[Federal Register Volume 64, Number 146 (Friday, July 30, 1999)]
[Notices]
[Pages 41476-41477]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-19466]
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POSTAL SERVICE
Privacy Act of 1974, System of Records
AGENCY: Postal Service.
ACTION: Notice of new system of records.
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SUMMARY: This document publishes notice of a new Privacy Act system of
records, USPS 050.070, Finance Records-Funds Transaction/Transfer
Reports. The new system contains personal information about the
purchaser and/or recipient of money orders, wire transfer, and/or
stored value cards purchased in any combination totaling $3,000 or more
during the same visit or multiple visits in 1 business day to the post
office.
DATES: Any interested party may submit written comments on the proposed
new system of records. This proposal will become effective without
further notice on September 8, 1999, unless comments received on or
before that date result in a contrary determination.
ADDRESSES: Written comments on this proposal should be mailed or
delivered to Administration and FOIA, United States Postal Service, 475
L'Enfant Plaza SW, Washington, DC 20260-5202. Copies of all written
comments will be available at the above address for public inspection
and photocopying between 8 a.m. and 4:45 p.m., Monday through Friday.
FOR FURTHER INFORMATION CONTACT: Rubenia Carter (202) 268-4872.
SUPPLEMENTARY INFORMATION: The Postal Service will collect and maintain
information about some of its customers to meet one of the requirements
of the Bank Secrecy Act. That law is designed to detect and deter money
laundering. The intent of the law is to require banks and money
services businesses to obtain, maintain, and/or report to the
Department of Treasury certain identifying information about
individuals who purchase financial instruments at a certain dollar
threshold. The Postal Service is named as an entity that must comply
with that law (31 U.S.C. 5325 and 5330). The Postal Service will
maintain information collected from the purchaser when the dollar
amount of cash purchases totals $3,000 or more for money orders, wire
transfers, and/or stored value cards. Multiple purchases during 1
business day totaling $3,000 or more must be treated as one purchase,
and information about the purchaser must be obtained if a Postal
Service employee knows or has reason to believe that multiple purchases
are being made. The Postal Service is establishing this grouping of
records as a system of records subject to the Privacy Act.
Maintenance of these records is not expected to have a significant
impact on individual privacy rights. Information will be kept in a
secured environment, with automated data processing physical and
administrative security and technical software applied to information
on computer media. Computer and hard copy records are maintained in a
secured computer complex, with physical, administrative, and software
controls. Access to areas within the complex where these records are
maintained is restricted with card keys. Access within the area is
further restricted to authorized personnel with an official need.
Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to
submit written data, views, or arguments on this proposal. A report of
the following proposed system has been sent to Congress and to the
Office of Management and Budget for their evaluation.
USPS 050.070
SYSTEM NAME:
Finance Records-Funds Transaction/Transfer Reports.
SYSTEM LOCATION:
Finance, Headquarters and St. Louis Accounting Service Center, St.
Louis, Missouri.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Postal Service customers who purchase money orders, wire
transfers, and/or stored value cards purchased in any combination
totaling $3,000 or more during the same visit or multiple visits in 1
business day to the post office. Recipients of wire transfers and the
beneficiary of funds from money orders totaling $10,000 or more during
the same visit or multiple visits in 1 business day to the post office.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, social security number, date of birth, photo ID,
type and amount of transactions, driver's license number (or other type
of ID if driver's license is not available, such as Alien Registration
Number, Passport Number, Military ID, Tax Identification Number),
country code, date of issue, transaction number, place of issue,
beginning and ending money order serial numbers, and wire transfer
number or other transaction number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 5325 and 5330.
PURPOSE(S):
The information will be used to obtain and maintain identifying
information on Postal Service customers who purchase money orders, wire
transfers, and/or stored value cards totaling $3,000 or more.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
General routine use statements a, b, c, d, e, f, g, h, and j listed
in the prefatory statement at the beginning of the Postal Service's
published system notices apply to this system. Other routine uses
follow:
1. Information may be disclosed to the U.S. Department of Treasury,
the U.S. Justice Department, and federal law enforcement agencies
pursuant to the provisions of the Federal Bank Secrecy Act, as codified
in section 5313 of Title 31 of the U.S. Code.
2. Information from this system may be disclosed to a foreign
entity under agreement with the Postal Service to distribute money
orders and transfer funds.
[[Page 41477]]
3. Information from this system may be disclosed to the purchaser
or payee of a money order or money transfer in order to respond to an
inquiry concerning the transaction.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and computer storage media.
RETRIEVABILITY:
By name and other unique identifier.
SAFEGUARDS:
Hard copy records and computers containing information within this
system of records are maintained in a building with controlled access.
To gain access to the building and access to controlled areas within
the building, individuals must have authorized badges and/or card keys.
Computer systems are protected within an installed security software
package, the use of computer LOG-ON IDs, and operating system controls.
RETENTION AND DISPOSAL:
PS Form 8105-A will be destroyed either by shredding, burning, or
other acceptable method of destruction 5 years from the end of
accounting period in which they were created. Related automated
information will be retained for the same period and purged from the
system quarterly after the date of creation.
SYSTEM MANAGER(s) AND ADDRESS:
Chief Financial Officer, Finance, United States Postal Service,
475 L'Enfant Plaza SW, Washington DC 20260-5000.
NOTIFICATION PROCEDURE:
Individuals wanting to know whether information about them is
maintained in this system of records must address inquiries in writing
to the system manager. Inquiries must contain the name, address, and
social security number or other identifying number (driver's license,
Alien Registration Number, Passport Number, etc.) of purchaser; and the
recipient's name and address of wire transfer transaction.
RECORD ACCESS PROCEDURES:
Requests for access must be made in accordance with the
Notification Procedure above and the Privacy Act regulations regarding
access to records and verification of identity under 39 CFR 266.6.
CONTESTING RECORD PROCEDURES:
See Notification Procedure and Record Access Procedures above.
RECORD SOURCE CATEGORIES:
Information is obtained from purchaser and, for wire transfer
transaction information, is obtained from purchaser and recipient.
Stanley F. Mires,
Chief Counsel, Legislative.
[FR Doc. 99-19466 Filed 7-29-99; 8:45 am]
BILLING CODE 7710-12-P
