95-18470. Department of Defense Newspapers and Civilian Enterprise Publications  

  • [Federal Register Volume 60, Number 146 (Monday, July 31, 1995)]
    [Rules and Regulations]
    [Pages 38959-38970]
    From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
    [FR Doc No: 95-18470]
    
    
    
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    DEPARTMENT OF DEFENSE
    
    Office of the Secretary
    
    32 CFR Part 247
    
    RIN 0790-AG16
    
    
    Department of Defense Newspapers and Civilian Enterprise 
    Publications
    
    AGENCY: Office of the Secretary of Defense, DoD.
    
    ACTION: Final rule.
    
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    SUMMARY: This rule revises and provides DoD policy and updates 
    procedures to meet changed circumstances for publishing DoD internal 
    command information newspapers and civilian enterprise publications. It 
    has minimal impact on some civilian printers who are contracted to 
    print the publications.
    
    EFFECTIVE DATE: June 21, 1995.
    
    FOR FURTHER INFORMATION CONTACT: Lieutenant Colonel Frank Theising, 
    USA, (703) 274-4868.
    
    SUPPLEMENTARY INFORMATION: On April 10, 1995 (68 FR 18049), DoD 
    published a proposed rule. No comments were received.
    
    Executive Order 12866, ``Regulatory Planning and Review''
    
        It has been determined that 32 CFR part 247 is not a significant 
    regulatory action. The rule does not:
        (1) Have an annual effect on the economy of $100 million or more or 
    adversely affect in a material way the economy; a sector of the 
    economy; productivity; competition; jobs; the environment; public 
    health or safety; or State, local, or tribal governments or 
    communities;
        (2) Create a serious inconsistency or otherwise interfere with an 
    action taken or planned by another agency;
        (3) Materially alter the budgetary impact of entitlements, grants, 
    user fees, or loan programs, or the rights and obligations of 
    recipients thereof; or
        (4) Raise novel legal or policy issues arising out of legal 
    mandates, the President's priorities, or the principles set forth in 
    this Executive Order.
    
    Public Law 96-354, ``Regulatory Flexibility Act'' (5 U.S.C. 601)
    
        It has been certified that this rule is not subject to the 
    Regulatory Flexibility Act (5 U.S.C. 601) because it would not, if 
    promulgated, have a significant economic impact on a substantial number 
    of small entities.
    
    Public Law 96-511, ``Paperwork Reduction Act'' (44 U.S.C. Chapter 
    44)
    
        It has been certified that 32 CFR part 247 does not impose any 
    reporting or 
    
    [[Page 38960]]
    recordkeeping requirements under the Paperwork Reduction Act of 1980 
    (44 U.S.C. 3501-3520).
    
    List of Subjects in 32 CFR Part 247
    
        Defense communications, Government publications, and Newspapers and 
    magazines.
    
        Accordingly, 32 CFR part 247 is revised to read as follows:
    
    PART 247--DEPARTMENT OF DEFENSE NEWSPAPERS AND CIVILIAN ENTERPRISE 
    PUBLICATIONS
    
    Sec.
    247.1  Purpose.
    247.2  Applicability.
    247.3  Definitions.
    247.4  Policy.
    247.5  Responsibilities.
    247.6  Procedures.
    247.7  Information requirements.
    
    Appendix A to Part 247--Funded Newspapers
    
    Appendix B to Part 247--CE Publications
    
    Appendix C to Part 247--Mailing of DoD Newspapers, CE Guides, and
    
    Installation Maps; Sales and Distribution of Non-DoD Publications
    
    Appendix D to Part 247--AFIS Print Media Directorate
    
    Appendix E to Part 247--DoD Command Newspaper Review System
    
    Appendix F to Part 247--Deputy Secretary of Defense Policy
    
    Memorandum
    
        Authority: 10 U.S.C. 121 and 133.
    Sec. 247.1  Purpose.
    
        This part implements 32 CFR part 372 and implements policy, assigns 
    responsibilities, and prescribes procedures concerning authorized DoD 
    Appropriated Funded (APF) and Civilian Enterprise (CE) newspapers, CE 
    guides, and installation maps in support of the DoD Internal 
    Information Program.
    
    
    Sec. 247.2  Applicability.
    
        This part:
        (a) Applies to the Office of the Secretary of Defense (OSD), the 
    Military Departments, the Chairman of the Joint Chiefs of Staff, the 
    Unified Combatant Commands, the Defense Agencies, and the DoD Field 
    Activities (hereafter referred to collectively as ``the DoD 
    Components''). The term ``Military Services,'' as used herein, refers 
    to the Army, the Navy, the Air Force, the Marine Corps, and includes 
    the Coast Guard when operating as a Military Service in the Navy.
        (b) Does not apply to the Stars and Stripes (S&S) newspapers and 
    business operations. S&S guidance is provided in 32 CFR part 246.
        (c) The term Commander, as used in this part, also means Heads of 
    the DoD Components.
    
    
    Sec. 247.3  Definitions.
    
        Civilian Enterprise (CE) guides and installation maps. Authorized 
    publications containing advertising that are prepared and published 
    under contract with commercial publishers. The right to circulate the 
    advertising in these publications to the DoD readership constitutes 
    contractual consideration to pay for these DoD publications. The 
    publications become the property of the command, installation, or 
    intended recipient upon delivery in accordance with terms of the 
    contract. Categories of these publications are:
        (1) Guides. Publications that provide DoD personnel with 
    information about the mission of their command; the availability of 
    command, installation, or community services; local geography; 
    historical background; and other information. These publications may 
    include installation telephone directories at the discretion of the 
    commander; however, separate CE telephone directories are not 
    authorized.
        (2) Installation Maps. Publications designed for orientation of new 
    arrivals or for visitors.
        DoD newspapers. Authorized, unofficial publications, serving as 
    part of the commander's internal information program, that support DoD 
    command internal communication requirements. Usually, they are 
    distributed weekly or monthly. DoD newspapers contain most, if not all, 
    of the following elements to communicate with the intended DoD 
    readership: command, military department, and DoD news and features; 
    commanders' comments; letters to the editor; editorials; commentaries; 
    features; sports; entertainment items; morale, welfare, and recreation 
    news and announcements; photography; line art; and installation and 
    local community news and announcements. DoD newspapers do not 
    necessarily reflect the official views of, or endorsement of content 
    by, the Department of Defense.
        (1) CE newspapers. Newspapers published by commercial publishers 
    under contract with the DoD Components or their subordinate commands. 
    The commander or public affairs office provides oversight and final 
    approval authority for the news and editorial content of the paper. 
    Authorized news and information sources include the Office of the 
    Assistant to the Secretary of Defense for Public Affairs (OATSD(PA)), 
    AFIS, the Military Departments, their subordinate levels of command, 
    and other Government Agencies. CE contractor personnel may provide 
    material for use in the newspaper if approved by the commander or 
    public affairs officer (PAO), as the commander's representative. These 
    newspapers contain advertising sold by the commercial publisher on the 
    same basis as for CE guides and installation maps and may contain 
    supplements or inserts. They become the property of the command, 
    installation, or intended recipient upon delivery in accordance with 
    terms of the contract.
        (2) Funded newspapers. Newspapers published by the DoD Components 
    of their subordinate commands using appropriated funds. The editorial 
    content of these newspapers is prepared by the internal information 
    section of the public affairs staff or other internal sources. Usually, 
    these newspapers are printed by the Government Printing Office (GPO) or 
    under GPO contract in accordance with Government printing regulations. 
    32 CFR part 397 specifies DPS as the sole DoD conduit to the GPO.
        (3) Overseas Unified Command (UC) newspapers. Newspapers published 
    for overseas audiences approved by the Assistant to the Secretary of 
    Defense for Public Affairs (ATSD(PA)) to provide world, U.S., and 
    regional news from commercial sources, syndicated columns, editorial 
    cartoons, and applicable U.S. Government, Department of Defense, 
    Component, and subordinate command news and information.
        (4) News bulletins and summaries. Publications of deployed or 
    isolated commands and ships compiled from national and international 
    news and opinion obtained from authorized sources. News bulletins or 
    summaries may be authorized by the next higher level of command when no 
    daily English language newspapers are readily available.
        Inserts. A flier, circular, or freestanding advertisement placed 
    within the folds of the newspaper. No disclaimer or other labeling is 
    required.
        Option. A unilateral right in a contract by which, for a specified 
    time, the Government may elect to acquire additional supplies or 
    services called for by the contract, or may elect to extend the term of 
    the contract.
    Organizational Terms
    
        (1) Command. A unit or units, an organization, or an area under the 
    command of one individual. It includes 
    
    [[Page 38961]]
    organizations headed by senior civilians that require command internal 
    information-type media.
        (2) DoD Components. See Sec. 247.2(a).
        (3) Installation. A DoD facility or ship that serves as the base 
    for one or more commands. Media covered by this Part may serve the 
    command communications needs of one or several commands located at one 
    installation.
        (4) Major command. A designated command such as the Air Mobility 
    Command or the Army Forces Command that serves as the headquarters for 
    subordinate commands or installations that have the same or related 
    missions.
        (5) Subordinate levels. Lower levels of command.
        Supplements. Features, advertising sections, or morale, welfare and 
    recreation sections printed with or inserted into publications for 
    distribution. Supplements must be labeled ``Supplement to the (name of 
    newspaper).'' Editorial content in supplements is subject to approval 
    by the commander or the PAO as his or her agent.
    
    
    Sec. 247.4  Policy.
    
