[Federal Register Volume 62, Number 148 (Friday, August 1, 1997)]
[Notices]
[Pages 41390-41397]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-20315]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Agency Recordkeeping/Reporting Requirements Under Emergency
Review by the Office of Management and Budget (OMB)
Title: National Directory of New Hires.
OMB No.: New.
Description: Public Law 104-193, the ``Personal Responsibility and
Work Opportunity Reconciliation Act of 1996,'' requires the Office of
Child Support Enforcement (OCSE) to develop a National Directory of New
Hires (NDNH) to improve the ability of State child support agencies to
locate noncustodial parents and collect child support across State
lines.
The NDNH will contain employment, earning and employment
compensation data on all employees within the United States. The law
requires States and territories to periodically transmit new hire data
received from employers to the NDNH, and to transmit quarterly wage and
unemployment compensation claims data to the NDNH on a quarterly basis.
Employers must report specified information (based on information
reported on the IRS W-4 Form) on all new hires to State agencies for
transmittal to the NDNH. States will transmit all data to the NDNH
electronically. The purpose of the NDNH is to develop a repository of
information on newly-hired employees, and on the earnings and
unemployment compensation claims data on all employees, to provide the
necessary information to locate child support obligors, and to
establish and enforce child support orders.
Please refer below to the Supplemental Specifications in addition
to the Record Layouts and field descriptions for input to the National
Directory of New Hire (NDNH).
Respondents: States and Employers.
Annual Burden Estimates
----------------------------------------------------------------------------------------------------------------
Number of Average burden
Instrument Number of responses per hours per Total burden
respondents respondent response hour
----------------------------------------------------------------------------------------------------------------
New Hire: Employers Not Currently
Required to Report (manual reporting)*. 3,372,250 3.484 .0417 489,930
New Hire: Employers Not Currently
Required to Report (electronically)*... 740,250 37,037 .00028 7,677
New Hire: Multistate Employers'
Registration Form...................... 375,000 1 .050 18,750
New Hire: States Not Currently Requiring
New Hire Reporting..................... 29 83,333 266,668 644,445
New Hire: States Currently Requiring New
Hire Reporting......................... 25 83.333 70.741 147,376
Quarterly Wage & Unemployment
Compensation........................... 54 4 .033 7.13
----------------------------------------------------------------------------------------------------------------
*Estimated Total Annual Burden Hours: 1,308,185.
Footnotes
The above numbers are based on the following: Twenty-five States
already had a new hire reporting system in place before PRWORA was
passed. Within those 25 States, on average, it is estimated that 75%
of employers already report new hire data (based on the fact that
some States require all employers to report, some require only
targeted industries to report, and some are voluntary reporting
programs). It is estimated that these employers represent the same
proportional number of new hire reports (75% of 25/54).
These estimates include the 25% remaining employers who do not
report within those 25 States, in addition to all of the employers
within the remaining 29 States.
* Eighteen percent of all employers will report manually and 82%
will report electronically (based on SSA's experience). The number of
employers is based on the following calculation: the total number of
employers (6,300,000) multiplied by 29/54 (the proportion of States
that do not have new hire programs) plus the total number of employers
multiplied by the number of employers not already reporting in the
States that do have new hire programs (25% of 25/54). The result
(4,122,500) is then broken down into two categories: those who report
manually and those who report electronically.
** For the ``Employers'' tiers, ``response'' is defined as the
number of new hire reports. Thirty percent of all new hire reports will
be reported manually and 70% will be reported electronically (based on
SSA's experience).
*** Based on the assumption that employers reporting new hires
electronically will most likely transmit
[[Page 41391]]
their reports in a batch file, thus significantly reducing the per-
response burden.
**** For the ``States'' tiers, ``response'' is defined as the
number of transmissions to the NDNH. All States are required by law to
transmit new hire data to the NDNH electronically, within three
business days after entering the data into the SDNH. There are 250
business days per year. States will send a transmission once every
three business days, which is equal to 83.333 transmissions per year.
