[Federal Register Volume 60, Number 109 (Wednesday, June 7, 1995)]
[Notices]
[Pages 30071-30072]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-13971]
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DEPARTMENT OF DEFENSE
Office of the Secretary
Privacy Act of 1974; Notice To Add a Record System
AGENCY: Office of the Secretary of Defense, DOD.
ACTION: Notice to Add a Record System.
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SUMMARY: The Office of the Secretary of Defense proposes to add one
system of records notices to its inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The addition will be effective on July 7, 1995, unless comments
are received that would result in a contrary determination.
ADDRESSES: Send comments to Chief, Records Management and Privacy Act
Branch, Washington Headquarter Services, Correspondence and Directives,
Records Management Division, 1155 Defense Pentagon, Washington, DC
20301-1155.
FOR FURTHER INFORMATION CONTACT: Mr. Dan Cragg at (703) 695-0970 or DSN
225-0970.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on May 23, 1995, to the
Committee on Government Reform and Oversight of the House of
Representatives, the Committee on Governmental Affairs of the Senate,
and the Office of Management and Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A-130, `Federal Agency
Responsibilities for Maintaining Records About Individuals,' dated July
25, 1994 (59 FR 37906, July 25, 1994).
Dated: June 1, 1995.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS P29
Personnel Security Adjudications File.
Directorate for Personnel and Security, Washington Headquarters
Services, Consolidated Adjudications Facility, 1725 Jefferson Davis
Highway, Suite 212A, Arlington, VA 22202-4191.
Civilian employees of the Office of the Secretary of Defense, its
components and supported organizations, the Defense Agencies (excluding
the Military Departments, the Defense Intelligence Agency, the Defense
Mapping Agency, the Office of the Joint Staff, the National Security
Agency, and contractors), and certain personnel selected for assignment
to the United States Mission to NATO.
Records relating to an individual's personnel security clearance/
adjudication actions.
5 U.S.C. Section 301, Executive Order 12356, Executive Order 10450,
Executive Order 9397.
To be used by officials of the Consolidated Adjudications Facility,
Directorate for Personnel and Security, Washington Headquarters
Services, to issue, deny, and revoke security clearances.
To be used by members of the Washington Headquarters Services
Clearance Appeal Board to determine appeals of clearance denials and
revocations.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of OSD's
compilation of systems of records notices apply to this system.
Hard copy files are maintained in file folders; computer files are
stored on magnetic tape and disk.
Active personnel security adjudication files are maintained
alphabetically by last name of subject, or by Social Security Number.
Inactive personnel security adjudication files are serially
numbered and indexed alphabetically.
Files are maintained under the direct control of office personnel
in the Consolidated Adjudications Facility during duty hours. Office is
locked and alarmed during non-duty hours. Computer media is stored in
controlled areas. Dial-up computer terminal access is controlled by
user passwords that are periodically changed.
Routine cases or those containing only minor derogatory information
that result in a favorable determination for the individual are
destroyed 15 years after completion date of the last investigative
action for that file.
Files on persons who are considered for affiliation with the DoD
will be destroyed after 1 year if the affiliation is not completed.
Cases containing significant derogatroy information are destroyed
25 years after the date of the last action, except those files deemed
to be of historcial value and/or or widespread public or congressional
interest, which [[Page 30072]] may be retired to the National Archives
after 15 years..
Director for Personnel and Security, Washington Headquarters
Services, 1155 Defense Pentagon, Room 3B347, Washington, DC 20301-1155.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Consolidated Adjudications Facility, Washington Headquarters
Services, Personnel and Security Directorate, 1725 Jefferson Davis
Highway, Suite 212A, Arlington, VA 22202-4191.
Requesters should provide full name and any former names used, date
and place of birth, and Social Security Number.
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
Consolidated Adjudications Facility, Washington Headquarters Services,
Personnel and Security Directorate, 1725 Jefferson Davis Highway, Suite
212A, Arlington, VA 22202-4191.
Requesters should provide full name and any former names used, date
and place of birth, and Social Security Number.
Requests must be signed and notarized or, if the individual does
not have access to notary services, preceded by a signed and dated
declaration verifying the identity of the requester, in substantially
the following form: `I certify that the information provided by me is
true, complete, and accurate to the best of my knowledge and belief and
this request is made in good faith. I understand that a knowing and
willful false, fictitious or fraudulent statement or representation can
be punished by fine or imprisonment or both.' (Signature).
The OSD's rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in OSD
Administrative Instruction No. 81; 32 CFR part 311; or may be obtained
from the system manager.
Information is received from individuals, their attorneys and other
authorized representatives; investigative reports from Federal
investigative agencies; personnel security records and correspondence;
medical and personnel records, reports and evaluations; and
correspondence from employing agencies, and DoD and other Federal
organizations, agencies and offices.
Portions of this system may be exempt from certain provisions of 5
U.S.C. 552a(k)(5), as applicable.
An exemption rule for this record system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3),
(c) and (e) and published in 32 CFR part 311. For additional
information contact the system manager.
[FR Doc. 95-13971 Filed 6-6-95; 8:45 am]
BILLING CODE 5000-04-F