        It is DoD policy that:
        (a) A free flow of news and information shall be provided to all 
    DoD personnel without censorship or news management. The calculated 
    withholding of news unfavorable to the Department of Defense is 
    prohibited.
        (b) News coverage and other editorial content in DoD newspaper and 
    publications shall be factual and objectives. News and headlines shall 
    be selected using the dictates of good taste. Morbid, sensational, or 
    alarming details not essential to factual reporting shall be avoided.
        (c) DoD newspapers shall distinguish between fact and opinion, both 
    of which may be part of a news story. When an opinion is expressed, the 
    person or source shall be identified. Accuracy and balance in coverage 
    are paramount.
        (d) DoD newspapers shall distinguish between editorials (command 
    position) and commentaries (personal opinion) by clearly identifying 
    them as such.
        (e) News content in DoD newspapers shall be based on releases, 
    reports, and materials provided by the DoD Components and their 
    subordinate levels, DoD newspaper staff members, and other government 
    agencies. DoD newspapers shall credit sources of all material other 
    than local, internal sources. This includes, but is not limited to, 
    Military Department news sources, American Forces Information Service, 
    and command news releases.
        (f) DoD newspapers may contain articles of local interest to 
    installation personnel produced outside official channels (e.g., 
    stringers, local organizations), provided that the author's permission 
    has been obtained, the source is credited, and they do not otherwise 
    violate this part.
        (g) DoD newspapers normally shall not be authorized the use of 
    commercial news and opinions sources, such as Associated Press (AP), 
    United Press International (UPI), New York Times, etc., except as 
    stated in this paragraph and the following paragraph. The use of such 
    sources is beyond the scope of the mission of command or installation 
    newspapers and puts them in direct competition with commercial 
    newspapers. The use of such sources may be authorized for a specific 
    DoD newspaper by the cognizant DoD Component only when other sources of 
    national and international news and opinion are not available.
        (h) Overseas Unified Command (UC) newspapers published outside the 
    United States may purchase or contract for and carry news stories, 
    features, syndicated columns, and editorial cartoons from commercial 
    services or sources. A balanced selection of commercial news or opinion 
    shall appear in the same issue and same page, whenever possible, but in 
    any case, over a reasonable time period. Selection of commercial news 
    sources, syndicated columns, and editorial cartoons to be purchased or 
    contracted for shall be approved by the UC Commanders. Overseas UC 
    newspapers, news bulletins, and news summaries authorized to carry 
    national and world news may include coverage of U.S. political campaign 
    news from commercial news sources. Presentation of such political 
    campaign news shall be made on a balanced, impartial, and nonpartisan 
    basis.
        (i) The masthead of all DoD newspapers, guides, and installation 
    maps shall contain the following disclaimer printed in type no smaller 
    than 6-point: ``This (DoD newspaper/guide or installation map) is an 
    authorized publication for members of the Department of Defense. 
    Contents of (name of the DoD newspaper/this guide/this installation 
    map) are net necessarily the official views of, or endorsed by, the 
    U.S. Government, the Department of Defense, or (the name of the 
    publishing DoD Component).''
        (j) The masthead of DoD CE newspapers, guides, and installation 
    maps shall contain the following statements in addition to that 
    contained in paragraph (i) of this section:
        (1) ``Published by (name), a private firm in no way connected with 
    the (Department of Defense/the U.S. Army/the U.S. Navy/the U.S. Air 
    Force/the U.S. Marine Corps) under exclusive written contract with (DoD 
    Component or subordinate level).''
        (2) ``The appearance of advertising in this publication, including 
    inserts or supplements, does not constitute endorsement by the 
    (Department of Defense/the U.S. Army/the U.S. Navy/the U.S. Air Force/
    the U.S. Marine Corps), or (name of commercial publisher) of the 
    products or services advertised.''
        (3) ``Everything advertised in this publication shall be made 
    available for purchase, use, or patronage without regard to race, 
    color, religion, sex, national origin, age, marital status, physical 
    handicap, political affiliation, or any other nonmerit factor of the 
    purchaser, user, or patron.'' If a violation or rejection of this equal 
    opportunity policy by an advertiser is confirmed, the publisher shall 
    refuse to print advertising from that source until the violation is 
    corrected.
        (k) DoD newspapers, guides, and installation maps shall not contain 
    campaign news, partisan discussions, cartoons, editorials, or 
    commentaries dealing with political campaigns, candidates, or issues. 
    DoD CE newspapers, guides, and installation maps shall not carry paid 
    political advertisements for a candidate, party, or which advocate a 
    particular position on a political issue. This includes those 
    advertisements advocating a position on any proposed DoD policy or 
    policy under review.
        (l) DoD newspapers shall support the Federal Voting Assistance 
    Program by carrying factual information about registration and voting 
    laws, especially those on absentee voting requirements of the various 
    States, the District of Columbia, Puerto Rico, and U.S. territories and 
    possessions. DoD newspapers shall use voting materials provided by the 
    Director, Federal Voting Assistance Program; the OSD; and the Military 
    Departments. Such information is designed to encourage DoD personnel to 
    register as voters and to exercise their right to vote as outlined in 
    32 CFR part 46.
        (m) DoD newspapers and CE guides shall comply with DoD Instruction 
    1100.13 \1\ pertaining to polls, surveys, and straw votes.
    
        \1\ Copies may be obtained, at cost, from the National Technical 
    Information Service, 5285 Port Royal Road, Springfield, VA 22161.
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        (1) The DoD Components and subordinate levels may authorize polls 
    
    [[Page 38962]]
        on matters of local interest, such as soldier of the week, and favorite 
    athlete.
        (2) A DoD newspaper, guide, or installation map shall not conduct a 
    poll, a survey, or a straw vote relating to a political campaign or 
    issue.
        (3) Opinion surveys must be in compliance with Military Service 
    regulations.
        (n) DoD newspapers will support officially authorized fund-raising 
    campaigns (e.g., Combined Federal Campaign (CFC)) within the Department 
    of Defense in accordance with DoD Directive 5035.1.\2\ News coverage of 
    the campaign will not discuss monetary goals, quotas, competition or 
    tallies of solicitation between or among agencies. To avoid any 
    appearance of endorsement, features and news coverage will discuss the 
    campaign in general and not address specific agencies within the CFC.
    
        \2\ See footnote 1 to Sec. 247.4(m).
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        (o) DoD newspapers, guides, or installation maps shall not:
        (1) Contain any material that implies that the DoD Components or 
    their subordinate levels endorse or favor a specific commercial 
    product, commodity, or service.
        (2) Subscribe, even at no cost, to a commercial or feature wire or 
    other service whose primary purpose is the advertisement or promotion 
    of commercial products, commodities, or services.
        (3) Carry any advertisement that violates or rejects DoD equal 
    opportunity policy. (See paragraph (j)(3) of this section).
        (p) All commercial advertising, including advertising supplements, 
    shall be clearly identifiable as such. Paid advertorials and 
    advertising supplements may be included but must be clearly labeled as 
    advertising and readily distinguishable from editorial content.
        (q) Alteration of official photographic and video imagery will 
    comply with the Deputy Secretary of Defense policy memorandum, subject: 
    Alteration of Official Photographic and Video Imagery, December 9, 
    1994, (appendix F of this part).
        (r) Commercial sponsors of Armed Forces Professional Entertainment 
    Program events and morale, welfare and recreation events may be 
    mentioned routinely with other pertinent facts in news stories and 
    announcements in DoD newspapers. (See DoD Instructions 1330.13 \3\ and 
    1015.2.\4\
    
        \3\ See footnote 1 Sec. 247.4(m).
        \4\ See footnote 1 to Sec. 247.4(m).
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        (s) Book, radio, television, movie, travel, and other entertainment 
    reviews may be carried if written objectively and if there is no 
    implication of endorsement by the Department of Defense or any of its 
    Components or their subordinate levels.
        (t) All printing using appropriated funds will be obtained in 
    accordance with 32 CFR part 397.
    
    
    Sec. 247.5  Responsibilites.
    
        (a) The Assistant to the Secretary of Defense for Public Affairs, 
    consistent with 32 CFR part 375, shall:
        (1) Develop policies and provide guidance on the administration of 
    the DoD Internal Information Program.
        (2) Provide policy and operational direction to the Director, AFIS.
        (3) Monitor and evaluate overall mission effectiveness within the 
    Department of Defense for matters under this part.
        (b) The Director, American Forces Information Service, shall:
        (1) Develop and oversee the implementation of policies and 
    procedures pertaining to the management, content, and publication of 
    DoD newspapers, guides, and installation maps.
        (2) Serve as DoD point of contact with the Joint Committee on 
    Printing, Congress of the United States, for matters under this 
    Instruction.
        (3) Serve as the DoD point of contact in the United States for UC 
    newspaper matters.
        (4) Provide guidance to the UCs, Military Departments, and other 
    DoD Components pertaining to DoD newspapers and CE publications.
        (5) Monitor effectiveness of business and financial operations of 
    DoD newspapers and provide business counsel and assistance, as 
    appropriate.
        (6) Sponsor a DoD Interservice Newspaper Committee composed of 
    representatives of the Military Departments to coordinate DoD command 
    or installation newspaper matters.
        (7) Provide a press service for joint-Service news and information 
    for use by authorized DoD newspaper editors.
        (c) The Secretaries of the Military Departments shall:
        (1) Provide policy guidance and assistance to the Department's 
    newspapers and CE publications.
        (2) Encourage the use of CE newspapers when they are the most cost-
    effective means of fulfilling the command communication requirement.
        (3) Ensure that adequate resources are available to support 
    authorized internal information products under this part.
        (4) Designate a member of their public affairs staff to serve on 
    the DoD Interservice Newspaper Committee.
        (5) Ensure all printing obtained with appropriated funds complies 
    with 32 CFR part 397.
        (d) The Commanders of Unified Combatant (UC) Commands shall:
        (1) Publish UC newspapers, if authorized. In discharging this 
    responsibility, the UC Commander shall ensure that policy, direction, 
    resources, and administrative support are provided, as required, to 
    produce a professional quality newspaper to support the command 
    mission.
        (2) Ensure that the UC newspaper is prepared to support U.S. forces 
    in the command area during contingencies and armed conflict.
    
