS: F, West Valley, New York 14171
U.S. Department of Energy, Waste Isolation Pilot Project Office, PO Box
3090, Carlsbad, NM 88221
U.S. Department of Energy, Western Area Power Administration, PO Box
3402, Golden, CO 80401
U.S. Department of Energy, Westinghouse Electric Corporation, Bettis
Atomic Power Laboratory, Naval Reactors Facility, PO Box 2068, Idaho
Falls, ID 83403-2068
U.S. Department of Energy employees and contractor employees, and
any other persons having access to certain DOE facilities.
U.S. Department of Energy and contractor personnel and other
individuals' radiation exposure records, and other records, in
connection with registries of uranium, transuranics, or other elements
encountered in the nuclear industry.
1. U.S. Navy uses these records to monitor radiation exposure of
Naval and other personnel.
2. Nuclear Regulatory Commission uses these records to monitor
radiation exposure of DOE contractor personnel. U.S. Department of
Energy and its contractors and consultants, other contractors, and
organizations, including various states' departments of labor and
industry groups, use these records to monitor radiation exposure.
3. Department of Defense uses these records for the purpose of
identifying DOD and DOD-contractor personnel exposed to ionizing
radiation during nuclear testing and for conducting epidemiological
studies of radiation effects on individuals so identified.
4. A record from this system of records may be disclosed to
facilitate health hazard evaluations, epidemiological studies, or
public health activities required by law performed by personnel,
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry pursuant to Memoranda of Understanding between the Department
and the Department of Health and Human Services or its components.
5. Subject to the same Privacy Act limitations applicable to
employees of the Department, a record from this system of records may
be disclosed as a routine use to contractors, grantees, participants in
cooperative agreements, collaborating researchers, or their employees,
in performance of health studies or related health or environmental
duties pursuant to their contracts, grants, and cooperating or
collaborating research agreements. In order to perform such studies,
the Department, its contractors, grantees, participants in cooperative
agreements, and collaborating researchers may disclose a record to:
Federal, state and local health and medical agencies or authorities; to
subcontractors in order to determine a subject's vital status or cause
of death; to health care providers to verify a diagnosis or cause of
death; or to third parties to obtain current addresses for participants
in health-related studies, surveys and surveillances. All recipients of
such records are required to comply with the Privacy Act, to follow
prescribed measures to protect personal privacy, and to disclose or use
personally identifiable information only for the above described
research purposes.
6. A record from this system of records may be disclosed to members
of DOE advisory committees, the Department of Health and Human Services
Advisory Committee on Projects Related to Department of Energy
Facilities and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety or environmental
issues. All recipients of such records are required to comply with the
Privacy Act, to [[Page 33522]] follow prescribed measures to protect
personal privacy, and to disclose or use personally identifiable
information only for the purpose of providing advice to the Department
or to the Department of Health and Human Services.
Computer printouts, paper records, index cards, magnetic tape,
punched cards, microfilm, and disc.
By name, alphanumeric code, and social security number.
Records are maintained in locked file cabinets, locked safes,
guarded areas, and secured buildings, with access on a need-to-know
basis.
Records retention and disposal authorities are contained in the
General Records Schedule and DOE records schedules which have been
approved by the National Archives and Records Administration. Records
within the DOE are destroyed by shredding, burning, or burial in a
sanitary landfill, as appropriate.
Headquarters: U.S. Department of Energy, Assistant Secretary for
Environment, Safety, Health, EH-1, Washington, DC 20585.
Field Offices: The managers and directors of field locations where
the records are maintained are the system managers for their respective
portions of this system.
a. Requests by an individual to determine if a system of records
contains information about him/her should be directed to the Director,
FOIA and Privacy Act Division, Department of Energy (Headquarters), or
the Privacy Act Officer at the appropriate field location, in
accordance with DOE's Privacy Act regulations (10 CFR part 1008 (45 FR
61576, September 16, 1980)).
b. Required identifying information: Complete name, and geographic
location(s) and organization(s) where requester believes such record
may be located, date of birth, and time period.
Same as Notification procedures above.
Same as Notification procedures above.
The subject individual, accident-incident investigations, film
badges, dosimetry records, and previous employee records.
None.
DOE-36
Statistical Analysis Using Personnel Security Questionnaire (Health
and Mortality Study).
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352.
DOE and predecessor agency employees, consultants and contractor
employees, and consultants who were granted access authorizations
(clearances).
Records of employees of the Manhattan Engineering District Project,
Atomic Energy Commission, Energy Research and Development
Administration, and DOE, including copies of Personnel Security
Questionnaires completed after termination of employment.
1. A record from this system of records may be disclosed to the
Office of Management and Budget in connection with the review of
private relief legislation as set forth in OMB Circular No. A-19 at any
stage of the legislative coordination and clearance process as set
forth in that Circular.
2. A record from this system of records may be disclosed, as a
routine use, to DOE contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties subject to the same limitations applicable
to DOE officers and employees under the Privacy Act.
3. A record in this system of records may be disclosed, as a
routine use, to a member of Congress submitting a request involving the
individual when the individual is a constituent of the member and has
requested assistance from the member with respect to the subject matter
of the record.
4. A record from this system of records may be disclosed to
facilitate health hazard evaluations, epidemiological studies, or
public health activities required by law performed by personnel,
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry pursuant to Memoranda of Understanding between the Department
and the Department of Health and Human Services or its components.
5. Subject to the same Privacy Act limitations applicable to
employees of the Department, a record from this system of records may
be disclosed as a routine use to contractors, grantees, participants in
cooperative agreements, collaborating researchers, or their employees,
in performance of health studies or related health or environmental
duties pursuant to their contracts, grants, and cooperating or
collaborating research agreements. In order to perform such studies,
the Department, its contractors, grantees, participants in cooperative
agreements, and collaborating researchers may disclose a record to:
Federal, state and local health and medical agencies or authorities; to
subcontractors in order to determine a subject's vital status or cause
of death; to health care providers to verify a diagnosis or cause of
death; or to third parties to obtain current addresses for participants
in health-related studies, surveys and surveillances. All recipients of
such records are required to comply with the Privacy Act, to follow
prescribed measures to protect personal privacy, and to disclose or use
personally identifiable information only for the above described
research purposes.
6. A record from this system of records may be disclosed to members
of DOE advisory committees, the Department of Health and Human Services
Advisory Committee on Projects Related to Department of Energy
Facilities and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety or environmental
issues. All recipients of such records are required [[Page 33523]] to
comply with the Privacy Act, to follow prescribed measures to protect
personal privacy, and to disclose or use personally identifiable
information only for the purpose of providing advice to the Department
or to the Department of Health and Human Services.