***** Based on the average number of reports per transmission and
the average burden per new hire report. The average number of reports
per transmission is calculated by dividing 32,222,220 (total number of
new hire reports in those 29 States) by 29 (number of States). The
result 1,111,111) is then divided by 83.333 (estimated number of
transmissions per State, see above explanation). Based on this
calculation, the average number of reports per transmission is
13,333.39 reports. The average burden per new hire report is estimated
to be .02 hours (1.2 minutes), which is based on a range of two seconds
to four minutes. The burden is estimated to be two seconds per report
for the 70% of new hire reports submitted to the State electronically.
This two second burden estimate is based on the same batch-file
assumption as above, and includes data receipt and data transmission.
If the State has to manually enter the new hire data before
transmitting to the NDNH (which is the case for 30% of all new hire
reports), the burden is estimated to be four minutes (based on the
number of characters in a record). The average burden hours per report
(.02) multiplied by the average number of reports per transmission
(13,333.39) is equal to the average burden hours per transmission
(266.668).
****** Within the 25 States that already have a new hire reporting
program in place, the burden is broken down into three categories. The
total number of new hire reports for those 25 States is 27.8 million
(46% of 60 million, or 25/54 times 60 million). Seventy-five percent of
employers already submit to those States, so the incremental burden for
that group is only the transmission to the NDNH (1 second per report).
Twenty-five percent of employers do not already submit to those States,
so the burden for that group is based on the same calculation as above:
30% of all new hire reports are reported manually (@ 4 minutes each)
and 70% are reported electronically (@ 2 seconds each). The following
table represents the exact formula for the calculation:
--------------------------------------------------------------------------------------------------------------------------------------------------------
Number of
Types of reports new hire Time per new hire report Total time
reports
--------------------------------------------------------------------------------------------------------------------------------------------------------
Already Received From Employers (75%)... 20,833,333 .000278 hours (1 second)........................ 5787.0370 hours.
Reports Not Currently Received (25%)-- 2,083,333 .066667 hours (4 minutes)....................... 138888.8889 hours.
Manual (30%).
Reports Not Currently Received (25%)-- 4,861,111 .000556 hours (2 seconds)....................... 2700.6173 hours.
Electronic (70%).
--------------------------------------------------------------------------------------------------------------------------------------------------------
Total time for all three types of reports: 147,376.543 hours.
Total time per transmission (83.333) per State (25): 70.741 hours.
******* ``Response'' is defined here as the number of transmissions
to the NDNH. States are required to transmit quarterly wage and
unemployment compensation data four times a year.
Detailed Input Information
Supplement to New Hire Record Specifications
At the suggestion of the workgroup that assisted in developing the
record specifications for the National Directory of New Hires (NDNH),
this is an accompanying document that contains some additional
clarification or explanation of items in the record specifications.
Mandatory Fields: The legislation mandates the collection of only
the following six data elements from the W-4 form:
Employee SSN
Employee Name
Employee Address
Employer Name
Employer Address
Employer ID number
On the W-4 record specifications these fields are marked with (M)
to designate mandatory. There are three additional optional fields that
are highly desirable for the New Hire data base. These are:
Employee Date of Birth
Employee Date of Hire
Employee State of Hire
While the legislation precludes the federal government from
mandating the collection and retention of additional data elements, the
states are not bound by those rules. The New Hire record specifications
were developed in collaboration with State child support enforcement
staff, State Employment Security Agency (SESA) staff, and federal and
Department of Defense staff. Consequently, the specifications include
additional data elements that can be collected by the states and passed
to the NDNH. These data elements can then be used by the states and
other authorized users of NDNH data.
Following are some clarifying statements that apply to all of the
NDNH data elements and record formats.
All data is to be in EBCDIC format.
All alphanumeric data are to be in upper case.
All alphanumeric data are to be left justified.
All numeric data are to be right justified and zero filled.
All dates are to be in the Year 2000-compliant format of YYYYMMDD.
Name and city data are to be stripped of special characters except for
the hyphen.
State and territory abbreviations in addresses should be the U.S.
Postal Service abbreviations.
Name fields should not include suffixes such as ``Jr.'', ``Sr.'',
and ``III''.
The NDNH will contain two addresses for the employer. The first
address is that noted on the W-4 form. The second address is where
child support orders should be sent. If only one address is available
or known, use the first set of address data elements and leave the
second set of data elements blank.
National standard codes are to be used for foreign country code
abbreviations as assigned by the Department of Commerce FIPS codes
(FIPS PUB 10-4).