    
    Sec. 247.6  Procedures.
    
        (a) General. (1) National security information shall be protected 
    in accordance with 32 CFR parts 159 and 159a.
        (2) Specific items of internal information of interest to DoD 
    personnel and their family members prepared for publication in DoD 
    newspapers, guides, or installation maps may be made available to 
    requesters if the information can be released as provided in 32 CFR 
    parts 285 and 286.
        (3) Editorial policies of DoD newspapers, guides, and installation 
    maps shall be designed to improve the ability of DoD personnel to 
    execute the missions of the Department of Defense.
        (4) DoD editors of publications covered under this part shall 
    conform to applicable policies, regulations, and laws involving libel, 
    photographic image alteration, copyright, classification of 
    information, and U.S. Government printing and postal regulations.
        (5) DoD newspapers, guides, and installation maps shall comply with 
    32 CFR part 310 regarding the DoD privacy program.
        (b) Establishment of DoD newspapers. (1) Commanders are authorized 
    to establish Funded newspapers (Appendix A to this part) or CE 
    newspapers (Appendix B to this part) when:
        (i) A valid internal information mission requirement exists.
        (A) Command or installation newspapers provide the commander a 
    primary means of communicating mission-essential information to members 
    of the command. They provide feedback through such forums as letters to 
    the editor columns. This alerts the commander to the emotional status 
    and state of DoD knowledge of the command. The newspaper is used as a 
    return conduit for command information to improve attitudes and 
    increase knowledge.
    
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        (B) News and feature treatment on individuals and organizational 
    elements of the command provides a crossfeed of DoD information, which 
    improves internal cooperation and mission performance. Recognition of 
    excellence in individual or organizational performance motivates and 
    sets forth expected norms for mission accomplishment.
        (C) The newspaper improves morale by quelling rumors, and keeping 
    members informed on DoD information that will affect their futures. It 
    provides information and assistance to family members, which improve 
    their spirits and thereby the effectiveness of their military service 
    and/or civilian member. The newspaper encourages participation in 
    various positive leisure-time activities to improve morale and deter 
    alcohol abuse and other pursuits that impair their ability to perform.
        (D) The newspaper provides information to make command members 
    aware of the hazards of the abuse of drugs and other substances, and of 
    the negative impact that substance abuse has on readiness.
        (E) CE newspapers provide advertisements that guide command members 
    to outlets where they may fulfill their purchasing needs. A by-product 
    of this commercial contact is increased installation-community 
    communication, which enhances mutual support.
        (F) The newspaper increases organizational cohesiveness and 
    effectiveness by providing a visual representation of the essence of 
    the command itself.
        (G) Good journalistic practices are vital, but are not an end unto 
    themselves. They are the primary means to enhance receptivity of 
    command communication through the newspaper.
        (H) The newspaper exists to facilitate accomplishment of the 
    command or installation mission. That is the only basis for the 
    expenditure of DoD resources to produce them.
        (ii) A newspaper is determined by the commander and the next higher 
    level of command to be the most cost-effective means of fulfilling the 
    command internal communication requirement.
        (2) The use of appropriated funds is authorized to establish a 
    Funded newspaper if a CE newspaper is not feasible. The process of 
    establishing a newspaper must include an investigation of the 
    feasibility of publishing under the CE concept. This investigation must 
    include careful consideration of the potential for real or apparent 
    conflict of interest. If publishing under the CE concept is determined 
    to be feasible, commanders must ensure that they have obtained approval 
    to establish the newspaper before authorizing their representatives to 
    negotiate a contract with a CE publisher.
        (3) DoD newspapers are mission activities. The use of 
    nonappropriated funds for any aspect of their operations is not 
    authorized.
        (4) Appropriated funds shall not be used to pay any part of the 
    commercial publisher's costs incurred in publishing a CE publication.
        (5) Only one DoD newspaper is authorized for each command or 
    installation.
        (i) If a newspaper is required at an installation where more than 
    one command or headquarters is collocated, the host commander shall be 
    responsible for publication of one funded or CE newspaper for all. The 
    host command shall provide balanced and sufficient coverage of the 
    other commands, their personnel, and activities in that locality. These 
    commands, or headquarters, shall assist the staff of the host newspaper 
    with coverage. If required by unusual circumstance, a commander other 
    than the host may publish the single authorized newspaper when the 
    majority of affected organizations concur.
        (ii) This provision is not intended to prohibit the headquarters of 
    a geographically dispersed command that receives its local coverage in 
    the host installation newspaper from publishing a command-wide 
    newspaper; nor is it intended to prohibit a command that has 
    information needs that are significantly different from the majority of 
    the host installation audience from publishing a separate newspaper, 
    when authorized by the designated approving authority. (See appendix E 
    to this part).
        (iii) Establishment of CE Guides and Installation Maps. When valid 
    communication requirements exist, publications in this category may be 
    established by the commander, if feasible. (See appendix B to this 
    part) Only one CE guide and installation map is authorized for each 
    command or installation. The requirements of paragraph (b)(4) of this 
    section, apply to CE guides and installation maps. These publications 
    shall be approved by the next higher level. Approval authorities shall 
    exercise care not to overburden community advertisers.
        (iv) Use of trademark. The DoD Components and their subordinate 
    levels shall trademark--State, Federal, or both--the names of their 
    newspapers, guides, and installation maps, when possible.
        (v) Use of recycled products. The public affairs office shall, 
    whenever possible, based on contractual agreements, use recycled paper 
    for publications covered under this part.
        (vi) Mailing requirements and sales and distribution on non-DoD 
    publications. See appendix C to this part.
        (vii) AFIS print media directorate. See appendix D to this part.
        (viii) DoD command newspaper review system. See appendix E to this 
    part.
        (6) When, in the opinion of the Assistant to the Secretary of 
    Defense for Public Affairs, or the UC Commander, a UC newspaper is 
    needed, establishment shall be directed by the Secretary of Defense. 
    Both appropriated and nonappropriated funds may be used in the 
    publication of overseas UC newspapers.
    
    
    Sec. 247.7  Information requirements.
    
        The biennial reporting requirement contained in this part has been 
    assigned Report Control Symbol DD-PA(BI) 1638.
    
    Appendix A to Part 247--Funded Newspapers
    
        A. Purpose. Funded newspapers support the command communication 
    requirements of the DoD Components and their subordinate commands. 
    Normally, printing is accomplished by a commercial printer under 
    contract or in government printing facilities in accordance with 32 
    CFR part 397. The editorial content of these newspapers and 
    distribution are accomplished by the contracting command. Overseas, 
    Funded newspapers are authorized to be printed under contract with 
    the S&S. Where printing by S&S is not feasible because of distance 
    or other factors, Funded newspapers may be printed by other means. 
    These are evaluated on a case-by-case basis with the cognizant DPS 
    office.
        B. Name. The name of the publication may include the name of the 
    command or installation, or, the name of the command or installation 
    may appear separately in the nameplate (flag). The emblem of the 
    command or installation may be included in the nameplate, also. When 
    possible, the DoD Components and their subordinate levels shall 
    trademark the names of their publications, as stated in 
    Sec. 247.5(d).
        C. Masthead. The masthead shall include the names of the 
    commanding officer and the PAO, the names and editorial titles of 
    the staff of the newspaper, and the mailing address and telephone 
    number of the editorial staff, in addition to that required in 
    Sec. 247.4(i).
        D. News and editorial materials. The commander and the public 
    affairs staff shall generate and select news, information, 
    photographs, editorial, and other materials to be used. Authorized 
    news and information sources include the Office of the Assistant to 
    the Secretary of Defense for Public Affairs (OATSD(PA)), AFIS, the 
    Military 
    
    [[Page 38964]]
    Departments, their subordinate levels of command, and other Government 
    Agencies. Civilian community service news and announcements of 
    benefit to personnel assigned to the command or installation and 
    their family members may also be used. Photographic images used will 
    be in compliance with Sec. 247.4(r).
        E. Assignment of personnel. Military and DoD civilian personnel 
    may not be assigned to duty at the premises of the contract printer 
    to perform any job functions that are part of the business 
    activities or contractual responsibilities of the contract printer. 
    Members of the public affairs staff who produce editorial content 
    may work on the premises as liaison and monitor to specify and 
    coordinate layout and other production details provided for in the 
    command contract with the contract printer. A member of the public 
    affairs staff shall review proof copy to prevent mistakes.
        F. Funding. The expense of publishing and distributing Funded 
    newspapers is charged to appropriated funds of the publishing 
    command.
        G. Printing. Printing of a funded newspaper shall be handled in 
    accordance with 32 CFR part 397 in conjunction with public affairs 
    as the office of primary interest.
        H. Distribution. Funded newspapers may be distributed through 
    official channels.
        Appropriated funds and manpower may be used for distribution of 
    Funded newspapers, as required.
        I. Advertising. Funded newspapers shall not carry commercial 
    advertising. As a service, the Funded newspaper may carry nonpaid 
    listings of personally owned items and services for sale by members 
    of the command. Noncommercial news stories and announcements 
    concerning nonappropriated fund activities and commissaries may be 
    published in funded newspapers.
        J. Employment and gratuities. DoD personnel shall not accept 
    employment by or gratuities from GPO-contracted printers under 
    contract to print funded newspapers. To avoid a conflict of 
    interest, employment of spouses and minor children of DoD personnel 
    by a contract printer shall be in accordance with the 32 CFR part 
    84.
    Appendix B to Part 247--CE Publications
    
