[Federal Register Volume 63, Number 133 (Monday, July 13, 1998)]
[Notices]
[Pages 37595-37597]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-18458]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration, Office of Records
Services--Washington, DC.
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
August 27, 1998. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern
Records Programs (NWM), National Archives and Records Administration,
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301) 713-
7110. E-mail:records.mgt@arch2.nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs
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the records to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Grain Inspection, Packers and
Stockyards Administration, Agency-wide (N1-463-98-2, 2 items, 2
temporary items). Reduction in retention periods of license issuance
records and investigation files, which were previously approved for
disposal, to meet requirements of the U.S. Grain Standards Act.
2. Department of Agriculture, Animal and Plant Health Inspection
Service, Agency-wide (N1-463-98-1, 2 items, 2 temporary items). Credit
card account set-up files and program holder files documenting the
issuance and use of government employee credit cards for agency
purchases.
3. Department of the Army, Army-wide (N1-AU-97-10, 6 items, 6
temporary items). Records relating to logistics and materiel issues,
including readiness of aircraft, missiles and ground equipment and the
capability of the logistics system to sustain deployed forces in
simulated combat.
4. Department of the Army, Army-wide (N1-AU-97-25, 4 items, 4
temporary items). Reduction in the retention period of special review
board records previously approved for disposal. Files relate to
suitability evaluation boards, academic evaluation report appeals,
officer evaluation report appeals and enlisted evaluation report
appeals.
5. Department of Commerce, National Oceanic and Atmospheric
Administration, Agency-wide (N1-370-97-3, 1 item, 1 temporary item).
Fishery Management Regulations Guidance Files maintained at NOAA
headquarters and regional offices which consist of guidance on the
preparation and publication of regulations in the Federal Register,
regulatory training materials pertaining to fishery regulations
development and regulations pertaining to Fishery Management Plans.
6. Department of Energy, Alaska Power Administration, Agency-wide
(N1-447-97-1, 5 items, 1 temporary item). The single temporary item in
this schedule permits the Alaska Power Administration (which will cease
operation in 1998) to apply to its records disposal authorities
contained in 10 separate schedules approved for analogous records of
the Bonneville Power Administration. Records proposed for disposal
document payroll, budget, work requests, quality control, line
inspections and other day-to-day operations.
7. Department of Health and Human Services, Health Care Financing
Administration (N1-440-98-1, 1 item, 1 temporary item). Demonstration
records created by the Office of Financial Management to support the
management and payment for research projects conducted by HCFA to test
the feasibility of covering currently noncovered services or activities
and/or to test alternate reimbursement methodologies. The files include
cost reports, financial statements, award/initiation letters,
correspondence, progress reports, corrective actions, site visit
reports, interim and final reports, desk review programs, notices of
program reimbursement, adjustment reports, appeals information (e.g.,
position papers), payment information, enrollee data and monthly and
history edits.
8. Department of Health and Human Services, Health Care Financing
Administration (N1-440-98-2, 1 item, 1 temporary item). Adjusted
Community Rate (ACR) Proposals created by individual HMO's consisting
of documentation supporting the proposed monthly premium charge to
enrolled Medicare beneficiaries.
9. Department of Health and Human Services, National Institute for
Occupational Safety and Health (N1-442-98-1, 4 items, 4 temporary
items). Epidemiological Study Records and Employee Exposure and Medical
Records. Epidemiological Study Records include medical records and
consent forms, questionnaires, notification letters, study protocols,
draft reports and peer review correspondence (the final study report is
not authorized for destruction). Employee Exposure and Medical Records
will be retained for 40 years in accordance with requirements specified
in 29 CFR 1910.
10. Department of Justice, Agency-wide (N1-60-98-3, 1 item, 1
temporary item). Removal of Records Request and Nondisclosure
Agreements. Executed printed forms required of all departing employees
certifying that documentary materials removed are non-record copies and
contain no sensitive information.
11. Department of Justice, Federal Bureau of Investigation,
Criminal Justice Information System Division (N1-65-98-1, 1 item, 1
temporary item). A reduction in the retention period for single
fingerprint cards for individuals born prior to 1/1/29, previously
approved for disposal.