Paper records.
By name and social security number.
Records are maintained in alarm storage areas in locked file
cabinets. Access is limited to individuals having a need-to-know.
Records retention and disposal authorities are contained in the
General Records Schedule and DOE records schedules which have been
approved by the National Archives and Records Administration. Records
within the DOE are destroyed by shredding, burning, or burial in a
sanitary landfill, as appropriate.
Field Offices: The managers and directors of field locations at Oak
Ridge and Richland Operations Offices are the system managers for their
respective portions of this system.
a. Request by an individual to determine if a system of records
contains information about him/her should be directed to the Director,
FOIA and Privacy Act Division, Department of Energy (Headquarters), or
Privacy Act Officer at the appropriate field office in accordance with
DOE's Privacy Act regulations (10 CFR part 1008 (45 FR 61576, September
16, 1980)).
b. Required identifying information: Complete name, social security
number and time period.
Same as Notification procedures above.
Same as Notification procedures above.
Clearance histories of Manhattan Engineering District, Atomic
Energy Commission, Energy Research and Development Administration, and
DOE employees; access permittees' security clearances; and reports from
investigative agencies.
None.
DOE-38
Occupational and Industrial Accident Records.
U.S. Department of Energy, Alaska Power Administration, 2770 Sherwood
Lane, Juneau, AK 99801-8545
U.S. Department of Energy, Albuquerque Operations Office, PO Box 5400,
Albuquerque, NM 87185-5400
U.S. Department of Energy, Allied-Signal, Kansas City Division, PO Box
419159, Kansas City, MO 64141
U.S. Department of Energy, Amarillo Area Office, PO Box 30030,
Amarillo, TX 79120-0030
U.S. Department of Energy, Ames Laboratory, Iowa State University,
Ames, Iowa 50011
U.S. Department of Energy, Argonne Area Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Bartlesville Project Office, 220 North
Virginia Avenue, PO Box 1398, Bartlesville, OK 74003
U.S. Department of Energy, Batavia Area Office, PO Box 2000, Batavia,
IL 60510
U.S. Department of Energy, Bettis Atomic Power Laboratory, PO Box 79,
Pittsburgh, PA 15122-0079
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208
U.S. Department of Energy, Brookhaven Area Office, 53 Bell Avenue,
Bldg. 464, Upton, NY 11973
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass
Avenue, Argonne, IL 60439
U.S. Department of Energy, Continuous Electron Beam Accelerator
Facility, 12000 Jefferson Avenue, Newport News, Virginia 23606
U.S. Department of Energy, Dayton Area Office, PO Box 66, Miamisburg,
OH 45342-0066
U.S. Department of Energy, EG&G Mound Applied Technologies, PO Box
3000, Miamisburg, Ohio 45343-3000
U.S. Department of Energy, Environmental Measurements Laboratory, 376
Hudson Street, New York, NY 10014-3621
U.S. Department of Energy, Fermi National Accelerator Laboratory, PO
Box 500, Batavia, Illinois 60510
U.S. Department of Energy, Fernald Environmental Restoration
Management Corporation, PO Box 398704, Cincinnati, Ohio 45239-8704
U.S. Department of Energy, Fernald Field Office, 7400 Willey Road,
Cincinnati, OH 45030
U.S. Department of Energy, Golden Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Grand Junction, PO Box 2567, Grand
Junction, CO 81502-2567
U.S. Department of Energy, Headquarters, Washington, DC 20585
U.S. Department of Energy, Idaho Operations Office, 785 DOE Place,
Idaho Falls, ID 83401
U.S. Department of Energy, Inhalation Toxicology Research Institute,
PO Box 5890, Albuquerque, New Mexico 87185
U.S. Department of Energy, Kansas City Area Office, PO Box 410202,
Kansas City, MO 64141-0202
U.S. Department of Energy, Kirtland Area Office, PO Box 5400,
Albuquerque, NM 87185-5400
U.S. Department of Energy, Knolls Atomic Power Laboratory, PO Box
1072, Schenectady, NY 12301
U.S. Department of Energy, Lawrence Livermore National Laboratory, PO
Box 808, Livermore, California 94551
U.S. Department of Energy, Lawrence Berkeley Laboratory, One Cyclotron
Road, Building 26, Room 143, Berkeley, California 94720
U.S. Department of Energy, Los Alamos Area Office, 528 35th Street,
Los Alamos, NM 87544
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., Y-12
Plant, PO Box 2009, Oak Ridge, Tennessee 37831-8103
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., K-25
Plant, PO Box 2003, Oak Ridge, Tennessee 37831-7422
U.S. Department of Energy, MK Ferguson of Oak Ridge Company, PO Box
2011, Oak Ridge, Tennessee 37831-2011
U.S. Department of Energy, Morgantown Energy Technology Center, 3610
Collins Ferry Road, PO Box 880, Morgantown, WV 26507-0880
U.S. Department of Energy, National Institute for Petroleum and Energy
Research, BDM-Oklahoma, Inc., PO Box 2565, Bartlesville, Oklahoma 74005
U.S. Department of Energy, National Renewable Energy Laboratory Area
Office, 1617 Cole Boulevard, Golden, CO 80401-3393
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 907
N. Poplar, Suite 150, Casper, WY 82601 [[Page 33524]]
U.S. Department of Energy, Naval Petroleum Reserves in California,
28590 Highway 119, PO Box 11, Tupman, CA 93276
U.S. Department of Energy, Naval Reactors Representative Office, Naval
Base Branch Post Office, General Delivery, Charleston Naval Shipyard,
Charleston, SC 29408-5615
U.S. Department of Energy, Naval Reactors Representative Office, PO Box
7021, Groton, CT 06340
U.S. Department of Energy, Naval Reactors Representative Office, Mare
Island Naval Shipyard, PO Box 2053, Vallejo, CA 94592
U.S. Department of Energy, Naval Reactors Representative Office,
Newport News Shipbuilding & Dry Dock Company, PO Box 973, Newport News,
VA 23607
U.S. Department of Energy, Naval Reactors Representative Office,
Norfolk Naval Shipyard, PO Box 848, Portsmouth, VA 23705-0848
U.S. Department of Energy, Naval Reactors Representative Office, Pearl
Harbor Naval Shipyard, PO Box 128, Pearl Harbor, HI 96860
U.S. Department of Energy, Naval Reactors Representative Office,
Portsmouth Naval Shipyard, Naval Base Branch, PO Box 2008, Portsmouth,
NH 03801-2008
U.S. Department of Energy, Naval Reactors Representative Office, Puget
Sound Naval Shipyard Substation, PO Box 1A, Bremerton, WA 98314
U.S. Department of Energy, Nevada Test Site, Mercury, Mercury, NV 89023
U.S. Department of Energy, Nevada Operations Office, PO Box 98518, Las
Vegas, NV 89193-8518
U.S. Department of Energy, New Brunswick Laboratory, 9800 South Cass
Avenue, Argonne, IL 60439
U.S. Department of Energy, Oak Ridge Operations Office, PO Box 2001,
Oak Ridge, TN 37831