        A. Purpose. CE publications consist of DoD newspapers, guides, 
    and installation maps. They support command internal communications. 
    The commander or public affairs office provides oversight and final 
    approval authority for the news and editorial content of the 
    publication. CE publishers sell advertising to cover costs and 
    secure earnings, print the publications, and may make all or part of 
    the distribution. Periodically, CE publishers compete for contracts 
    to publish these publications. Neither appropriated nor 
    nonappropriated funds shall be used to pay for any part of a CE 
    publisher's costs incurred in publishing a CE publication.
        B. Name. The name of the publication may include the name of the 
    command or installation, or the name of the command or installation 
    may appear separately in the nameplate (flag). The emblem of the 
    command or installation may also be included in the nameplate. When 
    possible, the DoD Components and their subordinates shall trademark 
    the names of their publications, as stated in Sec. 247.6(d).
        C. Masthead. The masthead shall include the following in 
    addition to that required in Sec. 247.4(i) and (j). ``The editorial 
    content of this publication is the responsibility of the (name of 
    command or installation) Public Affairs Office.'' The names of the 
    commanding officer and PAO, the names and editorial titles of the 
    staff assigned the duty of preparing the editorial content, and the 
    office address and telephone number of the editorial staff shall be 
    listed in the masterhead of DoD newspapers, but is not required in 
    CE guides and installation maps. The names of the publisher and 
    employees of the publisher may be listed separately.
        D. News and editorial materials. The commander or the public 
    affairs office shall provide oversight and final approval authority 
    for news, information, photographs, editorial, and other materials 
    to be used in a CE publication in the space allotted for that 
    purpose by written contract with the commercial publisher. 
    Authorized news and information sources include the OATSD(PA), AFIS, 
    the Military Departments and their subordinate levels of command, 
    and other Government Agencies. CE contractor personnel may provide 
    material for use in the publication if approved by the commander or 
    PAO, as the commander's representative. Commercial news and opinion 
    sources, such as AP, UPI, New York Times, etc., are not normally 
    authorized for use in DoD newspapers except as stated in 
    Sec. 247.4(q). The paper may publish community service news and 
    announcements of the civilian community for the benefit of command 
    or installation personnel and their families. Imagery used will be 
    in compliance with Sec. 247.4(r).
        E. Assignment of personnel. Neither military nor DoD civilian 
    personnel shall be assigned to duty at the premises of the CE 
    publisher. Neither military nor DoD civilian personnel shall perform 
    any job functions that are part of the business activities or 
    contractual responsibilities of the CE publisher either at the 
    contractor's facility or the Government facility. The PAO and staff 
    who produce the non-advertising content of the CE publication may 
    perform certain installation liaison functions on publisher premises 
    including monitoring and coordinating layout and design and other 
    publishing details set forth in the contract to ensure the effective 
    presentation of information. One or more members of the public 
    affairs staff shall review proof copy to prevent mistakes. Newspaper 
    text-editing-system pagination and copy terminals owned by the CE 
    publisher may be placed in the command or installation public 
    affairs office under contractual agreement for use by the public 
    affairs staff to coordinate layout and ensure that the preparation 
    of editorial material is performed in such a way as to enhance the 
    efficiency and effectiveness of the printing and publication 
    functions performed by the CE publisher. All costs of these 
    terminals shall be borne by the CE newspaper publishers who shall 
    retain title to the equipment and full responsibility for any damage 
    to or loss of such equipment. The relationship between the public 
    affairs staff and employees of the CE contractor is that of 
    Government employees working with employees of a private contractor. 
    Supervision of CE employees; that is, the responsibility to rate 
    performance, set rate of pay, grant vacation time, exercise 
    discipline, assign day-to-day administrative tasks, etc., remains 
    with the CE publisher. Any modification of the contract must be made 
    by the responsible contracting officer. Public affairs staff members 
    must be aware that employees of the contractor are not employees of 
    the government and should be treated accordingly.
    
    F. Distribution of CE Publications
    
        1. A funded newspaper shall not be distributed as an insert to a 
    CE newspaper, unless provided for in the CE contract, nor shall a CE 
    newspaper be distributed as an insert to a funded newspaper.
        2. Supplements, clearly labeled as such, and advertising 
    inserts, may be inserted into and distributed with a CE newspaper.
        3. The commercial publisher of a CE publication shall make as 
    much of the distribution to the intended readership as possible. CE 
    publications may be distributed through official channels.
        4. Except as authorized by the next higher headquarters for 
    special situations or occasions (such as an installation open 
    house), CE newspapers shall not be distributed outside the intended 
    DoD audience and retirees, which includes family members. The CE 
    publisher may provide complete copies of each specific issue of a CE 
    publication to an advertiser whose advertisement is carried therein.
        5. The CE publisher of a CE newspaper will provide the 
    appropriate number of news racks determined by the installation 
    commander for publication distribution. CE publishers are 
    responsible for maintenance of these racks.
        6. CE guides and installation maps may be delivered in bulk 
    quantities to the appropriate installation offices to distribute 
    these publications through official channels as necessary.
    
    G. Responsibilities Regarding Advertising
    
        1. Only the CE publisher shall use the space agreed upon for 
    advertising. While the editorial content of the publication is 
    completely controlled by the installation, the advertising section, 
    including its content, is the responsibility of the CE publisher. 
    The public affairs staff, however, retains the responsibility to 
    review advertisements before they are printed.
        2. Any decision by a CE publisher to accept or reject an 
    advertisement is final. The PAO may discuss with a publisher their 
    decision not to run an advertisement, but cannot substitute his 
    judgment for that of the publisher.
        3. Before each issue of a CE publication is printed, the public 
    affairs staff shall review advertisements to identify any that are 
    contrary to law or to DoD or Military Service regulations, including 
    this part, or that may pose a danger or detriment to DoD personnel 
    or their family members, or that interfere 
    
    [[Page 38965]]
    with the command or installation missions. It is in the command's best 
    interest to carefully apply DoD and Service regulations and request 
    exclusion of only those advertisements that are clearly in violation 
    of this part. If any such advertisements are identified, the public 
    affairs office shall obtain a legal coordination of the proposed 
    exclusion. After coordination, the public affairs office shall 
    request, in writing if necessary, that the commercial publisher 
    delete any such advertisements. If the publisher prints the issue 
    containing the objectionable advertisement(s), the commander may 
    prohibit distribution in accordance with DoD Directive 1325.6.\1\
    
        \1\ Copies may be obtained, at cost, from the National Technical 
    Information Service, 5285 Port Royal Road, Springfield, VA 22161.
    ---------------------------------------------------------------------------
    
        4. DoD Directive 1325.6 gives the commander authority to 
    prohibit distribution on the installation of a CE publication 
    containing advertising he or she determines likely to promote a 
    situation leading to potential riots or other disturbances, or when 
    the circulation of such advertising may present a danger to loyalty, 
    discipline, or morale of personnel. Each commander shall determine 
    whether particular advertisements to be placed by the publisher in a 
    CE publication serving the command or installation may interfere 
    with successful mission performance. Some considerations in this 
    decision are the local situation, the content of the proposed 
    advertisement, and the past performance of the advertiser. Prior to 
    making a determination to prohibit distribution of a CE newspaper, 
    the commander shall obtain a legal coordination.
        5. CE publications may carry paid and nonpaid advertising of the 
    products and services of nonappropriated fund activities and 
    commissaries, if allowed by DoD and Military Service regulations. 
    (See DoD Instruction 1015.2.) \2\
    
        \2\ See footnote 1 to section 4. of this appendix.
    ---------------------------------------------------------------------------
    
        6. Bingo games and lotteries conducted by a commercial 
    organization whose primary business is conducting lotteries may not 
    be advertised in CE publications. Non-lottery activities (such as 
    dining at a restaurant or attending a musical performance) of a 
    commercial organization whose primary business is conducting 
    lotteries may be advertised in CE publications. Exceptions are 
    allowed for authorized State lotteries, lotteries conducted by a 
    not-for-profit organization or a governmental organization, or 
    conducted as a promotional activity by a commercial organization and 
    clearly occasional and ancillary to the primary business of that 
    organization. An exception also pertains to any gaming conducted by 
    an Indian tribe under 25 U.S.C. 2720. See section D. of appendix C 
    to this part.
    
    H. CE Guides and Maps
    
        1. The name of the publication may include the name and emblem 
    of the command or installation.
        2. At the discretion of the commander, an installation telephone 
    directory may be included as a section of a CE guide. The telephone 
    section shall be integral to the guide, not separable, and part of 
    the guide contract specifications. Separate CE telephone directories 
    are not authorized. Required communication security information 
    shall be printed on the first page of the telephone section and not 
    on the cover of the guide. The cover of the guide may notify users 
    that the publication contains the telephone directory.
        3. CE contracts for guides and maps shall establish firm 
    delivery dates and shall contain provisions to ensure distribution 
    is controlled by the command. Delivery dates may vary for guides and 
    maps to make them more attractive to advertisers. The contract 
    provisions shall specify delivery dates.
        I. Employment and gratuities. DoD personnel involved with CE 
    contracts shall not accept employment by or gratuities from a CE 
    publisher. To avoid a conflict of interest, employment of spouses 
    and minor children of DoD personnel by a contract publisher shall be 
    in accordance with 32 CFR part 84.
    J. Contracting for a CE Publication
    
