[Federal Register Volume 64, Number 158 (Tuesday, August 17, 1999)]
[Notices]
[Pages 44698-44704]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-21235]
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DEPARTMENT OF DEFENSE
Marine Corps
Privacy Act of 1974; System of Records
AGENCY: Marine Corps, DoD.
ACTION: Amend records systems.
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SUMMARY: The U.S. Marine Corps proposes to amend systems of records in
its inventory of record systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended.
DATES: These actions will be effective without further notice on
September 16, 1999 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the Head, FOIA and Privacy Act Section,
Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-
1775.
FOR FURTHER INFORMATION CONTACT: Ms. B. L. Thompson at (703) 614-4008
or DSN 224-4008.
SUPPLEMENTARY INFORMATION: The U.S. Marine Corps record system notices
for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The proposed actions are not within the purview of subsection (r)
of the Privacy Act (5 U.S.C. 552a), as amended, which would require the
submission of a new or altered system report for each system. The
specific changes to the record systems being amended are set forth
below followed by the notices, as amended, published in their entirety.
Dated: August 11, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense
MMN00002
System name:
Listing of Retired Marine Corps Personnel (February 22, 1993, 58 FR
10630).
Changes:
* * * * *
System location:
Delete entry and replace with `Commandant of the Marine Corps (Code
MMSR-6), Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico,
VA 22134-5103.'
* * * * *
Authority for maintenance of the system:
Delete entry and replace with `5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,
Headquarters, Marine Corps.'
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete the second, third, and fourth paragraphs.
* * * * *
System manager(s) and address:
Delete entry and replace with `Commandant of the Marine Corps (Code
MMSR-6), Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico,
VA 22134-5103.'
* * * * *
MMN00002
System name:
Listing of Retired Marine Corps Personnel.
System location:
Commandant of the Marine Corps (Code MMSR-6), Headquarters, U.S.
Marine Corps, 3280 Russell Road, Quantico, VA 22134-5103.'
Categories of individuals covered by the system:
All retired members of the Marine Corps, including those former
Marines in the receipt of disability benefits from the Department of
Veterans Affairs.
Categories of records in the system:
The system is a microfiche listing derived from automated sources
depicting the retiree's name, Social Security Number, grade, mailing
address and retirement component code.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps.
Purpose(s):
To provide a record of all retired members for use in determination
of benefits and entitlements as a retiree.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Leatherneck Magazine and Marine Corps Gazette - For maintaining
their mailing lists of subscribers to these semi-official, professional
publications.
The `Blanket Routine Uses' set forth at the beginning of the Marine
Corp's compilation of systems of records notices apply to this system.
[[Page 44699]]
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Controlled distribution microfiche listing. Stock copies maintained
in locked room.
Retrievability:
Listing in alphabetical order, with officer personnel listed
separate from enlisted personnel.
Safeguards:
Building employs security guards. Distribution is strictly
controlled.
Retention and disposal:
Destroyed upon being superseded by updated monthly listing.
System manager(s) and address:
Commandant of the Marine Corps (Code MMSR-6), Headquarters, U.S.
Marine Corps, 3280 Russell Road, Quantico, VA 22134-5103.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commandant of the Marine Corps (Code MMSR-6), Headquarters, U.S.
Marine Corps, 3280 Russell Road, Quantico, VA 22134-5103.
The letter should contain the full name and signature of the
requester.
Individuals may visit the installation at 3280 Russell Road,
Quantico, VA 22134-5103 on normal work days between 8:00 a.m. and 4:30
p.m. Proof of identification may consist of individual's active,
reserve or retired identification card, Armed Forces Report of Transfer
or Discharge (DD Form 214), discharge certificate, driver's license or
other data sufficient to ensure that the individual is the subject.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commandant of the Marine Corps (Code MMSR-6), Headquarters, U.S. Marine
Corps, 3280 Russell Road, Quantico, VA 22134-5103.
The letter should contain the full name and signature of the
requester.
