[Federal Register Volume 64, Number 161 (Friday, August 20, 1999)]
[Notices]
[Pages 45575-45576]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-21644]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration, Office of Records
Services--Washington, DC.
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public
[[Page 45576]]
comments on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
October 4, 1999. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov. Requesters must
cite the control number, which appears in parentheses after the name of
the agency which submitted the schedule, and must provide a mailing
address. Those who desire appraisal reports should so indicate in their
request.
FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: (301) 713-7110. E-mail: records.mgt@arch2.nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs to conduct its business. Some schedules are comprehensive and
cover all the records of an agency or one of its major subdivisions.
Most schedules, however, cover records of only one office or program or
a few series of records. Many of these update previously approved
schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too,
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of the Army, Agency-wide (N1-AU-98-6, 5 items, 5
temporary items). Civilian personnel records relating to placement
considerations, referrals and selections, physically handicapped
appointment applications, announcements of positions, and certification
of eligibles. This schedule reduces the retention periods for these
records, which were previously approved for disposal.
2. Department of Defense, Defense Contract Audit Agency (N1-372-99-
1, 3 items, 2 temporary items). Electronic copies of records created
using electronic mail and word processing associated with outgoing
correspondence signed by the Director or Deputy Director or signed at
lower levels and designated as significant. Recordkeeping copies of
these files are proposed for permanent retention.
3. Department of Justice, Federal Bureau of Prisons (N1-129-99-16,
3 items, 3 temporary items). Files relating to internal audits of
programs, operations, and procedures. Included are correspondence,
reports, memoranda, and supporting working papers. Also included are
electronic copies of documents created using electronic mail and word
processing.
4. Federal Emergency Management Agency, Agency-wide (N1-311-99-5, 2
items, 2 temporary items). Weekly activity reports maintained in
offices other than those of the Director and Regional Directors. Also
included are electronic copies of documents created using electronic
mail and word processing.
5. Federal Emergency Management Agency, Office of the Inspector
General (N1-311-99-6, 9 items, 7 temporary items). Files relating to
investigations and audits. Included are correspondence, reports, notes,
attachments, drafts, and background papers. Also included are
electronic copies of documents created using electronic mail and word
processing. Recordkeeping copies of significant investigative files and
final audit reports are proposed for permanent retention.
6. National Imagery and Mapping Agency, Agency-wide (N1-537-98-2),
32 items, 32 temporary items). Paper and electronic records relating to
the planning and administration of training programs provided by the
agency. Included are records relating to such matters as curriculum
development, student selection, class schedules, course evaluations,
and student performance. Also included are electronic copies of
documents created using electronic mail and word processing.
7. Securities and Exchange Commission, Office of International
Affairs (N1-266-99-3, 3 items, 3 temporary items). Financial Issuer
Notification System Files documenting notification of the Commission of
trading halts or suspensions of certain stocks by both Federal and
foreign regulators. Also included are electronic copies of documents
created using electronic mail and word processing. This schedule also
reduces the retention period for notices in electronic and paper
formats issued pursuant to the Securities Act of 1933--Exemption Rule
144, which were previously approved for disposal.
Dated: August 11, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-21644 Filed 8-19-99; 8:45 am]
BILLING CODE 7515-01-P
