[Federal Register Volume 64, Number 132 (Monday, July 12, 1999)]
[Notices]
[Pages 37568-37570]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-17600]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration, Office of Records
Services--Washington, DC.
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
August 26, 1999. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov. Requesters must
cite the control number, which appears in parentheses after the name of
the agency which submitted the schedule, and must provide a mailing
address. Those who desire appraisal reports should so indicate in their
request.
FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: (301) 713-7110. E-mail: records.mgt@arch2.nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs to conduct its business. Some schedules are comprehensive and
cover all the records of an agency or one of its major subdivisions.
Most schedules, however, cover records of only one office or program or
a few series of records. Many of these update previously approved
schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This
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approval is granted only after a thorough consideration of their
administrative use by the agency of origin, the rights of the
Government and of private persons directly affected by the Government's
activities, and whether or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too,
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Defense, Defense Intelligence Agency (N1-373-99-2,
1 item, 1 temporary item). Records relating to the planning and
development of an automated resource management information system that
was never operational. Included are such records as feasibility
studies, plans, manuals, and budget documents.
2. Department of Defense, Office of the Inspector General (N1-509-
99-3, 3 items, 3 temporary items). Surveys, working papers,
recommendations, charts, and related records pertaining to staffing.
Included are electronic copies of documents created using electronic
mail and word processing.
3. Department of Energy, Agency-wide (N1-434-98-8, 3 items, 2
temporary items). Electronic copies of records created using electronic
mail, word processing, and other office automation applications that
pertain to budget policy, budget estimates, budget justifications, and
related matters. Also included are recordkeeping copies of budget
office records that pertain to non-substantive programs. Recordkeeping
copies of files that relate to substantive programs are proposed for
permanent retention.
4. Department of Energy, Strategic Petroleum Reserve (N1-434-98-3,
36 items, 21 temporary items). Records relating to administrative and
operational activities of the Strategic Petroleum Reserve (SPR).
Included are such records as general subject files, organization
improvement files, external relations records, files on environmental
matters, safety and health records, legislative files, and maintenance
management files. Files proposed for permanent retention include
program planning files, construction and engineering records, external
agreements, oil acquisition/drawdown records, economic analysis files,
organization and management files, SPR publications, maps, photographs,
and drawings.
5. Central Intelligence Agency, Agency-wide (N1-263-99-2, 2 items,
2 temporary items). Electronic system and related paper input documents
containing financial information on individual personnel collected
pursuant to the Counterintelligence and Security Enhancements Act of
1994 and Executive Order 12968 (Access to Classified Information).
6. Central Intelligence Agency, Agency-wide (N1-263-99-3, 2 items,
1 temporary item). Office automation copies of schedules of daily
activities. Recordkeeping copies of schedules of daily activities for
all Presidential appointees and deputy directors are proposed for
permanent retention.
7. Environmental Protection Agency, Agency-wide (N1-412-98-2, 2
items, 2 temporary items). Records relating to EPA participation in
safety tests and disaster preparedness exercises. Included are
correspondence files, state and local emergency response plans,
inspection reports, and electronic copies of documents created using
electronic mail and word processing.
8. Federal Energy Regulatory Commission, Financial Policy Division
(N1-138-99-1, 8 items, 8 temporary items). Records relating to
delegations of administrative authorities, including an electronic
database which identifies individuals to whom administrative
authorities have been delegated. Electronic copies of documents created
using electronic mail and word processing are also included.
9. Federal Retirement Thrift Investment Board, Agency-wide (N1-474-
98-1, 6 items, 6 temporary items). Federal Retirement Thrift Investment
Board and Thrift Savings Plan web sites and related records. Included
web site archives, change control records including e-mail and word
processing applications, migration records, feedback and statistical
reports, and electronic code.
10. Federal Trade Commission, Agency-wide (N1-122-96-2, 4 items, 3
temporary items). Congressional correspondence records consisting of
routine inquiries from Members of Congress, responses, tracking sheets,
data about correspondence maintained on-line, and printed out reports
derived from on-line data. Substantive correspondence with
Congressional Committees and Subcommittees, signed by the Chairman of
the Commission or by the Commission's Secretary on behalf of the
Commission, is proposed for permanent retention.
11. Nuclear Regulatory Commission, Office of Congressional Affairs
(N1-431-99-2, 35 items, 31 temporary items). Electronic records in the
Commission's Agency-wide Document Access and Management System (ADAMS)
pertaining to Congressional affairs, including electronic copies of
records created using office automation tools and records that are used
to create ADAMS portable document format files. Records, which were
previously approved for disposal in paper form, include files relating
to committees and conferences for which the Commission was not a
sponsor, Congressional correspondence, Congressional hearing testimony
and transcripts, copies of proposed legislation, and biographical
information on Members of Congress. The electronic recordkeeping copies
of files relating to committees and conferences sponsored by the
Commission and general program correspondence files at the Office
Director level are proposed for permanent retention.
12. Nuclear Regulatory Commission, Office of Small Business and
Civil Rights (N1-431-99-5, 4 items, 2 temporary items). Electronic
records in the Commission's Agency-wide Document Access and Management
System (ADAMS) pertaining to small business and civil rights, including
electronic copies of records created using office automation tools and
records that are used to create ADAMS portable document format files.
The electronic recordkeeping copies of program correspondence files at
the Office Director level are proposed for permanent retention.
13. Social Security Administration, Agency-wide (N1-47-99-1, 4
items, 4 temporary items). Title II Retirement and Survivors Insurance
International Claims Folders consisting of paper case files and
electronic copies of records created using word processing, electronic
mail, and other office automation applications. These files are used to
adjudicate claims and include such records as award or disallowance
determination forms, correspondence, claims payment history, and, for
disability-based benefits, medical
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reports and disability hearing transcripts.
Dated: July 6, 1999.
Geraldine Phillips,
Acting Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-17600 Filed 7-9-99; 8:45 am]
BILLING CODE 7515-01-P
