[Federal Register Volume 61, Number 137 (Tuesday, July 16, 1996)]
[Notices]
[Pages 37068-37070]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-17959]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Office of the Secretary
HHS Management and Budget Office; Office of Budget; Statement of
Organization, Functions, and Delegations of Authority
Part A, Office of the Secretary, Statement of Organization,
Functions and Delegations of Authority for the Department of Health and
Human Services is being amended at Chapter AM, HHS Management and
Budget Office, Chapter AML, Office of Budget, as last amended at March
2, 1992. The changes are to reflect a realignment of functions within
the Office of Budget.
Delete Chapter AML in its entirety and replace with the following:
Section AML.00 Mission
The Office of Budget provides advice and support to the Secretary
and the
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Assistant Secretary for Management and Budget on matters pertaining to:
Formulation of the HHS and President's budget, presentation of budgets
and reconciliation legislation to OMB and the Congress, and resolution
of issues arising from the execution of final appropriations,
implementation of authorizing legislation, and management of the
Service and Supply Fund. In addition, the Office ensures that all
Office of the Secretary employment policies and actions are in
accordance with Equal Employment Opportunity (EEO) rules and
regulations.
Section AML.10 Organization
The Office of Budget is headed by the Deputy Assistant Secretary
for Budget who reports to the Assistant Secretary for Management and
Budget and includes the following:
A. Division of Discretionary Programs (AML1)
B. Division of Health Benefits and Income Support (AML3)
C. Division of Budget Policy and Management (AML4)
D. Division of Program Integrity and Organizational Management (AML2)
E. Office of the Secretary Office of Equal Employment Opportunity (AML-
1)
Section AML.20 Functions
1. Division of Discretionary Programs. The Division:
a. Provides analytical services and assistance to the Secretary,
the Assistant Secretary for Management and Budget, and Department OPDIV
heads in their budgetary management of the Department's principal
discretionary programs including science and health services programs
administered by the Public Health components; social service programs
of the Administration for Children and Families and the Administration
on Aging; and Departmental Management.
b. Reviews budgets and related requests for resources; and analyzes
plans and proposals for new or alternative legislation.
c. Analyzes proposed regulations, reorganizations, or program
initiatives to determine their policy, resource and management
implications.
d. Proposes recommendations on draft regulations, proposed
legislation and reorganization proposals.
e. Proposes budget options and policy initiatives as necessary to
achieve program objectives established by the Secretary.
f. Assists in the development of strategies for the presentation of
the budget to the Office of Management and Budget and the Congress and
develops materials for key Departmental officials who testify at
hearings before these bodies.
g. Provides guidance to OPDIVs and STAFFDIVs in the formulation of
their budgets.
h. Conducts special reviews and analyses to examine assigned OPDIV
and STAFFDIV program operations and management effectiveness.
i. Provides assistance to STAFFDIVs in the execution of
appropriations, including financial plans, apportionments, allotments,
and centrally-managed projects.
2. Division of Health Benefits and Income Support. The Division:
a. Provides analytical services and assistance to the Secretary,
the Assistant Secretary for Management and Budget, and the Department
OPDIV heads in the budgetary management of the Department's principal
entitlement programs including Medicare, Medicaid, Family Support
Payments and other entitlements in support of children and families.
b. Reviews budget and related requests for resources; analyzes
plans and proposals for new legislation, regulations, or program
initiatives to determine their resource, policy, and management
implications; proposes recommendations for the Office of Budget on
budget requests, draft regulations, proposed legislation, and
reorganization proposals.
c. Assists the Secretary, the Assistant Secretary for Management
and Budget and the OPDIV heads in evaluating programs and budgetary
proposals by developing reliable cost projections for legislative and
planning proposals, and ensuring that proposals are consistent with
approved plans and policies.
d. Coordinates the preparation of budget estimates and forecasts of
resources required to support the programs and operations of the
Department.
e. Reviews reprogramming requests and recommends appropriate action
to the Office of Budget.
f. Provides guidance in budget formulation for the appropriate
OPDIV.
g. Conducts special management reviews and analyses, and develops
management options to ensure efficient and effective program operations
and to encourage management improvements.
h. Proposes budget options and policy initiatives as necessary to
achieve program objectives established by the Secretary.
i. Assists in the development of strategies for presentation of the
budget to the Office of Management and Budget and the Congress and
develops materials for key Department officials who testify at hearings
before these bodies.
3. Division of Budget Policy and Management. The Division:
a. Directs the formulation and presentation of the HHS budget by
developing and promulgating to the OPDIVs and others the policies,
procedures, guidance, and schedules for preparing budget submissions.
b. Coordinates the presentation of the Department's budget to
Congress including preparation and submission of justifications,
reports, significant items, and cross-cutting materials; preparation of
the Secretary's testimony before the Appropriations Committees; and
coordination of transcripts, questions for the record, and other
hearing materials.
c. Provides advice and analysis to support Department-wide budget
decision-making.
d. Maintains active communication with Department budget officers
with regard to external budget events.
e. Manages a computerized budget information system reflecting data
on an HHS-wide basis and coordinates OPDIV input into this system.
f. Provides direct staff support to the Secretary in preparation
for appropriation hearings and other budget related presentations and
briefings.
g. Actively communicates with the Budget and Appropriations
Committees in the Congress and provides intelligence and analyses of
budget decisions to senior HHS staff and the operating divisions.
h. Prepares guidelines for determining funding levels under
continuing resolutions.
i. Coordinates preparation of guidelines governing reprogrammings,
transfers between accounts, and other cross-cutting funding methods;
provides recommendations and staff support in processing cross-cutting
funding proposals.
j. Analyzes and prepares reports on HHS' performance in achieving
streamlining and FTE reduction goals; provides expert advice on
Departmentwide staffing policy.