For Quarterly Wage data, the employee wage amount is to be the
gross amount paid during the quarter, regardless of when the amount was
earned.
For Unemployment Insurance data, the benefit amount is to be the
gross amount paid within the quarter before any deductions or offsets
are applied, regardless of when the benefit was earned or accrued.
WHEN IN DOUBT, SEND THE DATA. While the NDNH wants to receive
clean, edited data, we want
[[Page 41392]]
to receive all data in a timely manner. Consequently, if some data is
missing or incomplete at the time of transmission, include the
record(s) in the transmission. Hopefully, this will also make
processing easier at the State level.
Output records returned from the NDNH will contain all of the
input data sent to the NDNH and indications of errors or changes that
took place at the federal level.
States have the option of receiving error records. The NDNH will
maintain a matrix of which states want to be notified of errors and
which do not.
Input Records
When sending data to the federal level, there will be three record
types in each transmission of data. These will include a header record,
a series of data records, and concluded by a trailer record.
Header Record: The header record will be the first record in the
data set and will contain the following fields.
----------------------------------------------------------------------------------------------------------------
Field name Comments
----------------------------------------------------------------------------------------------------------------
Record Identifier............................................................. Enter `H4' for W4 data.
Enter `HQ' for Quarterly Wage
data.
Enter `HU' for Unemployment
Insurance data.
Transmitter State Code........................................................ Refer to US Department of
Commerce FIPS code manual,
National Institute of Standards
and Technology, FIPS PUB 10-4
(April 1995).
Transmitter Agency Code....................................................... Some federal agencies act as
service bureaus for other
federal agencies. Enter the
Federal Employer Identification
Number (FEIN) of the agency
transmitting the data to the
National Directory of New
Hires.
Transmission Type............................................................. Identifies the type of data in
this data set.
Enter `W4' for W4 data.
Enter `QW' for Quarterly Wage
data.
Enter `UI' for Unemployment
Insurance data.
Department of Defense Code.................................................... This field is mandatory only for
DOD data transmissions. All
others can ignore this field.
DOD data is separated into
several categories. This field
indicates with category of data
is being transmitted.
Enter `A' for active duty
personnel.
Enter `C' for civilian personnel
Enter. `R' for reservist
personnel.
Version Control Number........................................................ It is assumed that the system
will be modified over time to
accommodate future
requirements. The version
Control Number indicates which
version of the system is in
operation and will provide a
means of communicating with
data suppliers about record
formats.
Enter `01' until notified by
OCSE to change this value.
Data Stamp.................................................................... Enter the system generated date
on the date the data set is
transmitted to the federal
level. Enter the date in the
format YYYYMMDD.
Batch Number.................................................................. A sequential number generated by
the transmitting agency. This
field is to uniquely identify a
transmission. Do not repeat
batch numbers.
Filler........................................................................ Each record contains filler to
be used for future versions of
the record formats.
----------------------------------------------------------------------------------------------------------------
Total Record: Each data set is to be terminated with a Total Record
which will contain the count of the total number of records transmitted
in this data set.
----------------------------------------------------------------------------------------------------------------
Field name Comments
----------------------------------------------------------------------------------------------------------------
Record Identifier............................................................. Enter `T4' for W4 data.
Enter `TQ' for Quarterly Wage
data.
Enter `TU' for Unemployment
Insurance data.
Data Record Count............................................................. Enter the total number of
records transmitted in this
data set, including the header
and trailer records. This will
be used to verify that all
records are received and
processed.
Filler........................................................................ Spaces. To be used for future
versions of the system.
----------------------------------------------------------------------------------------------------------------
Data Record: Each of the data records for W4, Quarterly Wage, and
UI is different in several ways. Following is further explanation of
some of the data elements in those record layouts. See the Record
Layout specifications for detailed information on all data elements.
----------------------------------------------------------------------------------------------------------------
Field name Comments
----------------------------------------------------------------------------------------------------------------
Record Identifier............................................................. Enter `W4' for the W4 record.
Enter `QW' for the Quarterly
Wage record.
Enter `UI' for the Unemployment
Insurance record.
Foreign Address Data Elements................................................. If an address supplied for the
employee or employer is outside
the United States, include the
Foreign Country Code for the
address, the Foreign Country
Name, and the Foreign Zip Code
Employee Wage Amount (QW)..................................................... For Quarterly Wage data, provide
the gross amount paid to the
employee during the quarter,
regardless of when the amount
was earned.