12. Department of Justice, Immigration and Naturalization Service
(N1-85-98-1, 2 items, 2 temporary items). Firearms Operating Module, an
automated system tracking issuance of firearms to INS enforcement
personnel.
13. Department of Justice, United States Parole Commission (N1-438-
98-1, 1 item, 1 temporary item). Parole cases transferred from the
custody of the District of Columbia Parole Board to the Commission
pursuant to the requirements of P.L. 1005-33.
14. Department of Treasury, Internal Revenue Service, Assistant
Commissioner (International) (N1-058-98-8, 10 items, 10 temporary
items). The records consist of Exemption from Withholding on
Compensation for Independent Personal Services of a Non-Resident Alien
(Form 8233) and two administrative systems: the Territory Post Model
System which prioritizes potential international posts-of-duty, and the
Centralized International Case Management System, which tracks
information pertaining to international examinations.
15. Department of Treasury, Internal Revenue Service, Service
Centers (N1-058-98-12, 20 items, 20 temporary items). The records
consist of forms and
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accounting records created and maintained in the Centers pertaining to
revenue collection and accounting; processing, analysis, and
disposition of tax returns, tax information and related records;
mailing of tax forms, transcription of statistical information and
preparation of reports.
16. Department of Treasury, Internal Revenue Service, Office of the
Chief, Management and Administration; Assistant Commissioner, Support
Services; Office of the Chief, Headquarters Operations; Office of the
Director, Support Services; Regional Commissioners (N1-058-97-9, 42
items, 36 temporary items). The records proposed for disposal consist
largely of administrative records pertaining to such matters as air
quality management, building renovation projects, management
improvement studies, operating plans, space planning, parking programs,
work information tracking, and membership in professional
organizations.
17. Department of Treasury, Internal Revenue Service, Service
Centers (N1-058-98-11, 1 item, 1 temporary item). A reduction in the
retention period for Posting, Payment, and Adjustment Documents, which
were previously approved for disposal.
18. Department of Treasury, Under Secretary, Domestic Finance,
Office of Federal Financing Bank (N1-056-98-1, 4 items, 2 temporary
items). A reduction in the retention period for Federal Financing Note
and Obligation Files and Transaction Files, which were previously
approved for disposal.
19. African Development Foundation, Office of Programs and Field
Operations (N1-487-98-1, 4 items, 4 temporary items). Master Grant
Documentation Files, including electronic versions of records created
by electronic mail and word processing applications.
20. Environmental Protection Agency, Laboratory Records (N1-412-97-
5, 1 item, 1 temporary item). Employee Occupational Exposure to
Ionizing Radiation records consisting of quarterly employee exposure
reports, lists of approved radioactive isotope users, Nuclear
Regulatory Commission (NRC) correspondence, policies regarding handling
of radiation, questionnaires and requisitions for and inventories of
radioactive materials. These files will be maintained for 75 years
after the termination of the NRC license.
21. Federal Emergency Management Agency (FEMA), Agency-wide (N1-
311-97-2, 4 items, 2 temporary items). Records of external committees
and conferences sponsored by other agencies.
22. National Archives and Records Administration (N1-GRS-98-1, 2
items, 2 temporary items). An addition to General Records Schedule 1,
applicable to all Federal agencies, providing disposition authority for
records documenting positive drug test results for Federal employees
and job applicants.
23. Central Intelligence Agency, Agency-wide (N1-263-98-1, 3 items,
2 temporary items). The temporary records include agency posters
produced in support of routine events and subjects and pre-production
materials. Mission related posters are proposed for permanent
retention.
24. Tennessee Valley Authority, Chief Engineer (N1-142-98-14, 2
items, 1 temporary item). Temporary files of the Chief Engineer
consisting of field engineering log books, concreting operations
records, progress reports, blasting records and administrative records.
Project files relating to water control and related photographs,
fatalities at TVA facilities, and Townlift correspondence are proposed
for permanent retention.
Dated: July 2, 1998.
Geraldine N. Phillips,
Acting Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 98-18458 Filed 7-10-98; 8:45 am]
BILLING CODE 7515-01-P
