[Federal Register Volume 64, Number 142 (Monday, July 26, 1999)]
[Notices]
[Page 40392]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-19010]
[[Page 40392]]
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DEPARTMENT OF JUSTICE
[AAG/A Order No. 169-99]
Privacy Act of 1974; Privacy Act System of Records
Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and Office of
Management and Budget Circular No. A-130, the Executive Office for
United States Trustees (EOUST), U.S. Department of Justice, has
reviewed its Privacy Act systems of records and identified minor
changes that will clarify, update, and more accurately describe their
systems of records.
As result, the EOUST is reporting minor modifications to the system
of records JUSTICE/UST-003 U.S. Trustee Timekeeping System, to reflect
records storage on computer disks and on paper. Any comments may be
addressed to Mary Cahill, Management and Planning Staff, Justice
Management Division, Department of Justice, Washington, DC 20530 (Suite
1400, National Place Building).
Dated: July 9, 1999.
Stephen R. Colgate,
Assistant Attorney General for Administration.
JUSTICE/UST-003
SYSTEM NAME:
U.S. Trustee Timekeeping System.
SYSTEM LOCATION:
The Executive Office for United States Trustees (EOUST) and various
offices of the United States Trustees depending upon where an employee
has been assigned for duty. (Field offices can be located on the
Internet at http://www.usdoj.gov/ust).
Categories of Individuals Covered by the System:
Nonclerical employees of the U.S. Trustees' offices.
Categories of Records in the System:
The system includes employees' names and a record of their work
time by program activity.
Authority for Maintenance of the System.
This system is established and maintained pursuant to 11 U.S.C.,
and 28 U.S.C. 586.
PURPOSE:
This system consists of a record of the work time, by program
activity, of nonclerical employees of the U.S. Trustee program. The
system is used by the EOUST to analyze workload as a basis for
requesting and allocating personnel and other resources. This
information is compiled in each of the field offices and forwarded to
EOUST for analysis.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
RELEASE OF INFORMATION TO MEMBERS OF CONGRESS:
Information contained in systems of records maintained by the
Department of Justice, not otherwise required to be released pursuant
to 5 U.S.C. 552, may be made available to a Member of Congress or staff
acting upon the Member's behalf when the Member or staff requests the
information on behalf of and at the request of the individual who is
the subject of the record.
RELEASE OF INFORMATION TO THE NATIONAL ACHIEVES AND RECORDS
ADMINISTRATION (NARA) AND THE GENERAL SERVICES ADMINISTRATION (GSA):
A record from the system of records may be disclosed to the NARA
and GSA for records management inspections conducted under the
authority of 44 U.S.C. 2904 and 2906.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored on computer disks and on paper.
RETREIVABILITY:
Information is maintained alphabetically by the name of the
employee. In EOUST, duplicate records are maintained and organized by
judicial district.
SAFEGUARDS:
Information contained in the system is unclassified. It is
safeguarded and protected in accordance with Departmental rules and
procedures governing the handling of official records. During duty
hours access to this system is monitored and controlled by U.S. Trustee
office personnel. During nonduty hours offices are locked.
RETENTION AND DISPOSAL:
Time and Attendance Reports are destroyed by shredding and burning
after GAO audit or when three years old.
SYSTEM MANAGER(S) AND ADDRESS:
System Manager for the system in each office, is the U.S. Trustee
and in the Executive Office, the Deputy Director. (See appendix of
addresses identified as JUSTICE/UST-999.)
NOTIFICATION PROCEDURE:
Address inquiries to the System Manager.
RECORD ACCESS PROCEDURE:
A request for access to a record from this system shall be made in
writing with the envelope and letter clearly marked ``Privacy Access
Request''.
Individuals desiring to contest or amend information maintained in
the system should direct their request to the System Manager stating
clearly and concisely what information is being contested, the reasons
for contesting it, and the proposed amendment(s) to the information.
RECORD SOURCE CATEGORIES:
Nonclerical employees of the U.S. Trustee's offices.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
[FR Doc. 99-19010 Filed 7-23-99; 8:45 am]
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