[[Page 41393]]
Reporting Period.............................................................. Use the quarters that correspond
to the calendar year rather
than quarters that correspond
to fiscal accounting periods.
Use the format QYYYY where
Q=1 for January-March.
Q=2 for April-June.
Q=3 for July-September.
Q=4 for October-December.
Benefit Amount (UI)........................................................... The UI Benefit Amount is the
gross amount paid within the
reporting quarter before any
withholding offsets are
applied. This amount should be
the sum of benefits received
from all programs tracked
electronically by the State.
However, only include those
benefits that are housed in the
same hardware environment. Do
not include benefits from
sources that must be translated
or imported to the mainframe
environment.
----------------------------------------------------------------------------------------------------------------
Output Records
FPLS will return records to the data transmitters when errors were
detected. The states can elect to have these records returned for error
resolution or not as they choose. Federal agencies, however, will
receive all error records from each transmittal.
The record formats for the error records are identical to the input
record provided by the submitter except that error codes will be
appended that explain the nature of the error. Errors can occur at the
transmission level and at the individual record level.
Transmission Control Records: This is the output equivalent of the
input TRANSMITTER RECORD and includes counts of records received,
records rejected, error records returned, records posted to the
National Directory of New Hires, records posted to the Suspense File,
and up to five Error Codes pertaining to the transmission level error
conditions encountered.
Data Records: Each output version of the input DATA RECORD had
appended to it up to five record level error codes that indicate the
nature of the error encountered during editing. It also contains a
Social Security Number Verification Indicator that indicates whether
multiple valid SSNs were encountered during the SSN verification
process. In addition, a corrected SSN is returned if during the SSN
verification process the supplied SSN was determined to be incorrect
and the verification procedure was able to provide the correct SSN.
Total Records: No transmission total records will be returned to
the submitting State or federal agency.
Updates to this information will be issued on a periodic basis
based on questions from data submitters or as global editing indicates
the need for them. These updates will be issued as updates to User
Manuals and Implementation Guides provided by OCSE.
When questions arise regarding record layouts, transmission
requirements, edit criteria, error codes, or other data related issues,
please contact George Laufert at (202) 205-3605 or
glaufert@acf.dhhs.gov.
Record Layouts and Field Descriptions For Input to the National Directory of New Hire (NDNH)
----------------------------------------------------------------------------------------------------------------
Location/ Description/
Field name position Length Alpha/numeric remarks Mandatory/ optional
----------------------------------------------------------------------------------------------------------------
W4 Transmitter Record
----------------------------------------------------------------------------------------------------------------
Record Identifier.............. 1-2 2 A/N `H4'............. M.
Transmitter State Code......... 3-4 2 N State FIPS code M for states.
(for states
only).
Transmitter Agency Code........ 5-13 9 A/N Federal Agency M for agencies.
Code (for
federal agencies
only).
Transmission Type.............. 14-15 2 A/N `W4' for W4 data. M.
Department of Defense.......... 16 1 A `A' for active M for DOD.
duty.
Code........................... .......... ....... ............... `C' for civilian
`R' for reserves
States may leave
this field
blank.
Version Control Number......... 17-18 2 A/N Must be `01', M
controlled by
OCSE.
Date Stamp..................... 19-26 8 N Format=YYYYMMDD.. M
Must be current
system date of
file generation.
Batch Number................... 27-32 6 N Sequential number M
to identify a
submission as
unique.
Filler......................... 33-801 769 A/N Spaces. To be
used for future
versions..
----------------------------------------------------------------------------------------------------------------
W4 Total Record
----------------------------------------------------------------------------------------------------------------
Record Identifier.............. 1-2 2 A/N `T4'............. M
Data Record Count.............. 3-13 11 N Total record M
count for
transmission,
including header
and trailer
records.
Filler......................... 14-801 788 A/N Spaces. To be ......................
used for future
versions.
----------------------------------------------------------------------------------------------------------------
W4 Data Record
----------------------------------------------------------------------------------------------------------------
Record Identifier.............. 1-2 2 A/N `W4'............. M
Employee SSN................... 3-11 9 N As reported by M
employee.
