[Federal Register Volume 64, Number 109 (Tuesday, June 8, 1999)]
[Notices]
[Pages 30546-30547]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-14383]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration, Office of Records
Services--Washington, DC.
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
July 26, 1999. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov. Requesters must
cite the control number, which appears in parentheses after the name of
the agency which submitted the schedule, and must provide a mailing
address. Those who desire appraisal reports should so indicate in their
request.
FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: (301)713-7110. E-mail: records.mgt@arch2.nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs to conduct its business. Some schedules are comprehensive and
cover all the records of an agency or one of its major subdivisions.
Most schedules, however, cover records of only one office or program or
a few series of records. Many of these update previously approved
schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too,
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Justice, Civil Division (N1-60-99-5, 1 item, 1
temporary item). Published and unpublished technical and scientific
reports and copies of expert witness testimony in non-Federal cases
relating to radiation. Records were collected by Civil Division
attorneys as background information for litigation. These documents are
not associated with
[[Page 30547]]
specific cases nor were they entered as evidence in a case.
2. Department of State, Foreign Service Institute (N1-59-99-17, 124
items, 123 temporary items). Files related to training and instruction
in the field of foreign affairs and foreign languages, and the
provision of assistance in employment searches, retirement planning,
and adjusting to life at overseas posts. Included are such records as
course schedules and curricula, training evaluations, class rosters,
proficiency tests, trip files, budgetary records, and statistical
reports. Also included are electronic copies of documents created using
electronic mail and word processing. Recordkeeping copies of policy
files of the Office of the Director of the Institute are proposed for
permanent retention.
3. Environmental Protection Agency, Office of Air Quality Planning
and Standards (N1-412-99-8, 4 items, 2 temporary items). Software
programs and input documents associated with an electronic information
system that collects and stores data regarding air quality and
emissions. The electronic data and related documentation are proposed
for permanent retention.
4. Federal Energy Regulatory Commission, Office of Pipeline
Regulation (N1-138-98-4, 1 item, 1 temporary item). Electronic copies
of documents created using electronic mail and word processing
associated with correspondence with gas pipeline companies.
Recordkeeping copies of these files were previously approved for
disposal.
5. Federal Energy Regulatory Commission, Office of Pipeline
Regulation (N1-138-98-13, 1 item, 1 temporary item). Electronic copies
of documents created using electronic mail and word processing related
to suspension and investigations of rates, fares, charges, and
practices of companies. Recordkeeping copies of these files were
previously approved for disposal.
6. Federal Energy Regulatory Commission, Office of the Chief
Accountant (N1-138-98-14, 1 item, 1 temporary item). Electronic copies
of documents created using electronic mail and word processing related
to annual financial and statistical reports from electric utilities and
other hydro projects and licensees. Recordkeeping copies of these
reports were previously approved for disposal.
Dated: June 1, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-14383 Filed 6-7-99; 8:45 am]
BILLING CODE 7515-01-P