Contesting record procedures:
The USMC rules for contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
Staff agencies and subdivisions of Headquarters, U.S. Marine Corps
and the Department of Veterans Affairs.
Exemptions claimed for the system:
None.
MMN00034
System name:
Personnel Procurement Working Files (February 22, 1993, 58 FR
10630).
Changes:
* * * * *
System location:
After the words `Personnel Procurement Branch,' add `Commanding
General, Marine Corps Recruit Depots/Western and Eastern Recruiting
Region.'
* * * * *
Authority for maintenance of the system:
Delete entry and replace with `5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,
Headquarters, Marine Corps.'
* * * * *
Retrievability:
Delete the entry and replace with `Information retrieved
alphabetically by the last name of individual, according to program.'
* * * * *
Retention and disposal:
Delete entry and replace with `Records maintained for two years
from application, then they are destroyed.'
* * * * *
MMN00034
System name:
Personnel Procurement Working Files.
System location:
Headquarters, U.S. Marine Corps, Personnel Procurement Branch,
Commanding General, Marine Corps Recruit Depots/Western and Eastern
Recruiting Region, Marine Corps Districts, Recruiting Stations, Officer
Selection Offices, Organized Marine Corps Reserve units, U.S. Marine
Corps recruiting substations, Inspector-Instructor staff.
Categories of individuals covered by the system:
Civilians and prior service individuals who are prospective
applicants for enlistment in the Marine Corps, Marine Corps Reserve or
a Marine Officer program, individuals on which a written waiver for
enlistment has been requested; Platoon Leader Class Candidates
receiving financial assistance while attending college; all individuals
applying for various officer programs; Marine Corps Reserve enlistees
who are serving on their 6 months active duty prior to return to
Organized Marine Corps Reserve unit maintaining their record; Personnel
enlisted in the Marine Corps Reserve assigned to a formal school upon
enlistment; Secondary school students who participated in the Marine
Corps Youth Physical Fitness meet held annually in Washington, DC, and
the coach fielding each team; any individual recommended for enlistment
in the Marine Corps by a recruiting officer even though the applicant
does not meet the enlistment requirements set forth in current guidance
as set forth by the Commandant of the Marine Corps.
Categories of records in the system:
All files contain name (last, first, middle, (maiden, if any), Jr.,
Sr.), Social Security Number, home of record. Files relating
specifically to enlistment or officer procurement contain citizenship,
sex, race, ethnic group, present address, marital status, number of
dependents, date of birth, religious reference, highest grade
completed, selective service system data, foreign language and skill,
driver's license information, mental and aptitude test results, medical
examination result, delayed enlistment program information, accession
data, educational experience, citizenship verification, history of
prior military service, names of relatives to include date and place of
birth, present address and citizenship, listing of commercial life
insurance policies and number, relatives and alien friends living in
foreign countries to include name and relationship, age, occupation,
address and citizenship, all previous residences since 10th birthday,
previous employment record to include company name and address, job
title and supervisor's name, data concerning previous employment by
foreign governments, prior membership in youth programs, history of
foreign travel. Declarations from the individual concerning; previous
rejection by the Armed Forces of the United States, conscientious
objector status, previous deserter status, retired pay, disability
allowance, or severance pay or a pension from the Government of the
United States, status as only child; understandings by the applicant;
date of interview and name, organization, title of interviewer; history
of prior use of drugs except as prescribed by a licensed
[[Page 44700]]
physician; martial status and dependency; membership in groups for
purpose of unlawful overthrow of the Government; history and record of
involvement with police or judicial authorities; parental/guardian
consent for enlistment; enlistment options; current income; whether
own, buying or renting present residence; outstanding debts to include
total amounts and monthly payments; status of savings account and
checking account; spouses' employment and monthly income; police
checks, character references; record of prior service; court documents;
marriage certificates; birth certificates; record of medical record of
medical examination; record of examination; record of medical history;
consultations statement of personal history; divorce decrees; death
certificates; photographs; high school diploma; college diploma; grade
transcript; General Educational Development certificates of high school
equivalency; sole surviving son statements; statement of understanding;
wife's consent form; applications for General Educational Development
certificates of high school equivalency. Files relating to Marine Corps
personnel on active duty contain information pertaining to name, Social
Security Number, sex, unit of assignment, home of record, education,
Armed Services Vocational Aptitude Battery Test scores, vision,
military occupational specialty training information, Quota Serial
Number, training authorized.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps.