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street,
Oakland, CA 94612-52019
U.S. Department of Energy, Ohio Field Office, 1 Mound Road, Miamisburg,
OH 45342
U.S. Department of Energy, Phoenix Area Office, PO Box 6457, Phoenix,
AZ 85005
U.S. Department of Energy, Pinellas Area Office, PO Box 2900, Largo, FL
34649
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
109, West Mifflin, PA 15122-0109
U.S. Department of Energy, Pittsburgh Energy Technology Center, PO Box
10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, Plasma Physics Laboratory, James Forrestal
Campus, Princeton University, PO Box 451, Princeton, New Jersey 08543
U.S. Department of Energy, Portsmouth Enrichment Office, PO Box 700,
Piketon, OH 45661
U.S. Department of Energy, Princeton Area Office, PO Box 102,
Princeton, NJ 08542
U.S. Department of Energy, Radiological and Environmental Sciences
Laboratory, 785 DOE Place, Idaho Falls, ID 83402
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352
U.S. Department of Energy, Rocketdyne--Rockwell Aerospace, 6633 Canoga
Avenue, PO Box 7922, Department 056 EA08, Canoga Park, California
91309-7922
U.S. Department of Energy, Rocky Flats Office, PO Box 928, Golden, CO
80402-0928
U.S. Department of Energy, Sandia National Laboratories, PO Box 5800,
Albuquerque, NM 87115
U.S. Department of Energy, Savannah River Operations Office, PO Box A,
Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, PO Box
1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, Samuel
Elbert Building, Public Square, Elberton, GA 30635
U.S. Department of Energy, Southwestern Power Administration, PO Box
1619, Tulsa, OK 74101
U.S. Department of Energy, Stanford Linear Accelerator Center, PO Box
4349, Stanford, California 94309
U.S. Department of Energy, Strategic Petroleum Reserve Project Office,
900 Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Waste Isolation Pilot Plant, Westinghouse
Electric Company, Waste Isolation Division, PO Box 2078, Carlsbad, New
Mexico 88220
U.S. Department of Energy, Weldon Spring Site Remedial Action Project,
7295 Highway 94 South, St. Charles, Missouri 63304
U.S. Department of Energy, West Valley Nuclear Service Company, Inc.,
10282 Rock Springs Road, PO Box 191, MS: F, West Valley, New York 14171
U.S. Department of Energy, Waste Isolation Pilot Project Office, PO Box
3090, Carlsbad, NM 88221
U.S. Department of Energy, Western Area Power Administration, PO Box
3402, Golden, CO 80401
U.S. Department of Energy, Westinghouse Electric Corporation, Bettis
Atomic Power Laboratory, Naval Reactors Facility, PO Box 2068, Idaho
Falls, ID 83403-2068
DOE employees, contractor employees, and any other persons having
access to DOE facilities who have had accidents on DOE facilities. Also
individuals involved in accidents with employees or contractor
employees or other persons having access to DOE facilities.
Accident/incident information, occupational injury and illness
experience, property damage experience, and motor vehicle accidents.
Pertinent provisions of 29 CFR 1904.7 apply to the records
maintained in this system of records.
1. Physicians: For purpose of treating patients.
2. Property owners and insurance companies: For purpose of
processing insurance claims.
3. DOE contractors and consultants, state departments of labor and
industries and other state agencies, U.S. Department of Labor, National
Drivers Registry, and Department of Transportation: For purposes of
processing insurance claims and accident reporting.
4. In the event that a record within this system of records
maintained by this agency indicates a violation or potential violation
of law, whether civil, criminal or regulatory in nature, and whether
arising by general statute or particular program pursuant thereto, the
relevant records in the system of records may be referred as a routine
use to the appropriate agency, whether Federal, State, local, or
foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation or order issued pursuant thereto.
5. A record from this system of records may be disclosed as a
routine use to a Federal, State, or local agency maintaining civil,
criminal, or other relevant enforcement information, such as current
licenses, if necessary, to obtain information relevant to an agency
decision concerning the hiring or retention of an employee, the
issuance of a security clearance, the letting of a contract or the
issuance of a license, grant, or other benefit.
6. A record from this system of records may be disclosed, as a
routine [[Page 33525]] use, to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee, the
issuance of a security clearance, the reporting of an investigation of
an employee, the letting of a contract, or the issuance of a license,
grant, or other benefit by the requesting agency, to the extent that
the information is relevant and necessary to the requesting agency's
decision on the matter.
7. A record from this system of records may be disclosed, as a
routine use, (a) to appropriate parties engaged in litigation or in
preparation of possible litigation, such as potential witnesses, for
the purpose of securing their testimony when necessary; (b) to courts,
magistrates or administrative tribunals; (c) to parties and their
attorneys for the purpose of proceeding with litigation or settlement
of disputes; and (d) to individuals seeking information by using
established discovery procedures, whether in connection with civil,
criminal, or regulatory proceedings.
8. A record maintained by this agency to carry out its functions
which relates to civil and criminal proceedings may be disclosed to the
news media in accordance with guidelines contained in Department of
Justice regulations 28 CFR 50.2.
9. A record maintained by this agency to carry out its functions
may be disclosed to foreign governments in accordance with treaty
obligations.
10. A record from this system of records may be disclosed to the
Office of Management and Budget in connection with the review of
private relief legislation as set forth in OMB Circular No. A-19 at any
stage of the legislative coordination and clearance process as set
forth in that Circular.
11. A record from this system of records may be disclosed, as a
routine use, to DOE contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties subject to the same limitations applicable
to DOE officers and employees under the Privacy Act.
12. A record in this system of records may be disclosed, as a
routine use, to a member of Congress submitting a request involving the
individual when the individual is a constituent of the member and has
requested assistance from the member with respect to the subject matter
of the record.
