[Federal Register Volume 60, Number 148 (Wednesday, August 2, 1995)]
[Notices]
[Pages 39367-39368]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-18968]
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DEPARTMENT OF DEFENSE
Department of the Army
Privacy Act of 1974; Notice to Amend Systems of Records
AGENCY: Department of the Army, DOD.
ACTION: Notice to amend systems of records.
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SUMMARY: The Department of the Army is amending system of records
notice in its existing inventory of record systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
September 1, 1995, unless comments are received which result in a
contrary determination.
ADDRESSES: Privacy Act Officer, U.S. Army Information Systems Command,
ATTN: ASOP-MP, Fort Huachuca, AZ 85613-5000.
FOR FURTHER INFORMATION CONTACT: Ms. Pat Turner at (602) 538-6856 or
DSN 879-6856.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the record system being amended are set
forth below. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of an altered system report.
[[Page 39368]]
Dated: July 26, 1995.
Patricia Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AAFES 1609.02
AAFES Customer Service (February 22, 1993, 58 FR 10023).
* * * * *
Add 'Social Security Numbers.'
* * * * *
Add ', and 8013; and E.O. 9397.'
Add ', and to monitor individual customer refunds.'
* * * * *
Add ', Social Security Numbers'
* * * * *
Add between 'Service, P.O.' 'ATTN: SD,'
Add between 'Service, P.O.' 'ATTN: SD,'
* * * * *
AAFES 1609.02
AAFES Customer Service.
Headquarters, Army and Air Force Exchange Service, P.O. Box 660202,
Dallas, TX 75266-0202; HQ Army and Air Force Exchange Service-Europe,
Pinder Barracks, Schwabacherster 20 8502 Zirndorf; regional, area, post
and base Exchanges in the United States.
Army and Air Force Exchange Service (AAFES) customers who purchase
merchandise on a time payment, layaway, or special order basis, or who
need purchase adjustments or refunds.
Individual Social Security numbers, copies of layaway tickets,
requests for refunds, special order forms/procurement request/logs,
cash receipt/charge or credit vouchers, repair vouchers, warranty
documents, correspondence between AAFES and the customer and/or vendor.
10 U.S.C. 3012, 3013, 8012, and 8013; and E.O. 9397.
To record customer transactions/payment for layaway and special
orders; to determine payment status before finalizing transactions; to
identify account delinquencies and prepare customer reminder notices;
to mail refunds on canceled layaway or special orders; to process
purchase refunds; to document receipt from customer of merchandise
subsequently returned to vendors for repair or replacement and initiate
follow-up actions, and to monitor individual customer refunds.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices apply to this system.
Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this
system to `consumer reporting agencies' as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act
of 1966 (31 U.S.C. 3701(a)(3)).
Paper records in file boxes and cabinets.
By customer's surname, document control number, Social Security
Number and/or due date.
Records are maintained in secured areas, accessible only to
authorized personnel having need for the information in the performance
of their duties.
Cancelled or completed layaway tickets are held for 6 months after
cancellation or delivery of merchandise; purchase orders are retained
for 2 years; refund vouchers are retained for 6 years; returned
merchandise slips are retained for 6 years; cash receipt vouchers are
retained for 3 years; repair/replacement order slips are held 2 years.
All records are destroyed by shredding.
Commander, Army and Air Force Exchange Service, PO Box 660202,
Dallas, TX 75266-0202.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, Army and Air Force Exchange Service, ATTN: SD, PO Box
660202, Dallas, TX 75266-0202.
Individual should provide name and sufficient details or purchase
to enable locating pertinent records, current address and telephone
number.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, Army and Air Force Exchange Service, ATTN: SD, PO Box
660202, Dallas, TX 75266-0202.
Individual should provide name and sufficient details or purchase
to enable locating pertinent records, current address and telephone
number.
The Army's rules for accessing records and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
From the individual; vendor.
None.
[FR Doc. 95-18968 Filed 8-1-95; 8:45 am]
BILLING CODE 5000-04-F