        1. General. The DoD Components and their subordinate commands 
    are authorized to contract in writing for CE publications. The 
    underlying premise of the CE concept is that the DOD Components and 
    their subordinate commands will save money by transferring certain 
    publishing and distribution functions to a commercial publisher 
    selected through a competitive process. The CE publication is 
    printed and delivered to the command, installation, or its 
    readership in accordance with the terms of a written contract. Oral 
    contracts are not acceptable. The right to sell and circulate 
    advertising to the complete readership in the CE publication 
    provides the publisher revenue to cover costs and secure earnings. 
    The command or installation guarantees first publication and 
    distribution of locally-produced editorial content in the 
    publication. The publication becomes the property of the command, 
    installation, or intended reader upon delivery in accordance with 
    terms of the contract.
        2. Contracting process. Whether a first time initiative to 
    establish a CE publication or a recompetition of an existing CE 
    contract, the process must start with advance planning as to the 
    nature of the command's requirements, the contracting strategy, and 
    the market of potential advertisers and competitors for the job. The 
    CE contract solicitation and the contract itself must contain a 
    statement of work that describes in legally sufficient detail the 
    Government's requirements and the conditions and restrictions under 
    which the contractor will perform. The cognizant contracting office 
    for the CE contracting action shall be the contracting office which 
    normally provides contracting support to the command for service 
    contracts and other procurements of a general nature which are above 
    the simplified small purchase threshold. The contracting officer 
    shall combine the statement of work with appropriate contractual 
    terms and conditions, using 48 CFR chapter I and II as guides, 
    although CE contracts are not subject to the FAR or DFARS, because 
    they do not involve the expenditure of appropriated funds. The 
    resulting solicitation and contract shall completely identify the 
    rights and obligations of both parties. Proposals shall be solicited 
    from all known commercial publishers who could potentially become 
    the CE contractor. Upon evaluation of the competing proposals by the 
    Source Selection Advisory Committee (SSAC) and selection of a winner 
    by the selecting official, the CE contract shall be awarded by the 
    contracting officer. The CE contract shall not require the 
    contractor to pay money to the command or to provide goods, 
    services, or other consideration not directly related to the CE 
    publication. In the event that only one offer is received, the SSAC 
    may recommend to the selecting official that no award be made or 
    that the contracting officer enter into negotiations with the sole 
    offeror to obtain the best possible service and product for the 
    Government.
        3. Statement of Work (SOW). The SOW should be written to have 
    the CE contractor perform as many of the publishing and distribution 
    functions as practical to generate maximum savings to the Department 
    of Defense. In so doing, care must be taken to balance Government 
    requirements with a realistic view of the advertising revenue 
    potential so as to achieve a contract that is commercially viable. 
    The command's internal information needs shall be paramount. Some of 
    the key issues that shall be addressed in the SOW follow:
        a. A general description of the scope of the proposed contract 
    including the name and nature of the publication involved; for 
    example, weekly newspaper, annual guide and installation map. 
    Normally, guides and installation maps are included in the same 
    contract.
        b. A description of editorial content to be carried; e.g., news, 
    features, supplements, and factual information, along with 
    provisions addressing the possible inclusion of contractor-furnished 
    advertising supplements for newspapers, provided any such supplement 
    shall have the prior approval of the commander.
        c. A description of the rules for the inclusion of advertising 
    in the publication. This provision shall specify that the 
    commander's representative shall have the authority to specify 
    newspaper advertising layout when required to enhance 
    communications' effectiveness of the publication and shall require 
    the contractor to notify advertisers of the requirements in 
    Sec. 247.4(i) and (j). The Military Departments will coordinate a 
    standard set of ratios of advertising-to-editorial copy for 
    multiples of pages for run of the publication advertising in CE 
    newspapers that will be included in all DoD Component regulations 
    supplementing this part. The recommended annual average is a ratio 
    of 60/40. Inserts and advertising supplements will not count in the 
    total ad to copy ratio; however, the commander may prohibit the 
    distribution of supplemental advertising deemed excessive. Contract 
    provisions shall be formulated to prohibit the amount of advertising 
    a publisher sells from forcing the contracting command or 
    installation public affairs staff to produce editorial content 
    exceeding that required for the command internal communication 
    mission of the newspaper.
        d. A provision substantially as follows: ``The contractor agrees 
    not to enter into any 
    
    [[Page 38966]]
    exclusive advertising agreement with any firm, broker, or individual 
    for the purpose of selling advertising associated with this 
    contract.''
        e. A description of the CE contractor's responsibilities for 
    distribution of the newspaper. This provision should address such 
    matters as contractor furnishing of news racks along with contractor 
    responsibility for maintenance of these racks.
        f. A description of contractor-owned and/or contractor-furnished 
    equipment such as text editing, copy terminals, and modems 
    determined to be required to coordinate layout and ensure that the 
    preparation of editorial material is performed in such a way as to 
    enhance the efficiency and effectiveness of the publication process.
        g. A description of contractor-furnished editorial support 
    services determined to be required. Such description must be in 
    terms of the end product required; e.g., photography service and/or 
    writer/reporter services, and not as a requirement to make available 
    certain contractor personnel. In day-to-day performance and 
    administration of the CE contract, contractor personnel performing 
    such support services shall not be treated in any way as though they 
    are Government employees.
        h. A provision that the use, where economically feasible, of 
    recycled paper for internal products will be a consideration for 
    awarding the contract, as stated in Sec. 247.6(e)
        i. SOW's and RFP's for CE newspapers shall specify standard 
    newsprint, recylable, sucject to requirements of applicable laws and 
    regulations.
        4. Contract provisions. The CE concept is based on an exception 
    to the Government Printing and Binding Regulations \3\ published by 
    the Congressional Joint Committee on Printing. While CE contracts 
    are not subject to the FAR (48 CFR chapter I) or the DFARS (48 CFR 
    chapter II), the FAR contains many clauses that are useful in 
    protecting the interest of the Governemnt. The following clauses may 
    be helpful in obtaining the best possible CE publication.
    
        \3\ Copies may be obtained, at cost, from the Superintendent of 
    Documents, U.S. Government Printing Office, Washington, DC 20402
    ---------------------------------------------------------------------------
    
        a. Status of FAR clause. To clarify the status of FAR clauses 
    appearing in CE contracts, the following clause shall be included in 
    all CE contracts:
        ``The (name of DoD installation/unit/organization) is an element 
    of the United States Government. This agreement is a United States 
    Government contract authorized under the provisions of Department of 
    Defense Instruction 5120.4 as an exception to the Government 
    Printing and Binding Regulations published by the Congressional 
    Joint Committee on Printing. Although this contract is not subject 
    to the Federal Acquisition Regulation (FAR) or the Defense 
    Supplement (DFARS), FAR clauses useful in protecting the interests 
    of the Government and implementing those provision required by law 
    are included in this contract.''
        b. Option clause. Insert a clause substantially the same as the 
    following to extend the term of the CE publisher contract:
        (1) ``The Government may extend the term of this contract by 
    written notice to the contractor within [insert in the clause the 
    period of time in which the contracting officer has to exercise the 
    option]; provided that the Government shall give the contractor a 
    preliminary written notice of its intent to exercise the option at 
    least 60 days before the contract expires. The preliminary notice 
    does not commit the government to exercise the option.'' In the case 
    of base closure or realignment the publisher has the right to 
    request a renegotiation of the contract.
        (2) ``If the Government exercises this option, the extended 
    contract shall be considered to include this option provision.''
        (3) ``The total duration of this contract, including the 
    exercise of any options under this clause, shall not exceed 6 
    years.''
        c. Default clause. Insert the following clause in solicitations 
    and contracts:
        (1) ``The Government may, be written notice of default to the 
    contractor, terminate this contract in whole or in part if the 
    contractor fails to:
        (a) Deliver the CE publications in the quantities required or to 
    perform the services within the time specified in this contract or 
    any extension;
        (b) Make progress, so as to endanger performance of this 
    contract;
        (c) Perform any of the other provisions of this contract.''
        (2) ``If the Government terminates this contract in whole or in 
    part, it may acquire, under the terms and in the manner the 
    contracting officer considers appropriate, supplies or services 
    similar to those terminated. However, the contractor shall continue 
    the work not terminated.''
        (3) ``The rights and remedies of the Government in this clause 
    are in addition to any other rights and remedies provided by law or 
    under this contract.''
        d. Termination for convenience of the Government. Insert the 
    following clause in solicitations and contracts:
        ``The contracting officer, by written notice, may terminate this 
    contract, in whole or in part if the services contracted for are no 
    longer required by the Government, or when it is in the Government's 
    interest, such as with installation closures. Any such termination 
    shall be at no cost to the Government.'' The Government will use its 
    best efforts to mitigate financial hardship on the publisher.
        5. Term of contract. CE contracts may be entered into for an 
    initial period of up to 2 years, and may contain options to extend 
    the contract for one or more additional periods of 1 or 2 years 
    duration. The total period of the contract, including options, shall 
    not exceed 6 years, after which the contract must be recompeted.
        6. Exercise of options. Under normal circumstances, when the 
    contractor is performing satisfactorily, options for additional 
    periods of performance should be exercised. However, the exercise of 
    the option is the exclusive right of the Government, and decisions 
    not to exercise the option, or to test the market before option 
    exercise, are within the contracting officer's discretion working in 
    concert with the PAO and other command officials.
        7. Modification of the contract. Any changes to the SOW or other 
    terms and conditions of the contract shall be made by written 
    contract modification signed by both parties.
        8. SSAC. The commander shall appoint an SSAC. The committee 
    shall participate in the development of the Source Selection Plan 
    (SSP) before the solicitation of proposals, evaluate proposals, and 
    recommend a source to the selecting official. Since cost is not a 
    factor in the evaluation, award will be based on technical 
    proposals, the offeror's experience and/or qualifications, and past 
    performance.
        a. The SSAC shall consist of a minimum of five voting members: A 
    chairperson, who shall be a senior member of the command; senior 
    representatives from public affairs and printing; and a minimum of 
    two other functional specialists with skills relevant to the 
    selection process. Each SSAC shall have non-voting legal and 
    contracting advisors to assist in the selection process.
        b. In arriving at its recommendations, the SSAC shall follow the 
    SSP and avail itself of all relevant information, including the 
    proposals submitted, independently derived data regarding offerors' 
    performance records, the results of on-site surveys of offerors' 
    facilities, where feasible, and in appropriate cases, personal 
    presentations by offerors.
        c. The work of the SSAC must be coordinated with the contracting 
    officer to ensure that the process is objective and fair. All 
    communications between the offerors and the Government shall be 
    through the contracting officer. No member of the SSAC or the 
    selecting official shall communicate directly with any offeror 
    regarding the source selection.
        d. In cases where a losing competitor requests a debriefing from 
    the contracting officer, members of the SSAC may be called upon to 
    participate so as to give the losing competitor the most thorough 
    explanation practical as to why its proposal was not successful. No 
    information regarding competitors' proposals shall be discussed with 
    the unsuccessful offerors during debriefings, discussions, or 
    negotiations.
        9. SSP. A SSP (see sample SSP at attachment 1 to this appendix) 
    must be developed early in the planning process to serve as a guide 
    for the personnel involved and ensure a fair and objective process 
    and a successful outcome. The contracting officer is primarily 
    responsible for development of the SSP, in coordination with the PAO 
    and other members of the SSAC. Ideally, the SSP should be completed 
    and approved prior to issuance of the solicitation; it must be 
    completed and approved before the receipt of proposals.
        10. Evaluation criteria and proposal requirements. The 
    solicitation must specify, in relative order of importance, the 
    factors the Government will consider in selecting the most 
    advantageous proposal. In addition, the solicitation must specify 
    the types of information the proposal must contain to be properly 
    evaluated. These two aspects of the solicitation must closely 
    parallel one another. The contracting officer is primarily 
    responsible for development of these two solicitation provisions, in 
    coordination with 
    