13. A record in this system of records which contains medical and/
or psychological information may be disclosed, as a routine use, to the
physician or mental health professional of any individual submitting a
request for access to the record under the Privacy Act of 1974 and
DOE's Privacy Act regulations if, in its sole judgment and good faith,
DOE believes that disclosure of the medical and/or psychological
information directly to the individual who is the subject of the record
could have an adverse effect upon that individual, in accordance with
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
14. A record from this system of records may be disclosed to
facilitate health hazard evaluations, epidemiological studies, or
public health activities required by law performed by personnel,
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health, the National
Center for Environmental Health, of the Centers for Disease Control and
Prevention, and the Agency for Toxic Substances and Disease Registry
pursuant to Memoranda of Understanding between the Department and the
Department of Health and Human Services or its components.
15. Subject to the same Privacy Act limitations applicable to
employees of the Department, a record from this system of records may
be disclosed as a routine use to contractors, grantees, participants in
cooperative agreements, collaborating researchers, or their employees,
in performance of health studies or related health or environmental
duties pursuant to their contracts, grants, and cooperating or
collaborating research agreements. In order to perform such studies,
the Department, its contractors, grantees, participants in cooperative
agreements, and collaborating researchers may disclose a record to:
Federal, state and local health and medical agencies or authorities; to
subcontractors in order to determine a subject's vital status or cause
of death; to health care providers to verify a diagnosis or cause of
death; or to third parties to obtain current addresses for participants
in health-related studies, surveys and surveillances. All recipients of
such records are required to comply with the Privacy Act, to follow
prescribed measures to protect personal privacy, and to disclose or use
personally identifiable information only for the above described
research purposes.
16. A record from this system of records may be disclosed to
members of DOE advisory committees, the Department of Health and Human
Services Advisory Committee on Projects Related to Department of Energy
Facilities and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety or environmental
issues. All recipients of such records are required to comply with the
Privacy Act, to follow prescribed measures to protect personal privacy,
and to disclose or use personally identifiable information only for the
purpose of providing advice to the Department or to the Department of
Health and Human Services.
Magnetic tape, punched cards, paper records, and microfilm.
By name and by alphabetic, numeric, or alphanumeric code.
Records are maintained in locked file cabinets, locked safes,
guarded areas, and secured buildings with access limited to personnel
with a need to know.
Records retention and disposal authorities are contained in the
General Records Schedule and DOE records schedules which have been
approved by the National Archives and Records Administration. Records
within the DOE are destroyed by shredding, burning, or burial in a
sanitary landfill, as appropriate.
Headquarters: U.S. Department of Energy, Assistant Secretary for
Environment, Safety and Health, EH-1, Washington, DC 20585.
Field Offices: The managers and directors of field offices in the
locations where the records are maintained are the system managers for
their respective portions of this system.
a. Requests by an individual to determine if a system of records
contains information about him/her should be directed to the Director,
FOIA and Privacy Act Division, Department of Energy (Headquarters), or
the Privacy Act Officer at the appropriate field location; in
accordance with DOE's Privacy Act regulations (10 CFR part 1008 (45 FR
61576, September 16, 1980)).
b. Required identifying information: Complete name, social security
number, [[Page 33526]] and/or birth date, geographic location of the
accident, and time period.
Same as Notification procedures above.
Same as Notification procedures above.
The subject individual, the individual's supervisor, medical
officers or personal physicians, accident investigators, investigation
boards, investigating law enforcement officers, the National Drivers
Registry, and previous employer records.
None.
DOE-40
Contractor Employees Insurance Claims.
U.S. Department of Energy, Headquarters, Washington, DC 20585
U.S. Department of Energy, Albuquerque Operations Office, PO Box 5400,
Albuquerque, NM 87185-5400
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass
Avenue, Argonne, IL 60439
U.S. Department of Energy, Idaho Operations Office, 785 DOE Place,
Idaho Falls, ID 83401
U.S. Department of Energy, Nevada Operations Office, PO Box 98518, Las
Vegas, NV 89193-8518
U.S. Department of Energy, Oak Ridge Operations Office, PO Box 2001,
Oak Ridge, TN 37831
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street,
Oakland, CA 94612-52019
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
109, West Mifflin, PA 15122-0109
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, PO Box A,
Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, PO Box
1069, Schenectady, NY 12301
Claimants under worker's compensation insurance and third-party
claimants against DOE contractors.
Accident reports, physician statements, pictures, maps, sketches,
claimant and witness statements, doctor and hospital bills, reports
from engineering firms, and claims activity reports.
1. Insurance companies--in administering claims against DOE
Contractors and DOE.
2. State and local agencies--for consideration of insurance claims.
3. Physicians--for claims evaluations.
4. Lawyers--for claims evaluations.
5. State industrial commissions--for claim evaluations.
6. Claims--adjustment services firms--for claim evaluations.
7. In the event that a record within this system of records
maintained by this agency indicates a violation or potential violation
of law, whether civil, criminal or regulatory in nature, and whether
arising by general statute or particular program pursuant thereto, the
relevant records in the system of records may be referred as a routine
use to the appropriate agency, whether Federal, State, local, or
foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation or order issued pursuant thereto.
8. A record from this system of records may be disclosed as a
routine use to a Federal, State, or local agency maintaining civil,
criminal, or other relevant enforcement information, such as current
licenses, if necessary, to obtain information relevant to an agency
decision concerning the hiring or retention of an employee, the
issuance of a security clearance, the letting of a contract or the
issuance of a license, grant, or other benefit.
9. A record from this system of record may be disclosed, as a
routine use, to a Federal agency, in response to its request, in
connection with the hiring or retention of an employee, the issuance of
a security clearance, the reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit by the requesting agency, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter.
10. A record from this system of records may be disclosed, as a
routine use, (a) to appropriate parties engaged in litigation or in
preparation of possible litigation, such as potential witnesses, for
the purpose of securing their testimony when necessary; (b) to courts,
magistrates or administrative tribunals; (c) to parties and their
attorneys for the purpose of proceeding with litigation or settlement
of disputes; and (d) to individuals seeking information by using
established discovery procedures, whether in connection with civil,
criminal, or regulatory proceedings.
11. A record maintained by this agency to carry out its functions
which relates to civil and criminal proceedings may be disclosed to the
news media in accordance with guidelines contained in Department of
Justice regulations 28 CFR 50.2.
12. A record maintained by this agency to carry out its functions
may be disclosed to foreign governments in accordance with treaty
obligations.
13. A record from this system of records may be disclosed to the
Office of Management and Budget in connection with the review of
private relief legislation as set forth in OMB Circular No. A-19 at any
stage of the legislative coordination and clearance process as set
forth in that Circular.