Purpose(s):
To provide a record on individuals for use in the execution of
Official duties with regard to personnel procurement.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Marine
Corp's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and electronic records.
Retrievability:
Information retrieved alphabetically by the last name of
individual, according to program.
Safeguards:
Access is limited to Reserve unit command, recruiting, and
administrative personnel and law enforcement or Federal agents upon
presentation of proper credentials.
After working hours the office and building is locked.
Retention and disposal:
Records maintained for two years from application, then they are
destroyed.
System manager(s) and address:
Commander of unit holding file. U.S. Marine Corps official mailing
addresses are incorporated into the Department of the Navy's address
directory, published as an appendix to the Navy's compilation of
systems of records notices.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to or visiting the Commander of unit holding file. U.S. Marine Corps
official mailing addresses are incorporated into the Department of the
Navy's address directory, published as an appendix to the Navy's
compilation of systems of records notices.
Provide full name and military status. Proof of identity may be
established by military identification card or DD 214 or driver's
license.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to or
visiting the Commander of unit holding file. U.S. Marine Corps official
mailing addresses are incorporated into the Department of the Navy's
address directory, published as an appendix to the Navy's compilation
of systems of records notices.
Provide full name and military status. Proof of identity may be
established by military identification card or DD 214 or driver's
license.
Contesting record procedures:
The USMC rules for contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
High school lists, DD 214's prospect interviews/referrals, local
newspapers, youth fitness programs, individual contacts, Marine Corps
officials.
Exemptions claimed for the system:
None.
MIL00019
System name:
Equipment and Weapons Receipt or Custody Files (February 22, 1993,
58 FR 10630).
Changes:
* * * * *
Authority for maintenance of the system:
Delete entry and replace with `5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,
Headquarters, Marine Corps.'
* * * * *
MIL00019
System name:
Equipment and Weapons Receipt or Custody Files.
System location:
System is decentralized. Records are maintained at Marine Corps
commands, organizations, or activities that issue said equipment or
weapons.
Categories of individuals covered by the system:
System contains name, rank, Social Security Number, unit address,
and date.
Categories of records in the system:
This file contains name, rank, Social Security Number, itemized
list of equipment issued, date issued, and possibly unit and section/
Department to which assigned.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps.
Purpose(s):
To provide a record of individuals who have government property in
their possession for use in the management of that property.
[[Page 44701]]
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Marine
Corp's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in binder, file folder, box, vertical card file, or
index cards.
Retrievability:
Records are filed alphabetically by name.
Safeguards:
After working hours, the office and building are locked. A guard is
located in the general vicinity.
Retention and disposal:
These records are destroyed upon the return of the property listed.
System manager(s) and address:
Commanding officer of the activity.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commanding officer of the activity.
Provide full name and military status. Proof of identity may be
established by military identification card or DD Form 214 and drivers
license.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commanding officer of the activity.
Provide full name and military status. Proof of identity may be
established by military identification card or DD Form 214 and drivers
license.
Contesting record procedures:
The USMC rules for contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
Information is entered by visual certification of property, issued
and identification presented by individual.
Exemptions claimed for the system:
None.
MIL00021
System name:
Working Files, Division Supply Sections and Wing Supply Sections
(February 22, 1993, 58 FR 10630).
Changes:
* * * * *
Authority for maintenance of the system:
Delete entry and replace with `5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,
Headquarters, Marine Corps.'
* * * * *
Retention and disposal:
Delete the last two paragraphs and replace with `Investigations -
Two years after the end of the fiscal year in which the investigation
as completed. All files are destroyed after being maintained the
required time.'
