[Federal Register Volume 64, Number 154 (Wednesday, August 11, 1999)]
[Notices]
[Pages 43714-43715]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-20652]
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DEPARTMENT OF THE INTERIOR
Bureau of Reclamation
Privacy Act of 1974; Revisions to Existing System of Records
AGENCY: Bureau of Reclamation, Interior.
ACTION: Proposed revisions to an existing system of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended (5 U.S.C. 552a), the Department of the Interior is issuing
public notice of its intent to amend the existing system of records
managed by the Bureau of Reclamation (Reclamation) entitled
``Equipment, Supply, and Service Contracts, LBR-45.''
The notice is published in its entirety below.
DATES: Persons wishing to comment on the proposed revisions must do so
by September 10, 1999.
Effective date: The proposed revised system of records will become
effective without further notice on September 20, 1999, unless comments
received result in a contrary determination. Reclamation will publish a
new notice if changes are made based on review of comments received.
ADDRESSES: Interested individuals may comment on this publication by
writing to the Reclamation Privacy Act Officer, Bureau of Reclamation,
PO Box 25007, Denver, Colorado 80225-0007 or comments may be sent by
facsimile transmission to fax No. 1-800-822-7651. Comments will be
available for inspection at the Bureau of Reclamation, Denver Federal
Center, Sixth Avenue and Kipling Street, Building 67, Room 112, Denver,
Colorado, from 7:30 a.m. to 4 p.m., Monday through Friday, excluding
Federal holidays.
FOR FURTHER INFORMATION CONTACT: For information regarding ``Equipment,
Supply, and Service Contracts, WBR-45'' contact Mr. Ronald Simonich,
Procurement Analyst, Acquisition Operations Group at (303) 445-2447.
For general information regarding Reclamation's Privacy Act program,
call Mr. Casey Snyder at (303) 445-2048.
SUPPLEMENTARY INFORMATION: Recent Privacy Act Compilations list this
system of records as Reclamation-45. When originally published in the
Federal Register this system of records was identified as LBR-45. The
content of the system of records is the same; the prefix on the system
was changed to reflect organizational changes.
This system of records notice was previously published in the
Federal Register on April 11, 1977 (42 FR 19109). This publication:
1. Revises the system location;
2. Adds routine uses and users to include the Internal Revenue
Service, other Federal agencies, and debt collection agencies;
3. Updates information about storage of the system to include
computerized system information;
4. Updates information concerning the retention and disposal of
records in the system;
5. Updates the system manager and address; and
6. Adds a purpose statement which was not required when the
original system of records notice was published.
[[Page 43715]]
All other changes proposed are editorial in nature.
Murlin Coffey,
Manager, Property and Office Services.
INTERIOR/WBR-45
System name:
Equipment, Supply, and Service Contracts.
System location:
Commissioner's Office, Reclamation Service Center, and Regional
Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper
Colorado, and Great Plains. See appendix for addresses.
Categories of individuals covered by the system:
Individuals who have entered into contracts with the agency for
equipment, supplies, and services. (The records contained in this
system which pertain to individuals contain principally proprietary
information concerning sole proprietorships. Some of the records in the
system which pertain to individuals may reflect personal information,
however. Only the records reflecting personal information are subject
to the Privacy Act. The system also contains records concerning
corporations and other business entities. These records are not subject
to the Privacy Act.)
Categories of records in the system:
Contracts for the procurement of equipment, supplies, materials,
and services; including reports of compliance or noncompliance to labor
and other laws governing contract administration.
Authority for maintenance of the system:
Reclamation Act of June 17, 1902, as amended, 43 U.S.C. 371, et
seq., 40 U.S.C. 486(c), 31 U.S.C. 66a, 31 U.S.C. 7701(c); and 31 U.S.C.
3325(d).
Purpose(s):
The primary uses of the records are for administration of the
contract. The information is also used by the contractor to report
income tax. The Government uses these records to collect and report on
business travel expenses, self-employment tax, depreciation, and any
delinquent amounts arising out of the contractor's relationship with
the Government. The records are also used to report certain contract
information to the Federal Procurement Data System (FPDS) and payment
information to the Internal Revenue Service.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
(1) Another Federal agency to enable that agency to respond to an
inquiry by the individual to whom the record pertains;
(2) To the Internal Revenue Service to report payments;
(3) To the Department of Justice, or to a court, adjudicative or
other administrative body, or to a party in litigation before a court
or adjudicative or administrative body, when:
(a) One of the following is a party to the proceeding or has an
interest in the proceeding:
(i) The Department or any component of the Department;
(ii) Any Departmental employee acting in his or her official
capacity;
(iii) Any Departmental employee acting in his or her individual
capacity where the Department or the Department of Justice has agreed
to represent the employee; or
(iv) The United States, when the Department determines that the
Department is likely to be affected by the proceeding; and
(b) The Department deems the disclosure to be:
(i) Relevant and necessary to the proceedings; and
(ii) Compatible with the purpose for which we compiled the
information.
(4) To the appropriate Federal, State, tribal, local or foreign
governmental agency that is responsible for investigating, prosecuting,
enforcing or implementing a statute, rule, regulation, order or
license, when we become aware of an indication of a violation or
potential violation of the statute, rule regulation, order or license.
(5) To a congressional office in response to an inquiry to that
office by the individual to whom the records pertains.
(6) To a collection agency for the purpose of debt collection.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in manual form in file folders and on the Federal
Financial System automated acquisition and reporting systems.
Retrievability:
Indexed by name of individual or by purchase order number.
Safeguards:
Maintained with safeguards meeting the requirements of 43 CFR 2.51.
Retention and disposal:
In accordance with approved retention and disposal schedules, as
included in the Federal Acquisition Regulation (FAR 9.805).
System manager(s) and address:
Acquisition and Assistance Management Services, Bureau of
Reclamation, Denver Federal Center, PO Box 25007, Denver, Colorado
80225-0007.
Notification procedure:
Inquiries regarding the existence of records should be addressed to
the System Manager. The request must be in writing, signed by the
requester, and meet the content requirements of 43 CFR 2.60.
Record access procedures:
A request for access may be addressed to the System Manager. The
request must be in writing, signed by the requester, and meet the
content requirements of 43 CFR 2.63.
Contesting record procedures:
A petition for amendment should be addressed to the System Manager.
The request must be in writing, signed by the requester, and meet the
content requirements of 43 CFR 2.71.
Record source categories:
Individuals on whom the records are maintained.
[FR Doc. 99-20652 Filed 8-10-99; 8:45 am]
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