14. A record from this system of records may be disclosed, as a
routine use, to DOE contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties subject to the same limitations applicable
to DOE officers and employees under the Privacy Act.
15. A record in this system of records may be disclosed, as a
routine use, to a member of Congress submitting a request involving the
individual when the individual is a constituent of the member and has
requested assistance from the member with respect to the subject matter
of the record.
16. A record in this system of records which contains medical and/
or psychological information may be disclosed, as a routine use, to the
physician or mental health professional of any individual submitting a
request for access to the record under the Privacy Act of 1974 and
DOE's Privacy Act regulations if, in its sole judgment and good faith,
DOE believes that disclosure of the medical and/or psychological
information directly to the individual who is the subject of the record
could have an adverse effect upon that individual, in accordance with
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
17. A record from this system of records may be disclosed to
facilitate health hazard evaluations, epidemiological studies, or
public health activities required by law performed by personnel,
contractor [[Page 33527]] personnel, grantees, and cooperative
agreement holders of components of the Department of Health and Human
Services, including the National Institute for Occupational Safety and
Health and the National Center for Environmental Health of the Centers
for Disease Control and Prevention, and the Agency for Toxic Substances
and Disease Registry pursuant to Memoranda of Understanding between the
Department and the Department of Health and Human Services or its
components.
18. Subject to the same Privacy Act limitations applicable to
employees of the Department, a record from this system of records may
be disclosed as a routine use to contractors, grantees, participants in
cooperative agreements, collaborating researchers, or their employees,
in performance of health studies or related health or environmental
duties pursuant to their contracts, grants, and cooperating or
collaborating research agreements. In order to perform such studies,
the Department, its contractors, grantees, participants in cooperative
agreements, and collaborating researchers may disclose a record to:
federal, state and local health and medical agencies or authorities; to
subcontractors in order to determine a subject's vital status or cause
of death; to health care providers to verify a diagnosis or cause of
death; or to third parties to obtain current addresses for participants
in health-related studies, surveys and surveillances. All recipients of
such records are required to comply with the Privacy Act, to follow
prescribed measures to protect personal privacy, and to disclose or use
personally identifiable information only for the above described
research purposes.
19. A record from this system of records may be disclosed to
members of DOE advisory committees, the Department of Health and Human
Services Advisory Committee on Projects Related to Department of Energy
Facilities and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety or environmental
issues. All recipients of such records are required to comply with the
Privacy Act, to follow prescribed measures to protect personal privacy,
and to disclose or use personally identifiable information only for the
purpose of providing advice to the Department or to the Department of
Health and Human Services.
Paper records and computer printouts.
By contractor, name and claim number.
Records are maintained in a locked building.
Records retention and disposal authorities are contained in the
General Records Schedule and DOE records schedules which have been
approved by the National Archives and Records Administration. Records
within the DOE are destroyed by shredding, burning, or burial in a
sanitary landfill, as appropriate.
Headquarters: U.S. Department of Energy, Director, Office
Contractor Human Resource Management, HR-524, Washington, DC 20585.
Field offices: The managers and directors of field locations where
the records are maintained are the systems managers for their
respective portions of this system.
a. Requests by an individual to determine if a system of records
contains information about him/her should be directed to the Director,
FOIA and Privacy Act Division, Department of Energy (Headquarters), or
the Privacy Act Officer at the appropriate field location, in
accordance with DOE's Privacy Act regulations (10 CFR part 1008 (45 FR
61576, September 16, 1980)).
b. Required identifying information: Complete name, the geographic
location(s) and organization(s) where requester believes such record
may be located, date of birth, and time period.
Same as Notification procedures above.
Same as Notification procedures above.
Claimants, witnesses, and insurance company claim files.
None.
DOE-67
Participants in Experiments, Studies, and Surveys.
Subsystem A: EIA Survey Reports.
Subsystem B: Hanford Clinical Epidemiologic Studies.
Subsystem A: U.S. Department of Energy, Office of Oil and Gas, 1000
Independence Avenue, SW., Washington, DC 20585.
Subsystem B: Richland Operations Office, Post Office Box 550,
Richland, WA 99352.
Portions of the system may be located with contractors or other
entities involved in conducting the experiments, studies or surveys, or
in any DOE office.
Individuals who are participants in experiments, studies, and
surveys undertaken in furtherance of authorized DOE research
activities.
Subsystem A: Operators of oil and/or natural gas wells.
Subsystem B: All present and former DOE and DOE contractor Richland
Operations employees, their spouses and offspring, and selected
controls.
Subsystem A: Company name and identification, address and data
relating to oil and gas reserves and production.
Subsystem B: Name, age, birth date, place of birth, sex, race,
social security number, home address and telephone number, business
address and telephone number, education, income, occupation, family
size and composition, patterns of product use, and such other
information as is necessary, to be determined by the subject matter and
purpose of the experiment, study or survey, including data derived from
participants' responses during the course of the authorized research.
System also consists of a variety of records pertinent to the health
status of individuals and their families: Medical history; reproductive
history; birth records; developmental history; occupational history and
work environment; demographic information; and selected items such as
smoking habits, alcohol use, family medical history, and location of
residence.
Subsystem A:
1. Information in this system may, on occasion, be disclosed to
Federal [[Page 33528]] agencies and other entities which are
participating in research in connection with which the data were
obtained. Information in the possession of the Energy Information
Administration must be disclosed, upon request, to any DOE office which
determines the information relates to its functions.
2. A record from this system may be disclosed as a routine use, to
DOE contractors in performance of their contracts, and their officers
and employee have a need for the record in the performance of their
duties subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
3. A record from this system may be disclosed to a member of
Congress submitting a request involving the individual when the
individual is a constituent of the member and has requested assistance
from the member with respect to the subject matter of the record.
Subsystem B:
1. A record from this system of records may be disclosed to
facilitate health hazard evaluations, epidemiological studies, or
public health activities required by law performed by personnel,
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry pursuant to Memoranda of Understanding between the Department
and the Department of Health and Human Services or its components.
2. Subject to the same Privacy Act limitations applicable to
employees of the Department, a record from this system of records may
be disclosed as a routine use to contractors, grantees, participants in
cooperative agreements, collaborating researchers, or their employees,
in performance of health studies or related health or environmental
duties pursuant to their contracts, grants, and cooperating or
collaborating research agreements. In order to perform such studies,
the Department, its contractors, grantees, participants in cooperative
agreements, and collaborating researchers may disclose a record to:
federal, state and local health and medical agencies or authorities; to
subcontractors in order to determine a subject's vital status or cause
of death; to health care providers to verify a diagnosis or cause of
death; or to third parties to obtain current addresses for participants
in health-related studies, surveys and surveillances. All recipients of
such records are required to comply with the Privacy Act, to follow
prescribed measures to protect personal privacy, and to disclose or use
personally identifiable information only for the above described
research purposes.