    [[Page 38967]]
    the PAO, legal counsel, and members of the SSAC.
        a. Evaluation criteria for award. Drawing upon the SSP, this 
    feature of the solicitation must advise offerors what factors the 
    Government will consider in evaluating proposals and the relative 
    importance of each factor. The attached sample SSP (attachment 1 to 
    this enclosure) provides an example of criteria that might be used. 
    Note that under the ``Services and/or Items Offered'' factor, 
    paragraph E.2.b. of attachment 1 to this appendix, it is necessary 
    to list and indicate the relative importance of services and/or 
    items above the minimum requirements of the SOW that the command 
    would consider desirable and that, if offered, will enhance the 
    offeror's evaluation standing. The offer of services and/or items 
    not listed in the evaluation criteria shall not be considered in the 
    evaluation of proposals, but may be accepted in the contract award 
    if deemed valuable to the Government, PROVIDED the service and/or 
    item involved is directly related to producing the publication and 
    not in violation of any other statute or regulation. Examples of 
    items that cannot be considered during the evaluation process are; 
    press kits, laminated maps, economic development reports, or other 
    separate publications not an integral part of the CE newspaper, 
    guide, or installation map.
        b. Proposal requirements. This provision of the solicitation 
    must describe the specific and general types of information 
    necessary to be submitted as part of the proposal to be evaluated. 
    Offerors shall be notified that unnecessarily elaborate proposals 
    are not desired.
    Attachment 1 to Appendix B to Part 247--SSP
    
    A. Introduction
    
        1. The objectives of this plan are:
        a. To ensure an impartial, equitable, and thorough evaluation of 
    all offerors' proposals in accordance with the evaluation criteria 
    presented in the request for proposals (RFP).
        b. To ensure that the contracting officer is provided technical 
    evaluation findings of the SSAC in such a manner that selection of 
    the offer most advantageous to the Government is ensured.
        c. To document clearly and thoroughly all aspects of the 
    evaluation and decision process to provide effective debriefings to 
    unsuccessful offerors, to respond to legal challenges to the 
    selection, and to ensure adherence to evaluation criteria.
        2. This plan will be used to select a CE contractor for 
    publication of the ________________ newspaper (CE guide or 
    installation map) and will:
        a. Give each SSAC member a clear understanding of his or her 
    responsibilities as well as a complete overview of the evaluation 
    process.
        b. Establish a well-balanced evaluation structure, equitable and 
    uniform scoring procedures, and a thorough and accurate appraisal of 
    all considerations pertinent to the negotiated contracting process.
        c. Provide the selecting official with meaningful findings that 
    are clearly presented and founded on the collective, independent 
    judgment of technical and managerial experts.
        d. Ensure identification and selection of a contractor whose 
    final proposal offers optimum satisfaction of the Government's 
    technical and managerial requirements as expressed in the RFP.
        e. Serve as part of the official record for the evaluation 
    process.
    
    B. Organization and Staffing
    
        1. The SSAC will consist of the Chairperson and a minimum of 
    four other voting committee members plus the non-voting advisors to 
    the SSAC.
        2. The SSAC committee members are:
    
    ------------------------------------------------------------------------
                    Name                               Position             
    ------------------------------------------------------------------------
                                         Chairperson                        
                                         Member                             
                                         Member                             
                                         Member                             
                                         Member                             
                                         Legal Advisor \1\                  
                                         Contract Advisor \1\               
    ------------------------------------------------------------------------
    \1\ Non-voting members.                                                 
    
    C. Responsibilities
    
        1. Selecting Official:
        a. Approves the SSP.
        b. Reviews the evaluation and findings of the SSAC.
        c. Considers the SSAC's recommendation of award.
        d. Selects the successful offeror.
        2. Chairperson of the Source Selection Advisory Committee (C/
    SSAC):
        a. Reviews the SSP.
        b. Approves membership of the SSAC.
        c. Analyzes the evaluation and findings of the SSAC and applies 
    weights to the evaluation results.
        d. Approves the SSAC report for submission to the selecting 
    official.
        3. Contracting Officer:
        a. Is responsible for the proper and efficient conduct of the 
    entire source selection process encompassing solicitation, 
    evaluation, selection, and contract award.
        b. Provides SSAC and the selecting official with guidance and 
    instructions to conduct the evaluation and selection process.
        c. Receives proposals submitted and makes them available to the 
    SSAC, taking necessary precautions to ensure against premature or 
    unauthorized disclosure of source selection information.
        4. SSAC members shall:
        a. Familiarize themselves with the RFP and SSP.
        b. Provide a fair and impartial review and evaluation of each 
    proposal against the solicitation requirements and evaluation 
    criteria.
        c. Provide written documentation substantiating their 
    evaluations to include strengths, weaknesses, and any deficiencies 
    of each proposal.
        5. Legal advisor:
        a. Reviews RFP and SSP for form and legality.
        b. Advises the SSAC members of their duties and 
    responsibilities, regarding procurement integrity issues and 
    confidentiality requirements.
        c. Participate in SSAC meetings and provide legal advice as 
    required.
        d. Provides legal review of all documents supporting the 
    selection decision to ensure legal sufficiency and consistency with 
    the evaluation criteria in the RFP and SSP.
        e. Advises the selecting official on the legality of the 
    selection decision.
    
    D. Administrative Instructions
    
        1. Evaluation overview. The advisory committee will operate with 
    maximum flexibility. Collective discussion by evaluators at 
    committee meetings of their evaluation findings is permitted in the 
    interchange of viewpoints regarding strengths, weaknesses, and 
    deficiencies noted in the proposals relating to evaluation items. 
    Evaluators will not suggest or disclose numerical scores or other 
    information regarding the relative standing of offerors outside of 
    committee meetings.
        2. Evaluation procedure. The evaluation of offers is based on 
    good judgment and a thorough knowledge of the guidelines and 
    criteria applicable to each evaluation factor.
        a. Numerical scoring is merely reflective of the composite 
    findings of the SSAC. The evaluation scoring system is used as a 
    tool to assist the Chairperson of the SSAC in determining the 
    proposal most advantageous to the Government.
        b. The most important documents supporting the contract award 
    will be the findings, conclusions, and reports of the SSAC.
        3. Safeguarding data. The sensitivity of the proceedings and 
    documentation require stringent and special safeguards throughout 
    the evaluation process:
        a. Inadvertent release of information could be a source of 
    considerable misunderstanding and embarrassment to the Government. 
    It is imperative, therefore, for all members of the SSAC to avoid 
    any unauthorized disclosures of information pertaining to this 
    evaluation. Evaluation participants will observe the following 
    rules:
        (1) All offeror and evaluation materials will be secured when 
    not in use (i.e., during breaks, lunch, and at the end of the day).
        (2) All attempted communications by offeror's representatives 
    shall be directed to the contracting officer. No communications 
    between members of the SSAC or the selecting official and offerors 
    regarding the contract award or evaluation is permitted except when 
    called upon under the provisions of paragraph J.8.d, of appendix B 
    to this part.
        (3) Neither SSAC members or the selecting official shall 
    disclose anything pertaining to the source selection process to any 
    offeror except as authorized by the contracting officer.
        (4) Neither SSAC members or the selecting official shall discuss 
    the substantive issues of the evaluation with any unauthorized 
    individual, even after award of the contract.
    