Employee Name:
First Name................. 12-27 16 A At least one M
character.
No special
characters
Middle Name................ 28-43 16 A If non-blank, O
must be at least
one character.
No special
characters
[[Page 41394]]
Last Name.................. 44-73 30 A At least one M
character.
No special
characters,
except for
hyphen
Employee Address:
Street Address (line 1).... 74-113 40 A/N Non-blank........ M
Street Address (line 2).... 114-153 40 A/N If your address O
Street Address (line 3).... 154-193 40 A/N line is less O
than 40
characters, do
not concatenate
into one line.
City....................... 194-218 25 A At least two M
characters.
No special
characters,
except for
hyphen
State...................... 219-220 2 A Valid state or M
territory
abreviation.
Zip Code (1)............... 221-225 5 N Must be numeric.. M
Zip Code (2)............... 226-229 4 A/N If present, must O
be numeric.
Employee Foreign Address:
Foreign Country Code....... 230-231 2 A/N Refer to U.S. M for foreign address
Department of
Commerce FIPS
code manual,
National
Institute of
Standards and
Technology, FIPS
PUB 10-4 (April
1995).
Foreign Country Name....... 232-256 25 A/N If present, at O
least two
characters.
Foreign Zip Code........... 257-271 15 A/N ................. O
Employee Date of Birth......... 272-279 8 A/N If present, O
numeric.
Format--YYYYMMDD
Employee Date of Hire.......... 280-287 8 A/N If present, O
numeric.
Format--YYYYMMDD
Employee State of Hire......... 288-289 2 A Alphabetic state O
or territory
abbreviation.
Federal EIN.................... 290-298 9 N Federal Employer M
Identification
Number.
State EIN...................... 299-310 12 A/N If no FEIN is O
available, send
the State EIN.
If present and
less than 12
characters, left
justify
Employer Name.................. 311-355 45 A/N At least two ......................
Employer Address: characters
FEIN address from
W4
Street Address (line 1).... 356-395 40 A/N At least two M
characters.
Street Address (line 2).... 396-435 40 A/N If your address O
Street Address (line 3).... 436-475 40 A/N line is less O
than 40
characters, do
not concatenate
into one line.
City....................... 476-500 25 A At least two M
characters.
State...................... 501-502 2 A Valid state or M
territory
abbreviation.
Zip Code (1)............... 503-507 5 N Must be numeric.. M
Zip Code (2)............... 508-511 4 A/N If present, must O
be numeric.
Employer Foreign Address:
Foreign Country Code....... 512-513 2 A/N Refer to U.S. M for foreign address
Department of
Commerce FIPS
code manual,
National
Institute of
Standards and
Technology, FIPS
PUB 10-4 (April
1995).
Foreign Country Name....... 514-538 25 A/N If present, at O
least two
characters.
Foreign Zip Code........... 539-553 15 A/N ................. O
Employer Optional Address...... .......... ....... ............... This address will O
be blank if only
collecting one
address. If
there is a
second address,
it should be the
address where
child support
orders should be
sent.
Street Address (line 1).... 554-593 40 A/N If your address O
Street Address (line 2).... 594-633 40 A/N line is less O
than 40
characters, do
not concatenate
into one line.
Street Address (line 3).... 634-673 40 A/N ................. O
City....................... 674-698 25 A If present, at O
least two
characters.
State...................... 699-700 2 A If present, valid O
state or
territory
abbreviation.
Zip Code (1)............... 701-705 5 A/N If present, must O
be numeric.
Zip Code (2)............... 706-709 4 A/N If present, must O
be numeric.
Employer Optional Foreign
Address:
Foreign Country Code....... 710-711 2 A/N Refer to U.S. O
Department of
Commerce FIPS
code manual,
National
Institute of
Standards and
Technology, FIPS
PUB 10-4 (April
1995).
Foreing Country Name....... 712-736 25 A/N If present, at O
least two
characters.
Foreign Zip Code........... 737-751 15 A/N ................. O
Filler......................... 752-801 50 A/N Spaces. To be ......................
used for future
versions.
----------------------------------------------------------------------------------------------------------------
Quarterly Wage Transmitter Record
----------------------------------------------------------------------------------------------------------------
Record Identifier.............. 1-2 2 A `HQ'............. M
Transmitter State Code......... 3-4 2 N State FIPS code M for states
(for states
only).