3. A record from this system of records may be disclosed to members
of DOE advisory committees, the Department of Health and Human Services
Advisory Committee on Projects Related to Department of Energy
Facilities and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety or environmental
issues. All recipients of such records are required to comply with the
Privacy Act, to follow prescribed measures to protect personal privacy,
and to disclose or use personally identifiable information only for the
purpose of providing advice to the Department or to the Department of
Health and Human Services.
4. A record from this system of records may be disclosed, as a
routine use, to DOE contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties subject to the same limitations applicable
to DOE officers and employees under the Privacy Act.
5. A record in this system of records may be disclosed, as a
routine use, to a member of Congress submitting a request involving the
individual when the individual is a constituent of the member and has
requested assistance from the member with respect to the subject matter
of the record.
Generally paper records in file folders, electromagnetic storage
material, and microfiche.
Subsystem A: Paper records, microfiche, disk, and tape.
Subsystem B: Paper records, computer printouts, index cards,
microfilm, and disk.
Subsystem A: By data element, name, or control number.
Subsystem B: By name, alphanumeric code, and social security
number.
Generally during business hours, the records at DOE sites are
maintained in secured buildings with access limited to those whose
official duties require access; during nonbusiness hours, the records
are in secured rooms with access controlled by security guards. Any
records maintained by other entities will be maintained in a similar
fashion in accordance with DOE specifications. Records are maintained
in lockable cabinets, in secured buildings. Access is limited to
individuals having a need-to-know.
Subsystem A: The contract stipulates that the contractor will
exercise all diligence in controlling access to the records maintained
under the program and that only authorized members of the contractor,
and DOE will be allowed to use the data. All personnel that handle or
process the data are instructed and cautioned as to the confidentiality
of the data and its proper disposition.
Subsystem B: Records are maintained in lockable cabinets, in
secured buildings. Access is limited to individuals having a need-to-
know.
Records retention and disposal authorities are contained in the
General Records Schedule and DOE records schedules which have been
approved by the National Archives and Records Administration. Records
within the DOE are destroyed by shredding, burning, or burial in a
sanitary landfill, as appropriate.
Subsystem A: U.S. Department of Energy, Administrator, Energy
Information Administration, 1000 Independence Avenue, SW., Washington,
DC 20585.
Subsystem B: U.S. Department of Energy, Richland Operations Office,
PO Box 550 Richland, WA 99352.
Subsystem A: Requests by an individual to determine if a system of
records contains information about him/her should be directed to the
Director, FOIA and Privacy Act Division, U.S. Department of Energy,
1000 Independence Ave., S.W., Washington, DC 20585.
Subsystem B: Requests by an individual to determine if a system of
records contains information about him/her should be directed to, the
Privacy Act Officer, U.S. Department of Energy, Richland Operations
Office, PO Box 550, Richland, WA 99352, in accordance with DOE's
Privacy Act regulations (10 CFR part 1008, 45 FR 61576, September 16,
1980).
b. Required identifying information: Complete name at the time of
study, [[Page 33529]] birthday, social security number, current name,
address, and telephone number.
Same as Notification procedures above.
Same as Notification procedures above.
Subject individual.
None.
DOE-71
The Radiation Accident Registry.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
Those persons accidentally exposed to acute doses of ionizing
radiation as defined by exposure dose criteria agreed to by the DOE and
the Nuclear Regulatory Commission (NRC) by an interagency agreement.
The dose criteria established by this agreement include one or more of
the following: Greater than or equal to 25 REM (Roentgen Equivalent in
Man) to the whole body, active blood forming organs or gonads; greater
than or equal to 600 REM to skin of the whole body or extremities;
greater than or equal to 75 REM to other tissues or organs from an
external source; and greater than or equal to 1/2 NCRP maximum
permissible organ burden internally; all those medical
misadministrations of radioisotopes that result in a dose or organ
burden equal to or greater than those given above.
To those individuals known to have been involved in an event in
which one or more other persons received a dose equal to or in excess
of the DOE/NRC criteria but whose personal dose was less than these
criteria. The histories of these individuals contribute control
population data.
Official accident reports including reports of those accidents that
have occurred within the jurisdiction of the NRC and have been
transferred to the DOE for the Accident Registry according to the DOE/
NRC agreement; names, addresses, social security numbers, date of
birth, and sex; medical records compiled at the time of the accident
(such records include physician and hospital records, diagnostic and
laboratory test reports, radiographs, EKGs, and radiation exposure
report); medical records of illnesses, examinations, including routine
follow-up examinations, and investigations that have occurred since the
radiation exposure; photographs or facsimiles of radiation-induced
injuries; search and contact information for registrants not identified
and/or located; consent to release information forms completed by
registrants; death certificates; anecdotal information; correspondence
relating to the accident and/or the individuals involved.
1. To provide a current record of radiation accidents for use by
the DOE, and its contractors and consultants; to identify specific
populations for use in epidemiological and clinical studies; and to
conduct medical surveillance during the lifetime of the registrants.
2. A record from this system of records may be disclosed to
facilitate health hazard evaluations, epidemiological studies, or
public health activities required by law performed by personnel,
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry pursuant to Memoranda of Understanding between the Department
and the Department of Health and Human Services or its components.
3. Subject to the same Privacy Act limitations applicable to
employees of the Department, a record from this system of records may
be disclosed as a routine use to contractors, grantees, participants in
cooperative agreements, collaborating researchers, or their employees,
in performance of health studies or related health or environmental
duties pursuant to their contracts, grants, and cooperating or
collaborating research agreements. In order to perform such studies,
the Department, its contractors, grantees, participants in cooperative
agreements, and collaborating researchers may disclose a record to:
Federal, state and local health and medical agencies or authorities; to
subcontractors in order to determine a subject's vital status or cause
of death; to health care providers to verify a diagnosis or cause of
death; or to third parties to obtain current addresses for participants
in health-related studies, surveys and surveillances. All recipients of
such records are required to comply with the Privacy Act, to follow
prescribed measures to protect personal privacy, and to disclose or use
personally identifiable information only for the above described
research purposes.