* * * * *
MIL00021
System name:
Working Files, Division Supply Sections and Wing Supply Sections.
System location:
Division Supply Section, Regiments, Battalions, Separate Companies,
Wing Supply Sections, Groups, Separate Squadrons
Categories of individuals covered by the system:
Personnel responsible for government property, reimbursing
government for damages/loss of property.
Categories of records in the system:
Equipment Custody Records (ECR) - This file contains the date,
voucher number, remarks, quantity, signature, control number,
description and unit.
Memorandum Receipt for Individual/Garrison Equipment (IMR) - This
file includes the name, grade, Social Security Number, date,
organization, signature and unit.
Memorandum Receipt for Individual Weapons and Accessories - This
file includes the name, grade, Social Security Number, organization,
signature and unit.
Personal Effects Log - This file includes the date, name, Social
Security Number, grade and signature.
Letter of Appointment/Authorization - These files include the date,
name, grade, Social Security Number, description of duties/
authorizations and sample signature.
Voucher Files - Cash Collection - This file includes the name,
grade, Social Security Number, unit, description of sales and
signature.
Voucher Files - Investigations - This file includes the name,
grade, Social Security Number of investigating officer, subject, serial
number, date investigation received, date sent to unit for correction
(if applicable), due date to be returned and remarks. File also
contains a copy of the investigation.
Special Order Clothing - This file includes the name, rank, Social
Security Number, msg number, individual unit, and remarks regarding
receipt of clothing.
Base Property Log - Contains a list of names of personnel who have
lost and paid for government property.
Serialized Blank Forms Register - Contains a listing of personnel
by name who issue/receive serialized blank forms.
Quarterly Inventory of Sets, Chests and Kits - Contains a file of
inventories made on contents of sets, chests and kits including the
name, rank and Social Security Number of the individual inventorying
property.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps.
Purpose(s):
To provide a record, by units, of supplies, property and
responsible property management personnel for maintenance and
accountability of government property.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Marine
Corp's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
ECR - Vertical file cards.
[[Page 44702]]
IMR; Individual Weapons and Accessories, Special Clothing - card
file.
Personal Effects; Investigation; Base Property Log; Serialized
Blank Forms Register-Log Book.
Letters of Appointment/Authorization; Voucher Files,
investigations; Quarterly inventories of Sets, Chests and Kits - paper
records in file folders.
Retrievability:
ECR - filed by unit or responsible officer.
IMR; Individual Weapons and Accessories; Special Clothing - filed
alphabetically by name.
Personal Effects, Investigation Log; Letter of Appointment/
Authorization; Voucher Files; Base Property Log; Serialized Blank Form
Register; Quarterly Inventory of Sets, Chests and Kits - as it occurs
by name.
Safeguards:
IMR; Individual Weapons and Accessories Records - maintained in
secured area within armories accessible only to personnel authorized to
be in the area.
ECR; Personal Effects Log; Letters of Authority; Voucher Files;
Investigations; Special Clothing; Base Property Log; Serialized Blank
Forms Register; Quarterly Inventory of Sets, Chests and Kits -
Personnel within supply/S-4 sections authorized access, no special
safeguard implemented.
Retention and disposal:
ECR; IMR; Weapons Custody Records; Special Clothing retain until
accountable balance is zero.
Personal Effects Log; Quarterly Inventory of Sets, Chests and Kits
- one year.
Letters of Appointment/Authorization - five (5) years.
Voucher Files; Investigation Log; Base Property Log; Serialized
Blank Forms - two years.
Investigations - Two years after the end of the fiscal year in
which the investigation as completed.
All files are destroyed after being maintained the required time.