    E. Technical Evaluation Procedures
    
        1. Evaluation process. Proposals will be evaluated based on the 
    following criteria as indicated in Section M of the solicitation: 
    The evaluation worksheet (attachment 2 to this appendix) shall be 
    used to score the 
    
    [[Page 38968]]
    technical factors. Using the technical evaluation worksheet, each 
    member of the SSAC will independently review each proposal and 
    assign an appropriate number of points to each factor being 
    considered. Point scores for each factor will range from ``0'' to 
    ``5'' based on the committee member's evaluation of the proposal. 
    Upon completion of individual evaluations, the group will meet in 
    committee with the Chairperson and arrive at a single numeric score 
    for each factor in the proposal.
        2. Criteria. An example of applicable evaluation criteria and 
    their relative order of importance are listed below in paragraphs 
    E.2. a. through d of this appendix. Criteria and weights are 
    provided as an example only. The SSAC must determine its own 
    weighting factors tailored to meet the needs of the particular CE 
    publication and describe the relative weights assigned to the RFP; 
    e.g., ``Evaluation factors are listed in descending order of 
    importance; criteria #1 is twice as important as criteria #2,'' etc.
        a. Technical and production capability. Scores will range from 
    ``0'' (unacceptable), to ``5'' (exhibits state-of-the-art, award 
    winning, or clearly superior technical ability to produce the 
    required newspaper, guide, or installation map). Factors to be 
    considered for newspaper contracts include: Level of automation; 
    compatibility of automation with existing PAO automation (unless 
    other automation is provided); printing capability; production 
    equipment; physical plant (capabilities); and driving distance to 
    the plant. Similar factors may be considered for guides and 
    installation maps.
        b. Services and/or items offered. Scores will range from ``0'' 
    (unacceptable), to ``5'' (the offer of equipment, such as automation 
    equipment; or services, such as editorial or photographic services 
    as set forth in the contract solicitation that will greatly enhance 
    the newspaper and/or its production). Factors to be considered for 
    newspapers include: Offer of automation equipment and the quality 
    and amount of equipment offered; the quality and amount of services 
    offered; the usefulness of the services and/or items to the pubic 
    affairs office in enhancing the newspaper; the impact of the 
    services and/or items on other parts of the contract. Similar 
    factors may be considered for guides and installation maps. The 
    offer of equipment or services not specifically related to producing 
    the publication will not result in the assignment of a higher score.
        c. Past performance record. Scores will range from ``0'' (no 
    experience in newspaper, guide, or installation map publishing and/
    or unsatisfactory, previous performance), to ``5'' (long-term, 
    highly successful experience publishing similar newspapers, guides, 
    or installation maps). Factors to be considered include: 
    demonstrated ability to successfully produce a CE or similar 
    publication; demonstrated printing ability (types of printing, 
    history of newspaper, guide, or installation map printing); 
    demonstrated success in contract performance in a timely and 
    responsive manner; demonstrated capability to sell advertising and 
    successfully recoup publication costs.
        d. Management approach. Scores will range from ``0'' (approach 
    unacceptable), to ``5'' (proposal demonstrates a sound and 
    innovative approach to interfacing with the PAO and managing the CE 
    publication operation). Factors to be considered include: The 
    offeror's proposed approach to:
        (1) Interfacing with the PAO staff.
        (2) Controlling the quality and timeliness of the finished 
    product.
        (3) Sale of ads of the type that enhance the publication's image 
    in the community and with the readership at large.
        (4) Ensuring that contractor's personnel are properly supervised 
    and managed.
        3. Weighting factors. Points will be assigned to the final score 
    of each factor in a proposal as determined by multiplying the score 
    assigned (e.g., ``0,'' ``1,'' ``2,'' ``3,'' ``4,'' or ``5'') by the 
    relative weight of the individual criterion as indicated:
    
    ------------------------------------------------------------------------
                                                          Relative          
                           Factor                          weight    Maximum
                                                         (percent)   points 
    ------------------------------------------------------------------------
    Criterion 1........................................         40       200
    Criterion 2........................................         30       150
    Criterion 3........................................         20       100
    Criterion 4........................................         10        50
                                                        --------------------
                                                                         500
    ------------------------------------------------------------------------
    
    
    (Example Only):                                                         
      Criterion 1 Score 5 (5  x  40) Total Points.................       200
      Criterion 1 Score 4 (4  x  30) Total Points.................       120
      Criterion 1 Score 3 (3  x  20) Total Points.................        60
      Criterion 1 Score 2 (2  x  10) Total Points.................        20
                                                                   ---------
                                                                         400
                                                                            
    
        4. Report of findings and recommendations. After the SSAC has 
    completed final evaluation of proposals and all weighting has been 
    completed, the committee will prepare a written report of its 
    findings and recommendations, setting forth the consensus of the 
    committee and its composite scores (Sample at attachment 3 to this 
    appendix). The Chairperson will sign the report to confirm its 
    accuracy and his agreement with the recommendation. All copies of 
    proposals and evaluation worksheets will be returned to the 
    contracting officer.
    Attachment 2 to Appendix B to Part 247--Sample Evaluation Worksheet
    
    CONTRACTOR-------------------------------------------------------------
    
    Evaluator--------------------------------------------------------------
    
    DATE-------------------------------------------------------------------
    
    Evaluation Criteria and Scores (Range 0-5 Points for Each)
    
    1. Technical and production capability:
    ----------------------------------------------------------------------
    
    2. Services and items offered:
    ----------------------------------------------------------------------
    
    3. Past performance record:
    ----------------------------------------------------------------------
    
    4. Management approach:
    ----------------------------------------------------------------------
    
    \1\ NARRATIVE DISCUSSION:
    
        \1\ Discussions of strengths, weaknesses, and deficiencies 
    should reference the specific evaluation factor involved to ensure 
    that proposals are evaluated only against the criterion set forth in 
    the RFP, to facilitate debriefings, and to provide an effective 
    defense to any challenges regarding the legality of the selection 
    process.)
    ---------------------------------------------------------------------------
    
    Strengths
    Weaknesses
    Deficiencies
    
    Attachment 3 to Appendix B to Part 247--Sample Memorandum for Selecting 
    Official
    
    Subject: Evaluation of Proposals RFP No. ________
    
        1. All proposals received in response to subject RFP have been 
    evaluated by the Source Selection Advisory Committee (SSAC). The 
    results and comments are listed below.
        a. Offeror's proposals were rated as follows:
    
                                                                            
                Offeror Name                       Numerical Score          
                                                                            
                                                                            
                                                                            
    
        b. Summary Narrative Comments.
    (This section of the report shall be a summary of the individual 
    strengths and weaknesses in each proposal, along with any 
    deficiencies that are susceptible to being cured through written or 
    oral discussions with the offeror, as noted by the SSC evaluators. 
    This summary should be supported by detailed narratives contained on 
    the individual evaluator's worksheets.)
        2. Recommendation.
    
    ----------------------------------------------------------------------
    Chairperson, SSAC
    Appendix C to Part 247--Mailing of DoD Newspapers, CE Guides, and 
    Installation Maps; Sales and Distribution of Non-DoD Publications
    
        A. Policy. It is DoD policy that mailing costs shall be kept at 
    a minimum consistent with timeliness and applicable postal 
    regulations. (See DoD Instruction 4525.7 \1\ and DoD 4525.8-M.\2\ 
    Responsible officials shall consult with appropriate postal 
    authorities to obtain resolution of specific problems.
    
        \1\ Copies may be obtained, at cost, from the National Technical 
    Information Service, 5285 Port Royal Road, Springfield, VA 22161.
        \2\ See footnote 1 to section A. of this appendix.
    ---------------------------------------------------------------------------
    
        B. Definition. DoD appropriated fund postage includes all means 
    of paying postage using funds appropriated for the Department of 
    Defense. These means include meter imprints and stamps, permit 
    imprints, postage stamps, and other means authorized by the U.S. 
    Postal Service.
    
    C. Use of Appropriated Fund Postage
    
        1. DoD appropriated fund postage shall be used only for:
        a. Mailing copies to satisfy mandatory distribution 
    requirements.
        b. Mailing copies to other public affairs offices for 
    administrative purposes.
        c. Mailing copies to headquarters in the chain of command.
    
    [[Page 38969]]
    
        d. Bulk mailings of DoD newspapers to subordinate units for 
    distribution to members of the units.
        e. Mailing information copies to other U.S. Government Agencies, 
    Members of Congress, libraries, hospitals, schools, and 
    depositories.
        f. Mailing of an individual copy of a DoD newspaper or CE 
    publication in response to an unsolicited request from a private 
    person, firm, or organization, if such response is in the best 
    interest of the DoD Components or its subordinate levels of command.
        g. Mailing copies of DoD newspapers, guides, or installation 
    maps to incoming DoD personnel and their families to orient them to 
    their new command, installation, and community.
        2. DoD appropriated fund postage shall not be used for mailing:
        a. To the general readership of DoD newspapers, guides, and 
    installation maps, unless specifically excepted in this part.
        b. By a CE publisher.
        c. CE publications other than newspapers in bulk. (See paragraph 
    C.1.d. of this section).
        3. Generally, DoD newspapers and CE publications shall be mailed 
    as second class Requester Publication Rate, third-class bulk, or 
    third- or fourth-class mail.
        D. Legal prohibitions. Compliance with 18 U.S.C. 1302 and 1307 
    is mandatory. 18 U.S.C. 1302 prohibits the mailing of publications 
    containing advertisements of any type of lottery or scheme that is 
    based on lot or chance. 18 U.S.C. 1307 authorizes exceptions 
    pertaining to authorized State lotteries, lotteries conducted by a 
    not-for-profit organization or a governmental organization, or 
    conducted as a promotional activity by a commercial organization and 
    clearly occasional and ancillary to the primary business of that 
    organization. An exception also pertains to any gaming conducted by 
    an Indian tribe under 25 U.S.C. 2720. Lottery is defined as 
    containing the following three elements:
        1. Prize (whatever items of value are offered in the particular 
    game).
        2. Chance (random selection of numbers to produce a winning 
    combination).
        3. Consideration (requirement to pay a fee to play).
    
    E. Review of Mailing and Distribution Effectiveness
    
        1. Mailing and distribution lists shall be reviewed annually to 
    determine distribution effectiveness and continuing need of each 
    recipient to receive the publication.
        2. Distribution techniques, target audiences, readers-per-copy 
    ratios, and use of the U.S. Postal Service to ensure the most 
    economical use of mail services consistent with timeliness shall be 
    revalidated annually.
        F. Non-DoD publications. A commander shall afford reputable 
    distributors of other publications the opportunity to sell or give 
    away publications at the activity he or she commands in accordance 
    with DoD Directive 1325.6.\3\ Such publications shall not be 
    distributed through official channels. These publications may be 
    made available through subscription paid for by the recipient or 
    placed in specific general use areas designated by the commander, 
    such as the foyers of open messes or exchanges. They will be placed 
    only in stands or racks provided by the responsible publisher. The 
    responsible publisher will maintain the stand or rack to present a 
    neat and orderly appearance. Subscriptions paid for by a recipient 
    may be home-delivered by the commercial distributor in installation 
    residential areas.
    