4. A record from this system of records may be disclosed to members
of DOE advisory committees, the Department of Health and Human Services
Advisory Committee on Projects Related to Department of Energy
Facilities and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety or environmental
issues. All recipients of such records are required to comply with the
Privacy Act, to follow prescribed measures to protect personal privacy,
and to disclose or use personally identifiable information only for the
purpose of providing advice to the Department or to the Department of
Health and Human Services.
5. A record from this system of records may be disclosed, as a
routine use, (a) to appropriate parties engaged in litigation or in
preparation of possible litigation, such as potential witnesses, for
the purpose of securing their testimony when necessary; (b) to courts,
magistrates or administrative tribunals; (c) to parties and their
attorneys for the purpose of proceeding with litigation or settlement
of disputes; and (d) to individuals seeking information by using
established discovery procedures, whether in connection with civil,
criminal, or regulatory proceedings.
6. A record from this system of records may be disclosed, as a
routine use, to DOE contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties subject to the same limitations applicable
to DOE officers and employees under the Privacy Act.
7. A record in this system of records may be disclosed, as a
routine use, to a member of Congress submitting a request involving the
individual when the individual is a constituent of the member and has
requested assistance from the member with respect to the subject matter
of the record.
8. A record in this system of records which contains medical and/or
psychological information may be disclosed, as a routine use, to the
physician or mental health professional of any individual submitting a
request [[Page 33530]] for access to the record under the Privacy Act
of 1974 and DOE's Privacy Act regulations if, in its sole judgment and
good faith, DOE believes that disclosure of the medical and/or
psychological information directly to the individual who is the subject
of the record could have an adverse effect upon that individual, in
accordance with the provisions of 5 U.S.C. 552a(f)(3) and applicable
DOE regulations.
Paper records, computer tapes, computer printouts, punched cards,
disc, magnetic tape, and microfilm.
By name and social security number.
Records are maintained in locked security areas in locked file
cabinets. Access is limited to individuals whose official duties
require access.
Records retention and disposal authorities are contained in the
General Records Schedule and DOE records schedules which have been
approved by the National Archives and Records Administration. Records
within the DOE are destroyed by shredding, burning, or burial in a
sanitary landfill, as appropriate.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
a. Requests by an individual to determine if a system of records
contains information about him/her should be directed to the Privacy
Act Officer, Department of Energy, Oak Ridge Operation Office, PO Box
2001, Oak Ridge, TN 37831, in accordance with DOE's Privacy Act
regulations (10 CFR part 1008 (45 FR 61576, September 16, 1980)).
b. Required identifying information: Name, social security number,
and time period.
Same as Notification procedures above.
Same as Notification procedures above.
The individual, medical records, physicians, medical institutions,
and reports of incident/accident/accident investigations from private
and public sources, radiation dosimetry records, security clearance
records, and employment records.
None.
DOE-72
The Department of Energy Radiation Study Registry.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
Registrants are those present and former employees of contractors
of the DOE and its predecessor organizations including the Manhattan
District, USAEC, and ERDA, and present and former civilian employees in
the DOE Naval Reactor Program who received a whole body exposure of
ionizing radiation equal to or in excess of 5 REM in any 1 year.
Rosters of names of individuals meeting the above criteria for
inclusion in the Registry submitted through the DOE field operation
officers from DOE owned and operated facilities and sites. In addition
to names of such individuals, these rosters include social security
number or other identifying information, sex, race, date of birth, date
and/or place of death, first date of hire, last date of termination,
continuity of hire, year in which they received first dose greater than
or equal to 5 REM, actual radiation dose in excess of 5 REM, and total
career radiation exposure dose.
Original or copied lifetime medical records from plant and private
physicians and hospitals including routine physical examinations,
reports of diagnostic and laboratory tests, radiographs, EKG's, etc.,
or abstracted portions of such records as are required for the purposes
of this study.
Search and contact information for registrants who are no longer
employed at qualified sites or who are deceased.
1. To provide a current record of registrants for use by DOE, its
contractors, and consultants; to identify specific populations for use
in epidemiological and clinical studies; to conduct medical
surveillance during the lifetime of the registrants.
2. A record from this system of records may be disclosed to
facilitate health hazard evaluations, epidemiological studies, or
public health activities required by law performed by personnel,
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry pursuant to Memoranda of Understanding between the Department
and the Department of Health and Human Services or its components.
3. Subject to the same Privacy Act limitations applicable to
employees of the Department, a record from this system of records may
be disclosed as a routine use to contractors, grantees, participants in
cooperative agreements, collaborating researchers, or their employees,
in performance of health studies or related health or environmental
duties pursuant to their contracts, grants, and cooperating or
collaborating research agreements. In order to perform such studies,
the Department, its contractors, grantees, participants in cooperative
agreements, and collaborating researchers may disclose a record to:
Federal, state and local health and medical agencies or authorities; to
subcontractors in order to determine a subject's vital status or cause
of death; to health care providers to verify a diagnosis or cause of
death; or to third parties to obtain current addresses for participants
in health-related studies, surveys and surveillances. All recipients of
such records are required to comply with the Privacy Act, to follow
prescribed measures to protect personal privacy, and to disclose or use
personally identifiable information only for the above described
research purposes.
4. A record from this system of records may be disclosed to members
of DOE advisory committees, the Department of Health and Human Services
Advisory Committee on Projects Related to Department of Energy
Facilities and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety or environmental
issues. All [[Page 33531]] recipients of such records are required to
comply with the Privacy Act, to follow prescribed measures to protect
personal privacy, and to disclose or use personally identifiable
information only for the purpose of providing advice to the Department
or to the Department of Health and Human Services.
5. A record from this system of records may be disclosed, as a
routine use, (a) to appropriate parties engaged in litigation or in
preparation of possible litigation, such as potential witnesses, for
the purpose of securing their testimony when necessary; (b) to courts,
magistrates or administrative tribunals; (c) to parties and their
attorneys for the purpose of proceeding with litigation or settlement
of disputes; and (d) to individuals seeking information by using
established discovery procedures, whether in connection with civil,
criminal, or regulatory proceedings.
6. A record from this system of records may be disclosed, as a
routine use, to DOE contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties subject to the same limitations applicable
to DOE officers and employees under the Privacy Act.
7. A record in this system of records may be disclosed, as a
routine use, to a member of Congress submitting a request involving the
individual when the individual is a constituent of the member and has
requested assistance from the member with respect to the subject matter
of the record.