System manager(s) and address:
Division Supply Officers, Marine Corps Division; Wing Supply
Officers, Marine Corps Aircraft Wings. U.S. Marine Corps official
mailing addresses are incorporated into the Department of the Navy's
address directory, published as an appendix to the Navy's compilation
of systems of records notices.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Division Supply Officers, Marine Corps Division; Wing Supply
Officers, Marine Corps Aircraft Wings. U.S. Marine Corps official
mailing addresses are incorporated into the Department of the Navy's
address directory, published as an appendix to the Navy's compilation
of systems of records notices.
Written requests for information should contain the full name and
grade of the individual as well as the unit to which he is/was attached
which would reflect information pertaining to him.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Division Supply Officers, Marine Corps Division; Wing Supply Officers,
Marine Corps Aircraft Wings. U.S. Marine Corps official mailing
addresses are incorporated into the Department of the Navy's address
directory, published as an appendix to the Navy's compilation of
systems of records notices.
Written requests for information should contain the full name and
grade of the individual as well as the unit to which he is/was attached
which would reflect information pertaining to him.
Contesting record procedures:
The USMC rules for contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
Individual and/or individual's SRB or OQR or other listing unit may
have which contains required information.
Incoming messages for Special Order Clothing.
Base Locator.
Completed investigations submitted.
Exemptions claimed for the system:
None.
MJA00003
System name:
Magistrate Court Case Files (February 22, 1993, 58 FR 10630).
Changes:
* * * * *
Authority for maintenance of the system:
Delete entry and replace with `5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,
Headquarters, Marine Corps.'
* * * * *
Retention and disposal:
Delete entry and replace with `Files maintained for two years after
case closed, then retired to Federal Records Center.'
* * * * *
MJA00003
System name:
Magistrate Court Case Files.
System location:
All Marine Corps activities.
Categories of individuals covered by the system:
Civilians pending and tried by the assigned Federal magistrate for
crimes committed on military reservation.
Categories of records in the system:
Investigative reports, complaints, summons and warrants.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps.
Purpose(s):
To provide a record of summons, warrants, investigative reports and
complaints for use by military prosecutors in the preparation of cases
of trial.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Marine
Corp's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders.
Retrievability:
Filed alphabetically by name. Conventional indices are required for
retrieval.
Safeguards:
Maintained in file cabinet in locked building.
[[Page 44703]]
Retention and disposal:
Files maintained for two years after case closed, then retired to
Federal Records Center.
System manager(s) and address:
Commanding officer of activity concerned. U.S. Marine Corps
official mailing addresses are incorporated into the Department of the
Navy's address directory, published as an appendix to the Navy's
compilation of systems of records notices.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in the system should address written inquires
to the Commanding Officer of the Marine Corps installation concerned.
U.S. Marine Corps official mailing addresses are incorporated into the
Department of the Navy's address directory, published as an appendix to
the Navy's compilation of systems or records notices.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commanding officer of activity concerned. U.S. Marine Corps official
mailing addresses are incorporated into the Department of the Navy's
address directory, published as an appendix to the Navy's compilation
of systems of records notices.
Contesting record procedures:
The USMC rules for contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
Law enforcement reports, bad check transmittal letters from
Government agencies.
Exemptions claimed for the system:
None.
MJA00004
System name:
In Hands of Civil Authorities Case Files (February 22, 1993, 58 FR
10630).
Authority for maintenance of the system:
Delete entry and replace with `5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,
Headquarters, Marine Corps.'
* * * * *
Retention and disposal:
Delete entry and replace with `File maintained by command until
civil action resolved, then incorporated into Official Military
Personnel File (OMPF).'
* * * * *
MJA00004
System name:
In Hands of Civil Authorities Case Files.
System location:
All Marine Corps activities.
Categories of individuals covered by the system:
All military personnel who are in hands of civil authorities or
have charges pending against them by civil authorities.
Categories of records in the system:
Civil court documents, advise to respondent, health statements/
certificates, written agreement releasing the Marine to civilian
authorities and supporting documents pertaining to individual.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 814.
Purpose(s):
To provide a record of Marines in the hands of civil authorities
for use in the administrative processing of such individuals.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Marine
Corp's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders.