4. Division of Program Integrity and Organizational Management. The
Division:
a. Reviews and analyzes the budgets of the Office of Inspector
General (OIG) and Office for Civil Rights (OCR). Prepares special
analyses of OIG and OCR budgets for the purpose of evaluating capacity
and determining if alternative approaches are feasible. These analyses
would usually be for the use of the Deputy Assistant Secretary, Budget,
the Assistant Secretary for
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Management and Budget, and the Secretary. Monitors Congressional
appropriations hearings in which the OIG and/or OCR are participants.
b. Provides staff assistance to the Secretary, the Assistant
Secretary for Management and Budget, the Service and Supply Fund (SSF)
Board of Directors, OPDIV Budget Officers, and STAFFDIV heads in the
budgetary and financial management of the Service and Supply Fund.
c. Provides for policy management, and financial integrity of the
SSF in the provision of Departmental common use administrative
services.
d. Provides budget policy and technical support to the Program
Support Center Director (and other activity managers) on all SSF
activities.
e. Directs and provides technical guidance to SSF activity managers
in preparing annual budgets. Assists in the planning and preparation of
the SSF budget for presentation to the SSF Board, the Office of
Management and Budget, and Congress.
f. Directs and provides technical guidance to SSF accountants in
preparing annual financial statements. Assists in the planning and
preparation of these statements for presentation to the SSF Board,
auditors, and the Office of Management and Budget.
g. Prepares apportionment requests for the Service and Supply Fund.
h. Establishes Department policy in the management of Inspector
General Reports and audits; prepares the Secretary's semi-annual report
to Congress on IG report management.
i. Serves as the principal source of advice on all aspects of
Department-wide organizational analysis including: (1) Planning for new
organizational elements; (2) evaluating current organizational
structures for effectiveness; (3) conducting the review process for
reorganization proposals. Manages the reorganization process for the
Office of the Secretary (OS) requiring the Assistant Secretary for
Management and Budget or the Secretary's signature. Administers the
Department's system for the review, approval and documentation of
delegations of authority. Develops Department-wide policies and
provides technical assistance on the use and application of delegations
of authority. Advises senior officials within the Department on
delegations of authority, coordinates review of proposed delegations
requiring the Secretary's or the Assistant Secretary for Management and
Budget's approval. Analyzes and makes recommendations related to
legislative proposals with potential impact upon the Department's
organizational structure or managerial procedures.
j. Manages, in accordance with the Paperwork Reduction Act of 1980,
as amended, the OS activities related to the review and approval of all
public use reports and record-keeping requirements which impose a
paperwork burden on the public. Develops policies for and manages the
OS Information Collection Budget and the Information Collection Budget
process. Develops policies and procedures for the OS and carries out
analytical and oversight activities related to the Department's
paperwork burden reduction efforts.
k. Maintains the Departmental Standard Administrative Code (SAC)
system, providing oversight, advice, and assistance Department-wide to
assure codes are in accord with the current approved organization.
l. Provides staff assistance to the Assistant Secretary for
Management and Budget and the HHS operating divisions in the
implementation, management and analysis of: (1) Federal management
control policies and processes of the Federal Managers Financial
Integrity Act (FMFIA) and implementing regulations; (2) audit follow-up
management and Semiannual Management and Inspector General Reports
under the Inspector General Act Amendments of 1988 (IGAA); and (3)
budget-related performance planning and annual performance plans
required under the Government Performance and Results Act (GPRA).
(m) Represents the Department in government-wide activities to
implement FMFIA, audit follow-up, and budget-related GPRA performance
planning policies, requirements and processes.
n. Provides special management review services for selected
activities.
5. The OS Office of Equal Employment Opportunity assists the ASMB
in carrying out the delegated authority to establish and maintain equal
employment opportunity programs within the Office of the Secretary. The
Office is responsible for ensuring that all OS employment policies and
actions are based on merit, without regard to race, color, religion,
national origin, sex, age, or physical/mental disability. Major
functions include: pre-complaint counseling; formal complaint
processing; affirmative employment planning and implementation;
technical guidance and policy development. The functions of the office
also include program efforts which focus on the Federal Women's
Program, the Hispanic Employment Program, and the Program for People
with Disabilities.
Dated: July 3, 1996.
John J. Callahan,
Assistant Secretary for Management and Budget.
[FR Doc. 96-17959 Filed 7-15-96; 8:45 am]
BILLING CODE 4510-04-M