Transmitter Agency Code........ 5-13 9 A/N Federal Agency M for agencies
Code (for
federal agencies
only).
Transmission Type.............. 14-15 2 A/N `QW' for M
quarterly wage
data.
Department of Defense.......... 16 1 A `A' for active M for DOD
duty.
[[Page 41395]]
Code........................... .......... ....... ............... `C' for civilian. M for DOD
`R' for reserves
States may leave
this field blank
Version Control Number......... 17-18 2 A/N Must be `01', M
controlled by
OCSE.
Date Stamp..................... 19-26 8 N Format=YYYYMMDD.. M
Must be current
system date of
file generation
Batch Number................... 27-32 6 N Sequential number M
to identify a
submission as
unique.
Filler......................... 33-601 569 A/N Spaces. To be
used for future
versions.
----------------------------------------------------------------------------------------------------------------
Quarterly Wage Total Record
----------------------------------------------------------------------------------------------------------------
Record Identifier.............. 1-2 2 A `TQ'............. M
Data Record Count.............. 3-13 11 N Total record M
count for
transmission,
including header
and trailer
record.
Filler......................... 14-601 588 A/N Spaces. To be
used for future
versions.
----------------------------------------------------------------------------------------------------------------
Quarterly Wage Data Record
----------------------------------------------------------------------------------------------------------------
Record Identifier.............. 1-2 2 A `QW'............. M
Employee SSN................... 3-11 9 N As reported by M
employee.
Employee Name:
First Name................. 12-27 16 A At least one M
character.
No special
characters
Middle Name................ 28-43 16 A If non-blank, O
must be at least
one character.
No special
characters
Last Name.................. 44-73 30 A At least one NM
character.
No special
characters,
except for
hyphen.
Employee Wage Amount........... 74-84 11 N Last two M
positions are
decimal places.
No negative
values, zeroes
are allowed
Gross amount paid
within the
quarter
Reporting Period............... 85-89 5 N Format--QYYYY for M
Calendar year.
Q=1 for Jan-Mar
Q=2 for Apr-Jun
Q=3 for Jul-Sep
Q=4 for Oct-Dec
Federal EIN.................... 90-98 9 N Federal Employer M
Identification
Number.
State EIN...................... 99-110 12 A/N If present and O
less than 12
characters, left
justify.
Employer Name.................. 111-155 45 A/N At least two M
Employer Address: characters.
FEIN address:
Street Address (line 1).... 156-195 40 A/N At least two M
characters.
Street Address (line 2).... 196-235 40 A/N If your address O
Street Address (line 3).... 236-275 40 A/N line is less
than 40
characters, do
not concatenate
into one line.
City....................... 276-300 25 A At least two M
characters.
State...................... 301-302 2 A Valid state or M
territory
abbreviation.
Zip Code (1)............... 303-307 5 N ................. M
Zip Code (2)............... 308-311 4 A/N If present, must O
be numeric.
Employer Foreign Address:
Foreign Country Code....... 312-313 2 A/N Refer to U.S. M for foreign address
Department of
Commerce FIPS
code manual,
National
Institute of
Standards and
Technology, FIPS
PUB 10-4 (April
1995).
Foreign Country Name....... 314-338 25 A/N If present, at O
least two
characters.
Foreign Zip Code........... 339-353 15 A/N ................. O
Employee Optional Address: This address will ......................
be blank if only
collecting one
address. If
there is a
second address,
it should be the
address where
child support
orders should be
sent
Street Address (line 1).... 354-393 40 A/N At least two O
characters.
Street Address (line 2).... 394-433 40 A/N If your address O
Street Address (line 3).... 434-473 40 A/N is less than 40
characters, do
not concatenate
into one line. O
City....................... 474-498 25 A If present, at O
least two
characters.
State...................... 499-500 2 A If present, valid O
state or
territory
abbreviation.
Zip Code (1)............... 501-505 5 A/N If present, must O
be numeric.
[[Page 41396]]
Zip Code (2)............... 506-509 4 A/N If present, must O
be numeric.