Retrievability:
Filed alphabetically by last name of individual by calendar year in
which processing is completed.
Safeguards:
Files are stored in filing cabinets accessible only to authorized
personnel. Doors are locked and full-time security guards are employed
after normal working hours.
Retention and disposal:
On discharge personnel, record incorporated into administrative
discharge file. Others retained for two years after completion of
calendar year in which processed, then destroyed in accordance with the
Navy and Marine Corps Records Disposal Manual.
System manager(s) and address:
Staff Judge Advocate or legal officer of the activity concerned.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Staff Judge Advocate or legal officer of the activity concerned.
U.S. Marine Corps official mailing addresses are incorporated into the
Department of the Navy's address directory, published as an appendix to
the Navy's compilation of systems of records notices.
Requester must be able to provide satisfactory identifying
information.
Record access procedures:
Individuals seeking to access information about themselves
contained in this system should address written inquiries to the Staff
Judge Advocate or legal officer of the activity concerned. U.S. Marine
Corps official mailing addresses are incorporated into the Department
of the Navy's address directory, published as an appendix to the Navy's
compilation of systems of records notices.
Requester must be able to provide satisfactory identifying
information.
Contesting record procedures:
The USMC rules for contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
Warrant for arrest, service records, health records, civil court
documents, law enforcement personnel and various DOD agencies.
Exemptions claimed for the system:
None.
MJA00005
System name:
Financial Assistance/Indebtedness/Credit Inquiry Files (February
22, 1993, 58 FR 10630).
[[Page 44704]]
Changes:
* * * * *
Authority for maintenance of the system:
Delete entry and replace with `5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. 5013, Secretary of the Navy, 10 U.S.C. 5041,
Headquarters, Marine Corps.'
* * * * *
Retention and disposal:
Delete entry and replace with `Records maintained two years after
issue closed, then destroyed.'
System manager(s) and address:
Add to entry `U.S. Marine Corps official mailing addresses are
incorporated into the Department of the Navy's address directory,
published as an appendix to the Navy's compilation of systems of
records notices.'
* * * * *
MJA00005
System name:
Financial Assistance/Indebtedness/Credit Inquiry Files.
System location:
All Marine Corps activities.
Categories of individuals covered by the system:
Marines identified as owing debts and/or having dependents
requiring financial aid.
Categories of records in the system:
File contains name, rank, Social Security Number, military
occupational specialty component, marital and dependency status and
supporting documents pertaining to indebtedness, financial assistance
and credit inquiries.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary
of the Navy, 10 U.S.C. 5041, Headquarters, Marine Corps.
Purpose(s):
To provide a record of Marines identified as owing debts or having
need for financial aid for use in processing correspondence relating to
financial assistance, credit inquiry or indebtedness.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Marine
Corp's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders.
Retrievability:
Records are retrieved by name and Social Security Number of the
individual concerned.
Safeguards:
File accessible only to authorized personnel in the execution of
their official duties. Maintained in locked building with full time
duty personnel present during non-working hours.
Retention and disposal:
Records maintained two years after issue closed, then destroyed.
System manager(s) and address:
U.S. Marine Corps official mailing addresses are incorporated into
the Department of the Navy's address directory, published as an
appendix to the Navy's compilation of systems of records notices.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commanding officer of activity concerned. U.S. Marine Corps
official mailing addresses are incorporated into the Department of the
Navy's address directory, published as an appendix to the Navy's
compilation of systems of records notices.
Requester must be able to provide satisfactory identifying
information.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commanding officer of activity concerned. U.S. Marine Corps official
mailing addresses are incorporated into the Department of the Navy's
address directory, published as an appendix to the Navy's compilation
of systems of records notices.
Requester must be able to provide satisfactory identifying
information.
Contesting record procedures:
The USMC rules for contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
Previous and current commanders, private individuals and commercial
creditors.
Exemptions claimed for the system:
None.
[FR Doc. 99-21235 Filed 8-16-99; 8:45 am]
BILLING CODE 5001-10-F