        \3\ See footnote 1 to section A. of this appendix.
    Appendix D to Part 247--AFIS Print Media Directorate
    
        A. General. The Print Media Directorate (AFIS-PM), an element of 
    AFIS, develops, publishes, procures, and distributes a variety of 
    print media products that support DoD-wide programs and policies for 
    targeted audiences throughout the DoD community. Products include 
    the following:
        1. Press and Art Pack, a weekly package of camera-ready 
    articles, photographs, and art distributed principally to DoD 
    newspaper editors containing articles addressing several of the DoD 
    internal information plan subject areas.
        2. DEFENSE magazine, a bimonthly periodical featuring articles 
    authored by senior military and civilian officials on DoD programs 
    and policies. An annual almanac edition highlights DoD's 
    organization.
        3. Defense Billboard, a monthly poster featuring topics of 
    particular interest to junior Military Service members, but 
    applicable to general DoD audiences.
        4. Pamphlets, booklets, and other posters covering a variety of 
    joint interest information topics.
        5. AFIS-PM also posts the Press and Art Pack and selected 
    feature stories on Army, Navy, Air Force, Coast Guard, and OATSD(PA) 
    computer bulletin boards. PAOs and editors may download text and art 
    in a form readily usable for word processing or desktop publishing.
        B. Use of materials published by print media directorate. With 
    the exception of copyrighted matter, all materials published by 
    AFIS-PM may be reproduced or adapted for use by DoD newspaper 
    editors as appropriate. When AFIS-PM material is edited or revised, 
    accuracy and conformance to DoD policy and accepted standards of 
    good taste will be maintained. Due to the policy-oriented nature of 
    DEFENSE magazine contents, particular care shall be taken to 
    preserve the original context, tone, and meaning of any material 
    adapted, revised, or edited from this publication.
        C. Eligible activities. The following activities are eligible to 
    receive the above listed AFIS-PM products:
        1. All authorized DoD newspapers.
        2. Headquarters of the DoD Components and their subordinate 
    commands.
        3. Proponent offices of DoD periodicals published by the DoD 
    Components.
        4. AFRTS networks and outlets.
        5. Isolated commands and detachments at which DoD newspapers are 
    not readily available.
    
    D. Procedures
    
        1. The Press and Art Pack is mailed directly to requesting 
    eligible organizations. Requests should be forwarded directly to: 
    American Forces Information Service, Director of Print Media, 601 
    North Fairfax Street, Room 230, Alexandria, VA 22314-2007.
        2. Requests shall include name and address of newspaper or 
    activity, frequency of publication, whether the requesting newspaper 
    is funded or CE, and a sample copy of the publication.
        3. Notification of changes of address, newspaper title, or other 
    status shall be forwarded immediately to the address in paragraph 
    D.1. of this appendix.
        4. All other AFIS-PM materials should be requisitioned through 
    the Military Service's or organization's publications distribution 
    system.
    Appendix E to Part 247--DoD Command Newspaper Review System
    
        A. Purpose. The purpose of the DoD command newspaper review 
    system is to assist commanders in establishing and maintaining cost-
    effective internal communications essential to mission 
    accomplishment. The system also enables internal information 
    managers to assess the cost and effective use of resources devoted 
    to command newspapers and to provide requested reports.
        B. Policy. DoD newspapers shall be reviewed and reported 
    biennially. The review process is not intended to replace day-to-day 
    quality assurance procedures or established critique programs.
        C. Review criteria. Each newspaper shall be evaluated on the 
    basis of mission essentiality, communication effectiveness, cost-
    effectiveness, and compliance with applicable regulations.
    
    D. Reporting Requirements
    
        1. The DoD Components (less the Military Departments) shall 
    forward, by January 31 of each even numbered year, the information 
    indicated at attachment 1 to this appendix for each newspaper 
    published to: Director, American Forces Information Service, Attn: 
    Print Media Plans and Policy, 601 North Fairfax Street, Alexandria, 
    VA 22314-2007.
        2. No later than April 15 of each even-numbered year, the 
    Secretary (or designee) of each Military Department shall forward to 
    the address above a report of the Military Department's review of 
    newspapers. This report shall include summary data on total number 
    of newspapers, along with a listing of the information indicated at 
    attachment 1 to this appendix.
        3. One information copy of each issue of all DoD newspapers 
    shall be forwarded on publication date to the address in paragraph 
    H.1. of this appendix.
        4. Information copies of CE newspaper contracts shall be 
    forwarded to the address in paragraph H.1. of this appendix, upon 
    request.
        5. Administrative Instructions shall be issued by the Director, 
    AFIS, for the annual review and reporting of newspapers.
    
    Attachment 1 to Appendix E to Part 247--Newspaper Reporting Data
    
        As required by section H. of this appendix, the following 
    information shall be provided biennially regarding newspapers:
        A. Name of newspaper.
    
    [[Page 38970]]
    
        B. Publishing command and mailing address.
        C. Printing arrangement:
        1. Government equipment.
        2. Government contract with commercial printer.
        3. CE contract with commercial publisher (give name, mailing 
    address, and phone number of commercial publisher).
        D. Automation capabilities (desktop publishing, computer 
    bulletin board, etc.)
        E. Frequency and number of issues per year.
        F. Number of copies printed and estimated readership.
        G. Paper size (metro, tabloid, or magazine/newsletter) and 
    average number of pages per issue.
        H. Size of newspaper staff, listed as full time, part time, and 
    contractor-provided.
    Appendix F to Part 247--Deputy Secretary of Defense Policy Memorandum
    
    The Deputy Secretary of Defense
    
    Washington, D.C. 20301
    
    December 9, 1994.
    Memorandum for Secretaries of the Military Departments, Chairman of 
    the Joint Chiefs of Staff, Under Secretaries of Defense Director, 
    Defense Research and Engineering, Assistant Secretaries of Defense, 
    General Counsel of the Department of Defense, Inspector General of 
    the Department of Defense, Director, Operational Test and 
    Evaluation, Assistants to the Secretary of Defense, Director, 
    Administration and Management, Directors of the Defense Agencies, 
    Directors of DOD Field Activities
    Subject: Alteration of Official Photographic and Video Imagery
    
        Photographic and video imagery has become an essential tool of 
    decision makers at every level of command and in every theater of 
    military operations. Mission success and ultimately the lives of our 
    men and women in uniform depend on this imagery being complete, 
    timely, and, above all, highly accurate. Anything that weakens or 
    casts doubt on the credibility of this imagery within or outside the 
    Department of Defense will not be tolerated.
        The emergence of digital technology has significantly increased 
    the capability of altering photographic and video imagery. This 
    capability represents a potential threat to the credibility of 
    Defense imagery. Since current Federal Regulations and DoD 
    Directives do not specifically address the deliberate alteration of 
    official photographic records, I believe guidance is required. I am 
    providing this guidance by establishing the following as Department 
    of Defense policy on the alteration of official photographic and 
    video imagery:
        a. The alteration of official Defense imagery by persons acting 
    for or on behalf of the Department of Defense is prohibited except 
    as outlined below:
        (1) Photographic techniques common to traditional darkrooms and 
    digital imaging stations such as dodging, burning, color balancing, 
    spotting, and contrast adjustment that are used to achieve the 
    accurate recording of an event or object are not considered 
    alterations.
    
        (2) Photographic and video image enhancement, exploitation, and 
    simulation techniques used in support of unique cartography, 
    geodesy, intelligence, medical, RDT&E, scientific, and training 
    requirements are authorized if they do not misrepresent the subject 
    to the original image.
    
        (3) The obvious masking of portions of a photographic image in 
    support of specific security or criminal investigation requirements 
    is authorized.
    
        (4) The use of cropping, editing, or enlargement to selectively 
    isolate, link, or display a portion of a photographic or video image 
    is not considered alteration. However, cropping, editing, or image 
    enlargement which has the effect of misrepresenting the facts or 
    circumstances of the event or object as originally recorded 
    constitutes a prohibited alteration.
    
        (5) The digital conversion and compression of photographic and 
    video imagery are authorized.
    
        (6) Photographic and video post-production enhancement, 
    including animation, digital simulation, graphics, and special 
    effects, used for dramatic or narrative effect in education, 
    recruiting, safety and training illustrations, publications, or 
    productions is authorized under either of the following conditions:
    
        (a) the enhancement does not misrepresent the subject of the 
    original image, or;
    
        (b) it is clearly and readily apparent from the context or from 
    the content of the image or accompanying text that the enhanced 
    image is not intended to be an accurate representation of any actual 
    event.
    
        b. Official Defense imagery includes all photographic and video 
    images, regardless of the medium in which they are acquired, stored, 
    or displayed, that are recorded or produced by persons acting for or 
    on behalf of Department of Defense activities, functions, or 
    missions.
    
        My intent with the above policy is to ensure the absolute 
    credibility of official DoD photographic and video imagery within 
    and outside the Department of Defense.
    
        This memorandum is effective immediately. A DoD Directive 
    incorporating the substance of this memorandum shall be issued 
    within 90 days.
    
    
        Dated: July 21, 1995.
    
    John Deutsch.
    
    L.M. Bynum,
    
    Alternate OSD Federal Register Liaison Officer, Department of Defense.
    
    [FR Doc. 95-18470 Filed 7-28-95; 8:45 am]
    
    BILLING CODE 5000-04-M
    
    

Document Information

Effective Date:
6/21/1995
Published:
07/31/1995
Department:
Defense Department
Entry Type:
Rule
Action:
Final rule.
Document Number:
95-18470
Dates:
June 21, 1995.
Pages:
38959-38970 (12 pages)
RINs:
0790-AG16
PDF File:
95-18470.pdf
CFR: (14)
32 CFR 247.5(d)
32 CFR 247.4(i)
32 CFR 247.4(q)
32 CFR 247.5
32 CFR 247.6
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