Employer Optional Foreign
Address:
Foreign Country Code....... 510-511 2 A/N Refer to U.S. O
Department of
Commerce FIPS
code manual,
National
Institute of
Standards and
Technology, FIPS
PUB 10- (April
1995).
Foreign Country Name....... 512-536 25 A/N If present, at O
least two
characters.
Foreign Zip Code........... 537-551 15 A/N ................. O
Filler......................... 552-601 50 A/N Spaces. To be ......................
used for future
versions.
----------------------------------------------------------------------------------------------------------------
UI Transmitter Record
----------------------------------------------------------------------------------------------------------------
Record Identifier.............. 1-2 2 A `HU'............. M
Transmitter State Code......... 3-4 2 N State FIPS code M for states
(for states
only).
Transmitter Agency Code........ 5-13 9 A/N Federal Agency M for agencies
Code (for
federal agencies
only).
Transmission Type.............. 14-15 2 A/N `UI' for M
unemployment
insurance data.
Filler......................... 16 1 A/N ................. M for DOD
Version Control Number......... 17-18 2 A/N Must be `01', M
controlled by
OCSE.
Date Stamp..................... 19-26 8 N Format = YYYYMMDD M
Must be current
system date of
file generation.
Batch number................... 27-32 6 N Sequential number M
to identify a
submission as
unique.
Filler......................... 32-295 263 A/N Spaces. To be
used for future
versions.
----------------------------------------------------------------------------------------------------------------
UI Total Record
----------------------------------------------------------------------------------------------------------------
Record Identifier.............. 1-2 2 A `TU'............. M
Data Record Count.............. 3-13 11 N Total record M
count for
transmission,
including header
and trailer
record.
Filler......................... 14-295 282 A/N Spaces. To be
used for future
versions.
----------------------------------------------------------------------------------------------------------------
UI Data Record
----------------------------------------------------------------------------------------------------------------
Record Identifier.............. 1-2 2 A `UI'............. M
Claimant SSN................... 3-11 9 N As reported by M
claimant.
Claimant Name:
First Name................. 12-27 16 A At least one M
character.
No special
characters
Middle Name................ 28-43 16 A If non-blank, O
must be at least
one character.
No special
characters
Last Name.................. 44-73 30 A At least one M
character.
No special
characters,
except for
hyphen.
Claimant Address:
Street Address (line 1).... 74-113 40 A/N Non-bank......... M
Street Address (line 2).... 114-153 40 A/N If your address O
Street Address (line 3).... 40 A/N line is less O
than 40
characters, do
not concatenate
into one line.
City....................... 194-218 25 A At least two M
characters.
No special
characters,
except for
hyphen
State...................... 219-220 2 A Valid state or M
territory
abbreviation.
Zip Code (1)............... 221-225 5 N Must be numeric.. M
Zip Code (2)............... 226-229 4 A/N If present, must O
be numeric.
Benefit Amount................. 230-240 11 N Last two M
positions are
decimal places.
No negative
values, zeroes
are allowed.
Gross amount paid
within the
quarter before
withholding
offsets. This
amount is a
total of all
benefits that
are tracked
electronically
Reporting Period............... 241-245 5 N Format--QYYYY for M
Calendar year.
Q=1 for Jan-Mar
Q=2 for Apr-Jun
Q=3 for Jul-Sep
Q=4 for Oct-Dec
Filler......................... 246-295 50 A/N Spaces. to be
used for future
versions
----------------------------------------------------------------------------------------------------------------
Additional Information: ACF is requesting that OMB grant a 180 day
approval for this information collection under procedures for emergency
processing by September 15, 1997. A copy of this information
collection, with applicable supporting documentation, may be obtained
by calling the Administration for Children and Families, Reports
Clearance Officer, Robert Driscoll at (202) 401-9313 or Internet:
rdriscoll@acf.dhhs.gov''.
Comments and questions about the information collection described
above should be directed to the Office of
[[Page 41397]]
Information and Regulatory Affairs, Attn: OMB Desk Officer for ACF,
Office of Management and Budget, Paperwork Reduction Project, 725 17th
Street N.W., Washington, D.C. 20503, (202) 395-7316.
Dated: July 28, 1997.
Robert Driscoll,
Reports Clearance Officer.
[FR Doc. 97-20315 Filed 7-31-97; 8:45 am]
BILLING CODE 4184-01-M
