2015-17583. Privacy Act of 1974; Proposed New Routine Use; System of Records

AGENCY:

U.S. Office of Personnel Management.

ACTION:

Notice to establish new Privacy Act routine use.

SUMMARY:

Pursuant to the provisions of the Privacy Act of 1974, 5 U.S.C. 552a, and Office of Management and Budget (OMB), Circular No. A-130, notice is given that the U.S. Office of Personnel Management proposes to modify all of its systems of records, as identified in the list below.

DATES:

Please submit any comments by August 17, 2015.

ADDRESSES:

The public, OMB, and the Congress are invited to submit any comments by mail or email to Mary Volz-Peacock, Information Management, Office of the Chief Information Officer, U.S. Office of Personnel Management, 1900 E Street NW., Washington, DC 20415-1000, or [e-mail].

FOR FURTHER INFORMATION CONTACT:

Mary Volz-Peacock at 202-606-4942.

SUPPLEMENTARY INFORMATION:

The agency has modified all of its systems of records to include a new routine use that allows disclosure to appropriate persons and entities for purposes of response and remedial efforts in the event that there has been a breach of the data contained in the systems. This routine use will facilitate an effective response to a confirmed or suspected breach by allowing for disclosure to those individuals affected by the breach, as well as to others who are in a position to assist in the agency's response efforts, either by assisting in notification to affected individuals or otherwise playing a role in preventing, minimizing, or remedying harms from the breach.

In accordance with 5 U.S.C. 552a(e)(4) and (11), the public is given a 30-day period in which to comment; and the OMB, which has oversight responsibility under the Privacy Act, requires a 40-day period in which to conclude its review of the systems. OPM has sought a waiver of the OMB 40-day review period, which the agency expects will be granted. Therefore, please submit any comments by August 17, 2015.

A description of the modification to the agency's systems of records is provided below. In accordance with 5 U.S.C. 552a(r), the agency has provided a report to OMB and the Congress.

U.S. Office of Personnel Management.

Katherine Archuleta,

Director.

U.S. Office of Personnel Management Privacy Act notices and citations follow. An asterisk (*) designates the last publication of the complete document in the Federal Register.

SORN	Title	FR No.
2013 statement	2013 OPM Statement of Routine Uses for OPM's Internal and Central Systems of Records	60 FR 63075.
CENTRAL-1	Civil Service Retirement and Insurance Records	73 FR 15013.* 64 FR 54930. 63 FR 45881. 60 FR 63075.
CENTRAL-2	Complaints and Inquiries Records	60 FR 63075.
CENTRAL-4	Inspector General Investigations Case File	60 FR 63075.
CENTRAL-5	Intergovernmental Personnel Act Assignment Records	64 FR 60249.* 60 FR 63075.
CENTRAL-6	Administrative Law Judge Application Records	60 FR 63075.
CENTRAL-7	Litigation and Claims Records	60 FR 63075.
CENTRAL-8	Privacy Act/Freedom of Information Act (PA/FOIA) Case Records	64 FR 53424.* 60 FR 63075. vol. 58, no. 68, 4/12/1993.
CENTRAL-9	Personnel Investigations Records	75 FR 28307.* 60 FR 63075.
CENTRAL-10	Federal Executive Institute Program Participants Records	64 FR 59221.* 60 FR 63075.
CENTRAL-11	Presidential Management Fellows (PMF) Program Records	77 FR 61791.* 74 FR 42334. 60 FR 63075.
CENTRAL-13	Executive Personnel Records	64 FR 60247.* 60 FR 63075.
CENTRAL-14	Debarment or Suspension Records for Federal Employee Health Benefits	60 FR 63075.* 60 FR 39194.
CENTRAL-15	Health Claims Data Warehouse	78 FR 23313.* 76 FR 35050.
CENTRAL-16	Health Claims Disputes External Review Services	76 FR 70512.* 75 FR 56601.
CENTRAL-18	Federal Employees Health Benefits Program Claims Data Warehouse	76 FR 35052.
CENTRAL-X	Federal Competency Assessment Tool	72 FR 60396.
GOVT-1	General Personnel Records	77 FR 73694.* 76 FR 32997. 71 FR 35342. 65 FR 24732. 61 FR 36919.
GOVT-2	Employee Performance File System Records	71 FR 35342.* 65 FR 24732. 61 FR 36919.
GOVT-3	Records of Adverse Actions, Performance Based Reductions In Grade and Removal Actions, and Terminations of Probationers	71 FR 35342.* 65 FR 24732. 61 FR 36919.
GOVT-5	Recruiting, Examining and Placement Records	79 FR 16834.* 71 FR 35342. 65 FR 24732.
GOVT-6	Personnel Research and Test Validation Records	71 FR 35342.* 65 FR 24732. 61 FR 36919.
GOVT-7	Applicant Race, Sex, National Origin, and Disability Status Records	71 FR 35342.* 65 FR 24732. 61 FR 36919.
GOVT-9	File on Position Classification Appeals, Job Grading Appeals, Retained Grade or Pay Appeals, Fair Labor Standard Act (FLSA) Claims and Complaints, Federal Civilian Employee Compensation and Leave Claims, and Settlement of Accounts for Deceased Civilian Officers and Employees	78 FR 60331.* 71 FR 35342. 65 FR 24732. 61 FR 36919.
GOVT-10	Employee Medical File Systems Records	75 FR 35099.* 71 FR 35342. 65 FR 24732.
Internal-1	Defense Mobilization Emergency Cadre Records	64 FR 72705.* 60 FR 63075.
Internal-2	Negotiated Grievance Procedure Records	60 FR 63075.
Internal-3	Security Officer Control Files	65 FR 14635.* 60 FR 63075.
Internal-4	Health Program Records	64 FR 51807.* 60 FR 63075.
Internal-5	Pay, Leave, and Travel Records	64 FR 61949.* 60 FR 63075.
Internal-6	Appeal and Administrative Review Records	60 FR 63075.
Internal-7	Complaints and Inquiries Records	60 FR 63075.
Internal-8	Employee Counseling Services Program Records	60 FR 63075.
Internal-9	Employee Locator Card Files (PDF file)	64 FR 51807.* 60 FR 63075.
Internal-10	Motor Vehicle Operator and Accident Report Records	60 FR 63075.
Internal-11	Administrative Grievance Records	60 FR 63075.
Internal-12	Telephone Call Detail Records	64 FR 54934.
Internal-13	Parking Program Records	65 FR 540.
Internal-14	Photo Identification and Visitor Access Control Records	64 FR 73108.
Internal-15	OPM Child Care Tuition Assistance Records	65 FR 30643.
Internal-16	Adjudications Officer Control Files	79 FR 30202.* 66 FR 42568.
Internal-17	Web-Enabled Voting Rights System (WEVRS)	71 FR 38190.
Internal-18	CyberCorps®: Scholarship For Service (SFS)	79 FR 42064.* 74 FR 42336.
Internal-19	Investigation Training Records	79 FR 8515.
Internal-20	Integrity Assurance Officer Control Files	80 FR 2447.

 

* * * * *

Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses:

To appropriate agencies, entities, and persons when (1) OPM suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by OPM or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with OPM's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.