8. A record in this system of records which contains medical and/or
psychological information may be disclosed, as a routine use, to the
physician or mental health professional of any individual submitting a
request for access to the record under the Privacy Act of 1974 and
DOE's Privacy Act regulations if, in its sole judgment and good faith,
DOE believes that disclosure of the medical and/or psychological
information directly to the individual who is the subject of the record
could have an adverse effect upon that individual, in accordance with
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
Paper records, computer tapes, computer printouts, punched cards,
discs, magnetic tape, and microfilm.
By name and social security number.
Records are maintained in locked security areas in locked file
cabinets. Access is limited to individuals whose official duties
require access.
Records retention and disposal authorities are contained in the
General Records Schedule and DOE records schedules which have been
approved by the National Archives and Records Administration. Records
within the DOE are destroyed by shredding, burning, or burial in a
sanitary landfill, as appropriate.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
a. Requests by an individual to determine if a system of records
contains information about him/her should be directed to the Privacy
Act Officer, Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831, in accordance with DOE's Privacy Act
regulations (10 CFR part 1008 (45 FR 61576, September 16, 1980)).
b. Required identifying information: Complete name, social security
number, and time period.
Same as Notification procedures above.
Same as Notification procedures above.
The individual, medical records, physicians, medical institutions,
and reports of incident/accident investigations from private and public
sources, radiation dosimetry records, security clearance records, and
employment records.
None.
DOE-73
The US-DTPA Registry.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
Registrants are those individuals who, because of real or suspected
internal contamination with transuranic elements, have received
diethylenetriaminepentaacetic acid (DTPA), in the calcium or zinc form
during the course of chelation therapy. Administration of the agent
DTPA is limited to physicians who are co-investigators with the DOE
contractor staff on the Investigative New Drug License of the Food and
Drug Administration.
The records compiled by the physician administering DTPA in the
event of an exposure that was known to have or was suspected of having
caused transuranic contamination internally requiring chelation therapy
with DTPA. These records include a description of the exposure, the
results of serial bioassays and investigations conducted to evaluate
the level of internal contamination and the efficacy of subsequent
chelation by DTPA. The form of DTPA and the route and frequency of
administration are recorded together with any untoward effects of the
therapy.
Name, social security numbers or other identifiers and vital status
of treated persons. The last known address and the name of the private
physicians of individuals who have relocated or who are no longer
within the practice of the administering physician(s) are included in
the DTPA Registry to facilitate the search and contact of these
individuals; medical records of illnesses, examinations, including
routine follow-up examinations, investigations, etc., that have
occurred since the initial administration of DTPA; and death
certificate.
1. To provide a current record of individuals treated with DTPA for
use by the DOE and its contractors and consultants; identify by
epidemiological methods any long-term untoward effects associated with
DTPA therapy; to provide information to FDA in accord with the IND
license and issuances.
2. A record from this system of records may be disclosed to
facilitate health hazard evaluations, epidemiological studies, or
public health activities required by law performed by personnel,
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for
[[Page 33532]] Disease Control and Prevention, and the Agency for Toxic
Substances and Disease Registry pursuant to Memoranda of Understanding
between the Department and the Department of Health and Human Services
or its components.
3. Subject to the same Privacy Act limitations applicable to
employees of the Department, a record from this system of records may
be disclosed as a routine use to contractors, grantees, participants in
cooperative agreements, collaborating researchers, or their employees,
in performance of health studies or related health or environmental
duties pursuant to their contracts, grants, and cooperating or
collaborating research agreements. In order to perform such studies,
the Department, its contractors, grantees, participants in cooperative
agreements, and collaborating researchers may disclose a record to:
Federal, state and local health and medical agencies or authorities; to
subcontractors in order to determine a subject's vital status or cause
of death; to health care providers to verify a diagnosis or cause of
death; or to third parties to obtain current addresses for participants
in health-related studies, surveys and surveillances. All recipients of
such records are required to comply with the Privacy Act, to follow
prescribed measures to protect personal privacy, and to disclose or use
personally identifiable information only for the above described
research purposes.
4. A record from this system of records may be disclosed to members
of DOE advisory committees, the Department of Health and Human Services
Advisory Committee on Projects Related to Department of Energy
Facilities and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety or environmental
issues. All recipients of such records are required to comply with the
Privacy Act, to follow prescribed measures to protect personal privacy,
and to disclose or use personally identifiable information only for the
purpose of providing advice to the Department or to the Department of
Health and Human Services.
5. A record from this system of records may be disclosed, as a
routine use, (a) to appropriate parties engaged in litigation or in
preparation of possible litigation, such as potential witnesses, for
the purpose of securing their testimony when necessary; (b) to courts,
magistrates or administrative tribunals; (c) to parties and their
attorneys for the purpose of proceeding with litigation or settlement
of disputes; and (d) to individuals seeking information by using
established discovery procedures, whether in connection with civil,
criminal, or regulatory proceedings.
6. A record from this system of records may be disclosed, as a
routine use, to DOE contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties subject to the same limitations applicable
to DOE officers and employees under the Privacy Act.
7. A record in this system of records may be disclosed, as a
routine use, to a member of Congress submitting a request involving the
individual when the individual is a constituent of the member and has
requested assistance from the member with respect to the subject matter
of the record.
8. A record in this system of records which contains medical and/or
psychological information may be disclosed, as a routine use, to the
physician or mental health professional of any individual submitting a
request for access to the record under the Privacy Act of 1974 and
DOE's Privacy Act regulations if, in its sole judgment and good faith,
DOE believes that disclosure of the medical and/or psychological
information directly to the individual who is the subject of the record
could have an adverse effect upon that individual, in accordance with
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
Paper records, computer tapes, computer printouts, punched cards,
discs, magnetic tape, and microfilm.
By name and social security number.
Records are maintained in locked security areas in locked file
cabinets. Access is limited to individuals whose official duties
require access.
Records retention and disposal authorities are contained in the
General Records Schedule and DOE records schedules which have been
approved by the National Archives and Records Administration. Records
within the DOE are destroyed by shredding, burning, or burial in a
sanitary landfill, as appropriate.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
a. Requests by an individual to determine if a system of records
contains information about him/her should be directed to the Privacy
Act Officer, Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831, in accordance with the DOE's Privacy Act
regulations (10 CFR part 1008 (45 FR 61576, September 16, 1980)).
Same as Notification procedures above.
Same as Notification procedures above.
The individual, medical records, physicians, medical institutions,
and reports of incident/accident investigations from private and public
sources, radiation dosimetry records, security clearance records, and
employment records.
None.
[FR Doc. 95-15584 Filed 6-27-95; 8:45 am]
BILLING CODE 6450-01-P
